HomeMy WebLinkAbout6/12/2014 DMCC Board Meeting - Agenda and Meeting Packet
DESTIN ATION
MEDICAL CENTER
CORPOR ATION
(DMCC)
BOARD MEETING
2:30 P.M. THURSDAY, JUNE 1 2 , 2014
ROCHESTER CONVENTION CENTER
DESTINATION MEDICAL CENTER CORPORATION (DMCC)
SPECIAL BOARD MEETING
Thursday June 12, 2014
2:30 PM
AGENDA
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
A. Meeting of March 25, 2014
B. Meeting of April 22, 2014
V. Public Comment Period
VI. Chair’s Report
A. Insurance: Update and Next Steps
B. Other Updates
VII. Financial Report
A. Overview: Dale Martinson, Assistant Treasurer
B. Resolution A: Authorize Chair and Treasurer to Negotiate and Enter Into
an Agreement with the City of Rochester and Destination Medical Center
Economic Development Agency (EDA) for the Purpose of Advancing
Funds to the EDA.
VIII. Economic Development Agency
IX. City of Rochester
X. Announcement of Next Meeting: Thursday, July 10 at 9:00 a.m.
XI. Adjournment
730561-3.DOCX
DESTINATION MEDICAL CENTER CORPORATION
BOARD OF DIRECTORS
MINUTES
March 25, 2014
I. Call to Order. Chair Tina Smith called the meeting to order at approximately 10:30 a.m.
in the Mayo Civic Center, Ballroom, in Rochester, Minnesota.
II. Roll Call. In attendance were Chair Tina Smith, Mayor Ardell F. Brede, Commissioner
Jim Bier, William George, City Council Member Ed Hruska, Susan Park Rani,
R.T. Rybak and James R. Campbell.
III. Adoption of Agenda. Chair Smith requested a motion to approve the agenda.
Mr. Rybak moved approval. Mr. Campbell seconded.
Ayes (7), Nays (0), Motion carried.
IV. Approval of Minutes. Chair Smith requested a motion to approve the Minutes from
meetings of both January 30, 2014 and February 19, 2014.
Council Member Ed Hruska moved approval. Commissioner Bier seconded.
Ayes (8), Nays (0), Motion carried.
V. Public Comment Period. Chair Smith invited members of the community to address
the Board.
A. Barry Skolnick - Rochester resident. Mr. Skolnick suggested attachments be
posted to the agenda prior to the meeting, and requested a future planning focus
on a mix of uses, entertainment for all economic strata. He also requested
consideration of public school, playgrounds and community meeting/amenities
and other retail that supports community.
B. John Kruesel - Rochester resident and business owner. Mr. Kruesel noted the
many master plans that are underway. Recognizing the speed at which DMCC is
moving, he requested that meetings be held in a single location so that meetings
are easier to find. He questioned if projects were moving forward prior to the
DMCC Development Plan being finalized and suggested this may not be
favorable to an open process. He also noted the contribution Mayo Clinic and
community have made to the historic significance, community and fabric of
Rochester, and stressed importance of community and suggested that historic
and landmark buildings be considered as a 9th pillar of the DMC project.
VI. Chair’s Report. Chair Smith provided an overview of the meeting agenda.
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VII. Election of Vice Chair.
Mayor Brede nominated Mr. Rybak as Vice Chair. Mr. Campbell seconded.
Ayes (8), Nays (0), Motion carried.
VIII. Action Items.
A. Resolution A: Designating Offices to Execute Contracts and Other Instruments.
B. Resolution B: Authorizing Payment of Daily Compensation of Expenses.
Chair Smith invited comments and questions from the Board.
Council Member Hruska inquired if there would be a report of contract approvals and/or
expenses by the designees under Resolution A. It was noted that the Treasurer and
Assistant Treasurer are working out the form of report.
Council Member Hruska inquired if reports would be made after the approvals. Chair
Smith agreed with the goal of full transparency and accountability.
Mr. Campbell moved approval of Resolution A and Resolution B. Council Member
Hruska seconded.
Ayes (8), Nays (0), Motion carried.
IX. Overview of Selected Statutory Provisions Affecting Public Officials. Chair Smith
asked Kathleen Lamb of McGrann Shea to provide an overview of the memorandum
provided to the Board regarding the laws that cover public officials.
X. Economic Development Agency. Chair Smith invited Lisa Clarke, the Executive
Director of the EDA to provide the report. Amy Supple of Hammes Company, the EDA
Project Manager, and Keith Rowan of Hammes Company assisted with the report.
A. Development Plan and Community Input Process/Schedule. Ms. Clarke
indicated that the EDA has standardized a report which will be provided to the
DMCC Board to update the Board on the progress of the Project.
1. Master Project Schedule. An update to the Master Project Schedule was
provided recognizing that the DMCC, City and EDA agreements were
approved in February 2014. The schedule remains approximately 1 year,
which is the timeline previously approved.
Mr. Rowan indicated that the EDA was authorized to negotiate with
consultants in March, after the execution of the DMCC/EDA contracts,
and that the EDA is in the process of finalizing these contracts as of the
date of this meeting. The drafting of the report will occur over
approximately 8 ½ months. A Preliminary Draft of the Development Plan
will be completed in December 2014 and submitted to the City for a 60-
day public comment period. Adoption of the report is anticipated in
February 2014.
