HomeMy WebLinkAboutResolution No. 244-08 C
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RESOLUTION
BE IT RESOLVED by the Common Council of the City of Rochester that the City adopt a
personnel policy regarding a city employee recognition program. A copy of the policy is
attached.
PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF
ROCHESTER, MINNESOTA, THIS DAY OF Yn&L 2008.
'PR——S115E-NT OF SAID COMMON COUNCIL
ATTEST: A
CITY(GLE�K
APPROVED THIS /0 0 DAY OF ' 2008.
U
MAYOR OF SAID CITY
(Seal of the City of
Rochester, Minnesota)
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CITY OF ROCHESTER
• PERSONNEL POLICY
EMPLOYEE RECOGNITION PROGRAM
INTRODUCTION
The Rochester City Council has adopted an Employee Recognition Program resolution for the
purpose of expressing appreciation for employee accomplishments, acknowledgment of con-
tributions to the advancement of the City's business objectives, promotion of a healthy work-
place that aids in attracting and retaining employees and employee retirement celebrations.
The following information will serve as guidelines relating to the implementation of this Council
resolution.
ANNUAL DEPARTMENTAL EMPLOYEE RECOGNITION
A budget, within the Human Resource Department, has been established for each department
which will not exceed $20/year for each full-time and part-time budgeted employee. All funds
are to be used in a manner consistent with the resolution adopted by the City Council on Feb-
ruary 4, 2008 and should reflect positively on the image of the City of Rochester. Funds
should never be used to purchase and/or be distributed as monetary rewards (i.e. gift certifi-
cates).
. The Department Head will be responsible for implementing the program in his/her respective
department by hosting a team event or activity with the purpose of expressing appreciation
and/or team building. Planned events or activities should be inclusive by extending an invita-
tion to participate to all employees, however, attendance is strictly voluntary so no overtime
considerations will be given. If an employee is unable or does not choose to attend the sched-
uled event or activity, no substitute compensation or reward will be provided.
Most events or activities should be scheduled outside of the employees' regular work hours to
ensure continuation of departmental services provided to the community and/or other internal
City customers. Departments where the majority of employees are responsible for providing
24-hour service coverage may consider multiple event dates to allow maximum participation.
Expenses for alcoholic beverages will not be reimbursed nor will the City of Rochester assume
any liability for employee consumption of alcoholic beverages during the event or activity.
Each department is encouraged to exercise creativity when planning events. Examples of
recognition activities may include but are not limited to the following:
• Attend a departmental staff breakfast, lunch, or dinner with program or entertainment
• Participate in a community service event as a volunteer group
• Attend a cultural event, festival, theatre performance or sporting event
• Tour a local facility, art center or location of interest
• Organize a picnic for employee and family members
CITY OF ROCHESTER
PERSONNEL POLICY
• RETIREMENT AND EMPLOYEE SEPARATION RECOGNITION EVENT
Full-time employees with 15 or more years of service with the City of Rochester are eligible to
receive a service award upon their voluntary retirement or resignation. The Department Head
or his/her designee is responsible for planning an event for the retiring employee.
Total expenses for this event, which the City of Rochester will be responsible for, will not ex-
ceed $100.00. Additional expenses may be supplemented by the departmental employees if
they choose. In addition to the $100.00 allowed expenses for the event, a retiring employee
will be presented with an appropriate gift selected by the department with a value up to:
Years of Service Gift Value
15 $ 75.00
20 $100.00
25 $125.00
30 or more $150.00
The Department Head or his/her designee may choose an appropriate gift for the retiree based
upon these established amounts.
REIMBURSEMENT PROCEDURES
All receipts for expenses incurred by these recognition events and/or gifts must be submitted
to Human Resources for approval, prior to payment.
The Department Head or designated representative, will forward to the Director of Human Re-
sources, all receipts for expenses incurred as an email attachment, along with a detailed de-
scription of the event and/or gift.
These expenditures will be reviewed by the Director of Human Resources and an email re-
sponse requesting further explanation or approval will be routed back to the department. If
approved, the appropriate business unit/ledger account coding will be provided to the Depart-
ment Head or designated representative for completion of the voucher payment process by the
department.
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