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12/17/2015 DMCC Board Meeting - Agenda and Meeting Packet
DESTIN ATION MEDICAL CENTER CORPOR ATION (DMCC) BOARD MEETING 9:30 A.M. THURSDAY, DECEMBER 17, 2015 MAYO CIVIC CENTER - ROCHESTER DESTINATION MEDICAL CENTER CORPORATION (DMCC) BOARD MEETING Thursday, December 17, 2015 9:30 A.M. AGENDA I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes: October 29, 2015 V. Public Comment Period VI. Chair’s Report VII. DMCC 2015 Budget: Year to Date Update VIII. DMCC Insurance: LMCIT IX. DMCC 2016 Meeting Schedule Resolution A: Approving the 2016 DMCC Board Regular Meeting Schedule X. Resolution B: Approval of Minnesota Annual Report XI. Center for Energy and Environment: Report (Presenters: Sheldon Strom, Jenny Edwards) XII. Economic Development Agency A. Update B. Discovery Square: Update (Presenters: Dr. Clark Otley, Xavier Frigola, Traci Downs, and Lisa Clarke) C. Heart of the City: Request for Qualifications (RFQ) (Presenters: Patrick Seeb, Lisa Clarke) D. DMC Dashboard: Update E. St. Marys Place: Update XIII. City of Rochester A. Update B. 2nd Street Holiday Inn Project XIV. Resolution C: Commendation XV. Meeting Schedule: A. Next Regular Meeting: March 24, 2016 at 9:30 A.M. XVI. Adjournment 769238-14 1 DESTINATION MEDICAL CENTER CORPORATION BOARD OF DIRECTORS MINUTES October 29, 2015 I. Call to Order. Chair Tina Smith called the meeting to order at 9:30 a.m. at the Mayo Civic Center, Presentation Hall, located at 30 Civic Center Drive SE, Rochester, MN 55904. II. Roll Call. In attendance were Chair Tina Smith, R.T. Rybak, Mayor Ardell F. Brede, Council Member Ed Hruska, Commissioner Jim Bier, and Bill George. Ill. Approval of Agenda. Council Member Hruska moved approval of the Agenda. Mr. George seconded. Ayes (6), Nays (0), Motion carried. IV. Approval of Minutes. Chair Smith requested approval of the Minutes from the meeting held on September 24, 2015. Commissioner Bier moved approval. Mayor Brede seconded. Ayes (6), Nays (0), Motion carried. V. Public Comment Period. Chair Smith invited members of the community to provide comments. Barry Skolnick, Rochester resident, spoke about historic and heritage preservation and the ordinance which the Heritage Preservation Commission has forwarded with its recommendation to the City Council. Nancy Slocum, Rochester resident, echoed the concerns about historic preservation, adding the importance of having the Commission and City Council review all buildings that are added or removed from the list of historic properties. Michael Wojcik, Rochester City Council Member, commented on progress and process as it related to DMC. He noted a concern about how proposals are being forwarded to the DMCC, and specifically mentioned the proposed arena project. He stated that DMC funds are precious, and caution should be used; because DMCC has authority over public dollars, it needs to address conflicts head-on and plan to achieve desired outcomes. Ivan ldso, chair of Rochester EarthFest, expressed support for a comprehensive renewable energy plan in Rochester and requested DMC support for the weeklong "EarthFest" event planned for April 2016. Richard Olen, of Shorewood, Minnesota, spoke about an elevated transit system in Rochester and noted that the Schwagger Davis firm has expressed interest in providing input during transportation planning. VI. Chair's Report. Chair Smith welcomed the public, the City Council members and County Board members in attendance. She noted that the meeting would focus on affordable housing and the patient and visitor experience. She noted a sense of 2 urgency with respect to marketing, metrics and momentum when the DMCC considered the budget at its last meeting, and reminded the Board of its three priorities: transportation, Discovery Square and Heart of the City. With respect to Heart of the City, Chair Smith invited discussion about the public spaces in the Heart of the City district, and said that she would suggest a process for a request for proposals in November. Mr. Rybak stated that Peace Plaza is the best public space in the state, but needs to be the best in the world to enhance the destination medical center. He encouraged the Board to protect the public realm and move forward with its vision. Mr. George expressed support, and Mayor Brede noted that these discussions would also enhance the Chateau Theatre. VII. DMCC 2015 Budget: Year to Date Update. Commissioner Bier provided the 2015 Budget update. 56% of the total 2015 budget remains with just three months left before year end. VIII. DMCC: Form 990. Craig Popenhagen, of Clifton Larson Allen, provided an overview on the DMCC's draft Form 990 and the Minnesota Annual Report. He explained that the 990 filing is required for all nonprofit entities. Mr. Popenhagen reviewed each section of the document and acknowledged that the form is stamped "draft" in order to give the Board the opportunity to review the form before it is submitted to the IRS. Commissioner Bier moved to authorize the Chair or the Treasurer to make any final revisions to the Form 990 and the Minnesota Annual Report and to execute and file it with the IRS and Attorney General's Office, respectively. Council Member Hruska seconded. Ayes (6), Nays (0), Motion carried. IX. Center for Energy and Environment: Update. Mike Bull, CEE Communications and Policy Director, provided a brief update on the progress made with the study. They have worked with individuals in the community to gain a better understanding and learn more about the needs of the Rochester community, and plan to seek additional public input at the Rochester Energy Commission on November 10. Mr. Rybak stated that the integration of all of the energy players was important, and that the final report should hold each player accountable. Council Member Hruska asked about metrics and what the report's recommendations would cover. CEE will provide a comprehensive report at the November Board meeting. X. Affordable Housing. Olmsted County Commissioner Stephanie Podulke and Olmsted County Housing Director Cheryl Jacobson provided an overview on affordable housing. Commissioner Podulke presented a history of the HRA, and discussed the projected community-wide labor and housing shortage. She discussed the surrounding smaller cities and the availability of housing. Mr. Rybak requested data on the workforce, and noted that the DMCC had leverage to apply on tying investments to required goals. Council Member Hruska commented on the housing currently under construction in Rochester and in the development district. XI. Patient and Visitor Experience. Jeff Bolton, Chair of the EDA Board of Directors, Lisa Clarke, EDA Executive Director, Mayo Clinic-DMC Manager Heidi Mestad, and Dr. Sandhya Pruthi provided an update on Patient and Visitor Experience research conducted by Mayo Clinic. At 67%, Mayo Clinic patients and companions make up the largest market segment of visitors to Rochester. Business visitors and community residents were other key market segments that have been surveyed. The research indicated common perceptions/desires across all visitor subsets. The EDA has collaborated with Mayo Clinic's Office of Patient Experience, the Rochester Convention and Visitors Bureau and other organizations to explore new ways of integrating efforts to create a more seamless patient experience. The following are areas where DMC should concentrate efforts to enhance patient and visitor 3 experience: providing a sense of welcome at key touch points; facilitating the patient, companion, and visitor journey; creating places, programs and services for patients to feel "normal" during their time in the community; and engaging visitors and community residents in health and wellness. Mr. George thanked the presenters, and asked whether Mayo had collected information on competing centers, and noted that the hospitality industry influences how patients feel about their experiences. Council Member Hruska commented that the certified ambassador program would demonstrate the care offered and taken by the entire community. XII. Economic Development Agency: Update. Mr. Bolton and Ms. Clarke provided the EDA update. Mr. Bolton reported on the outcome of the most recent EDA Board meeting, and stated that there was good progress on the Discovery Square feasibility study, with an update to be provided in November. He stated that Mayo is working on its five-year CIP, and he felt confident about the $3.5 billion target. Ms. Clarke reported that the EDA is working with the City to create a process for reviewing development projects that come forward for DMC funding. There are more than a dozen projects in the DMC for review. The EDA will be hosting a roundtable with a group of developers, construction companies and other groups to get input on the development and funding process. The EDA is also working on a Developer's Guide, which will serve as a resource for development within the DMC District. Ms. Clarke reported that the EDA released a Request For Qualifications for a