3
While an aggressive schedule, the planning team has agreed to the
schedule and the EDA can manage the process with input and feedback
from the Board being provided at DMCC Board meetings. A visioning
session will be planned for April. Four public meetings and community
conversations will be held throughout the year. Mr. Rowan also indicated
the EDA has been working to try to coordinate schedules between the
DMC Development Plan (plan 1 year), and the City Comprehensive Plan
(1.5 to 2 years).
2. Coordination with City on Comprehensive Plan. The EDA has worked to
find efficiencies in timing and scopes of work with the City
Comprehensive Plan. The EDA and City have agreed to share the
transportation and infrastructure consultants on both plans to maximize
efficiencies in these scopes of work. The EDA and City are in the
process of finalizing negotiations on contracts and working to align
planning schedules.
Mr. Rybak noted that this is an aggressive plan, but, wanted to make sure the
planning does not slow progress of development. Mr. Rybak asked the EDA to
consider opportunities to reorder some of the analysis to move the siting of uses
and to discuss some of the transportation, access and parking considerations
earlier in the process. He also suggested that the public engagement process be
organized to allow public comment on the topic.
Mr. George also registered concerns about the length of time for the planning
effort. Mr. George asked that the EDA look for opportunities to accelerate the
process and to understand the constraints to advancing the process.
Council Member Hruska, Mr. Campbell, Commissioner Bier and Mayor Brede
suggested that the EDA advance plans as quickly as possible, maximize
efficiencies with use of existing data and encourage interaction with the City and
the DMCC Board.
Mr. Rybak asked that the EDA come back with a plan for a different level of
interaction from the DMCC. He requested a re-examination of how to streamline
and sequence elements of the plan to maximize efficiencies, including requesting
a longer kick-off/visioning meeting that includes both DMCC and EDA Boards to
accelerate the planning process and direction.
Mr. George and Mr. Campbell requested that we organize a series of trips and/or
provide information sessions on best practices of other locations.
The board discussed some of the ideas for the April visioning session including
understanding the Downtown Master Plan and taking a tour of Rochester to
understand the community as a whole.
Chair Smith wrapped up the discussion, recognizing that the EDA is also
concerned with schedule and requested that we revisit this discussion at the next
meeting.
B. Women, Minority, Business Enterprises Update. The EDA has been working
with DMCC Board Members Mr. Rybak and Ms. Park Rani, as well as the City to
4
identify strategies for WMBE, targeted business and inclusion efforts. Additional
information will be presented at future board meetings.
Chair Smith invited Randy Staver, Rochester City Council President, to speak
regarding the City’s progress on the WMBE policy as required by the DMC
legislation. Council President Staver reported that the City has issued a draft of
a policy and is working with the DMCC and EDA to gain their feedback and input
on the strategy. The City has met with the Council of Black Minnesotans and
provided a draft of the document to the Council. The City is considering adopting
the policy as an interim policy.
Mr. Rybak commended the efforts to date. Mr. Rybak asked for the EDA and City
to consider opportunities to coordinate planning and construction elements of
projects to encourage opportunities for small business to participate.
C. Statutory Certification of Projects. The EDA reported that by statute, certification
of projects must be completed each April 1, and that the EDA is working with the
Department of Employment and Economic Development (“DEED”) to complete
the certification.
Chair Smith moved, and Mr. George seconded a motion to delegate the authority
to Commissioner Bier to execute a certification on behalf of the DMCC, if
required by DEED.
Ayes (8), Nays (0), Motion Carried.
XI. Discussion.
Discussion ensued with respect to how to ensure that best practices are used to guide
the DMCC as it moves forward to fulfill its statutory charge. Suggestions included:
gaining a thorough understanding of Rochester as well as other cities with medical
facilities; meeting directly with planners; learning Mayo Clinic’s strategy and short and
long-term planning efforts; engaging directly with the EDA Board; recurring monthly
reports on activities; focusing on actual results.
XII. Adjournment. Chair Smith adjourned meeting.
Mr. Rybak moved adjournment. Mayor Brede seconded.
Ayes (8), Nays (0), Motion carried
The meeting was adjourned.
Respectfully submitted,
Lisa Clarke
Secretary
730963.DOCX
1
DESTINATION MEDICAL CENTER
CORPORATION BOARD OF DIRECTORS
DMCC and EDA Joint Visioning Session
MINUTES
April 22, 2014
I. Call to Order. Chair Tina Smith called the meeting to order at approximately 7:15 a.m.
in the Riverview Room of the Mayo Civic Center, Rochester, Minnesota.
II. Roll Call. In attendance were Chair Tina Smith, Mayor Ardell F. Brede, Commissioner
Jim Bier, Jim Campbell, William George, City Council Member Ed Hruska and Susan
Park Rani.
III. Introductions and Opening Remarks. Chair Smith requested that other persons
participating in the meeting introduce themselves which included members of the EDA
Board, members of the EDA planning team, members of the McGrann Shea team and
City staff.
