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HomeMy WebLinkAbout2/26/2015 DMCC Board Meeting - Agenda and Meeting Packet DESTIN ATION MEDICAL CENTER CORPOR ATION (DMCC) BOARD MEETING 9:30 A.M. THURSDAY, February 26, 2015 ROCHESTER CONVENTION CENTER Destination Medical Center Corporation Financial Budget Summary January 2015 2015 Curent Month Jan 2015 Amount Percent Approved Budget Jan 2015 YTD Remaining Remaining General Expenses 217,203                              90                                90                           217,113               100% Professional Services 780,600                               ‐                          780,600               100% City Expenses 275,000                               ‐                          275,000               100% Subtotal DMCC 1,272,803                           90                                90                           1,272,713            100% Third Party Costs ‐ DMC EDA * Payroll, Staff, Administration & Benefits‐EDA 1,285,000                            ‐                                ‐                          1,285,000            100% General Expenses ‐ EDA 222,000                               ‐                                ‐                          222,000               100% Marketing Expenses 296,000                               ‐                                ‐                          296,000               100% Meeting Expenses 12,000                                 ‐                                ‐                          12,000                 100% Professional Services 805,000                               ‐                                ‐                          805,000               100% Miscellaneous Expenses 180,000                               ‐                                ‐                          180,000               100% Subtotal EDA 2,800,000                            ‐                                ‐                          2,800,000            100% Total DMCC 2015 4,072,803                           90                                90                           4,072,713            100% ‐                           Plus DMCC 2014 Costs Paid In 2015 56,933                                56,933                         56,933                    ‐                         ‐               Plus 2014 EDA Contract Commitment Carryover 972,566                              395,999                       395,999                 576,567               59% *(Full Accrual 2014 Statement Forthcoming) DMCC Working Capital Note 3,000                       * See Attached Contract Commitments for EDA Portion EDA Working Capital Note 10,000                    Report 4002 2/2/2015 - 10:07 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY DETAIL COST REPORT #10 Variance Division Description Master Project Budget A Original Contract Amount B Contract Revisions C Committed Costs B+C Committed Direct Owner Purchases D Un-Committed Costs E Final Projected Cost B+C+D+E Over/(Under) Budget (B+C+D+E)-A Total Work In Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $2,431,000.00 $1,545,921.60 $165,891.61 $1,711,813.21 $0.00 $719,186.79 $2,431,000.00 $0.00 $1,362,041.10 56.03% 40-05-300 Planning Services, Architecture, Engineering $2,431,000.00 $1,545,921.60 $165,891.61 $1,711,813.21 $0.00 $719,186.79 $2,431,000.00 $0.00 $1,362,041.10 56.03% 40-25-000 Marketing & Public Relations $790,000.00 $245,883.05 $90,963.03 $336,846.08 $0.00 $453,153.92 $790,000.00 $0.00 $298,177.56 37.74% 40-25-300 Communications, Marketing & PR $545,000.00 $183,137.76 $73,092.01 $256,229.77 $0.00 $288,770.23 $545,000.00 $0.00 $231,666.49 42.51% 40-25-310 Public Relations & Communications $245,000.00 $62,745.29 $17,871.02 $80,616.31 $0.00 $164,383.69 $245,000.00 $0.00 $66,511.07 27.15% 40-30-000 Development Services $2,350,000.00 $2,300,000.00 $0.00 $2,300,000.00 $0.00 $50,000.00 $2,350,000.00 $0.00 $2,150,000.00 91.49% 40-30-300 Development Services $1,675,000.00 $1,675,000.00 $0.00 $1,675,000.00 $0.00 $0.00 $1,675,000.00 $0.00 $1,569,500.00 93.70% 40-30-310 Financial, Accounting & Investment Services $675,000.00 $625,000.00 $0.00 $625,000.00 $0.00 $50,000.00 $675,000.00 $0.00 $580,500.00 86.00% 40-35-000 Legal Services $425,000.00 $126,208.01 $97,613.74 $223,821.75 $0.00 $201,178.25 $425,000.00 $0.00 $223,821.75 52.66% 40-35-300 Legal Services $425,000.00 $126,208.01 $97,613.74 $223,821.75 $0.00 $201,178.25 $425,000.00 $0.00 $223,821.75 52.66% 40-55-000 Misc Professional Services $451,000.00 $298,473.00 $60,633.35 $359,106.35 $0.00 $91,893.65 $451,000.00 $0.00 $322,023.29 71.40% 40-55-300 Economic Analysis, Market Research, Reports $351,000.00 $298,473.00 $60,633.35 $359,106.35 $0.00 ($8,106.35)$351,000.00 $0.00 $322,023.29 91.74% 40-55-310 Other Professional Services & Project Costs $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 $0.00 $0.00 0.00% 40-90-000 Other Development Costs $872,000.00 $93,857.94 $162,832.94 $256,690.88 $0.00 $615,309.12 $872,000.00 $0.00 $255,647.86 29.32% 40-90-115 Payroll, Staff, Administration & Benefits-EDA $460,000.00 $0.00 $0.00 $0.00 $0.00 $460,000.00 $460,000.00 $0.00 $0.00 0.00% 40-90-120 General Expenses-EDA $382,000.00 $93,857.94 $34,975.10 $128,833.04 $0.00 $253,166.96 $382,000.00 $0.00 $127,790.02 33.45% 40-90-300 Reimbursable Expenses $30,000.00 $0.00 $127,857.84 $127,857.84 $0.00 ($97,857.84)$30,000.00 $0.00 $127,857.84 426.19% Subtotal $7,319,000.00 $4,610,343.60 $577,934.67 $5,188,278.27 $0.00 $2,130,721.73 $7,319,000.00 $0.00 $4,611,711.56 63.01% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PROJECT TOTAL $7,319,000.00 $4,610,343.60 $577,934.67 $5,188,278.27 $0.00 $2,130,721.73 $7,319,000.00 $0.00 $4,611,711.56 63.01% Work in PlaceSchedule of Values January 31, 2015 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY 4844-1366-7105\7 February 20, 2014 TO: Tina Smith, Chair Kathleen Lamb, General Counsel All DMCC Board Members FR: Lisa Clarke CC: Bob Dunn Wendy Rogers Lynnette Slater Crandall RE: Transportation/Transit Comments Related to Elevated Rail The Transportation Plan included in the overall DMC Development Plan identifies the needs related to the transportation/transit infrastructure for the City of Rochester. As you know, the EDA engaged some of the most experienced professionals in the industry with vast knowledge and data to assess and analyze the specific issues that will ensure Rochester’s long-term economic success. As stated in the Development Plan, the DMC funding currently anticipated in Phase 1 for transit is for a federally-required alternative analysis that will advance planning and design for the proposed downtown circulator. This study is required to evaluate mode and alignment choices for the circulator in greater detail than the DMC Development Plan. While the DMC Transportation Plan recommends the streetcar as the preferred mode with an at grade operation, the next phase of planning is intended to revisit the mode selection process (mode and alignment). Given the interest in the elevated transit option, it would be prudent to include Mr. Olen’s