marketing consultant to advance the DMC's comprehensive marketing effort, and that the EDA is evaluating local, regional, state, national, and international health and wellness initiatives in DMC's effort to become America's City for Health. She noted that the EDA is assisting the City in its transportation planning efforts, and is supporting several regionally-focused initiatives, including Rochester's Global Entrepreneurship Week, the Greater Rochester Arts and Cultural Trusts public art master planning, and a partnership with MN Nice Ride. In addition, the EDA is in early stages of developing long-term strategies and relationships with several entities, including MN DEED, LifeScience Alley and Greater MSP, in an effort to mutually leverage resources and relationships at the state, national, and international levels. Finally, the EDA is operating within budget for 2015 and utilizing the Working Capital Loan structure implemented by the DMCC and the City. XIII. City of Rochester: Update. City Council President Randy Staver provided a brief update. The City Comprehensive Plan process is underway and making progress. The City is soliciting community input and has received many submissions to date. The City is currently reviewing its updated plan and will provide a first draft by the end of this year for public review. The final plan will undergo public review and adoption in early 2016. President Staver also commented briefly on affordable housing, noting that the City has paid considerable attention to this issue over the years. In the past 15 years, the City has financed over 1,500 new affordable units and an additional 500 rehabilitation units. He commented on the City's newest type of housing unit, the medical stay housing complex. On behalf of Mayor Brede, President Staver noted that the Chateau Theatre task force continues to meet. Completion of the sale of the Chateau Theatre has been extended to the end of the year. 4 XIV. Meeting Schedule. The next regular meeting of the DMCC is Thursday, November 19, 2015, at 9:30 a.m. XV. Adjournment. Mr. George moved to adjourn the meeting. Mr. Rybak seconded. Ayes (6), Nays (0), Motion carried. 816269.DOCX TO: Jim Bier, Treasurer Kathleen Lamb, Attorney FR: Dale Martinson, Assistant Treasurer Date: December 9, 2015 RE: November 2015 Financial Summary The attached financial summary for November reflects activity to date totaling $2,478,411 of 2015 budgeted expenditures plus $550,675 of total closeout work on the 2014 plan development carryover costs. The total remaining 2015 budget of $ 1,594,392 represents 39% of the original budget remaining with just one month (8.3%) of the year remaining. There will some additional accrued expenses outstanding at year end, but we should be well under budget under any circumstances. The largest expense is the payment to Hammes of $153,800 with just two more payments remaining on that contract as the EDA staffing is now in place. These EDA payroll expenses are now showing up on these reports, however, they are not included in the “Detail Cost Report #6” page following the financial summary as that report lists only EDA contract costs processed by the Hammes Corporation. Please feel free to contact me with any questions or concerns. Destination Medical Center Corporation Financial Budget Summary November 2015 2015 Amended Curent Month November 2015 Amount Percent Approved Budget November 2015 YTD Remaining Remaining General Expenses 217,203 27,786 64,675 152,528 70% Professional Services 780,600 46,407 296,654 483,946 62% City Expenses 275,000 ‐ 275,000 100% Subtotal DMCC 1,272,803 74,193 361,329 911,474 72% Third Party Costs ‐ DMC EDA * Payroll, Staff, Administration & Benefits‐EDA 218,000 46,525 134,499 83,501 38% General Expenses ‐ EDA 79,000 14,283 31,925 47,075 60% Economic Development Outreach 108,000 25,000 216,313 (108,313) ‐100% Meeting Expenses ‐ ‐ ‐ Professional Services 2,295,000 167,567 1,703,945 591,055 26% Miscellaneous Expenses 100,000 3,800 30,400 69,600 70% Subtotal EDA 2,800,000 257,175 2,117,082 682,918 24% Total DMCC 2015 4,072,803 331,368 2,478,411 1,594,392 39% ‐ ‐ ‐ Plus 2014 EDA Project/Contract Carryover 570,106 * 550,675 19,431 3% DMCC Working Capital Note 1,000 * See Attached Contract Commitments for EDA Portion EDA Working Capital Note 50,000 *Carryover of 2014 Budget to complete plan as approved by board on 7/30/2015 Report 4002 12/8/2015 - 11:12 AM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) DETAIL COST REPORT #6 Variance Division Description Master Project Budget A Original Contract Amount B Contract Revisions C Committed Costs B+C Committed Direct Owner Purchases D Un-Committed Costs E Final Projected Cost B+C+D+E Over/(Under) Budget (B+C+D+E)-A Total Work In Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $135,000.00 $13,390.47 $0.00 $13,390.47 $0.00 $121,609.53 $135,000.00 $0.00 $1,299.57 0.96% 40-05-300 Planning Services, Architecture, Engineering $135,000.00 $13,390.47 $0.00 $13,390.47 $0.00 $121,609.53 $135,000.00 $0.00 $1,299.57 0.96% 40-25-000 Marketing & Public Relations $318,000.00 $463,716.20 $0.00 $463,716.20 $0.00 ($145,716.20)$318,000.00 $0.00 $307,774.20 96.78% 40-25-300 Communications, Marketing & PR $108,000.00 $273,225.00 $0.00 $273,225.00 $0.00 ($165,225.00)$108,000.00 $0.00 $216,312.50 200.29% 40-25-310 Public Relations & Communications $210,000.00 $190,491.20 $0.00 $190,491.20 $0.00 $19,508.80 $210,000.00 $0.00 $91,461.70 43.55% 40-30-000 Development Services $1,900,000.00 $1,862,000.00 $2,119.55 $1,864,119.55 $0.00 $35,880.45 $1,900,000.00 $0.00 $1,564,042.93 82.32% 40-30-300 Development Services $1,860,000.00 $1,860,000.00 $0.00 $1,860,000.00 $0.00 $0.00 $1,860,000.00 $0.00 $1,560,000.00 83.87% 40-30-310 Financial, Accounting & Investment Services $40,000.00 $2,000.00 $2,119.55 $4,119.55 $0.00 $35,880.45 $40,000.00 $0.00 $4,042.93 10.11% 40-35-000 Legal Services $50,000.00 $46,329.33 $811.74 $47,141.07 $0.00 $2,858.93 $50,000.00 $0.00 $47,141.07 94.28% 40-35-300 Legal Services $50,000.00 $46,329.33 $811.74 $47,141.07 $0.00 $2,858.93 $50,000.00 $0.00 $47,141.07 94.28% 40-90-000 Other Development Costs $397,000.00 $60,696.10 $9,228.59 $69,924.69 $0.00 $327,075.31 $397,000.00 $0.00 $62,324.69 15.70% 40-90-115 Payroll, Staff, Administration & Benefits-EDA $218,000.00 $0.00 $0.00 $0.00 $0.00 $218,000.00 $218,000.00 $0.00 $0.00 0.00% 40-90-120 General Expenses-EDA $79,000.00 $22,696.10 $9,228.59 $31,924.69 $0.00 $47,075.31 $79,000.00 $0.00 $31,924.69 40.41% 40-90-300 Reimbursable Expenses $100,000.00 $38,000.00 $0.00 $38,000.00 $0.00 $62,000.00 $100,000.00 $0.00 $30,400.00 30.40% Subtotal $2,800,000.00 $2,446,132.10 $12,159.88 $2,458,291.98 $0.00 $341,708.02 $2,800,000.00 $0.00 $1,982,582.46 70.81% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PROJECT TOTAL $2,800,000.00 $2,446,132.10 $12,159.88 $2,458,291.98 $0.00 $341,708.02 $2,800,000.00 $0.00 $1,982,582.46 70.81% Work in PlaceSchedule of Values November 30, 2015 DMC Coordinated Energy Plan Recommendations DMCC Board Meeting December 17th,2015 Sheldon Strom | President, CEE Jenny Edwards | Director, Innovation Exchange, CEE Ken Smith | President + CEO, Evergreen Energy Pg. 2 Goals for This Project •Formulate options for advancing DMC energy & climate goals •Coordinate on energy infrastructure investments & operating principles •Identify metrics by which benefits can be measured Heart of the City Discovery Square Pg. 3 An opportunity for Rochester, Mayo, and the DMC to be recognized for sustainability worldwide. Pg. 4 Innovation Health & Energy Linkages Economic Competitiveness Pg. 5 Energy in the Health Sector Practice Greenhealth Award Winner Greening the O.R. La Crosse, WI Energy Independence supplied by renewables 13 LEED buildings 20% energy reduction LEED Gold Standard Advanced Building Controls The operation and construction of hospitals equates to 5% of all of the energy consumed in the United States. Pg. 6 Growth of Energy Districts Cleveland Seattle Los Angeles Pittsburgh Denver San Francisco Stamford Dallas Toronto Albuquerque Pg. 7 Recap of What We’ve Learned: Mayo •Mayo Clinic reducing energy use in existing buildings by 20% by 2020, 11 % reduction to date •Mayo Clinic considering options for district system •Master Utility Planning exercise through 2016 Franklin Station Pg. 8 Recap of What We’ve Learned: RPU •RPU has a supply relationship with SMMPA until 2030, flexible thereafter •SMMPA installing increasing amount of renewables –17% by 2016, 25% by 2025 •RPU is planning to commit significant resources to clean energy opportunities •Energy Efficiency: Averaging $2.7M / year since 2009 •Renewable Energy: Planned solar additions in 2015, 2021, 2028, 2031, 2033, 2035; significant wind energy addition planned in 2031 Pg. 9 Recap of Other Key Considerations: •Energy Commission initiated an energy action plan •Mayoral proclamation to have Rochester be served by 100% renewable energy by 2031 •DMCC energy and climate implementation steps will need to be practical and cost-effective Pg. 10 DMC Climate and Energy