The URL can be used to link to this page

Home My WebLink AboutResolution No. 064-18 - SEH/BarrEngineering.ProfServeAgreement RESOLUTION BE IT RESOLVED by the Common Council of the City of Rochester that the City to approve the amendment of the current professional services agreement with SEH and Barr Engineering as outlined in the attached supplemental letter agreement for additional engineering services totaling $27,379.65. Funding will come from the previously approved City project J6608 that is funded by the Storm Water Utility. The Mayor and City Clerk are authorized and directed to execute this agreement on behalf of the City. PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF ROCHESTER, MINNESOTA, THIS __________ DAY OF _______________, 2018. ___________________________________ PRESIDENT OF SAID COMMON COUNCIL ATTEST: __________________________ CITY CLERK APPROVED THIS _____ DAY OF ______________________, 2018. __________________________________ MAYOR OF SAID CITY (Seal of the City of Rochester, Minnesota) Res15\\ProfServ\\SEH.21 February 11, 2018RE:City of Rochester Five Year Stormwater Agreement Rocky CreekStabilization City CIP No. 16 Supplemental Letter Agreement SW-11B SEH Project Number ROCHE 132729 Mr. Troy R. Erickson, P.E. Storm Water Engineer and Project Manager Rochester Public Works th 201 4Street SE, Room 108 City of Rochester Rochester, MN 55904-7373 DearMr. Erickson: ® Short Elliott Hendrickson Inc. (SEH)appreciates the opportunity to help the City address this important project. Supplemental Letter Agreement No. SW-11dated May 10, 2016 and approval by the City Council on May 2016 pertained to preliminary designfor Rocky Creek Phase 3 Stream Stabilization.Supplemental Letter Agreement 11A approved on November 21, 2016 addresses final design and contract documents. This Supplemental Letter Agreement 11B is based on additional services on the part of our subconsultant Barr Engineering. BACKGROUND Rocky Creek Ravine stream stability issues were investigated in 2011 as part of a feasibility study completed by Yaggy-Colby and Associates (now SEH). Bank erosion and channel degradation could eventually impact two sanitary sewer crossings beneath the ravine and contribute to sediment loading in the South Fork Zumbro River. In May 2016, the SEH-Barr team was authorized to complete the preliminary design for creek stabilization and develop a scope of services for final design and the development of contract documents. In early August, Barr completed a Basis of Design report for Rocky Creek, Following an internal review, the report was forwarded to City staff on August 9, 2016. Engineers|Architects|Planners| Scientists Short Elliott Hendrickson Inc., 717 Third Avenue SE, Suite 101,Rochester,MN55904-7373 SEH is 100% employee-owned|sehinc.com|507.288.6464|800.325.2055|888.908.8166fax Mr. Troy R. Erickson February 11, 2018 Page 2 In November of 2016,the SEH-Barr team was authorized to complete final design and contract documentsfor stabilizing Rocky Creek. Construction documents were anticipated to be complete by February 17, 2017 and construction was to occur in 2017. The following summarizes progress on the project: February 9, 2017 –Preliminary design drawings were provided to the City. February 21, 2017 –Plan Review Meeting February 21, 2017 –Revised schedule providedwith 90% plans on April 3, 2017 March 31, 2017 –Barr at 80% of budget. April 4, 2017 –Barr made direct request to City staff for two week extension April 21, 2017 –Additional Survey requested. May 9, 2017 –Preferred option identified; Barr indicates that they will need an amendment. June 6, 2017 –City repeats interest in building project in 2017. 90% plans expected June 16. June 16, 2017 –90% plans delivered. June 22, 2017 –City indicates that construction should be delayed until 2018. August 2, 2017 –Design review meeting August 25, 2017 –90% plans submitted for review. September 8, 2017Receive City Comments on 90% Plans October 27, 2017Complete Construction Documents BASIS OF COMPENSATION Barr Engineering served as principal investigator/designerfor this project. To date, Barr hadbeen authorized up to $50,730to prepare the feasibility study, design and plans and specifications. To date, Barr has billed $50,710.14and hasspent $78,089.700 as of January 26, 2108.Barr has discussed the increase in cost with youon January 3, 2018(email).The primary reasons for the cost overrun are that (1) the design effort requiredmore effort than originally anticipated, and (2) the design schedule took longer than planned due to additional design iterations necessaryto match the project scope to the construction budget. We are requesting that the contract amount be amended to cover the cost over-runs by Barr Engineering. Compensation shall be on an hourly basis, based on the actual hours worked for SEH personnel assigned to the project, plus reimbursable expenses. The cost estimate is based on the project scope and schedule identified herein. With the requested amendment of $27,379.65, the overall contract amount for this project will be $91,879.65. Mr. Troy R. Erickson February 11, 2018 Page 3 SUMMARY This Supplemental Letter Agreement shall be the basis of work by SEH on the project described in this letter. If you are in agreement with the terms, please execute this Supplemental Letter Agreement with proper signatures and return one original to our offices. We look forward to continuing our work with the City of Rochester. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Mark Lobermeier, PE Senior Principal Client Service Manager Accepted this _______ day of _______, 2018 City of Rochester By: ________________________________ Title: ________________________________ Rochester, Minnesota Rocky Creek Stream Stabilization February 8, 2017 Exhibit A Project Cost Our estimated cost for completing the project is as follows: TaskEstimated Cost I.Additional Services for Design and Construction Documents $27,379.65 (Barr Engineering) TOTAL$27,379.65 Project Summary Major TasksAgreementSEHBarrTotal Feasibility ReportSW-11–May 2016$10,700$12,800$23,500 Design and Construction SW-11A –November $3,070$37,930$41,000 Documents2016 Addition Design ServicesCurrent Request$0$27,379.65$27,379.65 Total$13,770$78,109.65$91,879.65 Lunde, Tollefson, Nypan, Burggraff, Kretschmer, Mohseni, Nielsen, Kalmes, Waln, Howard, Fitzgerald, Allison KinelyNyssaJacobMarkOmidPaul ArthurJosephAdamEric ARKJJW2AKHEPF Subtotal $190.00 $105.00 $85.00 $115.00 $95.00 $84.38 $125.00 $160.00 $160.00 $175.00 Subtotal LaborExpensesProject Ttotal $140.26 Hours PICPMDesign Eng.CADSupportTech IIICons/AdvCons/AdvCons/Adv Job 1 - Design8.237.1131.658.20.57.30.80.20.70.6245.2$26,594.00 $18.15$26,612.15 Job 2 - Specifications061.17.1$767.50 $767.50 Project Subtotal8.237.1137.658.20.57.30.81.1252.3$27,361.50 $18.15 $27,379.65 Contingency Project Total$27,379.65