request, as well as other modes. It has been requested by the DMCC Board that the DMC transportation planning team prepare responses to the specific question raised in Richard Olen’s recent communication to the DMCC Board. It is important to note that Mr. Olen’s proposals during the course of the development planning process initially included a MagLev circulator concept. The transportation planning team was concerned because there is no market-viable product that meets Federal Administration safety standards for this concept. The DMC transportation planning team believes it is against the interest of the community of Rochester and the DMCC to fund an experimental technology that would likely never be built as part of the DMC initiative. Following those conversations, the team discussed with Mr. Olen a proposal for elevated automated rapid transit (ART) technology. This is a technology that the transportation planning team was already evaluating as part of the DMC development planning process, as documented in the mode analysis section in the DMC Development Plan Appendices. This is a market-viable product, although it is primarily used at institutions, theme parks, airports, and resorts. DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY 4844-1366-7105\7 Below you will find Mr. Olen’s specific questions and the DMC transportation planning team’s responses thereto:1 1. “Not enough consideration was given to the issues of Rochester weather and how it will affect the rider's access to buses and streetcars”; and 2. “Even with heated shelters and comfortable seating, buses and streetcars require the rider to move outside from building to building.” Response: Weather was at the forefront of the transportation planning team’s evaluation. The heated shelters and fully enclosed station accesses at some stations would provide weather coverage. Streetcars are in operation in all types of environments, including winter weather cities. Our plans specifically discuss opportunities to create weather protected access to stations and create connections from buildings and skywalks/subways to the station platforms. This can be further designed as a final mode is selected and station design advanced. While elevated transit integrated into buildings may have better overall weather protection, the planning team was concerned that such an investment would create separation of the public and institutional realm, a challenge Rochester must overcome to become the vital urban community envisioned in the DMC Development Plan. 3. “The safety aspects of surface transit versus elevated transit were not considered. For example the Twin Cities light rail system has had over 80 accidents involving pedestrians and vehicles and 12 people have been killed in accidents with light rail trains over the past 10 years. (Contrast that with the Indianapolis People Mover where no one has been injured in 10 years).” Response: Safety is always at the forefront of the team’s transit planning projects and conceptual designs. The planning team designs “Complete Streets” that make streets safer and comfortable for all types of users. The planning team has applied these design principles to the DMC Transportation Plan, including conceptual designs on streets that are proposed to operate streetcars. All transportation modes have a risk for injury and most risks are related to design considerations or operator error. Streetcars are not inherently unsafe; in fact, Portland Streetcar has a stellar safety record, with the majority of crashes involving a car that went through a red light (operator error). Streetcar has a much better safety record than light rail and the comparison to the Green Line is not appropriate. The transportation planning team has developed principles and design concepts throughout the Transportation Plan that convey safe and accessible design. Further, safety must be considered for all users of the transportation system. Modern research shows that highly segregated systems create higher speed travel for automobiles and increase pedestrian fatalities and severe outcomes from crashes. Travel distances are relatively short within the downtown area and reliability should be valued over speed and segregation. 1 The transportation planning team did not submit responses to the following points made by Mr. Olen, as they expressed opinions and were not questions: 5. “Slowing traffic and mixed use of transit lanes with buses and streetcars was seen as an advantage by the consultants. (p. 341). I disagree.”; 8. “Recreational bicycle use does not mean bicycles will be used by commuters.”; and 9. “The report is not always clear about how transit will be used and in what proportion would be for employees, versus visitors, patients and residents.” DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY 4844-1366-7105\7 4. “Little attention is given to where streetcars and buses would be staged and maintained in the Draft Report during phase one.” Response: We believe the DMC Transportation Plan gives clear guidance on maintenance bay options (near Miracle Mile and Slatterly Park streetcar station), but can only go so far at this level of study. This issue will require further study as the streetcar alternatives analysis moves forward. O&M facilities for a streetcar system are far less costly than an ART system and can be integrated into planned buildings or sighted on a moderate sized urban lot at relatively low cost. 6. “Indication was that elevated transit is more costly and complex (p.307), a conclusion not supported by the cost data from the IUH People Mover.” Response: There is a broad range of ART technologies available on the market, with a wide range of costs. The IUH system was constructed at a relatively low cost, but the operating environment should be considered. The system travels through a primarily industrial area with no aesthetic value or pedestrian environment. One of the key reasons elevated systems were removed from consideration was that during walking tours the planning team could not find pathways through downtown that did not provide significant concerns about the impact of an elevated system on the aesthetic values of the Mayo Clinic campus, historic buildings, and public spaces. 