Chair Smith then welcomed the public and thanked the EDA and City of Rochester for
organizing and participating in the discussion. Chair Smith posed two key questions to
guide the discussion for the day: 1. What does success in this initiative look like; and 2.
What are the key goals to be included in the Development Plan and the strategies that
will support them? Chair Smith then asked the EDA to begin facilitating the meeting.
IV. City of Rochester Trends and Strategic Planning. Mitzi Baker and Jeff Ellerbusch
from the City of Rochester presented demographic and workforce projections for the
City of Rochester. They also presented the Rochester Downtown Master Plan and
discussed the process the City is undertaking in its own Comprehensive Plan.
V. Bus Tour of Rochester. Participants of the meeting and members of the public who
desired to do so took a bus tour of the City of Rochester.
VI. Mayo Clinic Trends and Strategic Planning. John Noseworthy, President and CEO
of Mayo Clinic welcomed the participants. Doug Holton, the Vice Chair of Mayo Clinic’s
Facilities Department, provided an overview of Mayo Clinic’s Master Plan.
VII. Joint Visioning and Planning Sessions with the DMCC/EDA Boards. The DMCC
and EDA Boards, along with members of the EDA Staff and City staff, participated in a
discussion about the vision for the Destination Medical Center. Peter Cavaluzzi, a
Principal with EEK Perkins Eastman facilitated the discussion. Major themes that
emerged from the discussion focused on health and wellness, workforce opportunities,
2
technology and innovation. Efforts should be made to strive to make Rochester the
world’s healthiest city, most compassionate city, a unique city in health and wellness.
The importance of human capital, of locating major research and development centers
in Rochester and of collaboration with the University of Minnesota were stressed.
Success will be in the execution of the development plan. Board members stressed the
importance of framing the DMC Development Plan with the economic goals of project.
VIII. Wrap Up and Next Steps. Mr. Cavaluzzi summarized some of the key themes from
the visioning session. Lisa Clarke, EDA Executive Director, closed the discussion
indicating that the input given at this Board session will be integrated into the planning
process. Ms. Clarke indicated that the EDA planners will return in June and will provide
updates to the analysis to the Board. Ms. Clarke also reminded the group that the first
public forum would be held the same evening and the input from that forum will also be
integrated into the planning process.
IX. Meeting Adjournment. Chair Smith adjourned the work session.
Respectfully submitted,
Lisa Clarke
Secretary
731164.DOCX
A.
DESTINATION MEDICAL CENTER CORPORATION
RESOLUTION NO. ___-2014
Authorizing the Chair and Treasurer to Negotiate and Enter
Into an Agreement with the City of Rochester and Destination
Medical Center Economic Development Agency (EDA) for the
Purpose of Advancing Funds to the EDA
BACKGROUND RECITALS
A. The Destination Medical Center Corporation (“DMCC”) entered into the
Agreement for DMCC Funding and Support by and between DMCC and the City of Rochester
(the “City”), dated February 1, 2014 (the “City Agreement”). The City Agreement governs the
relationship between DMCC and the City and provides for the financing and funding of
Destination Medical Center work activities, in order to achieve the goals of the statute.
B. The DMCC also entered into the Agreement for Destination Medical Center
Services by and between DMCC and the Destination Medical Center Economic Development
Agency (the “EDA”), dated February 1, 2014 (the “EDA Agreement”). The EDA Agreement
governs the relationship between the DMCC and EDA. The EDA Agreement provides that
funding of the EDA is provided by payment of expenses to the EDA, which are reviewed and
processed over a 45 day period after submittal.
C. The EDA has requested that the DMCC and City consider a mechanism whereby
approved funding is advanced, to accommodate timely payments the EDA plans to make with
respect to its ongoing operations, including salaries and rent. The DMCC desires to
accommodate the EDA’s request for advance funding, in addition to the payment of expenses
mechanism authorized by the EDA Agreement.
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED, that the Destination Medical Center
Corporation (“DMCC”) authorizes the Chair and Treasurer to negotiate the terms and conditions
and to enter into an agreement or agreements with the City and the EDA to provide for advance
funding of EDA operations; provided the agreement or agreements for advance funding must
include but not be limited to the following terms:
1. Comply with the audit and records requirements of the DMCC, City, and EDA;
2. Comport with the City Agreement and the EDA Agreement;
3. Strictly adhere to the approved amount for the EDA in the annual budget adopted
by the DMCC, less the advanced amount, ensuring no excess or duplicate payments;
2
4. Specify the maximum advance amount, determined by reference to the annual
budget adopted by DMCC for the period in question and pursuant to the terms and conditions of
the agreement;
5. Provide adequate checks and controls and security in the request and transfer of
funds; and
6. May address interest, maturity dates, draw requests, and any other terms deemed
advisable by the Chair and Treasurer.
BE IT FURTHER RESOLVED that the form of the agreement or agreements may
include a working capital loan agreement, an operating line, a control agreement, assignment of
security to the City and/or to the DMCC, or any other agreement or instrument deemed necessary
or appropriate by the Chair and Treasurer, working with the City, to ensure the transparency and
safekeeping of public dollars.
BE IT FURTHER RESOLVED that by this Resolution, the DMCC formally requests
the City to consider this request and work cooperatively to achieve its intent.
