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HomeMy WebLinkAboutResolution No. 305-04 � 05 04 � RESOLUTION BE IT RESOLVED by the Common Council of the City of Rochester that the City adopt a personnel policy regarding the Code of Employee Conduct. A copy of the policy is attached. PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF ROCHESTER, MINNESOTA, THIS ZIT DAY OF ( / 12004. I-R SIDENT OF SAD COMMON COUNCIL ATTEST: CITY CLERK APPROVED THIS ej DAY OF 2004. i�'Z.�.fisaG�"f►L.. �- • MAYOR OF SAID CITY (Sea[ of the City of Rochester, Minnesota) Res2000�Adopt.perspolicy.conduct • PERSONNEL POLICY CODE OF STANDARDS A. Employees engaged in the award/administration of contracts 1. No employee, officer or agent of the City of Rochester shall participate in the selection or in the award or administration of a contract supported by UMTA funds, if a conflict of interest real or apparent would be involved. 2. A conflict would arise when: a. the employee, officer or agent b. any member of his/her immediate family c. his or her partner, or d. an organization that employs, or is about to employ any of the above has a financial or other interest in the firm selected for award. B. The City of Rochester's officers, employees, or agents will neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. A violation of such standards of conduct will result in disciplinary action as outlined under DISCIPLINARY ACTION of the City's Personnel Policies. • C. An organizational conflict of interest exists when the nature of the work to be performed under a proposed contract may, without some restriction on future activities of the employee, officer, or agent involved, result in an unfair competitive advantage to the contractor or impair the contractor's objectivity in performing the contract work. i r CODE OF EMPLOYEE CONDUCT i City of Rochester employees shall discharge their duties observing the highest standards of professional and personal ethics including the use of honesty and sincerity in their interactions with the public, City of Rochester elected officials, fellow employees, and those with whom the City transacts business. All employees must avoid activities or relationships that conflict with City of Rochester interests or adversely affect the City's reputation. The types of activities and relationships employees must avoid include, but are not limited to: • accepting or soliciting a gift, favor, or service that is intended to, or might appear to, influence the employee's decision-making or professional conduct; • accepting, agreeing to accept, or soliciting money or other tangible or intangible benefit in exchange for the employee's favorable decisions`or actions in the performance of his or her job; • accepting employment or compensation or engaging in any business or professional activity that might require disclosure of confidential information or would compromise the performance of their City position/job; • accepting employment or compensation that could reasonably be expected to impair the employee's independent judgment in the performance of official duties; • participate in the selection, award, or administration of a City of Rochester contract in which the employee has a personal or financial interest; • exercising decision-making authority or exerting influence concerning any contract, • organization, or transaction in which they or a family member have a personal interest; or • using any information, either not available to the public or learned by means of the employee's official position, for personal gain or for the gain of others. Employees can accept gifts or entertainment only in cases where the gifts or entertainment are of nominal value, will not violate any laws, and will not influence or appear to influence the employee's judgment or conduct. Employees must disclose actual or potential conflicts of interest to their supervisor as soon as they become aware of them. An employee must disclose such interest by notifying his/her department head and have that individual approve any arrangement for resolving the conflict— including the employee's withdrawal from decision-making in the matter. Engaging in any activity, transaction, or relationship that violates this policy or is otherwise adverse to the City's interests and reputation, or failing to make disclosures regarding actual or potential conflicts of interest can result in immediate discipline, up to and including termination of employment.