7. “Too much consideration is given to bicycle and pedestrian access and expansion. Even if the use goals are achieved for bicycles, it is a small consideration compared to the need to move more Mayo employees. Bicycle data given in the report is from cities where major colleges exist (Ann Arbor, Madison, Iowa City, Boulder, CO) and thus are places where the student population is from 18% to 43% of the cities' population. (p.288). That is a very different environment than Rochester.” Response: The DMC Transportation Plan does not rely on bicycle system improvements to address key peak period access challenges. Bicycle facilities are included as a key amenity for community residents and visitors and an important economic development tool. Rochester already bikes and walks above the national average; there is no reason to believe that walking and cycling won’t increase as facilities improve, leading to healthier residents, employees, and visitors. Pedestrian access and placemaking is a core component to improving the patient experience, attracting private investment, attracting a talented workforce, and giving people the tools to live healthy lives. These are all goals of the DMC initiative. It is well-documented that places that are walkable and bikeable attract and retain talent, and more recently attract and retain businesses. Costs related to pedestrian and bicycle improvements in the Transportation Plan are very small compared to the overall capital budget, and these are almost entirely funded through public-private partnerships. The economic return for such a small investment is anticipated to be very large. The economic impact of the Indianapolis Cultural Trail far exceeds the initial investment to design and construct the multi-use facility that the City Loop was modeled after. For every $1 spent, $12 were generated from the project. In fact, during the DMCC/EDA/planning team trip to Indianapolis, the Mayor of Indianapolis stated that the Cultural Trail was the single most important investment that city has made since the city’s economic resurgence. 10. “Closing down auto lanes so space can be used for bicycles and pedestrians and making shared transit lanes is very problematic. For example, a streetcar lane moved to the center of 3rd Avenue so autos can unload DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY 4844-1366-7105\7 passengers at Gondo [sic] must assume that no one is getting off the streetcar and having to cross in front of autos (p. 298).” Response: The Transportation Plan demonstrates the increase in person carrying capacity of streets when modest right-of-way tradeoffs are made. This also has been demonstrated in cities across the world. The traffic analysis found that the street network will operate at appropriate levels for a very dense urban area that has 35,000 new employees accessing downtown. As with mode selection, treatment of the right-of- way (will a lane be dedicated or not) requires further study and won’t be confirmed without the approval of City Council. 11. “Many of the locations and photos shown in the Draft Report of existing transit systems, that are meant to indicate good practice, are rather examples in cities with warm weather climates, with little or no snow or in cities that do not reflect the Rochester environment. We have a city of 110,000 people now that in 20 years will have 70,000 or more employees at the Mayo Clinic. There is no US city that has had to deal with that challenge.” Response: Rochester will experience significant growth, which is the premise and the challenge on which the DMC Development Plan is based. Precedents include a number of cold weather systems. Some of the most successful transit systems in North America are located north of Rochester, MN. 12. “The report states that the Millennial generation that now represents 25% of the workforce will rise to 75% by year 2025 (p.352) Not possible1 [sic]” Response: A correction in Mr. Olen’s interpretation is that 75% of the 2025 workforce will be of the millennial generation, not the total population. *** The transportation planning team believes the following considerations are also important as you are navigating conversations with the public: • Indianapolis People Mover: Indianapolis People Mover operates in a fairly remote, parkway-like setting that does not fit the context of urban Rochester. Nor does the mode meet the economic goals of the DMC. Elevated people movers and their support structures would take away from the pedestrian realm. The monorail in Seattle (built for the World’s Fair) is a good example of an elevated transit system that was both unsuccessful in generating ridership and unattractive to the street environment. The planning team believes that elevated transit can have significant negative visual impacts and would not produce the economic results that streetcars have demonstrated. The general feeling during the DMCC/EDA/planning team trip to see the Indianapolis People Mover was that it would detract from downtown Rochester. Likewise, in order to double track the system Mr. Olen is proposing would require guideway columns that either diminish the pedestrian realm or take out at least one lane of general purpose travel lane, thereby negating the neutral impact on 2nd Street traffic that Mr. Olen mentioned in his point #10. • Elevated Transit Costs: Mr. Olen's statement about costs underestimates the complexity of constructing an elevated system in a very urban environment. The transportation planning team DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY 4844-1366-7105\7 believes that the per-mile capital cost would be roughly double the cost of the Indianapolis system. Mr. Olen also does not appear to include costs for inflation, planning study, engineering, and final design. • Comparing Streetcar to Light Rail Transit: Mr. Olen is comparing streetcar to modes that the planning team is not considering for Rochester. Light rail is not the same as streetcar and is not being represented as a potential mode of transportation for DMC.         Hammes Company JANUARY  2015 TABLE OF CONTENTS                                                                                         1.0 Executive Summary 2.0 Master Project Budget 3.0 Budget Allocation Report 4.0 Cost Report 5.0 Contract Summary Report 6.0 Master Application for Payment       DESTINATION  MEDICAL  CENTER   ECONOMIC  DEVELOPMENT  AGENCY      EXECUTIVE  SUMMARY         REPORT  PERIOD:    JANUARY  2015           MASTER  PROJECT  BUDGET   The  following  is  a  summary  of  the  sources  and  uses  of  funds  included  in  the  current  payment  application.  This  summary   represents  the  approximately  $7.3  M  portion  of  the  budget  and/or  expenses  that  are  managed  and  reported  by  the  EDA.   The  balance  of  funding  (approximately  $886,000  for  a  total  budget  of  $8.205  M)  is  DMCC  and  City  of  Rochester  funding  and   managed  outside  of  the  EDA  budget.           • A  summary  of  the  sources  and  uses  of  funds  as  of  Map  #10  (January  2015)  is  included  above.  A  detailed  cost  report  is   also  attached  with  this  update.     • MAP  #1  -­‐  #9  are  processed.  Map  #10  (January  2015)  was  submitted  to  City/DMCC  on  January  12,  2015.     • The  EDA  is  operating  within  budget  and  there  were  no  major  budgetary  risks  during  the  2014  calendar  year.   • As  of  January  31,  2015,  there  is  $576,567  remaining  in  the  2014  budget  to  be  paid  (Balance  to  Complete).       MASTER  PROJECT  SCHEDULE  /  DEVELOPMENT  PLAN  PROCESS   • After  the  submission  of  the  Development  Plan  by  the  EDA  to  the  DMCC  on  December  17,  2014,  it  was  reviewed  by  the   DMCC  during  the  month  of  January  2015.  The  original  timeframe  for  the  approval  and  adoption  of  the  Development   Plan  by  the  end  of  February  2015  has  shifted  to  April  2015.    