730950.DOCX
DESTINATION MEDICAL CENTER
ECONOMIC DEVELOPMENT AGENCY (EDA)
MONTHLY UPDATE REPORT
REPORT DATE: JUNE 9, 2014
MASTER PROJECT BUDGET
The following is a summary of the sources and uses of funds included in the current payment application. This
summary represents the approximately $7.3 M portion of the budget and/or expenses that are managed and
reported by the EDA. The balance of funding (Approximately $886,000 for a total budget of $8.205 M) is DMCC and
City of Rochester funding and managed outside of the EDA budget.
• MAP #1 and #2 have been approved and funded by the DMCC and City of Rochester. Payments are processed.
• MAP #3 will be submitted to the DMCC on June 10, 2014. The above represents the sources and uses of funds
as of this payment application.
• The EDA, DMCC and City have requested the DMCC Board approve a resolution to negotiate an amendment to
the EDA/DMCC and DMCC/City contracts that will provide for a mechanism for a working capital loan to the
EDA for the purpose of streamlining the process of funding payroll, benefits and operational requirements.
MASTER PROJECT SCHEDULE / DEVELOPMENT PLAN PROCESS
• The project schedule assumes a December 2014 completion of the Preliminary Development Plan. The target
date for approval/adoption of the plan by the City and DMCC is February, 2015. A detailed Master Project
Schedule is attached with this report. This schedule outlines the primary activities and tasks to be undertaken
by the planning team during the Development Plan process. The detail of the schedule is a framework only
and is subject to change as the planning process advances.
• The EDA is in the process of scheduling additional working sessions to coincide with the days of DMCC Board
meetings days.
• The EDA and City have established a Technical Committee which meets monthly to coordinate the work of the
DMC Development Plan and City Comprehensive Plan.
• At the request of the DMCC Board, the EDA planning team has developed recommendations for planning trips
to research/examine best practices of other cities that are relevant to the economic development initiatives of
the DMC. The outline is attached with this report.
PROJECT FINANCE / FINANCIAL MANAGEMENT
• The Minnesota Department of Employment and Economic Development (DEED) accepted the certification of
expenses made by Mayo Clinic. The letter from DEED is attached with this report.
DESIGN/PLANNING/ENTITLEMENTS
• NA
SOURCES OF FUNDS
City Contribution $7,319,000.00 40 Development Costs $1,045,978.87
50 Financing Costs
60 Other Project Costs
90 Project Contingency
Remaining Budget $6,273,021.13
TOTAL SOURCES $7,319,000.00 $7,319,000.00
USES OF FUNDS
TOTAL USES
DESTINATION MEDICAL CENTER
ECONOMIC DEVELOPMENT AGENCY (EDA)
MONTHLY UPDATE REPORT
COMMUNITY INPUT PROCESS
• The EDA has organized a series of Community Conversations to provide the public the opportunity to
participate in in-depth discussion on the eight core areas of focus identified within the plan. The Community
Conversations will take place on the evening of June 12th at the University of Minnesota Rochester.
• The EDA is advancing social media opportunities requesting input and feedback from the public on specific
questions related to the planning efforts. Comments are shared with the planning team.
• The EDA has begun a bi-weekly newsletter to keep the public informed on planning activities. Person(s)
interested in receiving the newsletter are able to sign up on the website (http://www.dmcmn.org).
Approximately 1,300 people are currently registered. Copies of the newsletters are attached with this report.
• The EDA has continued to present to community groups. To date, more than 350 presentations have been
given. Presentations have occurred throughout the state and region.
TARGETED BUSINESS /WORKFORCE
• The EDA has continued work with the City of Rochester and DMCC Board to establish a planning framework
for targeted business and workforce initiatives.
OPERATIONS
• EDA is in process of interviewing candidates for Executive Director. The DMCC Chair and City staff have met
with candidates who are currently in the secondary round of interviews.
• EDA is advancing the search for an administrative assistant to support the Executive Director.
KEY CONSIDERATIONS/IDENTIFIED RISKS
• Master Project Schedule. The EDA is working to a Master Project Schedule, assuming completion of the
Preliminary Development Plan in December 2014 and Targeted Approval/Adoption of the Plan in February
2015. Currently, the project remains on schedule. However, delays may occur as a result of availability of
information, coordination of information with City and/or County and/or timing needed to review/approvals
of information that may be required from time to time.
• Coordination with City Comp Plan. The City started this process at the end of May. The process is anticipated
to occur over 18-24 month period. The bulk of information / coordination with DMC Plan will need to occur
during first 7 months (through December) of this schedule.
• Timing of Resolution to Working Capital Loan. The EDA may need to fund payroll expenses as soon as July
2014. Ideally, the amendment and working capital loan will be able to be resolved in July.
• EDA Operating Budget for 2015. The EDA is required to provide a draft operating budget for the 2015
calendar year by August 1, 2014. In the current year, the operating budget will be developed outside the
structure of the Development Plan and may require significant changes / revisions as the plan is finalized. The
City will take up the budget as part of its annual budgeting process in the 4th quarter of this year.
MAJOR TASKS NEXT 60 DAYS:
The following provides an outline of the anticipated tasks to be completed in the next 60 days.