Sustainability Visions DMCC Board has included initial climate and energy sustainability visions in the Master Plan: •Climate -To achieve carbon neutrality across the Destination Medication Center •Energy -To implement the most progressive, responsive, and resilient district energy network in the country Pg. 11 Sustainable Energy Zone Draft Recommendations Pg. 12 Sustainable Energy Zone Establish Heart of the City and Discovery Square as the Sustainable Energy Zone. •Identification as a Zone will focus attention on all energy opportunities within identified geographic area •Could be broadened by DMCC to full DMC and by the City to other parts of Rochester •Our recommendations lead to carbon neutrality within the Zone after 2031 for non-transportation electric use Draft Recommendations Pg. 13 Energy Efficiency Draft Recommendations Image Source -http://arcusa.com/node/4 Pg. 14 Energy Efficiency Capture all cost-effective efficiency improvements in the Zone. •Existing buildings in the Zone will reduce energy use by 20% by 2020 •New buildings in the Zone will be built and operated in accordance with Architecture 2030 standards Draft Recommendations Pg. 15 Energy Efficiency 1,787,054 748,070 411,022 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 Energy Use (mmBTU) Annual Energy Use Scenarios Baseline Current Code Sustainability Zone Efficiency Goal Draft Recommendations Over 75% of energy use will be from health and bio-tech. •Implement all options for new buildings with a payback under 10 years •Consider options with higher paybacks when there are strong societal benefits •Don’t miss opportunities as existing buildings get redeveloped Cost-Effectiveness Considerations Source: Center for Sustainable Building Research Pg. 17 District Energy Draft Recommendations Pg. 18 District Energy Optimize district energy investments that serve buildings within the Zone for reliability, energy cost, and carbon savings. •Build upon Mayo’s existing cogeneration and district system •Cogeneration can reduce carbon emissions by 40% •Take advantage of latest district technologies and facilitate future integration of renewables •An integrated system can establish a foundation for a microgrid Draft Recommendations Pg. 19 Renewable Energy Draft Recommendations Pg. 20 Renewable Energy Maximize renewable energy serving the Zone. •Integrate renewable energy during the design process •Request that RPU and partners plan for sufficient renewable electricity and Renewable Energy Credits to offset carbon emissions associated with remaining electricity use in the Zone after 2031 •RPU currently offers a carbon offset program using RECs •Explore options for integrating renewable fuels into district energy systems Draft Recommendations Pg. 21 Culture of Sustainability Draft Recommendations Pg. 22 Pursue broad engagement to promote and develop a culture of sustainability. •Actively promote local and global health benefits of DMC’s energy initiatives to enhance DMC brand •Provide engagement and visibility around energy use •Provide educational opportunities to catalyze broad regional improvements •Promote DMC’s global leadership on climate change to national and international audiences Culture of Sustainability Draft Recommendations Pg. 23 Energy Integration Committee Draft Recommendations Image © Raimond Spekking /CC BY-SA 4.0 Pg. 24 Request the EDA, City, RPU, MERC, and Mayo Clinic form a technical committee. •These entities will need to take practical coordinated actions to ensure successful implementation of Climate and Energy visions within the Zone •Ongoing accountability to the DMCC Board •Provide transparency to the public •Help building developers with easy-to-use technical assistance •Coordinate utility and city programs that serve the Zone Draft Recommendations Energy Integration Committee Pg. 25 Energy Commission Workshop Pg. 26 Energy Commission Workshop What are some of Rochester's strongest community assets and how could they be leveraged to help support sustainability in the DMC? Pg. 27 Energy Commission Workshop How will visitors understand that they are in an innovative energy district? What can sites offer to make this more understandable? Pg. 28 Making this happen! •Most crucial element is to get started •At a meeting in 1st Quarter 2016, the DMCC Board should adopt a resolution that: •Establishes the DMC Sustainability Zone and commits to goals •Invites EDA, Mayo Clinic, RPU, MERC, and the City to form an Energy Integration Committee (EIC) •Set a schedule for an initial plan by the EIC designed to take advantage of early opportunities •Work on energy reductions in existing buildings •Plan for energy efficiency and renewables in new buildings •Monitor the 2016 Mayo Master Plan for district energy opportunities •EDA to integrate adopted energy recommendations into external engagement efforts Pg. 29 An opportunity for Rochester, Mayo, and the DMC to be recognized for sustainability worldwide. Pg. 30 Thank you for your input! … and thank you to our sponsor! Pg. 32 Research Programs and Engineering Services Local Energy Planning Financing Pg. 33 Project Partner Study & Develop Engineer & Construct Operate & Manage Ever-Green Energy: leverages industry-leading expertise to study, develop, own, and operate resilient energy systems that integrate local and sustainable energy sources with effective technology solutions OCT-NOV 2015 TABLE OF CONTENTS 1.0 Executive Summary 2.0 Master Project Budget 3.0 Budget Allocation Report 4.0 Cost Report 5.0 Contract Summary Report 6.0 Master Application for Payment 7.0 Other Information Major Tasks / Next 60 Days The following provides an outline of the anticipated tasks to be completed by the DMC EDA in the next 60 days. •Finalize the Development Guide that will be available to DMC development interests •Initiate Heart of the City Public Space RFQ process •Present to individuals and groups including potential developer and investor groups •Develop metrics and metrics management systems. •Support Chateau Theater task force process •Work with the City to prepare funding terms and a complete funding program for DMC public infrastructure projects •Select marketing firm and complete the 2016 communications and marketing strategy •Focus communication efforts on elevating awareness through outreach across the state and building national support for the DMC OCTOBER - NOVEMBER 2015 Major Accomplishments / Last 30 Days The following provides an outline of the tasks completed by the DMC EDA in the last 30 days. •Received vote of approval of 2016 DMC EDA budget and Workplan by the Rochester City Council •Led presentations to 6 key stakeholder groups •Conducted work sessions with project developers for 5 development proposals •Communications Results •47 DMC-related media stories •4,301 DMC website visits •Facebook Weekly Total Post Reach: 1,000 •Twitter: 2,493 Followers, 51 New Followers, 22,500 Impressions Mo n t h l y P r o g r e s s R e p o r t Mo n t h l y P r o g r e s s R e p o r t Oc t . 2 0 1 5 C U M U L A T I V E D R A W Monthly Progress Report MASTER BUDGET: $2,800,000.00 PR O F E S S I O N A L S E R V I C E S 100.00% OC T O B E R - N O V E M B E R , 2 0 1 5 OCTOBER - NOVEMBER, 2015 This report provides a summary of the activities undertaken by the Destination Medical Center Economic Development Agency (DMC EDA) for the period stated above. FINANCE • •DMC EDA is within budget for 2015 and utilizing the Working Capital Loan structure implemented by the DMC Corporation and the City. •DMC EDA and the City have agreed that expenses from 2015 will be honored by the City, andany incomplete contracts with services remaining will be accounted for within 2016 budget.Looking forward, the DMC EDA is forecasted to finish the 2015 fiscal budget year at $2.7M of totalexpenses against a budget of $2.8M. The 2015 budget included $100,000 of “MiscellaneousCosts / Contingency,” w hich f ully represents t he positive difference between the forecast and budget. Additionally this $100,000 balance gives the EDA a safety net in case any large expensesoccur in the last four weeks of the year. BUSINESS / ECONOMIC DEVELOPMENT •Coordinated with the City to track potential project activity and updates within the DMC district •Worked with the City and reviewed the Design Guidelines proposal by the Metropolitan Design Center for development of design standards and guidelines within the DMC district •Explored a more extensive effort to evolve the DMC brand identity and created marketing/collateral materials highlighting Discovery Square and Heart of the City priorities •Continued to work with the City to prepare funding terms and a complete funding program for DMC public infrastructure projects •Prepared a Development Guide that will be available to DMC development interests as a reference guide to building and developing within the DMC district •Hosted work sessions with project developers for 5 development proposals •Participated in exploratory discussion regarding 2023 World’s Expo •Participated in development of agenda for Global Entrepreneurship