The  remaining  phases  of  work  for  the  approval  of  the   Development  Plan  include  the  following:   o Transmission  of  the  Development  Plan,  including  amendments  by  the  DMCC,  to  the  City  of  Rochester  on  January   29,  2015     o Commencement  of  the  60-­‐Day  City  of  Rochester  Review  Process:    January  29,  2015   o City  Planning  Committee  Meeting:  February  23,  2015   o Common  Council  Meeting:    March  23,  2015   o DMCC  Public  Hearing:  April  2015  (date  to  be  confirmed)   o DMCC  Board  Meeting  to  Approve  the  Development  Plan:    April  2015  (date  to  be  confirmed)   • A  milestone  schedule  for  2015  activities  is  attached.   • An  outline  of  the  major  topics  to  be  considered  at  EDA  and  DMCC  Board  Meetings  in  the  coming  months  is  included   with  this  report.         PROJECT  FINANCE  /  FINANCIAL  MANAGEMENT   • The  legal  documentation  for  the  terms  and  conditions  for  the  Amendment  to  Advance  Funds  (Working  Capital  Loan   Agreements)  between  the  City,  EDA,  and  DMCC  is  nearing  completion.  The  agreements  are  expected  to  be  executed  in   February  2015.   • The  clarification  of  language  in  the  legislation  regarding  the  cumulative  vs.  annual  basis  raised  by  the  Attorney  General   (the  legislative  “fix”  referred  to  in  previous  monthly  reports)  was  provided  in  a  bill  that  was  put  forward  by  Legislators   in  early  January.    The  bill,  clarifying  that  the  cumulative  basis  was  intended,  was  passed  by  both  the  House  and  Senate   and  signed  into  law  by  the  Governor  on  January  24,  2015.     SOURCES  OF  FUNDS USES  OF  FUNDS City  Contribution $7,319,000 Total  Work  in  Place $4,611,712 Balance  to  Complete $576,567 Committed  Costs $5,188,278 Uncommitted  Costs $2,130,722 Total  Sources $7,319,000 Total $7,319,000   DESTINATION  MEDICAL  CENTER   ECONOMIC  DEVELOPMENT  AGENCY      EXECUTIVE  SUMMARY         • The  issues  with  respect  to  measuring  private  investment  and  drawing  down  state  funds  are  not  yet  resolved  between   the  City  and  DEED.    These  issues  are  to  be  resolved  in  an  agreement  between  the  City  and  DEED  in  early  2015.         DEVELOPMENT  PLAN  –  PROCESS  /  DESIGN  /  PLANNING     • The  EDA  presented  an  overview  of  the  highlights  of  the  Development  Plan  to  the  DMCC  at  their  January  29,  2015  board   meeting.     The   presentation   included   an   overview   of   amendments   to   the   Evaluation   Criteria   and   a   new   mission   statement   in   the   Development   Plan   that   were   recommended   and   adopted   by   the   DMCC.     The   presentation   also   clarified  what  an  approval  of  the  Development  Plan  means  and  what  it  does  not.    Summarized  below  are  the  key   points:   o The  Approval  the  Development  Plan  Is:   o  The  Development  Plan  findings  meet  the  requirements  and  legislative  intent  of  the  DMC  Act   o A  framework  to  guide  the  policies  and  procedures  for  the  DMC   o Evaluation  Criteria  for  DMC  investment   o Establishment  of  the  Development  District  Boundaries   o A  tool  to  support  the  economic  development  efforts  of  the  DMC   o An  outline  of  the  Planned  Public  Infrastructure  and  Transportation  Programs     o A  work  plan  to  guide  the  ongoing  efforts  of  the  DMC  and  EDA   o The  Approval  of  the  Development  Plan  is  Not:   o  A  definitive  block-­‐by-­‐block  master  plan  or  land  use  plan  for  Rochester   o A  commitment  for  capital  investment  for  any  specific  project(s)   o An  appropriation  of  any  funds  by  the  City  of  Rochester   o An  obligation  to  enact  any  specific  tax  by  the  City  of  Rochester   • The  EDA  has  compiled  a  list  of  issues  that  the  City  would  like  to  discuss.    The  EDA  plans  to  meet  with  the  City  to  discuss   these   issues   as   well   the   City’s   concerns   regarding   the   contribution   of  additional   funding   for   ordinary   City   capital   projects  in  the  Development  District  beyond  its  local  match  target  of  $128  million.       • The  EDA  has  not  directed  the  DMC  Planning  Team  to  make  any  changes  (other  than  the  amendments  mentioned   above)  to   the   Development   Plan   document  during   January.    The   need   for   any   potential   adjustments  to   the   Development  Plan  will  be  assessed  after  the  completion  of  the  City’s  public  review  process.   • The  EDA’s  Planning  teams’  contracts  are  scheduled  to  terminate  at  the  end  of  February  2015.       COMMUNITY  INPUT  PROCESS   • The   EDA’s   community  engagement  consultant’s   work   in   coordinating   outreach   activities   with   the   City   for   its   Comprehensive  Plan  is  on-­‐going.     • The   EDA   continues   its   on-­‐going   outreach   activities   including   website   updates,   blogs,   a   bi-­‐weekly   newsletter   and   presentations  within  the  community  and  the  region.       TARGETED  BUSINESS  /  WORKFORCE   • The  EDA’s  work  in  coordinating  with  the  City  of  Rochester  and  DMCC  Board  regarding  targeted  business  and  workforce   initiatives  is  on-­‐going.       • EDA  will  prepare  targeted  business  /  workforce  development  guidelines  as  part  of  its  next  phase  of  work  (Phase  2).             DESTINATION  MEDICAL  CENTER   ECONOMIC  DEVELOPMENT  AGENCY      EXECUTIVE  SUMMARY         OPERATIONS   • The  EDA  is  currently  finalizing  a  work  plan  to  (1)  complete  the  close-­‐out  of  contracts  and  all  remaining  close-­‐out   activities  that  were  associated  with  the  preparation  of  the  Development  Plan  and  (2)  establish  the  immediate  tasks  and   the   resources   required   to   advance   the   Development   Plan   to   the   implementation   stage,   and   (3)   launch   the   EDA   organization  and  start  the  recruitment  process  to  hire  staff.             KEY  CONSIDERATIONS  /  IDENTIFIED  RISKS   • City  Contribution  for  Public  Infrastructure  Costs:    As  noted  earlier,  the  City’s  current  position  is  that  it  may  not   contribute  any  additional  funding  beyond  its  local  match  for  extraordinary  DMC  projects.    This  will  impact  the  goals  and   the  number  of  capital  projects  included  in  the  Development  Plan.    The  EDA  will  work  to  seek  a  solution  that  addresses   the  City’s  concerns  while  not  significantly  altering  the  capital  project  goals  in  the  Development  Plan.       • Coordination  with  the  City  on  Ordinances  and  Other  Policy  Issues.    The  EDA  will  continue  to  coordinate  with  the  City   on   policy   changes   that  may   be   needed   including   land   use   policies,   parking   requirements,   private   developer   responsibilities,  utilities,  and  other  existing  covenant  and  restrictions  to  better  align  with  the  redevelopment  concepts   in  the  Development  Plan.   • Coordination   with   the   Comprehensive   Plan:    The   Comprehensive   Plan  work  is  on-­‐going   and   not   expected   to   be   completed  until  the  end  of  the  2015  at  the  earliest.    It  is  important  for  the  EDA  to  continue  its  coordination  with  the   Comprehensive  Plan  team  to  ensure  that  the  Development  Plan  is  successfully  integrated  into  the  Comprehensive  Plan.     Both  the  EDA  and  the  City  are  committed  to  work  together  to  coordinate  and  resolve  and/or  mitigate  any  potential   issues.   • Coordination  with  Mayo  Clinic:    The  active  involvement  and  commitment  of  Mayo  Clinic  to  the  DMC  from  concept  to   actual  projects  is  critically  important.    The  EDA  will  continue  to  work  closely  with  the  Mayo  Clinic  by  providing  all   information  and  support  that  is  needed  to  enable  Mayo  Clinic  to  take  a  lead  role  in  driving  catalytic  development  in  the   core  of  the  DMC  Development  District.       MAJOR  TASKS  TO  BE  COMPLETED  OVER  NEXT  60  DAYS:       The  following  provides  an  outline  of  the  anticipated  tasks  to  be  completed  in  the  next  60  days.       • Start  of  the  City’s  60-­‐day  statutory  review  process  –  January  29,  2015     • DMCC  completes  Annual  Report    –  January  31,  2015     • DMCC  /  City  submit  Annual  Report  to  DEED  –  February  15,  2015  (target  date)   • City  Planning  Committee  Meeting  (Development  Plan  review)  –  February  23,  2015     • Coordinate  with  DMCC  /  City  to  Resolve  Open  Issues  with  DEED   • Completion  of  Process  Certifying  Qualified  Expenditures  for  Submission  to  DEED  (deadline  April  1st)   • Complete  Preparation  of  Financial  Statements  for  the  EDA  audit   • Discussion  with  City  to  Resolve  its  Concerns  Regarding  Contributions  Beyond  the  Local  Match   • Approval  of  EDA’s  Phase  2  Work  Plan  and  Launch  of  Operations   • Coordination  of  Contract  Close-­‐out  of  all  Planning  Team  Consultants  and  Vendors   • Common  Council  Meeting  –  March  23,  2015   • Adoption  of  the  DMC  Development  Plan  by  the  City  –  March  29th,  2015         DESTINATION  MEDICAL  CENTER   ECONOMIC  DEVELOPMENT  AGENCY      EXECUTIVE  SUMMARY         MILESTONE  DATES   The  following  provides  an  outline  of  the  major  milestone  dates  for  the  project  known  as  of  the  date  it  was  issued.    This   milestone  schedule  is  not  meant  to  be  a  comprehensive  document  and  does  not  represent  all  meetings,  calls,  actions,   tasks  or  deadlines  associated  with  the  project.    The  schedule  is  subject  to  change  without  notification.     Calendar  Year  2015   Date  Milestone  Schedule   January  5th        Due  Date:    EDA  Payment  Application  #10  Submitted  to  EDA  for  preliminary  review/approvals     January  10th      Due  Date:    EDA  Payment  Application  #10  Submitted  to  DMCC  for  preliminary  review/approvals     January  22th  EDA  Board  Meeting     January  29th    DMCC    Board  Meeting,  DMCC  transmits  Draft  Development  Plan  to  City     January  29th    Commencement  of  City’s  60-­‐day  Comment  Period  on  the  Draft  Development  Plan     January  31st    Target  Date:    EDA  completes  Annual  Report  for  review  by  DMCC  Board,  DMCC  Board  submits  February  15th  (See  Below)   February  3rd      Due  Date:    EDA  Payment  Application  #11  Submitted  to  EDA  for  preliminary  review/approvals     February  10th      Due  Date:    EDA  Payment  Application  #11  Submitted  to  DMCC  for  preliminary  review/approvals     February  15th    Due  Date:    DMCC/City  submit  Annual  Report  to  DEED   February  19th    EDA  Board  Meeting     February  23rd    Target  Date:    City  Planning  Committee  Meeting   February  26th    DMCC  Board  Meeting   March  1st    Target  Date:    Completion  of  McGladry  Review  of  Mayo  Clinic  Investments   March  3rd      Due  Date:    EDA  Payment  Application  #12  Submitted  to  EDA  for  preliminary  review/approvals     March  10th      Due  Date:    EDA  Payment  Application  #12  Submitted  to  DMCC  for  preliminary  review/approvals     March  19th      EDA  Board  Meeting   March  23rd      Target  Date:  Common  Council  Meeting  to  Adopt  Development  Plan   March  26th  DMCC  Board  Meeting       April  1st    Due  Date:    Submittal  of  2014  Certification  of  Investment  to  DEED   April  5th      Due  Date:    EDA  Payment  Application  #13  Submitted  to  EDA  for  preliminary  review/approvals     April  10th      Due  Date:    EDA  Payment  Application  #13  Submitted  to  DMCC  for  preliminary  review/approvals     April  (TBD)  DMCC  Public  Hearing  on  Development  Plan   April  23rd  EDA  Board  Meeting:  Any  Final  Actions  on  Development  Plan  /  Approval  of  2014  Investment  Certification  (confirm  date)   April  30th  DMCC  Board  Meeting  to  Approve  Development  Plan  (confirm  date)   May  5th      Due  Date:    EDA  Payment  Application  #14  Submitted  to  EDA  for  preliminary  review/approvals     May  10th      Due  Date:    EDA  Payment  Application  #14  Submitted  to  DMCC  for  preliminary  review/approvals     May  21st  EDA  Board  Meeting   May  28th  DMCC  Board  Meeting   June  5th      Due  Date:    EDA  Payment  Application  #15  Submitted  to  EDA  for  preliminary  review/approvals     June  10th      Due  Date:    EDA  Payment  Application  #15  Submitted  to  DMCC  for  preliminary  review/approvals     June  18th  EDA  Board  Meeting   June  25th  DMCC  Board  Meeting   July  5th      Due  Date:    EDA  Payment  Application  #16  Submitted  to  EDA  for  preliminary  review/approvals     July  10th      Due  Date:    EDA  Payment  Application  #16  Submitted  to  DMCC  for  preliminary  review/approvals     July  15th    Due  Date:  DMCC  report  to  DEED  –  Open  Appointments,  Annual  Report  Compilation   July  23rd  EDA  Board  Meeting   July  30th  DMCC  Board  Meeting   August  1st  Due  Date:  2016  EDA  Operating  Budget  Submittal  to  DMCC   Due  Date:  DEED  Certification  of  Amount  of  GSIA     August  5th      Due  Date:    EDA  Payment  Application  #17  Submitted  to  EDA  for  preliminary  review/approvals     August  10th      Due  Date:    EDA  Payment  Application  #17  Submitted  to  DMCC  for  preliminary  review/approvals           DESTINATION  MEDICAL  CENTER   ECONOMIC  DEVELOPMENT  AGENCY      EXECUTIVE  SUMMARY         Date  Milestone  Schedule   August  20th  EDA  Board  Meeting   August  27th  DMCC  Board  Meeting   September  1st  Due  Date:    DMCC  to  Submit  2016  DMC  Budget  Request  to  the  City  of  Rochester    (Note  includes  DMCC,  EDA  and  City  Budgets)     Due  Date:    DEED  to  Provide  GSIA  Funding  to  City     September  5th      Due  Date:    EDA  Payment  Application  #18  Submitted  to  EDA  for  preliminary  review/approvals     September10th      Due  Date:    EDA  Payment  Application  #18  Submitted  to  DMCC  for  preliminary  review/approvals     September  17  EDA  Board  Meeting   September  24th  DMCC  Board  Meeting   October  5th      Due  Date:    EDA  Payment  Application  #19  Submitted  to  EDA  for  preliminary  review/approvals     October  10th      Due  Date:    EDA  Payment  Application  #19  Submitted  to  DMCC  for  preliminary  review/approvals     October  22nd  EDA  Board  Meeting   October  29th  DMCC  Board  Meeting   November  5th      Due  Date:    EDA  Payment  Application  #20  Submitted  to  EDA  for  preliminary  review/approvals     November  10th      Due  Date:    EDA  Payment  Application  #20  Submitted  to  DMCC  for  preliminary  review/approvals     November  12th  EDA  Board  Meeting   November  19th  DMCC  Board  Meeting   December  5th      Due  Date:    EDA  Payment  Application  #21  Submitted  to  EDA  for  preliminary  review/approvals     December  10th      Due  Date:    EDA  Payment  Application  #21  Submitted  to  DMCC  for  preliminary  review/approvals     December  10th  EDA  Board  Meeting   December  17th  DMCC  Board  Meeting         OUTLINE  OF  DISCUSSIONS  /  ACTIONS  AT  DMCC  /  EDA  BOARD  MEETINGS     The  following  is  a  preliminary  list  of  the  items  that  may  be  discussed  during  the  scheduled  board  meetings.    Please   note,  this  outline  is  preliminary  in  nature  and  is  subject  to  change  without  notification.           January  2015   • DMCC  Preliminary  Development  Plan  comments  /  Transmission  to  City  on  January  29th     • City  Review  Process  (preliminary  review)   • EDA’s  Work  Plan  to  Launch  Operations  (Phase  2)     February  /  March  2015     • City’s  60-­‐day  statutory  review  process  (actual  start  date:  January  29th)   • City  Planning  Committee  meeting  comments  and  recommended  amendments   • Common  Council  adoption  of  the  Development  Plan   • Approval  of  EDA’s  Work  Plan  and  Launch  of  Operations     April     • DMCC  Public  Hearings     • DMCC  Approval  of  the  Development  Plan               Hammes Company JANUARY  2015       The following Master Project Budget is included herein as Section 2.0.       Report 4001B 2/6/2015 - 12:35 PM Page 1 of 2 DMC - ECONOMIC DEVELOPMENT AGENCY DETAIL MASTER PROJECT BUDGET #10 January 31, 2015 Division Description Final Projected Cost - Detail Final Projected Cost Notes DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $2,405,845.14 40-05-300 Planning Services, Architecture, Engineering $2,405,845.14 40-25-000 Marketing & Public Relations $790,000.00 40-25-300 Communications, Marketing & PR $545,000.00 40-25-310 Public Relations & Communications $245,000.00 40-30-000 Development Services $2,350,000.00 40-30-300 Development Services $1,675,000.00 40-30-310 Financial, Accounting & Investment Services $675,000.00 40-35-000 Legal Services $425,000.00 40-35-300 Legal Services $425,000.00 40-55-000 Misc Professional Services $376,310.80 40-55-300 Economic Analysis, Market Research, Reports $359,106.35 40-55-310 Other Professional Services & Project Costs $17,204.45 40-90-000 Other Development Costs $971,844.06 40-90-115 Payroll, Staff, Administration & Benefits-EDA $460,000.00 40-90-120 General Expenses-EDA $382,000.00 40-90-300 Reimbursable Expenses $129,844.06 Subtotal $7,319,000.00 PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 Subtotal $0.00 Report 4001B 2/6/2015 - 12:35 PM Page 2 of 2 DMC - ECONOMIC DEVELOPMENT AGENCY DETAIL MASTER PROJECT BUDGET #10 January 31, 2015 Division Description Final Projected Cost - Detail Final Projected Cost Notes PROJECT TOTAL $7,319,000.00         Hammes Company JANUARY  2015                                       The following Budget Allocation Report is included herein as Section 3.0.   Report 4004 2/6/2015 - 12:44 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY BUDGET ALLOCATION REPORT #10 Revision No Revision Date Division Division Description Revision Description Revision Amount Revision To Revision Method Requested By Entered By 0002 1/31/2015 40-05-300 Planning Services, Architecture, Engineering Budget Review - 01.31.2015 ($25,154.86)GMP Budget Net Change PAS 0002 1/31/2015 40-55-300 Economic Analysis, Market Research, Reports Budget Review - 01.31.2015 $8,106.35 GMP Budget Net Change PAS 0002 1/31/2015 40-55-310 Other Professional Services & Project Costs Budget Review - 01.31.2015 ($82,795.55)GMP Budget Net Change PAS 0002 1/31/2015 40-90-300 Reimbursable Expenses Budget Review - 01.31.2015 $99,844.06 GMP Budget Net Change PAS 0002 1/31/2015 90-00-000 Project Contingency Budget Review - 01.31.2015 $0.00 GMP Budget Net Change PAS BEGINNING CONTINGENCY BALANCE $0.00 ENDING CONTINGENCY BALANCE $0.00 January 31, 2015 Final Projected Cost         Hammes Company JANUARY  2015                                                                                                 The following Cost Report is included herein as Section 4.0. Report 4002 2/6/2015 - 12:53 PM Page 1 of 1 DMC - ECONOMIC DEVELOPMENT AGENCY DETAIL COST REPORT #10 Variance Division Description Master Project Budget A Original Contract Amount B Contract Revisions C Committed Costs B+C Committed Direct Owner Purchases D Un-Committed Costs E Final Projected Cost B+C+D+E Over/(Under) Budget (B+C+D+E)-A Total Work In Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $2,431,000.00 $1,545,921.60 $165,891.61 $1,711,813.21 $0.00 $694,031.93 $2,405,845.14 ($25,154.86)$1,362,041.10 56.61% 40-05-300 Planning Services, Architecture, Engineering $2,431,000.00 $1,545,921.60 $165,891.61 $1,711,813.21 $0.00 $694,031.93 $2,405,845.14 ($25,154.86)$1,362,041.10 56.61% 40-25-000 Marketing & Public Relations $790,000.00 $245,883.05 $90,963.03 $336,846.08 $0.00 $453,153.92 $790,000.00 $0.00 $298,177.56 37.74% 40-25-300 Communications, Marketing & PR $545,000.00 $183,137.76 $73,092.01 $256,229.77 $0.00 $288,770.23 $545,000.00 $0.00 $231,666.49 42.51% 40-25-310 Public Relations & Communications $245,000.00 $62,745.29 $17,871.02 $80,616.31 $0.00 $164,383.69 $245,000.00 $0.00 $66,511.07 27.15% 40-30-000 Development Services $2,350,000.00 $2,300,000.00 $0.00 $2,300,000.00 $0.00 $50,000.00 $2,350,000.00 $0.00 $2,150,000.00 91.49% 40-30-300 Development Services $1,675,000.00 $1,675,000.00 $0.00 $1,675,000.00 $0.00 $0.00 $1,675,000.00 $0.00 $1,569,500.00 93.70% 40-30-310 Financial, Accounting & Investment Services $675,000.00 $625,000.00 $0.00 $625,000.00 $0.00 $50,000.00 $675,000.00 $0.00 $580,500.00 86.00% 40-35-000 Legal Services $425,000.00 $126,208.01 $97,613.74 $223,821.75 $0.00 $201,178.25 $425,000.00 $0.00 $223,821.75 52.66% 40-35-300 Legal Services $425,000.00 $126,208.01 $97,613.74 $223,821.75 $0.00 $201,178.25 $425,000.00 $0.00 $223,821.75 52.66% 40-55-000 Misc Professional Services $451,000.00 $298,473.00 $60,633.35 $359,106.35 $0.00 $17,204.45 $376,310.80 ($74,689.20)$322,023.29 85.57% 40-55-300 Economic Analysis, Market Research, Reports $351,000.00 $298,473.00 $60,633.35 $359,106.35 $0.00 $0.00 $359,106.35 $8,106.35 $322,023.29 100.00% 40-55-310 Other Professional Services & Project