HomeMy WebLinkAboutResolution No. 097-24 - Resolution - Use of Reserve Funds for Preservation of Rochester Fire Department Legacy Data
RESOLUTION
Authorizing the Use of Capital Improvement Project Reserve Funds Related to the
Purchase and Implementation of Tyler Technologies Data Archive Solution for
Preservation of Rochester Fire Department Legacy Data.
WHEREAS, the Rochester Fire Department (RFD) has nearly completed its transition to a
new records management solution (RMS) with the last remaining piece being the
management of its legacy incident data; and
WHEREAS, it is vital for the RFD to ensure the careful transition, timely retrieval, and storage
of its historical incident data; and
WHEREAS, Minnesota statutes prescribe varying retention requirements based upon
incident type as well as incident details; and
WHEREAS, the risks associated with improper data migration due to differing forms and
formats over decades' worth of data carry significant implications; and
WHEREAS, RFD currently maintains a Capital Improvement Project for Fire Records
Software of $20,000 annually with a reserve balance of $100,000; and
WHEREAS, a solution exists to maintain the legacy information and associated attachments
in their current form, through a searchable web-based database via our original records
vendor; and
WHEREAS, the first year implementation costs are $36,625.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Rochester
authorizes the expenditure of $16,625 of capital improvement project reserve funds related
to the purchase and implementation of Tyler Technologies Data Archive Solution.
PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF
ROCHESTER, MINNESOTA, THIS __________ DAY OF _______________, 2024.
___________________________________
PRESIDENT OF SAID COMMON COUNCIL
ATTEST: __________________________
CITY CLERK
APPROVED THIS _____ DAY OF ______________________, 2024.
___________________________________
MAYOR OF SAID CITY
(Seal of the City of
Rochester, Minnesota)