Week in Rochester •Drafted a Heart of the City Request for Qualifications for discussion by the DMC Corporation Board •Participated in ongoing discussions regarding the proposed Second Street Holiday Inn project •Issued a letter of support related to the use of City TIF for the historic Conley Maass redevelopment project •Provided input to the Chateau Theatre Re-Use Task Force COMMUNICATIONS, PUBLIC RELATIONS & COMMUNITY ENGAGEMENT •Held a ribbon cutting ceremony on October 29th for the DMC EDA office •Issued a Marketing Services Request for Qualifications and reviewed applications •Continued regional outreach and presentations to business/ civic organizations and outstate communities, including Greater MSP leadership •Began scheduling outreach to additional communities - Mankato Chamber of Commerce, St. Cloud and Duluth •Coordinated meetings with local leaders and organizations to keep them informed and maintain relationships •Presented to Global Entrepreneurs, Arts Group, Midwest Orthodontics Society, Women in Public Finance and Medica Sur •Continued to enhance partnerships with Workforce Development Inc., MN Nice Ride, Market Rochester, Winona State University, Non-Profits and Community Networking Group •Participated in the Minnesota Real Estate Journal Summit and Med-Tech Conference •Began researching and developing a plan for National Media Outreach in coordination with Mayo Clinic and provided assistance for the Star Tribune feature on DMC •Featured in Med City Beat Podcast with Patrick Seeb •Finalized welcome video created for hotels •October Media Results: •54 media stories, including Rochester taxi/ bus plan, breaking ground on West Bank, Taylor Arena, economic development in Rochester, and rising housing needs •In October, the DMC website was visited 4,154 times with 12,014 page views; 62% new visitors with the peak times being board meeting related •October Social Media Results: •Facebook Weekly Total Post Reach: 2,200 •Twitter: 2,447 Followers, 49 New Followers, 30,300 Impressions •November Media Results: •47 media stories, including DMC Energy Plan, a look at Rochester’s future, economic and public investment in Rochester due to DMC, and new development and development opportunities in Rochester. •In November, the DMC website was visited 4,301 times with 11,596 page views; 70% return visitors and peak times being board meeting related •November Social Media Results: •Facebook Weekly Total Post Reach: 1,000 •Twitter: 2,493 Followers, 51 New Followers, 22,500 Impressions 84.98% OC T O B E R - N O V E M B E R , 2 0 1 5 MI S C E L L A N E O U S C O S T S EC O N O M I C D E V E L O P M E N T ED A S T A F F C O S T S ED A O P E R A T I O N A L C O S T S 96.47% DRAWN 00.00% 100.00% 71.85% DMC EDA OCTOBER 2015 The following Master Project Budget is included herein as Section 2.0. Report 4001A 11/2/2015 - 1:21 PM DMC - ECONOMIC DEVELOPMENT AGENCY (2015) SOURCES AND USES REPORT #5 October 31, 2015 SOURCES OF FUNDS USES OF FUNDS 00-30-005 City Contribution 2,800,000.00$ 40-00-000 Development Costs 2,800,000.00$ 90-00-000 Project Contingency -$ TOTAL SOURCES OF FUNDS 2,800,000.00$ TOTAL USES OF FUNDS 2,800,000.00$ Report 4001B 11/2/2015 - 1:22 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) MASTER PROJECT BUDGET #5 October 31, 2015 Division Description Final Projected Cost Notes DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $135,000.00 40-25-000 Marketing & Public Relations $318,000.00 40-30-000 Development Services $1,900,000.00 40-35-000 Legal Services $50,000.00 40-90-000 Other Development Costs $397,000.00 Subtotal $2,800,000.00 PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 Subtotal $0.00 PROJECT TOTAL $2,800,000.00 Report 4001B 11/2/2015 - 1:22 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) DETAIL MASTER PROJECT BUDGET #5 October 31, 2015 Division Description Final Projected Cost - Detail Final Projected Cost Notes DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $135,000.00 40-05-300 Planning Services, Architecture, Engineering $135,000.00 40-25-000 Marketing & Public Relations $318,000.00 40-25-300 Communications, Marketing & PR $108,000.00 40-25-310 Public Relations & Communications $210,000.00 40-30-000 Development Services $1,900,000.00 40-30-300 Development Services $1,860,000.00 40-30-310 Financial, Accounting & Investment Services $40,000.00 40-35-000 Legal Services $50,000.00 40-35-300 Legal Services $50,000.00 40-90-000 Other Development Costs $397,000.00 40-90-115 Payroll, Staff, Administration & Benefits-EDA $218,000.00 40-90-120 General Expenses-EDA $79,000.00 40-90-300 Reimbursable Expenses $100,000.00 Subtotal $2,800,000.00 PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 Subtotal $0.00 PROJECT TOTAL $2,800,000.00 DMC EDA OCTOBER 2015 The following Budget Allocation Report is included herein as Section 3.0 . Report 4004 11/2/2015 - 1:23 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) BUDGET ALLOCATION REPORT #5 Revision No Revision Date Division Division Description Revision Description Revision Amount Revision To Revision Method Requested By Entered By BEGINNING CONTINGENCY BALANCE $0.00 ENDING CONTINGENCY BALANCE $0.00 October 31, 2015 Final Projected Cost DMC EDA OCTOBER 2015 The following Cost Report is included herein as Section 4.0. Report 4002 11/2/2015 - 1:24 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) COST REPORT #5 Variance Division Description Master Project Budget A Original Contract Amount B Contract Revisions C Committed Costs B+C Committed Direct Owner Purchases D Un-Committed Costs E Final Projected Cost B+C+D+E Over/(Under) Budget (B+C+D+E)-A Total Work In Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $135,000.00 $13,390.47 $0.00 $13,390.47 $0.00 $121,609.53 $135,000.00 $0.00 $1,299.57 0.96% 40-25-000 Marketing & Public Relations $318,000.00 $463,716.20 $0.00 $463,716.20 $0.00 ($145,716.20)$318,000.00 $0.00 $265,207.20 83.40% 40-30-000 Development Services $1,900,000.00 $1,862,000.00 $2,119.55 $1,864,119.55 $0.00 $35,880.45 $1,900,000.00 $0.00 $1,414,042.93 74.42% 40-35-000 Legal Services $50,000.00 $46,329.33 $811.74 $47,141.07 $0.00 $2,858.93 $50,000.00 $0.00 $47,141.07 94.28% 40-90-000 Other Development Costs $397,000.00 $60,696.10 $2,564.44 $63,260.54 $0.00 $333,739.46 $397,000.00 $0.00 $44,242.04 11.14% Subtotal $2,800,000.00 $2,446,132.10 $5,495.73 $2,451,627.83 $0.00 $348,372.17 $2,800,000.00 $0.00 $1,771,932.81 63.28% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PROJECT TOTAL $2,800,000.00 $2,446,132.10 $5,495.73 $2,451,627.83 $0.00 $348,372.17 $2,800,000.00 $0.00 $1,771,932.81 63.28% Work in PlaceSchedule of Values October 31, 2015 Report 4002 11/2/2015 - 1:23 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) DETAIL COST REPORT #5 Variance Division Description Master Project Budget A Original Contract Amount B Contract Revisions C Committed Costs B+C Committed Direct Owner Purchases D Un-Committed Costs E Final Projected Cost B+C+D+E Over/(Under) Budget (B+C+D+E)-A Total Work In Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $135,000.00 $13,390.47 $0.00 $13,390.47 $0.00 $121,609.53 $135,000.00 $0.00 $1,299.57 0.96% 40-05-300 Planning Services, Architecture, Engineering $135,000.00 $13,390.47 $0.00 $13,390.47 $0.00 $121,609.53 $135,000.00 $0.00 $1,299.57 0.96% 40-25-000 Marketing & Public Relations $318,000.00 $463,716.20 $0.00 $463,716.20 $0.00 ($145,716.20)$318,000.00 $0.00 $265,207.20 83.40% 40-25-300 Communications, Marketing & PR $108,000.00 $273,225.00 $0.00 $273,225.00 $0.00 ($165,225.00)$108,000.00 $0.00 $191,312.50 177.14% 40-25-310 Public Relations & Communications $210,000.00 $190,491.20 $0.00 $190,491.20 $0.00 $19,508.80 $210,000.00 $0.00 $73,894.70 35.19% 40-30-000 Development Services $1,900,000.00 $1,862,000.00 $2,119.55 $1,864,119.55 $0.00 $35,880.45 $1,900,000.00 $0.00 $1,414,042.93 74.42% 40-30-300 Development Services $1,860,000.00 $1,860,000.00 $0.00 $1,860,000.00 $0.00 $0.00 $1,860,000.00 $0.00 $1,410,000.00 75.81% 40-30-310 Financial, Accounting & Investment Services $40,000.00 $2,000.00 $2,119.55 $4,119.55 $0.00 $35,880.45 $40,000.00 $0.00 $4,042.93 10.11% 40-35-000 Legal Services $50,000.00 $46,329.33 $811.74 $47,141.07 $0.00 $2,858.93 $50,000.00 $0.00 $47,141.07 94.28% 40-35-300 Legal Services $50,000.00 $46,329.33 $811.74 $47,141.07 $0.00 $2,858.93 $50,000.00 $0.00 $47,141.07 94.28% 40-90-000 Other Development Costs $397,000.00 $60,696.10 $2,564.44 $63,260.54 $0.00 $333,739.46 $397,000.00 $0.00 $44,242.04 11.14% 40-90-115 Payroll, Staff, Administration & Benefits-EDA $218,000.00 $0.00 $0.00 $0.00 $0.00 $218,000.00 $218,000.00 $0.00 $0.00 0.00% 40-90-120 General Expenses-EDA $79,000.00 $22,696.10 $2,564.44 $25,260.54 $0.00 $53,739.46 $79,000.00 $0.00 $17,642.04 22.33% 40-90-300 Reimbursable Expenses $100,000.00 $38,000.00 $0.00 $38,000.00 $0.00 $62,000.00 $100,000.00 $0.00 $26,600.00 26.60% Subtotal $2,800,000.00 $2,446,132.10 $5,495.73 $2,451,627.83 $0.00 $348,372.17 $2,800,000.00 $0.00 $1,771,932.81 63.28% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PROJECT