Costs $100,000.00 $0.00 $0.00 $0.00 $0.00 $17,204.45 $17,204.45 ($82,795.55)$0.00 0.00% 40-90-000 Other Development Costs $872,000.00 $93,857.94 $162,832.94 $256,690.88 $0.00 $715,153.18 $971,844.06 $99,844.06 $255,647.86 26.31% 40-90-115 Payroll, Staff, Administration & Benefits-EDA $460,000.00 $0.00 $0.00 $0.00 $0.00 $460,000.00 $460,000.00 $0.00 $0.00 0.00% 40-90-120 General Expenses-EDA $382,000.00 $93,857.94 $34,975.10 $128,833.04 $0.00 $253,166.96 $382,000.00 $0.00 $127,790.02 33.45% 40-90-300 Reimbursable Expenses $30,000.00 $0.00 $127,857.84 $127,857.84 $0.00 $1,986.22 $129,844.06 $99,844.06 $127,857.84 98.47% Subtotal $7,319,000.00 $4,610,343.60 $577,934.67 $5,188,278.27 $0.00 $2,130,721.73 $7,319,000.00 $0.00 $4,611,711.56 63.01% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PROJECT TOTAL $7,319,000.00 $4,610,343.60 $577,934.67 $5,188,278.27 $0.00 $2,130,721.73 $7,319,000.00 $0.00 $4,611,711.56 63.01% Work in PlaceSchedule of Values January 31, 2015         Hammes Company JANUARY  2015                                                                                             The following Contract Summary Report is included herein as Section 5.0.   Report 4003 2/2/2015 - 10:08 PM Page 1 of 2 DMC - ECONOMIC DEVELOPMENT AGENCY CONTRACT SUMMARY REPORT #10 Division Description Co n t r a c t Vendor Name Contract Number Original Contract Amount Contract Revisions Committed Costs Direct Owner Purchases Work in Place Percent Complete DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $1,545,921.60 $165,891.61 $1,711,813.21 $0.00 $1,362,041.10 79.57% 40-05-300 Planning Services, Architecture, Engineering X KIMLEY-HORN AND ASSOC., INC.4003 $412,500.00 $0.00 $412,500.00 $0.00 $352,233.71 85.39% 40-05-300 Planning Services, Architecture, Engineering X NELSON/NYGAARD CONSULTING 4004 $412,941.00 $34,862.50 $447,803.50 $0.00 $338,655.18 75.63% 40-05-300 Planning Services, Architecture, Engineering X PERKINS EASTMAN ARCHITECTS, PC 4005 $686,000.00 $99,000.00 $785,000.00 $0.00 $618,732.97 78.82% 40-05-300 Planning Services, Architecture, Engineering X ALPHAGRAPHICS 4006 $794.42 $13,423.18 $14,217.60 $0.00 $14,217.60 100.00% 40-05-300 Planning Services, Architecture, Engineering X MAYO CLINIC 4012 $2,026.53 $18,605.93 $20,632.46 $0.00 $20,632.46 100.00% 40-05-300 Planning Services, Architecture, Engineering X CARROLL, FRANCK & ASSOCIATES 4020 $28,000.00 $0.00 $28,000.00 $0.00 $13,909.53 49.68% 40-05-300 Planning Services, Architecture, Engineering X GARY SMITH 4028 $1,259.10 $0.00 $1,259.10 $0.00 $1,259.10 100.00% 40-05-300 Planning Services, Architecture, Engineering X JERRY BELL 4029 $1,844.65 $0.00 $1,844.65 $0.00 $1,844.65 100.00% 40-05-300 Planning Services, Architecture, Engineering X INDIANA HISTORY CENTER 4031 $555.90 $0.00 $555.90 $0.00 $555.90 100.00% 40-25-000 Marketing & Public Relations $245,883.05 $90,963.03 $336,846.08 $0.00 $298,177.56 88.52% 40-25-300 Communications, Marketing & PR X HIMLE RAPP & CO., INC.4001 $28,918.38 $3,830.44 $32,748.82 $0.00 $32,748.82 100.00% 40-25-300 Communications, Marketing & PR X MAYO CLINIC 4012 $4,275.00 $9,261.57 $13,536.57 $0.00 $13,536.57 100.00% 40-25-300 Communications, Marketing & PR X HIMLE RAPP & CO., INC.4017 $143,044.38 $60,000.00 $203,044.38 $0.00 $181,106.10 89.20% 40-25-300 Communications, Marketing & PR X GINA MARIA CHIRI-OSMOND 4027 $6,900.00 $0.00 $6,900.00 $0.00 $4,275.00 61.96% 40-25-310 Public Relations & Communications X MAYO CLINIC 4012 $19,725.29 $11,329.00 $31,054.29 $0.00 $31,054.29 100.00% 40-25-310 Public Relations & Communications X BRANDHOOT 4016 $27,540.00 $700.00 $28,240.00 $0.00 $28,069.76 99.40% 40-25-310 Public Relations & Communications X KNOWBLE MEDIA, LLC 4025 $4,000.00 $5,842.02 $9,842.02 $0.00 $5,042.02 51.23% 40-25-310 Public Relations & Communications X SAM SMITH 4030 $11,480.00 $0.00 $11,480.00 $0.00 $2,345.00 20.43% 40-30-000 Development Services $2,300,000.00 $0.00 $2,300,000.00 $0.00 $2,150,000.00 93.48% 40-30-300 Development Services X HAMMES COMPANY SPORTS DEVEL.DMA $1,675,000.00 $0.00 $1,675,000.00 $0.00 $1,569,500.00 93.70% 40-30-310 Financial, Accounting & Investment Services X HAMMES COMPANY SPORTS DEVEL.DMA $625,000.00 $0.00 $625,000.00 $0.00 $580,500.00 92.88% 40-35-000 Legal Services $126,208.01 $97,613.74 $223,821.75 $0.00 $223,821.75 100.00% 40-35-300 Legal Services X FOLEY & LARDNER LLP 4000 $39,208.01 $0.00 $39,208.01 $0.00 $39,208.01 100.00% 40-35-300 Legal Services X DORSEY & WHITNEY LLP 4015 $75,000.00 $67,114.74 $142,114.74 $0.00 $142,114.74 100.00% 40-35-300 Legal Services X MICHAEL BEST & FRIEDRICH LLP 4021 $12,000.00 $30,499.00 $42,499.00 $0.00 $42,499.00 100.00% 40-55-000 Misc Professional Services $298,473.00 $60,633.35 $359,106.35 $0.00 $322,023.29 89.67% 40-55-300 Economic Analysis, Market Research, Reports X AECOM TECHNICAL SERVICES, INC.4002 $298,473.00 $60,633.35 $359,106.35 $0.00 $322,023.29 89.67% 40-90-000 Other Development Costs $93,857.94 $162,832.94 $256,690.88 $0.00 $255,647.86 99.59% 40-90-120 General Expenses-EDA X CANADIAN HONKER REST & CATER 4007 $364.20 $483.27 $847.47 $0.00 $847.47 100.00% 40-90-120 General Expenses-EDA X CATERING BY DESIGN 4008 $457.94 $0.00 $457.94 $0.00 $457.94 100.00% 40-90-120 General Expenses-EDA X ECONOMIC DEVELOPMENT AGENCY 4009 $10,000.00 $0.00 $10,000.00 $0.00 $10,000.00 100.00% January 31, 2015 Status Report 4003 2/2/2015 - 10:08 PM Page 2 of 2 DMC - ECONOMIC DEVELOPMENT AGENCY CONTRACT SUMMARY REPORT #10 Division Description Co n t r a c t Vendor Name Contract Number Original Contract Amount Contract Revisions Committed Costs Direct Owner Purchases Work in Place Percent Complete January 31, 2015 Status 40-90-120 General Expenses-EDA X AON RISK SERVICES CENTRAL, INC 4010 $67,466.17 $0.00 $67,466.17 $0.00 $67,466.17 100.00% 40-90-120 General Expenses-EDA X MAYO CLINIC 4012 $4,801.01 $5,898.28 $10,699.29 $0.00 $10,473.66 97.89% 40-90-120 General Expenses-EDA X MAYO CIVIC CENTER 4013 $4,929.24 $26,836.92 $31,766.16 $0.00 $31,766.16 100.00% 40-90-120 General Expenses-EDA X ROCHESTER TROLLEY & TOUR CO 4014 $550.00 $0.00 $550.00 $0.00 $550.00 100.00% 40-90-120 General Expenses-EDA X CITY MARKET DOWNTOWN 4018 $420.44 $1,157.21 $1,577.65 $0.00 $1,577.65 100.00% 40-90-120 General Expenses-EDA X TIM PRIEST 4019 $566.84 $0.00 $566.84 $0.00 $566.84 100.00% 40-90-120 General Expenses-EDA X DAVID HIGGINS 4022 $95.20 $0.00 $95.20 $0.00 $95.20 100.00% 40-90-120 General Expenses-EDA X PATRICK SEEB 4023 $766.20 $0.00 $766.20 $0.00 $766.20 100.00% 40-90-120 General Expenses-EDA X HARLEYSVILLE WORCESTER INS. CO 4024 $1,762.43 $0.00 $1,762.43 $0.00 $1,762.43 100.00% 40-90-120 General Expenses-EDA X MINNEAPOLIS CLUB 4026 $1,670.27 $599.42 $2,269.69 $0.00 $1,452.30 63.99% 40-90-120 General Expenses-EDA X SRI ZAHEER 4032 $8.00 $0.00 $8.00 $0.00 $8.00 100.00% 40-90-300 Reimbursable Expenses X HAMMES COMPANY SPORTS DEVEL.DMA $0.00 $127,857.84 $127,857.84 $0.00 $127,857.84 100.00% Subtotal $4,610,343.60 $577,934.67 $5,188,278.27 $0.00 $4,611,711.56 88.89% PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PROJECT TOTAL $4,610,343.60 $577,934.67 $5,188,278.27 $0.00 $4,611,711.56 88.89%         Hammes Company JANUARY  2015                                                                                             The following Master Application for Payment is included herein as Section 6.0. These reports include budget information as of the date of the Master Application for Payment.     