HomeMy WebLinkAboutResolution No. 066-22 - Resolution - 2022 Elections Budget Contingency Request
RESOLUTION
Authorizing Allocation of Contingency Funding for the 2022 Revised Election
Schedule.
WHEREAS, on February 18, 2022, as the result of the death of Minnesota Congressional
Representative for Congressional District 1 Jim Hagedorn, a vacancy was created in the
United States Congress - House of Representatives; and
WHEREAS, Minnesota Governor Tim Walz, under his authority as directed by Minnesota
Statutes 2021, section 204D.29, and other relevant statutes, signed and issued a Writ of
Special Election with the following directives:
1. A special election to fill the vacancy will be held in Congressional District 1 on
Tuesday, August 9, 2022.
2. A special primary, if necessary, for nomination of candidates for the office of
Congressional Representative for Congressional District 1 will be held on Tuesday,
May 24, 2022.
3. Affidavits of candidacy and nominating petitions for Congressional District 1 must be
filed with the Secretary of State from Tuesday, March 1, 2022 until 5:00 p.m. on
Tuesday, March 15, 2022.
4. Pursuant to Minnesota Statutes 2021, section 204D.29, subdivision 3, affidavits of
withdrawal for Congressional District 1 may be filed with the Secretary of State until
5:00 p.m. on Wednesday, March 16, 2022.
5. Candidates for this special election are not subject to the prohibition in Minnesota
Statutes 2021, section 204B.06, against having more than one affidavit of candidacy
on file for the same election.
6. Notices of this special election and special primary must be given, the nomination
and election of candidates must be conducted, and all related actions must be done
as provided by Minnesota Statutes 2021, section 204D.29 and other applicable laws;
and
WHEREAS, The City of Rochester, in the County of Olmsted, Minnesota, resides within the
boundaries of Minnesota Congressional District 1, thereby being subject to the directives of
the aforementioned writ; and
WHEREAS, due to these unforeseen events, the adopted City of Rochester 2022 City
Budget for Elections requires additional funding in the amount of $214,458 to support the
administration of the previously referenced special primary and special election for the office
of Congressional Representative for Congressional District 1.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Rochester,
Minnesota, that additional funding in the amount of $214,458 be allocated to the elections
budget from the City’s contingency fund for the additional expenses as referenced in
Addendum A to this Resolution for the purpose of administering elections in the City of
Rochester for 2022.
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PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF
ROCHESTER, MINNESOTA, THIS __________ DAY OF _______________, 2022.
___________________________________
PRESIDENT OF SAID COMMON COUNCIL
ATTEST: __________________________
CITY CLERK
APPROVED THIS _____ DAY OF ______________________, 2022.
___________________________________
MAYOR OF SAID CITY
(Seal of the City of
Rochester, Minnesota)
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ADDENDUM A
2022 Elections Requested Budget Adjustment
2022
Item Description Budget Adjusted Differential Explanation
Adding third day to user
Building Rents 7950 12,425 4475 agreements; rise in cost due to
energy costs.
Vehicle Rents 780 1200 420 Golf carts for large lot transport.
Misc. Rents 630 950 320 Storage costs.
Publishing Hearings/
1400 2100 700 Statutorily-required Noticing.
Ordinances/Bids etc.
Adding a third election; turnout
Election Judges 206,355 312,628 106,273 predictions not a factor in
staffing
Change in staffing strategy due
Temporary Salaries/Other
to a confluence of issues either
Expert & Professional 18,885 100,000 81,115
created or exacerbated by the
Services
special election.
Materials, Signage, Forms,
Printing 2750 4250 1500
Notices, etc.
All City postcard mailings of
various election messaging
Postage 8000 12,000 4,000
strategies and voter
information.
MODUS Election Management
Computer Software/
3840 16,000 12,160 Software annual cost
Hardware Maintenance
discrepancy.
Meal Expenses 475 700 225 Election day business meals.
Paper, envelopes, materials, etc.
Office Supplies and
3450 5000 1550 for stocking elections totes;
furniture
temp staff outfitting needs.
Technology Replacement/
780 2500 1720 Various equip. for temp staff.
Maintenance Fee
Various other generalized
Other non-changing
118,877 118,877 0 Election yearly expenses that
expenses
don't change.
<-----Total Contigency
Totals ------> 374,172 588,630 214,458
Requested
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