TOTAL $2,800,000.00 $2,446,132.10 $5,495.73 $2,451,627.83 $0.00 $348,372.17 $2,800,000.00 $0.00 $1,771,932.81 63.28% Work in PlaceSchedule of Values October 31, 2015 DMC EDA OCTOBER 2015 The following Contract Summary Report is included herein as Section 5.0. Report 4003 11/2/2015 - 1:25 PM Page 1 of 2 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) CONTRACT SUMMARY REPORT #5 Division Description Co n t r a c t Vendor Name Contract Number Original Contract Amount Contract Revisions Committed Costs Direct Owner Purchases Work in Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $13,390.47 $0.00 $13,390.47 $0.00 $1,299.57 9.71% 40-05-300 Planning Services, Architecture, Engineering X CARROLL, FRANCK & ASSOCIATES 4020 $13,390.47 $0.00 $13,390.47 $0.00 $1,299.57 9.71% 40-25-000 Marketing & Public Relations $463,716.20 $0.00 $463,716.20 $0.00 $265,207.20 57.19% 40-25-300 Communications, Marketing & PR X HIMLE RAPP & CO., INC.4017 $255,000.00 $0.00 $255,000.00 $0.00 $190,000.00 74.51% 40-25-300 Communications, Marketing & PR X GINA MARIA CHIRI-OSMOND 4027 $18,225.00 $0.00 $18,225.00 $0.00 $1,312.50 7.20% 40-25-310 Public Relations & Communications X BRANDHOOT 4016 $41,051.20 $0.00 $41,051.20 $0.00 $19,447.20 47.37% 40-25-310 Public Relations & Communications X SAM SMITH 4030 $72,240.00 $0.00 $72,240.00 $0.00 $19,447.50 26.92% 40-25-310 Public Relations & Communications X BRANDHOOT 4043 $35,000.00 $0.00 $35,000.00 $0.00 $35,000.00 100.00% 40-25-310 Public Relations & Communications X FUSE DIGITAL CREATIVE SERVICES 4046 $24,000.00 $0.00 $24,000.00 $0.00 $0.00 0.00% 40-25-310 Public Relations & Communications X INSPIRE MN, LLC 4047 $18,200.00 $0.00 $18,200.00 $0.00 $0.00 0.00% 40-30-000 Development Services $1,862,000.00 $2,119.55 $1,864,119.55 $0.00 $1,414,042.93 75.86% 40-30-300 Development Services X HAMMES COMPANY SPORTS DEVEL.DMA $1,860,000.00 $0.00 $1,860,000.00 $0.00 $1,410,000.00 75.81% 40-30-310 Financial, Accounting & Investment Services X CLIFTONLARSONALLEN LLP 4041 $2,000.00 $2,119.55 $4,119.55 $0.00 $4,042.93 98.14% 40-35-000 Legal Services $46,329.33 $811.74 $47,141.07 $0.00 $47,141.07 100.00% 40-35-300 Legal Services X DORSEY & WHITNEY LLP 4015 $43,049.83 $0.00 $43,049.83 $0.00 $43,049.83 100.00% 40-35-300 Legal Services X MICHAEL BEST & FRIEDRICH LLP 4021 $3,279.50 $811.74 $4,091.24 $0.00 $4,091.24 100.00% 40-90-000 Other Development Costs $60,696.10 $2,564.44 $63,260.54 $0.00 $44,242.04 69.94% 40-90-120 General Expenses-EDA X CITY MARKET DOWNTOWN 4018 $97.79 $108.03 $205.82 $0.00 $97.79 47.51% 40-90-120 General Expenses-EDA X CWS, INC.4033 $900.00 $348.90 $1,248.90 $0.00 $1,170.00 93.68% 40-90-120 General Expenses-EDA X DAVIES PRINTING COMPANY 4036 $395.00 $715.71 $1,110.71 $0.00 $395.00 35.56% 40-90-120 General Expenses-EDA X DELUXE BUSINESS PRODUCTS 4042 $266.97 $0.00 $266.97 $0.00 $266.97 100.00% 40-90-120 General Expenses-EDA X DATA SMART COMPUTERS INC.4044 $15,442.28 $1,391.80 $16,834.08 $0.00 $15,442.28 91.73% 40-90-120 General Expenses-EDA X ROCHESTER AREA CHAMBER OF COMMERC 4045 $270.00 $0.00 $270.00 $0.00 $270.00 100.00% 40-90-120 General Expenses-EDA X MIDWEST SIGNTECH OF ROCHESTER, LLC 4048 $1,304.36 $0.00 $1,304.36 $0.00 $0.00 0.00% 40-90-120 General Expenses-EDA X TRACY ZDROIK 4049 $3,900.00 $0.00 $3,900.00 $0.00 $0.00 0.00% 40-90-120 General Expenses-EDA X RIGGOTT CREATIVE INC 4050 $119.70 $0.00 $119.70 $0.00 $0.00 0.00% 40-90-300 Reimbursable Expenses X HAMMES COMPANY SPORTS DEVEL.DMA $38,000.00 $0.00 $38,000.00 $0.00 $26,600.00 70.00% Subtotal $2,446,132.10 $5,495.73 $2,451,627.83 $0.00 $1,771,932.81 72.28% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 0.00% October 31, 2015 Status Report 4003 11/2/2015 - 1:25 PM Page 2 of 2 DMC - ECONOMIC DEVELOPMENT AGENCY (2015) CONTRACT SUMMARY REPORT #5 Division Description Co n t r a c t Vendor Name Contract Number Original Contract Amount Contract Revisions Committed Costs Direct Owner Purchases Work in Place Percent Complete October 31, 2015 Status PROJECT TOTAL $2,446,132.10 $5,495.73 $2,451,627.83 $0.00 $1,771,932.81 72.28% MASTER APPLICATION FOR PAYMENT MAP for undisputed labor, services, or materials Page 1 of 1 MASTER APPLICATION FOR PAYMENT (Form 4020) From:HAMMES COMPANY Application No.:5 Please Remit To: Application Date:October 1, 2015 Hammes Project No:40050-06 To:DMC Economic Development Authority Period From:September 1, 2015 200 First Street SW Period To:September 30, 2015 Rochester, MN 55905 Project Name:DMC Attention:Executive Director Economic Development Agency (2015) PROJECT MANAGER:STATEMENT OF PROJECT: ORIGINAL MASTER PROJECT BUDGET . . . . . . . . . . . . . . . . . . $ CURRENT MASTER PROJECT BUDGET . . . . . . . . . . . . . . . . . . $ Signed By: Hammes Company Sports Development, Inc. Date:October 1, 2015 TOTAL COMPLETED & STORED TO DATE . . . . . . . . . . . . . . . . $ Name:Robert P. Dunn RETAINAGE TO DATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL COMPLETED LESS RETAINAGE . . . . . . . . . . . . . . . . . . $ SOURCES OF FUNDS: City Contribution LESS PREVIOUS REQUESTS . . . . . . . . . . . . . . . . . . . . . . . . . . . $ CURRENT AMOUNT DUE (A + B) . . . . . . . . . . . . . . . . . . . . . . . . $ CURRENT PAYMENTS DUE (A) . . . . . . . . . . . . . . . . . . . . . . . . .$ CURRENT SOURCES OF FUNDS DIRECT OWNER PURCHASES DUE (B) . . . . . . . . . . . . . . . . . . $ USES OF FUNDS:APPROVALS: 40 - Development Costs 50 - Financing Costs 60 - Other Project Costs 90 - Project Contingency EDA:Date DMCC: Date CURRENT USES OF FUNDS 254,767.45$ Current Application -$ -$ 254,767.45$ Acct Name: Acct No: Bank: Notify: 2,800,000.00 2,800,000.00 1,771,932.81 - 1,771,932.81 Submitted in accordance with the Contract Documents for approval by the EDA. 1,517,165.36 Current Application 254,767.45$ - 254,767.45 254,767.45 -$ 254,767.45$ MAP for undisputed labor, services, or materials Page 1 of 1 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY (2015) DETAIL SOURCES AND USES REPORT #5 Division Description Final Projected Cost Previous Billings Current Billing Total Billed To Date Balance to Complete SOURCES OF FUNDS 00-30-005 City Contribution $2,800,000.00 $1,517,165.36 $254,767.45 $1,771,932.81 $1,028,067.19 Total Sources of Funds $2,800,000.00 $1,517,165.36 $254,767.45 $1,771,932.81 $1,028,067.19 USES OF FUNDS 40-00-000 Development Costs $2,800,000.00 $1,517,165.36 $254,767.45 $1,771,932.81 $1,028,067.19 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 Total Uses of Funds $2,800,000.00 $1,517,165.36 $254,767.45 $1,771,932.81 $1,028,067.19 October 1, 2015 MAP for undisputed labor, services, or materials Page 1 of 2 DESTINATION MEDICAL CENTERECONOMIC DEVELOPMENT AUTHORITY (2015) Division Description Vendor Contract No Previous Billing Current Work In Place Direct Owner Purchase Total Work to Date Percent Complete Previous Retainage Current Retainage Total Retainage DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $1,299.57 $0.00 $0.00 $1,299.57 9.71%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering CARROLL, FRANCK & ASSOCIATES 4020 $1,299.57 $0.00 $0.00 $1,299.57 9.71%$0.00 $0.00 $0.00 40-25-000 Marketing & Public Relations $182,698.70 $82,508.50 $0.00 $265,207.20 62.92%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR HIMLE RAPP & CO., INC.4017 $152,500.00 $37,500.00 $0.00 $190,000.00 74.51%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR GINA MARIA CHIRI-OSMOND 4027 $1,012.50 $300.00 $0.00 $1,312.50 7.20%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications BRANDHOOT 4016 $15,361.20 $4,086.00 $0.00 $19,447.20 47.37%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications SAM SMITH 4030 $13,825.00 $5,622.50 $0.00 $19,447.50 26.92%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications BRANDHOOT 4043 $0.00 $35,000.00 $0.00 $35,000.00 100.00%$0.00 $0.00 $0.00 40-30-000 Development Services $1,262,000.00 $152,042.93 $0.00 $1,414,042.93 75.86%$0.00 $0.00 $0.00 40-30-300 Development Services HAMMES COMPANY SPORTS DEVEL.DMA $1,260,000.00 $150,000.00 $0.00 $1,410,000.00 75.81%$0.00 $0.00 $0.00 40-30-310 Financial, Accounting & Investment Services CLIFTONLARSONALLEN LLP 4041 $2,000.00 $2,042.93 $0.00 $4,042.93 98.14%$0.00 $0.00 $0.00 40-35-000 Legal Services $46,877.33 $263.74 $0.00 $47,141.07 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services DORSEY & WHITNEY LLP 4015 $43,049.83 $0.00 $0.00 $43,049.83 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services MICHAEL BEST & FRIEDRICH LLP 4021 $3,827.50 $263.74 $0.00 $4,091.24 100.00%$0.00 $0.00 $0.00 40-90-000 Other Development Costs $24,289.76 $19,952.28 $0.00 $44,242.04 79.51%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CITY MARKET DOWNTOWN 4018 $97.79 $0.00 $0.00 $97.79 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CWS, INC.4033 $1,125.00 $45.00 $0.00 $1,170.00 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DAVIES PRINTING COMPANY 4036 $0.00 $395.00 $0.00 $395.00 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DELUXE BUSINESS PRODUCTS 4042 $266.97 $0.00 $0.00 $266.97 