• Creative Analysis For Master Plan
• Preliminary Market Analysis & Program Recommendations
• Preliminary Transportation Demand Analysis & Infrastructure Needs Assessment
• Coordination with City Comprehensive Plan Team and City/EDA Technical Team
• Advance Targeted Business Framework / Stakeholder Discussions
• DMCC Board Meetings on June 12th and July 10th
• Community Conversations on June 12th
• Second Public Forum on July 10th
• Draft Operating Budget by August 1st
1 7142128 5 12 19
26 2 91623/30 1 7142128 4 11 18
25 1 81522 1 6132027 3 10 17
24 1 8152229 5 12 19
26 2 91623
MEETINGS AND KEY MILESTONES DATES
(1) EDA Working Sessions 4/22 6/12 7/2 7/10 9/3 9/11 11/5 11/13
(2) DMCC Board Meeting 6/12 7/10 9/11 11/13 12/22 2/25
(3) Public Meetings
Community Conversations (June ‐ July) 6/12
Public Forums (tentative dates to be confirmed) 4/22 7/10 9/11 11/13
City Review Process (Of Preliminary Development Plan)
DEVELOPMENT PLAN SUMMARY SCHEDULE
SUBCONSULTANT ANALYSIS 35
STRATEGIC PLANNING / FRAMEWORK 18
DRAFTING OF PRELIMINARY PLAN 12
INITIAL DRAFTING/CONCEPTS
FINALIZE PRELIMINARY DEVELOPMENT PLAN
PUBLIC COMMENT PERIOD
APPROVAL/ADOPTION OF DEVELOPMENT PLAN
DEVELOPMENT PLAN COMPONENTS
VISIONING SESSION/PLANNING KICK‐OFF
MARKET ANALYSIS & ECONOMIC/FISCAL IMPACTS (AECOM)
MARKET ANALYSIS : Information Collection / Research 11
Documentation Reviews/Site Analysis/Information Gathering
Demographic Analysis
Market Research / Trends Analysis
Work Session
MARKET ANALYSIS: Mixed‐Use Development Programming 14
Trade Area Profiles
Visitation / Supply‐Demand Analysis
Initial Program Analysis (Up To Three Scenarios)
Work Session
MARKET ANALYSIS: Program Coordination, Refinement 13
Program Coordination/Refine Concepts / Program
Preliminary Master Plan Market Study Report
Work Session
MARKET ANALYSIS: Draft Preliminary Report 10
Drafting of Preliminary Report
Work Session
ECONOMIC & FISCAL IMPACTS: Information Collection / Research 11
Documentation Reviews/Site Analysis/Information Gathering
ECONOMIC & FISCAL IMPACTS: Baseline Analysis 13
Draft Methodologies
Baseline Economic Impacts
Work Session
ECONOMIC & FISCAL IMPACTS: Analysis and Draft Preliminary Report 11
Fiscal Analysis
Economic Analysis
Work Session
MASTER PLAN (EEK/Perkins Eastman)
CREATIVE ANALYSIS (PART 1): Research/Information Gathering, Consensus Building 11
Documentation Reviews/Site Analysis/Information Gathering
Area Context Analysis
Work Session
Analysis of Drivers, Opportunities and Limitations
Work Session
DMC PRELIMINARY MASTER PROJECT SCHEDULE APR MAY JUN
No. Of
Weeks JULY AUG
2014 2015
FEBSEP OCT NOV DEC JAN
123 4 10 1156 7 8 9
Work Session:
Concept Plans &MAS
T
E
R
PL
A
N
Target Date
For Final
Development Plan
Approval/Adoption
2/25
Target Date For
Preliminary Dev
Plan Approval
12/22
60‐Day Public Comment Period
60‐Day Public Comment PeriodVisioning
Session /
Planning Kick‐Off
Work Session:
Preliminary
Findings
Work Session:
Preliminary
Analysis/Program
Recommendations
Work Session:
Summarize
Updates/
Refine Analysis
Work Session:
Review Draft
Preliminary Report
Work Session:
Preliminary
Analysis / Update
Work Session:
Review Draft
Preliminary Report
Work Session:
Work Session:
Present
Preliminary
Master Plan
Proposed Meetings
This schedule is a working document and is
subject to change, without notification, as the Development Plan process advances. Fina
DMC PRELIMINARY MASTER PROJECT SCHEDULE APR MAY JUN
No. Of
Weeks JULY AUG
2014 2015
FEBSEP OCT NOV DEC JAN
123 4 10 1156 7 8 9
DESIGN OPTIONS 12
Districts and Area Utilization Studies /Three Options
Work Session
PRELIMINARY MASTER PLAN 16
Concept Development and Programming
Phasing Considerations
Work Session
Plan Refinements
Work Session
INFRASTRUCTURE PLAN (Kimley Horn)
PRELIMINARY STUDIES / NEEDS ASSESSMENT 13
Documentation Reviews/Site Analysis/Information Gathering
Infrastructure Needs Assessment (Parking, Parcel Database, Open Space, Utilities)
Work Session
CONCEPT DEVELOPMENT 10
Infrastructure Concept Development
Final Concept ‐Infrastructure Plan
PRELIMINARY INFRASTUCTURE PLAN 15
Develop/Evaluate Infrastructure Plan, Operational Requirements, Budgets & Phasing
Review & Coordinate with the City Comp Plan
Work Session
Plan Refinements
Work Session
TRANSPORTATION PLAN (Nelson Nygaard)
EXISTING CONDITION ANALYSIS / NEEDS ANALYSIS 13
Base Document Reviews & Relevant Peer Projects/Case Studies
Existing Conditions Analysis
Work Session
TRANSPORTATION DEMAND ANALYSIS & MODELING (ROCOG DATA)9
Regional Demand Projections
