HomeMy WebLinkAboutResolution No. 106-15P_J
106-14 D-12
RESOLUTION
AN ORDINANCE CREATING AND ENACTING CHAPTER 117C OF THE ROCHESTER CODE
OF ORDINANCES, RELATING TO THE REGULATION OF SPECIAL EVENTS, AND
REPEALING CHAPTER 117 OF THE ROCHESTER CODE OF ORDINANCES
WHEREAS, the City of Rochester Common Council annually adopts and approves
budgets, and provides funding for the operation of the City; and,
WHEREAS, it is neither practical nor efficient for the Council to review every purchase
and contract for service prior to its execution; and,
WHEREAS, pursuant to Section 4.01, subdivision 3 of the City of Rochester Home Rule
Charter, the Council may be resolution adopt such procedures or policies it deems advisable for
• the approval and execution of contracts; and,
WHEREAS, the Council wishes to invoke the authority found in Section 4.01, subdivision
3 of the City of Rochester Home Rule Charter and does so by the adoption of this resolution.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Rochester that the Council hereby delegates authority to the City Department Heads or their
designated division heads to approve contracts on behalf of the City subject to the following
conditions:
1. The amount obligated under each contract shall not exceed $50,000;
2. The amount obligated under each contract shall be within the amount
authorized by a Council -approved operating or capital improvement plan
budget; and,
3. The term of each contract shall not exceed one year from the date of
execution.
BE IT FURTHER RESOLVED by the Council that the process for contract approval and
execution shall be as follows:
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1. Each contract shall first be reviewed by the Finance Department to assure
budgetary authority;
2. Each contract shall be reviewed by City Administration prior to execution;
3. Each contract shall be reviewed and approved by the City Attorney's
Office for form;
4. Each contract shall be executed by the Mayor and City Clerk; and,
5. Each executed contract shall be retained by the City Clerk in the official
document management system of the City and shared with the Council by
way of electronic access.
BE IT FURTHER RESOLVED that the City Department Heads and their designated
division heads shall comply with the procurement requirements of the Charter and the
Minnesota municipal contracting law (Minn. Stat. §471.345).
BE IT FURTHER RESOLVED that nothing in this resolution shall detract from the
•contract authority delegated by the Home Rule Charter or prior resolution to the various City
boards and commissions.
BE IT FURTHER RESOLVED that this resolution expires one year following the date of
its adoption.
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PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF
ROCHESTER, MINNESOTA, THIS 16th DAY OF MARCH , 2015.
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PRESIDENT SAID COMMON COUNCIL
ATTEST: A5-
CITY CLERK
APPROVED THIS 17th DAY OF MARCH 2O15.
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MAYOR OF SAID CITY