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DATA SMART COMPUTERS INC.4044 $0.00 $15,442.28 $0.00 $15,442.28 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA ROCHESTER AREA CHAMBER OF COMMERC4045 $0.00 $270.00 $0.00 $270.00 100.00%$0.00 $0.00 $0.00 40-90-300 Reimbursable Expenses HAMMES COMPANY SPORTS DEVEL.DMA $22,800.00 $3,800.00 $0.00 $26,600.00 70.00%$0.00 $0.00 $0.00 Subtotal $1,517,165.36 $254,767.45 $0.00 $1,771,932.81 73.77%$0.00 $0.00 $0.00 PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 $0.00 PROJECT TOTAL $1,517,165.36 $254,767.45 $0.00 $1,771,932.81 $0.00 $0.00 $0.00 Retainage October 1, 2015 Work Completed To Date MASTER APPLICATION FOR PAYMENT DETAIL #5 MAP for undisputed labor, services, or materials Page 2 of 2 DESTINATION MEDICAL CENTERECONOMIC DEVELOPMENT AUTHORITY (2015) Division Description Vendor Contract No Previous Billing Current Work In Place Direct Owner Purchase Total Work to Date Percent Complete Previous Retainage Current Retainage Total Retainage Retainage October 1, 2015 Work Completed To Date MASTER APPLICATION FOR PAYMENT DETAIL #5 Current Work In Place Direct Owner Purchase Total Current Work Current Work In Place $254,767.45 $0.00 $254,767.45 Less Current Retainage Held $0.00 $0.00 $0.00 Net Amount Due $254,767.45 $0.00 $254,767.45 MAP for undisputed labor, services, or materials Page 1 of 1 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AUTHORITY (2015) INVOICE SUMMARY REPORT #5 Vendor Name Description Invoice No Invoice Date Invoice Amount Retainage Held Amount Due Approval BRANDHOOT Consulting-Website 1331 9/23/2015 $35,000.00 $0.00 $35,000.00 BRANDHOOT Public Relations and Communications 1352 10/1/2015 $4,086.00 $0.00 $4,086.00 CLIFTONLARSONALLEN LLP Audit Services 1077765 6/30/2015 $2,042.93 $0.00 $2,042.93 CWS, INC.Hosting Services CW-78722 9/16/2015 $45.00 $0.00 $45.00 DATA SMART COMPUTERS INC.Computer Services and Supplies 49903 8/31/2015 $12,900.74 $0.00 $12,900.74 DATA SMART COMPUTERS INC.Computer Services and Supplies 49991 9/1/2015 $355.16 $0.00 $355.16 DATA SMART COMPUTERS INC.Computer Services and Supplies 49958 9/4/2015 $161.44 $0.00 $161.44 DATA SMART COMPUTERS INC.Computer Services and Supplies 49977 9/11/2015 $87.82 $0.00 $87.82 DATA SMART COMPUTERS INC.Computer Services and Supplies 49992 9/17/2015 $1,076.25 $0.00 $1,076.25 DATA SMART COMPUTERS INC.Computer Services and Supplies 50030 9/23/2015 $14.53 $0.00 $14.53 DATA SMART COMPUTERS INC.Computer Services and Supplies 50068 9/28/2015 $846.34 $0.00 $846.34 DAVIES PRINTING COMPANY Printing Services 103676 9/8/2015 $395.00 $0.00 $395.00 GINA MARIA CHIRI-OSMOND Communications & PR 105 9/21/2015 $300.00 $0.00 $300.00 HAMMES COMPANY SPORTS DEVEL.Development Manager Agreement 5005-019 10/1/2015 $153,800.00 $0.00 $153,800.00 HIMLE RAPP & CO., INC.Consulting Services-Strategy 0815 9/2/2015 $37,500.00 $0.00 $37,500.00 MICHAEL BEST & FRIEDRICH LLP Legal Services 1358833 8/14/2015 $263.74 $0.00 $263.74 ROCHESTER AREA CHAMBER OF COMMERCE Sponsorship/Registration 107161 9/16/2015 $270.00 $0.00 $270.00 SAM SMITH Social Media 20150801 10/2/2015 $3,380.00 $0.00 $3,380.00 SAM SMITH Social Media 20150901 10/2/2015 $2,242.50 $0.00 $2,242.50 GRAND TOTAL $254,767.45 $0.00 $254,767.45 October 1, 2015 DMC EDA OCTOBER 2015 MAP for undisputed labor, services, or materials Page 1 of 1 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY (2015) DETAIL SOURCES AND USES REPORT #6 Division Description Final Projected Cost Previous Billings Current Billing Total Billed To Date Balance to Complete SOURCES OF FUNDS 00-30-005 City Contribution $2,800,000.00 $1,771,932.81 $210,649.65 $1,982,582.46 $817,417.54 Total Sources of Funds $2,800,000.00 $1,771,932.81 $210,649.65 $1,982,582.46 $817,417.54 USES OF FUNDS 40-00-000 Development Costs $2,800,000.00 $1,771,932.81 $210,649.65 $1,982,582.46 $817,417.54 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 Total Uses of Funds $2,800,000.00 $1,771,932.81 $210,649.65 $1,982,582.46 $817,417.54 November 2, 2015 MAP for undisputed labor, services, or materials Page 1 of 2 DESTINATION MEDICAL CENTERECONOMIC DEVELOPMENT AUTHORITY (2015) Division Description Vendor Contract No Previous Billing Current Work In Place Direct Owner Purchase Total Work to Date Percent Complete Previous Retainage Current Retainage Total Retainage DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $1,299.57 $0.00 $0.00 $1,299.57 9.71%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering CARROLL, FRANCK & ASSOCIATES 4020 $1,299.57 $0.00 $0.00 $1,299.57 9.71%$0.00 $0.00 $0.00 40-25-000 Marketing & Public Relations $265,207.20 $42,567.00 $0.00 $307,774.20 66.37%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR HIMLE RAPP & CO., INC.4017 $190,000.00 $25,000.00 $0.00 $215,000.00 84.31%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR GINA MARIA CHIRI-OSMOND 4027 $1,312.50 $0.00 $0.00 $1,312.50 7.20%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications BRANDHOOT 4016 $19,447.20 $4,212.00 $0.00 $23,659.20 57.63%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications SAM SMITH 4030 $19,447.50 $0.00 $0.00 $19,447.50 26.92%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications BRANDHOOT 4043 $35,000.00 $0.00 $0.00 $35,000.00 100.00%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications FUSE DIGITAL CREATIVE SERVICES 4046 $0.00 $9,400.00 $0.00 $9,400.00 39.17%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications INSPIRE MN, LLC 4047 $0.00 $3,955.00 $0.00 $3,955.00 21.73%$0.00 $0.00 $0.00 40-30-000 Development Services $1,414,042.93 $150,000.00 $0.00 $1,564,042.93 83.90%$0.00 $0.00 $0.00 40-30-300 Development Services HAMMES COMPANY SPORTS DEVEL.DMA $1,410,000.00 $150,000.00 $0.00 $1,560,000.00 83.87%$0.00 $0.00 $0.00 40-30-310 Financial, Accounting & Investment Services CLIFTONLARSONALLEN LLP 4041 $4,042.93 $0.00 $0.00 $4,042.93 98.14%$0.00 $0.00 $0.00 40-35-000 Legal Services $47,141.07 $0.00 $0.00 $47,141.07 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services DORSEY & WHITNEY LLP 4015 $43,049.83 $0.00 $0.00 $43,049.83 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services MICHAEL BEST & FRIEDRICH LLP 4021 $4,091.24 $0.00 $0.00 $4,091.24 100.00%$0.00 $0.00 $0.00 40-90-000 Other Development Costs $44,242.04 $18,082.65 $0.00 $62,324.69 89.13%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CITY MARKET DOWNTOWN 4018 $97.79 $108.03 $0.00 $205.82 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CWS, INC.4033 $1,170.00 $78.90 $0.00 $1,248.90 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DAVIES PRINTING COMPANY 4036 $395.00 $3,989.67 $0.00 $4,384.67 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DELUXE BUSINESS PRODUCTS 4042 $266.97 $0.00 $0.00 $266.97 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DATA SMART COMPUTERS INC.4044 $15,442.28 $4,781.99 $0.00 $20,224.27 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA ROCHESTER AREA CHAMBER OF COMMERC4045 $270.00 $0.00 $0.00 $270.00 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA MIDWEST SIGNTECH OF ROCHESTER, LLC 4048 $0.00 $1,304.36 $0.00 $1,304.36 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA TRACY ZDROIK 4049 $0.00 $3,900.00 $0.00 $3,900.00 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA RIGGOTT CREATIVE INC 4050 $0.00 $119.70 $0.00 $119.70 100.00%$0.00 $0.00 $0.00 40-90-300 Reimbursable Expenses HAMMES COMPANY SPORTS DEVEL.DMA $26,600.00 $3,800.00 $0.00 $30,400.00 80.00%$0.00 $0.00 $0.00 Subtotal $1,771,932.81 $210,649.65 $0.00 $1,982,582.46 80.65%$0.00 $0.00 $0.00 PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 $0.00 Retainage November 2, 2015 Work Completed To Date MASTER APPLICATION FOR PAYMENT DETAIL #6 MAP for undisputed labor, services, or materials Page 2 of 2 DESTINATION MEDICAL CENTERECONOMIC DEVELOPMENT AUTHORITY (2015) Division Description Vendor Contract No Previous Billing Current Work In Place Direct Owner Purchase Total Work to Date Percent Complete Previous Retainage Current Retainage Total Retainage Retainage November 2, 2015 Work Completed To Date MASTER APPLICATION FOR PAYMENT DETAIL #6 PROJECT TOTAL $1,771,932.81 $210,649.65 $0.00 $1,982,582.46 $0.00 $0.00 $0.00 Current Work In Place Direct Owner Purchase Total Current Work Current Work In Place $210,649.65 $0.00 $210,649.65 Less Current Retainage Held $0.00 $0.00 $0.00 Net Amount Due $210,649.65 $0.00 $210,649.65 MAP for undisputed labor, services, or materials Page 1 of 1 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AUTHORITY (2015) INVOICE SUMMARY REPORT #6 Vendor Name Description Invoice No Invoice Date Invoice Amount Retainage Held Amount Due Approval BRANDHOOT Public Relations and Communications 1356 10/31/2015 $4,212.00 $0.00 $4,212.00 CITY MARKET DOWNTOWN Catering 101348457 9/9/2015 $108.03 $0.00 $108.03 CWS, INC.Hosting Services CW-78839 10/6/2015 $56.95 $0.00 $56.95 CWS, INC.Hosting Services CW-78920 10/19/2015 $21.95 $0.00 $21.95 DATA SMART COMPUTERS INC.Computer Services and Supplies 50048 9/1/2015 $3,035.03 $0.00 $3,035.03 DATA SMART COMPUTERS INC.Computer Services