Trip Generation Scenarios (up to four)
Work Session
TRANSPORTATION PLANNING 7
Transit & Transportation Strategies
Final Concept Transportation Plan
Work Session
PRELIMINARY TRANSPORTATION PLAN 15
Multimodal Transportation Strategies
Work Session
Order of Magnitude Costs, Funding Options, and Operational Costs
Work Session
Concept Plans &
Recommendations
SU
B
C
O
N
S
U
L
T
A
N
T
S
RE
F
I
N
E
M
Present
Preliminary
Master Plan
Work Session:
Preliminary
Findings &
Context Analysis
Work Session:
Progress Update
Master Plan Concepts
Work Session:
Concept Plans
Work Session:
Preliminary
Needs Assessment
Work Session:
Progress Update
Preliminary
Infrastructure
Plan
(In Development
Plan)
Work Session:
Preliminary
Findings &
Context Analysis
Work Session:
Preliminary Draft
of Demand
Models
Preliminary
Infrastructure
Plan
(In Development
Plan)
Work Session:
Progress Update
&
Testing Concepts
Work Session:
Concept Plans
This schedule is a working document and is
subject to change, without notification, as the Development Plan process advances. Fina
1 7142128 5 12 19 26 2 91623/30 1 7142128 4 11 18 25 1 81522 1 6132027 3 10 17 24 1 8152229 5 12 19 26 2 91623
TMMMMMMMMMMM M TMMM M TM M MMMMMWMMM M MMM M MMMM M MMMMMMM M
MASTER PLAN (EEK/Perkins Eastman)
CREATIVE ANALYSIS (PART 1): Research/Information Gathering, Consensus Building 11
Documentation Reviews/Site Analysis/Information Gathering
Area Context Analysis
Work Session
Analysis of Drivers, Opportunities and Limitations
Work Session
DESIGN OPTIONS 12
Districts and Area Utilization Studies /Three Options
Work Session
PRELIMINARY MASTER PLAN 16
Concept Development and Programming
Phasing Considerations
Work Session
Plan Refinements
Work Session
INFRASTRUCTURE PLAN (Kimley Horn)
PRELIMINARY STUDIES / NEEDS ASSESSMENT 13
Documentation Reviews/Site Analysis/Information Gathering
Infrastructure Needs Assessment (Parking, Parcel Database, Open Space, Utilities)
Work Session
CONCEPT DEVELOPMENT 10
Infrastructure Concept Development
Final Concept ‐Infrastructure Plan
PRELIMINARY INFRASTUCTURE PLAN 15
Develop/Evaluate Infrastructure Plan, Operational Requirements, Budgets & Phasing
Review & Coordinate with the City Comp Plan
Work Session
Plan Refinements
Work Session
TRANSPORTATION PLAN (Nelson Nygaard)
EXISTING CONDITION ANALYSIS / NEEDS ANALYSIS 13
Base Document Reviews & Relevant Peer Projects/Case Studies
Existing Conditions Analysis
Work Session
TRANSPORTATION DEMAND ANALYSIS & MODELING (ROCOG DATA)9
Regional Demand Projections
Trip Generation Scenarios (up to four)
Work Session
TRANSPORTATION PLANNING 7
Transit & Transportation Strategies
Final Concept Transportation Plan
Work Session
PRELIMINARY TRANSPORTATION PLAN 15
Multimodal Transportation Strategies
Work Session
Order of Magnitude Costs, Funding Options, and Operational Costs
Work Session
DMC PRELIMINARY MASTER PROJECT SCHEDULE APR MAY JUN
No. Of
Weeks JULY AUG
2014 2015
FEBSEP OCT NOV DEC JAN
123 4 10 1156 7 8 9
Work Session:
Concept Plans &
Recommendations
SU
B
C
O
N
S
U
L
T
A
N
T
S
RE
F
I
N
E
MA
S
T
E
R
PL
A
N
Present
Preliminary
Master Plan
Work Session:
Preliminary
Findings &
Context Analysis
Work Session:
Work Session:
Progress Update
Master Plan Concepts
Work Session:
Concept Plans
Work Session:
Preliminary
Needs Assessment
Work Session:
Progress Update
Preliminary
Infrastructure
Plan
(In Development
Plan)
Work Session:
Preliminary
Findings &
Context Analysis
Work Session:
Preliminary Draft
of Demand
Models
Preliminary
Infrastructure
Plan
(In Development
Plan)
Work Session:
Progress Update
&
Testing Concepts
Work Session:
Concept Plans
Proposed Meetings
This schedule is a working document and is
subject to change, without notification, as the Development Plan process advances. Fina
DESTINATION MEDICAL CENTER
ECONOMIC DEVELOPMENT AGENCY
DISCUSSION OUTLINE
DISCUSSION OUTLINE - POTENTIAL SITE VISITS:
Both the EDA and DMCC Board members have expressed interest in site visits to cities that have successful
development initiatives with attributes that are relevant to the DMC initiative. Key factors that board members
have expressed an interest in include learning about the strategic development of successful destinations,
medical/health centers, urban mixed-use development with a focus on research and technology, downtown
revitalization and innovative transportation planning – all contributing to significant economic development. The
following provides an outline of the recommended next steps to advance this request.
Purpose: Desired Insights/“Take-Aways” from Visits
• Understand drivers (economic, market forces, etc.) that created impetus for the initiative
• Project sponsor(s) – entities responsible for planning and execution
• Master plan strategies employed, key urban design, transportation planning principles/attributes
• Project timeline
• Project components, phasing, magnitude of costs
• Implementation, finance and marketing strategies
• Economic and fiscal impacts
• Factors relatable to Rochester and DMC strategy
Recommended Trips
While many cities could be included, the team has identified a recommended list of trips below, grouping cities
that offer concepts/strategies relevant to the DMC and Rochester. The planning group has recommended locations
and provided a list of suggested alternatives. It is recommended that two (2) trips are selected from these lists.
Trips would be 2-3 days depending on the itineraries and travel distance between locations. Once locations are
confirmed, the planning team will develop specific agendas based on the scheduled trips.
Recommended Trips:
• West Coast: Portland, Bellevue and Seattle (time permitting)
• Mid-West: Indianapolis and Cleveland
Potential Alternatives:
• South: Houston, Austin
• West: Denver, Fort Collins, Boulder
• North: Providence, Boston/Cambridge
Proposed Timing for Site Visits
The trips would be planned for mid-September. Tentative dates may include:
• Trip 1: Week of September 15th
• Trip 2: Week of September 25th
Attendees
• EDA and DMCC board members as available
• EDA Executive Director
• Development Manager (1-2 members)
• Planning Team Members (limit 1-2 members per firm, may be divided between trips)
• Mayo Clinic, City and/or County Representatives (Note: costs would be supported by individual
organizations/jurisdictions)
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A New Phase. A New Newsletter.
As we jump into a new stage of Destination Medical Center (DMC)—the planning phase
—we’ve developed a new informational newsletter. Twice a month, you’ll receive updates
on the DMC development plan and other topics that will influence and impact what we
are building together.
We can’t emphasize enough how important your participation is during this entire phase.
If you are looking for more DMC information beyond your bi-monthly newsletter, please
check out the DMC website and blog.
As always, you can remove yourself from our list at any time, but we hope you will join us
in this journey and even forward the newsletter to friends.
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DMC Planning Team Announced
The DMC Economic Development Agency (EDA) has selected, with Destination Medical
Center Corporation (DMCC) board approval, the consulting team that will assist with the
DMC development plan. This high-level team of experts includes:
Master Planner
EE&K a Perkins Eastman Company, is dedicated to inventive and compassionate
design that enhances the quality of the human experience. The firm’s work includes
projects in education, science, housing, health care, senior living, corporate interiors,
cultural institutions, public-sector facilities, retail and office buildings, and urban design.
EE&K is one of the few full-service architectural firms in the U.S. that has successfully
implemented visionary large-scale urban projects, including the soon-to-open Target
Field Station in Minneapolis.
Transportation Planner
Nelson\Nygaard Consulting Associates, Inc. is an internationally recognized firm
committed to developing transportation systems that promote vibrant, sustainable, and
accessible communities. The company recognizes that transportation is not an end by
itself but a platform for achieving broader community goals of mobility, equity, economic
development, and healthy living. The company’s hands-on, national experience informs
but doesn’t dictate local solutions. Nelson\Nygaard was a part of the team that completed
the Rochester downtown master plan.
Infrastructure Planner
Kimley-Horn and Associates, Inc. is one of the nation’s most comprehensive and highly
respected engineering and land-planning firms. The company offers full services in a wide
range of disciplines including aviation, environmental design, intelligent transportation
systems, forensic engineering, land development, landscape architecture, parking,
renewable energy, transit, transportation, roads and bridges, urban redevelopment, water
resources, and wireless communications.
Market Analysis and Economic/Fiscal Consultant
AECOM is a global professional-services firm providing integrated design, planning,
engineering, environment, and program-management services to a broad range of
markets. The company addresses the complex challenges facing its clients as they
embark on projects involving land, community, or infrastructure. AECOM’s purpose is to
enhance and sustain the world’s built, natural, and social environments.
“This world-class team of planners brings a broad base of experience with projects
globally, nationally, and throughout the state of Minnesota,” says Lisa Clarke, interim
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executive director, Destination Medical Center EDA.
On April 22, the consulting team was introduced to the Rochester area community at the
first of several EDA public forums to be held during the DMC planning process. If you
missed the event, you can watch the public forum and the DMCC/EDA joint-visioning
session on the DMC website .
Road Map: What Is Next?