and Supplies 50102 10/1/2015 $355.16 $0.00 $355.16 DATA SMART COMPUTERS INC.Computer Services and Supplies 50104 10/1/2015 $505.84 $0.00 $505.84 DATA SMART COMPUTERS INC.Computer Services and Supplies 50137 10/6/2015 $107.63 $0.00 $107.63 DATA SMART COMPUTERS INC.Computer Services and Supplies 50139 10/6/2015 $423.17 $0.00 $423.17 DATA SMART COMPUTERS INC.Computer Services and Supplies 50271 11/1/2015 $355.16 $0.00 $355.16 DAVIES PRINTING COMPANY Printing Services 104032 10/15/2015 $715.71 $0.00 $715.71 DAVIES PRINTING COMPANY Printing Services 104053 11/2/2015 $819.04 $0.00 $819.04 DAVIES PRINTING COMPANY Printing Services 104102 11/2/2015 $1,070.87 $0.00 $1,070.87 DAVIES PRINTING COMPANY Printing Services 104103 11/2/2015 $490.77 $0.00 $490.77 DAVIES PRINTING COMPANY Printing Services 104161 11/2/2015 $618.84 $0.00 $618.84 DAVIES PRINTING COMPANY Printing Services S67845 11/2/2015 $274.44 $0.00 $274.44 FUSE DIGITAL CREATIVE SERVICES PR & Communications 213 9/30/2015 $2,600.00 $0.00 $2,600.00 FUSE DIGITAL CREATIVE SERVICES PR & Communications 214 10/30/2015 $6,800.00 $0.00 $6,800.00 HAMMES COMPANY SPORTS DEVEL.Development Manager Agreement 5005-020 11/1/2015 $153,800.00 $0.00 $153,800.00 HIMLE RAPP & CO., INC.Consulting Services-Strategy 0915 10/2/2015 $25,000.00 $0.00 $25,000.00 INSPIRE MN, LLC PR & Communications 000101 10/31/2015 $3,955.00 $0.00 $3,955.00 MIDWEST SIGNTECH OF ROCHESTER, LLC Graphics 8361 10/23/2015 $1,304.36 $0.00 $1,304.36 RIGGOTT CREATIVE INC Resource Materials 415 10/15/2015 $119.70 $0.00 $119.70 TRACY ZDROIK Design Services 1073 10/16/2015 $3,750.00 $0.00 $3,750.00 TRACY ZDROIK Design Services 1071 10/15/2015 $150.00 $0.00 $150.00 GRAND TOTAL $210,649.65 $0.00 $210,649.65 November 2, 2015 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY The Discovery Square Update Will Be Provided At the DMC Corporation Board of Directors Meeting 1 REQUEST FOR QUALIFICATIONS DECEMBER 17, 2015 PUBLIC SPACE DESIGN SERVICES: HEART OF THE CITY SUBDISTRICT DESTINATION MEDICAL CENTER ROCHESTER, MINNESOTA INTRODUCTION AND BACKGROUND: Destination Medical Center Corporation (DMCC), in collaboration with the City of Rochester, Minnesota (City), is pleased to issue this Request for Qualifications (RFQ) for Public Space design services for the public spaces associated with the Heart of the City Sub-District of the Destination Medical Center development plan. DMCC and the City are collaborating on the redevelopment of Rochester pursuant to the vision and principles of the Destination Medical Center development plan. Within this plan is a sub-district referred to as Heart of the City. Heart of the City is a 9-block area of downtown Rochester bounded by Center Street to the north, 3rd Street to the South, Broadway to the East and 2nd Ave to the West. Heart of the City is home to the world-renowned Mayo Clinic and its Cesar Peli- designed Gonda Building, the recently renovated Peace Plaza, numerous hotels, shops, restaurants, and entertainment venues. The purpose of this RFQ is to outline the nature of the design challenge and to solicit qualifications from interested public space design firms/teams. ABOUT DESTINATION MEDICAL CENTER: The DMC initiative is one of the largest and most innovative economic development strategies ever undertaken in Minnesota. Its purpose is to secure Rochester’s and Minnesota’s status as a global medical destination now and in the future. It is anticipated that the DMC initiative will result in $5.6 billion in 2 private investments in building downtown Rochester, including investments by Mayo Clinic and other private investors, and $585 million in public funding for public infrastructure and transportation projects. The DMC is a major economic development initiative that will drive significant new job growth and tax base for future generations. The DMC will significantly increase and accelerate the demand for private development and public infrastructure in this market. DMC is estimated to grow the employment base in Rochester by some 35,000 – 45,000 jobs, and to more than double the visitation from Mayo Clinic patients/companions, as well as business travelers, convention/eventgoers and other visitors to the City, and particularly, to the downtown core. In June 2013, the Governor of Minnesota signed the DMC law, which provides for $585 million in State and local funding over a 20 year period to support public infrastructure projects supportive of the DMC mission. The legislation created two new entities to oversee the initiative, including: • The Destination Medical Center Corporation (the “DMCC”): a public nonprofit corporation, the purpose of which is to oversee the implementation of DMC strategies. The DMCC’s board is structured to provide the primary stakeholders representation in key decisions related to planning and strategic investments of the public DMC funds. • The Non-Profit Economic Development Agency (the “DMC EDA”): a private nonprofit corporation established by Mayo Clinic, the primary purpose of which is to provide services to the DMCC, and to develop, plan and implement DMC strategies and market the DMC. The services of the DMC EDA are specifically enumerated in the law and by contract with the DMCC. 3 In addition to the two entities created under the law, the City of Rochester (City), Olmsted County (County) and the State of Minnesota are actively involved in the Project. As provided under the DMC law, the City provides a significant contribution of public funds, assists the DMCC with its financial administration, and disburses authorized funding by the State and the County. ABOUT HEART OF THE CITY: Heart of the City is one of six Sub-Districts in the Destination Medical Center development plan. It is described as “as a place of connected spaces and urban experiences that build off the convenient and walkable attributes of the city.” And further that “enhanced public areas and new development would strengthen Peace Plaza as the symbolic heart of the city with new attractions and features at key places along its length.” The plan goes on to illustrate this vision with eight key places: • The Balcony • The Grand Arch • Ice Pavilion • Integrated Care Pavilion • The Light Pavilion • The Plaza Steps • The Portal • Waterfront Passage Each of these is briefly described in the plan. They are at once conceptual, aspirational, and directional—intended to inform not constrict the next steps in planning and design for the Heart of the City public realm. PRIVATE DEVELOPMENT INITIATIVES: In addition to anticipated public space improvements, there will be significant market-driven private sector investment in the Heart of the City Sub District over the next several years including health and medical facilities, hotel and 4 residential accommodations, and retail, office and biotech space. It is expected that this design process will integrate as much as possible with the work of the private sector, informing and being informed by private development. COMMUNITY ADVISORY COMMITTEE: The DMCC and City have established a Community Advisory Committee comprised of stakeholders including neighboring residents and businesses, DMCC and City representatives, members of the design and preservation communities, and other civic leaders. The DMCC and the City anticipate that as a part of the programming and concept design process, the project team will meet with this committee initially and periodically throughout the concept design phase to seek input and test design concepts and ideas. The DMC EDA will serve as staff to the project, including providing leadership in the community engagement components of the process. SCOPE, SCHEDULE, AND BUDGET: Scope The Destination Medical Center development plan presents a vision, several illustrative concepts, and set of principles for Heart of the City. The selected firm will be responsible for the next phases of design: pre-design through schematic design, including a recommended phasing and implementation strategy. • Phase I/Pre-Design: -Programming -Context Analysis -Concept Design -Gross Budget • Phase II/Schematic Design: -Various Alternatives 5 -Preferred Scheme -Preferred Scheme Cost Estimate -Phasing and Implementation Strategy Schedule • Approximate Schedule: -Distribution of RFQ, Jan 2016 -Finalist Pool Selected, Feb 2016 -RFP from Finalists/Interviews, Mar 2016 -Project initiation, April 2016 -Pre-Design, May-August 2016 -Schematic Design, Sept-Nov 2016 -Final Report, December 2016 Budget It is anticipated that the total project budget will be in the range of $X-XX million. Contract The successful firm will enter into a contact with the DMCC. SUBMISSION REQUIREMENTS: Public Space Design firms are requested to submit qualifications that do not exceed 8 facing pages of information excluding optional folder, binder, or covers. Qualifications will be standard 8-1/2"x11" format. Do not submit any additional collateral material such as books, magazines, or CD's - additional materials will be discarded. In your qualifications submission, include the following information, in this order: 1. Introductory letter and general description of your firm. 6 2. Firm Background and business organization information including: • Firm history, philosophy, principals, number of staff, awards, honors • Technological capabilities including computer programs your firm uses as part of the design process • Description of the firm's approach to design and client service 3. Provide examples of projects that demonstrate relevant experience including renovations to existing urban parks and spaces, projects on urban sites, projects that entailed a public process, projects that involved architectural collaboration, and projects designed for winter/cold weather conditions. Please include the following information for three (3) projects only • Name of Client/Owner • Name and Description of Project • Completion Date • Client References (name and telephone number) for project Owner, General Contractor, and Project Manager/Owner's Representative, if any, and particularly references for projects that incorporated a significant public process. 