The DMCC board charged the EDA with providing “a vigorous, thorough, and extensive
opportunity for public participation in the planning process.”
So, what does this mean?
Your ideas for Rochester’s future are more important than you might think. Now that the
planning consultants have been hired (noted above) and we have entered into the
planning phase of DMC (learn about all the phases on the DMC Calendar), public input
will be gathered to help inform the DMC development plan.
This summer, we will hold a series of “deep-dive” community conversations to learn more
about what residents would like to see continue and also grow in the downtown
Rochester area. Additional public forums will be held throughout the year too.
The dates for the upcoming community conversations and forums have not been chosen
yet. However, if you have an idea and can’t wait until this summer to share, please feel
free to send your thoughts to the DMC team via email.
We’ll keep you posted on the DMC timeline. Until then, head on over to the DMC website,
stop by our blog, or visit us on Facebook.
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DMC IN THE NEWS
DMC Kicks off first big public forum - Rochester Post-Bulletin
DMC subconsultants chosen - Rochester Post-Bulletin
D MC planning process begins - KTTC-TV
E ars are in the EDA's DNA - DMC Blog
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First Things First
It has been almost a month since DMC’s first public forum, and the DMC planning
consultants have not stopped moving. The planners are in the “information/data collection
stage" where they will review information gathered from the community. The DMC
planning consultants have also begun to review ideas shared at the first public forum and
joint Destination Medical Center Corporation and Economic Development Agency
planning session in April.
The planners will continue to seek more community input throughout the summer to help
inform them as they build the DMC development plan. In June and July, community
members will be able to attend a series of “community conversations” around the eight
areas of focus. Also, the second public forum will be planned for early July. Watch for
announcements of these upcoming events soon.
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Great streets. Great parks. Great places.
On April 22, nearly 450 community members met with DMC planning consultants to
begin envisioning what downtown Rochester could look like. Participants soon discovered
they were speaking with planners who shared their same vision of what makes a great
city. Below are some of the topics brought up by community members and a brief
summary of responses from planners.
Topic: Walking
Response from planners: Successful downtowns are very walkable. They feel
convenient. It’s not about making things bigger.
Topic: Biking
Response from planners: There are great bike trails within the perimeter of downtown,
but there isn’t a way to get into downtown Rochester on bike trails. Bikes are a big part of
developing cities.
Topic: Affordable Housing
Response from planners: Housing is a key ingredient to developing the downtown. It’s
important to look at housing as a part of your economic infrastructure, and that means
looking at housing for all folks in all stages of life and economic means.
Topic: Small Businesses
Response from planners: It’s the unique small businesses that really makes cities
different from other places, which creates the authenticity of a location.
Topic: Music, Arts, Entertainment
Response from planners: The arts are a part of economic development efforts in large
and small towns alike. Engaging local artists are important to developing downtowns.
Topic: Sustainability
Response from planners: Sustainability would be an important part of taking on the
mantle of a “healthy city.” We have an opportunity to seize that mantle for Rochester.
Topic: Inclusivity
Response from planners: Great cities that people feel comfortable in have a really
robust public realm. Great streets, great parks, and great places are welcoming to
everyone.
The “authentic Rochester” that planners are now discovering and exploring will be the
foundation upon which DMC is built. Help the planners continue to discover and explore
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our great community by attending upcoming forums and community conversations
around the eight areas of focus. Dates for these events will be announced in the near
future.
Unable to attend the forum or you’d like to view it again? View it online.
Keep current about DMC on the Web, Facebook, and Twitter.
DMC IN THE NEWS
DMC Newsletter - May 6
Delta adding flights from Rochester to Atlanta, Detroit - Minneapolis Star Tribune
The beginning of getting started - DMC Blog
Copyright (C) 2014 DMC All rights reserved.
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Save the Date - DMC Community Conversations - June 12
Join us for an evening of DMC Community Conversations on Thursday, June 12, at the
University of Minnesota Rochester. Check-in will be on the third floor of University
Square.
The event will bring community members and planners together to have in-depth
conversations in the eight areas of focus in Rochester’s urban downtown framework. The
meetings will be facilitated as a “world café”-style format. Participants will have the
opportunity to join conversations about relevant questions and themes around the areas
that are important to them.
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Session 1
5:15–6:45 p.m.
- Livable City
- Sports, Recreation and Nature
- Hospitality and Conventions
- Learning Environment
Session 2
7:15–8:45 p.m.
- Transportation
- Arts/Culture/Entertainment
- Health and Wellness
- Entrepreneur, Small Business, Commercial Research and Technology
Stay at one table or visit them all. You choose which conversation you would like to join.
If you cannot join us in person, join us on Twitter. We will be hosting a “live” Twitter chat.
Follow the hashtag #DMCIDEAS the evening of the event. Watch for more details to be
announced.
Visit the DMC blog to learn more details about the upcoming community conversations.
READ MORE
DMC IN THE NEWS
A River Runs through It - DMC Blog
Rochester Downtown Farmers Market - 2014 Best of MN - Minneapolis Star Tribune
The Beginning of Getting Started - DMC Blog
Copyright (C) 2014 DMC All rights reserved.
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like to receive email updates, unsubscribe here.
Forward this email to a friend