4. Design Team: Please provide resumes for key personnel who you would propose for your project team, including the Partner-in- Charge, Project Manager, and any other key members of your proposed team for this project, including specialty sub-consultants such as water, lighting, etc., and provide the following information for each: • Name, title, role • Experience with projects of this scope, scale, and quality, including leading/managing public participation processes • Years with the firm 7 SELECTION PROCESS This RFQ will serve as the first stage in a three-stage, qualifications-based selection process. • Stage I: RFQ: Qualifications will be reviewed by the Community Advisory Committee (CAC) which will recommend to the DMCC and City a short list of qualified firms from whom a RFP will be requested, based on the criteria that follow. The DMCC and City will confirm or modify the finalist list. • Stage II: RFP: The DMCC and City will issue requests for proposals (RFPs) to the selected/shortlisted firms, each of whom will be asked to submit detailed proposals (including fees) based on a specific scope of services and a project budget and schedule. • Stage III: Interviews: Some or all of the firms that respond to the RFP may be asked to interview with the Community Advisory Committee. Following interviews, the CAC will recommend a firm(s) to the DMCC and the City for final determination. The firm selection process will be qualifications-based. DMC and the City reserves the right to reject any and all qualifications and proposals and to negotiate any aspect of a proposal with a proposer. Neither the DMCC nor the City is under any obligation to select and retain a landscape architect through this RFQ/RFP process. SELECTION CRITERIA Qualifications received as a part of this RFQ process will be evaluated based upon the following criteria. The DMCC may, in its sole discretion, expand or reduce the criteria upon which they base final decisions regarding selection of qualified firms. • Completeness of submission and conformance with submission requirements • Demonstrated experience with completed urban design projects involving extensive community engagement 8 • Demonstrated experience with needs analysis, programming, and designing for actively programmed and used urban park and plaza spaces • Experience designing urban parks and plazas for cold weather environments, for winter use, and with attractive aesthetics under winter conditions DMCC/CITY GOALS FOR THE SELECTION PROCESS • The selection process has been designed to ensure the appointment of a team which will provide the very best quality programming and design for the public space associated with Heart of the City. • The selected team will have demonstrated prior success in developing high- quality designs for public spaces that require a commitment to a public participation process, facilitating the input of multiple and potentially conflicting constituencies and viewpoints, and integrating the input from this process into a program and a final design. • The selected team will have demonstrated prior success in developing designs for public spaces that are actively used and that require a commitment to a detailed needs analysis and programming effort that addresses function and utility as a foundation for the design. • The selected team will demonstrated experience with historic resources, treatment of cultural resources and the Secretary of the Interior's standards for historic resources. • The selected team will have demonstrated prior success in developing designs for public spaces that address both capital costs and future operating, maintenance, and life-cycle costs. • The selected team will have demonstrated an ability to join the team as a collaborator and internalize and share the values of DMCC and City of Rochester. • The selected team will be broadly accepted and respected by the various constituencies surrounding the project including City political leadership and staff, DMCC leadership and staff, surrounding residential neighbors, businesses, and institutions, the landscape architecture community, and the preservation 9 community. SUBMISSION PROCESS Due Date and Number of Copies: Qualifications are due by 4:00pm February 12, 2016. Please provide an electronic version (PDF emailed to Cody Pogalz, codypogalz@dmceda.org) and 15 (15) hard copies of your qualifications. Qualifications received after the deadline will not be accepted. It is not the DMCC’s responsibility to acknowledge receipt of any proposal. It is the firm's responsibility to assure that qualifications are received in a timely manner. Deliver all copies to: Lisa Clarke, Executive Director Destination Medical Center Economic Development Agency 195 South Broadway, Suite 12 Rochester, MN 55902 Questions and Answers: All information required for a complete submission of your qualifications is contained within this RFQ and there will be no formal Q&A process. If you believe you that something is unclear or missing from this RFQ, you may send a brief question in writing, directed to Cody Pogalz, Executive Assistant via email (codypogalz@dmceda.org). Both the question and the answer will be posted on the DMCC website. Please do not contact DMCC or the City prior to submitting your qualifications. Review of Qualifications and Selection of Short Listed Firms: The Community Advisory Committee will review all qualifications based on the selection criteria above and create a short list of firms that will receive the RFP. GENERAL CONDITIONS The following conditions will be required in the contract for services with the selected firm: To Be Developed… Heart of the City, Public Space Design Community Advisory Committee Chairs, Membership, and Responsibility December 7, 2015 1. Co-Chairs: • City of Rochester—Mayor Brede • DMCC—Mayor RT Rybak 2. Membership (9-12 people, to be proposed by Co-Chairs and approved by City Council) • Business/property owners • Civic leadership • Downtown residents • Partner organizations • Design expertise • Electeds • Chateau Task Force 3. Committee Responsibilities/Advisory support to DMCC/City of Rochester • Recommend pool of qualified Design Firms for RFP • Participate in interviews of qualified Design Firms and recommend finalist • Assist in community engagement process • Meet with Design Team throughout process to provide input and reaction to design concepts • Make recommendations to DMCC and City of Rochester at key project milestones • Anticipate 5-8 Committee meetings during 2016 design process ### DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY DMC Dashboard Tool Project Update: To be able to best track, present, and communicate the progress of the DMC initiative, DMC EDA staff has begun talks with Wilder Research to co-develop a metrics and measurements tracking tool. While the DMC currently benefits from an established Development Plan which includes some broader “guiding principles” and goals, and even some specific economic metrics, the DMC EDA will develop a vehicle for consistently monitoring broader social and economic conditions in the District. Wilder has provided the DMC EDA with a proposal to assist in developing such a tool. The current concept is to use and build off of the metrics/measurements outlined in section 2.4 of the DMC plan. The deliverables for the phase one are as follows: 1. Identification of an appropriate vehicle (e.g., narrative report, static dashboard, interactive website, etc.) 2. The tool’s component parts (Goals, Outcomes, specific Indicators, and data sources) 3. A plan for maintenance of that vehicle (e.g., a schedule of updates) Next Steps: EDA Staff will continue to work with Wilder Research to develop the DMC’s tracking tool and metrics/measurements behind it. Phase one has been outlined to encompass ~13 weeks from start date. DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY The Saint Marys Place Update Will Be Provided At the DMC Corporation Board of Directors Meeting