MASTER APPLICATION FOR PAYMENT MAP for undisputed labor, services, or materials Page 1 of 1 MASTER APPLICATION FOR PAYMENT (Form 4020) From:HAMMES COMPANY Application No.:10 Please Remit To: Application Date:January 5, 2015 Hammes Project No:40050-05 To:DMC Economic Development Authority Period From:December 1, 2014 200 First Street SW Period To:December 31, 2014 Rochester, MN 55905 Project Name:DMC Attention:Executive Director Economic Development Agency PROJECT MANAGER:STATEMENT OF PROJECT: ORIGINAL MASTER PROJECT BUDGET . . . . . . . . . . . . . . . $ CURRENT MASTER PROJECT BUDGET . . . . . . . . . . . . . . . $ Signed By: Hammes Company Sports Development, Inc. Date:January 5, 2015 TOTAL COMPLETED & STORED TO DATE . . . . . . . . . . . . . $ Name:Robert P. Dunn RETAINAGE TO DATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL COMPLETED LESS RETAINAGE . . . . . . . . . . . . . . . $ SOURCES OF FUNDS: City Contribution LESS PREVIOUS REQUESTS . . . . . . . . . . . . . . . . . . . . . . . $ CURRENT AMOUNT DUE (A + B) . . . . . . . . . . . . . . . . . . . . . $ CURRENT PAYMENTS DUE (A) . . . . . . . . . . . . . . . . . . . . . . $ CURRENT SOURCES OF FUNDS DIRECT OWNER PURCHASES DUE (B) . . . . . . . . . . . . . . . . $ USES OF FUNDS:APPROVALS: 40 - Development Costs 50 - Financing Costs 60 - Other Project Costs 90 - Project Contingency EDA:Date DMCC: Date CURRENT USES OF FUNDS 395,999.13$ Current Application -$ -$ 395,999.13$ Acct Name: Acct No: Bank: Notify: 7,319,000.00 7,319,000.00 4,611,711.56 - 4,611,711.56 Submitted in accordance with the Contract Documents for approval by the EDA. 4,215,712.43 Current Application 395,999.13$ - 395,999.13 395,999.13 -$ 395,999.13$ MAP for undisputed labor, services, or materials Page 1 of 1 DESTINATION MEDICAL CENTER ECONOMIC DEVELOPMENT AGENCY DETAIL SOURCES AND USES REPORT #10 Division Description Final Projected Cost Previous Billings Current Billing Total Billed To Date Balance to Complete SOURCES OF FUNDS 00-30-005 City Contribution $7,319,000.00 $4,215,712.43 $395,999.13 $4,611,711.56 $2,707,288.44 Total Sources of Funds $7,319,000.00 $4,215,712.43 $395,999.13 $4,611,711.56 $2,707,288.44 USES OF FUNDS 40-00-000 Development Costs $7,319,000.00 $4,215,712.43 $395,999.13 $4,611,711.56 $2,707,288.44 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 $0.00 Total Uses of Funds $7,319,000.00 $4,215,712.43 $395,999.13 $4,611,711.56 $2,707,288.44 January 5, 2015 MAP for undisputed labor, services, or materials Page 1 of 2 DESTINATION MEDICAL CENTERECONOMIC DEVELOPMENT AUTHORITY Division Description Vendor Contract No Previous Billing Current Work In Place Direct Owner Purchase Total Work to Date Percent Complete Previous Retainage Current Retainage Total Retainage DEVELOPMENT COSTS 40-05-000 Architecture & Engineering $1,150,536.16 $211,504.94 $0.00 $1,362,041.10 79.57%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering KIMLEY-HORN AND ASSOC., INC.4003 $271,254.18 $80,979.53 $0.00 $352,233.71 85.39%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering NELSON/NYGAARD CONSULTING 4004 $338,655.18 $0.00 $0.00 $338,655.18 75.63%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering PERKINS EASTMAN ARCHITECTS, PC 4005 $506,302.05 $112,430.92 $0.00 $618,732.97 78.82%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering ALPHAGRAPHICS 4006 $794.42 $13,423.18 $0.00 $14,217.60 100.00%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering MAYO CLINIC 4012 $20,632.46 $0.00 $0.00 $20,632.46 100.00%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering CARROLL, FRANCK & ASSOCIATES 4020 $9,794.12 $4,115.41 $0.00 $13,909.53 49.68%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering GARY SMITH 4028 $1,259.10 $0.00 $0.00 $1,259.10 100.00%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering JERRY BELL 4029 $1,844.65 $0.00 $0.00 $1,844.65 100.00%$0.00 $0.00 $0.00 40-05-300 Planning Services, Architecture, Engineering INDIANA HISTORY CENTER 4031 $0.00 $555.90 $0.00 $555.90 100.00%$0.00 $0.00 $0.00 40-25-000 Marketing & Public Relations $269,610.49 $28,567.07 $0.00 $298,177.56 89.80%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR HIMLE RAPP & CO., INC.4001 $32,748.82 $0.00 $0.00 $32,748.82 100.00%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR MAYO CLINIC 4012 $13,536.57 $0.00 $0.00 $13,536.57 100.00%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR HIMLE RAPP & CO., INC.4017 $159,982.73 $21,123.37 $0.00 $181,106.10 89.20%$0.00 $0.00 $0.00 40-25-300 Communications, Marketing & PR GINA MARIA CHIRI-OSMOND 4027 $3,262.50 $1,012.50 $0.00 $4,275.00 61.96%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications MAYO CLINIC 4012 $31,054.29 $0.00 $0.00 $31,054.29 100.00%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications BRANDHOOT 4016 $23,983.56 $4,086.20 $0.00 $28,069.76 99.40%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications KNOWBLE MEDIA, LLC 4025 $5,042.02 $0.00 $0.00 $5,042.02 100.00%$0.00 $0.00 $0.00 40-25-310 Public Relations & Communications SAM SMITH 4030 $0.00 $2,345.00 $0.00 $2,345.00 20.43%$0.00 $0.00 $0.00 40-30-000 Development Services $2,050,000.00 $100,000.00 $0.00 $2,150,000.00 93.48%$0.00 $0.00 $0.00 40-30-300 Development Services HAMMES COMPANY SPORTS DEVEL.DMA $1,496,500.00 $73,000.00 $0.00 $1,569,500.00 93.70%$0.00 $0.00 $0.00 40-30-310 Financial, Accounting & Investment Services HAMMES COMPANY SPORTS DEVEL.DMA $553,500.00 $27,000.00 $0.00 $580,500.00 92.88%$0.00 $0.00 $0.00 40-35-000 Legal Services $172,244.83 $51,576.92 $0.00 $223,821.75 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services FOLEY & LARDNER LLP 4000 $39,208.01 $0.00 $0.00 $39,208.01 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services DORSEY & WHITNEY LLP 4015 $92,990.82 $49,123.92 $0.00 $142,114.74 100.00%$0.00 $0.00 $0.00 40-35-300 Legal Services MICHAEL BEST & FRIEDRICH LLP 4021 $40,046.00 $2,453.00 $0.00 $42,499.00 100.00%$0.00 $0.00 $0.00 40-55-000 Misc Professional Services $322,023.29 $0.00 $0.00 $322,023.29 89.67%$0.00 $0.00 $0.00 40-55-300 Economic Analysis, Market Research, Reports AECOM TECHNICAL SERVICES, INC.4002 $322,023.29 $0.00 $0.00 $322,023.29 89.67%$0.00 $0.00 $0.00 40-90-000 Other Development Costs $251,297.66 $4,350.20 $0.00 $255,647.86 99.59%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CANADIAN HONKER REST & CATER 4007 $847.47 $0.00 $0.00 $847.47 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CATERING BY DESIGN 4008 $457.94 $0.00 $0.00 $457.94 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA ECONOMIC DEVELOPMENT AGENCY 4009 $10,000.00 $0.00 $0.00 $10,000.00 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA AON RISK SERVICES CENTRAL, INC 4010 $67,466.17 $0.00 $0.00 $67,466.17 100.00%$0.00 $0.00 $0.00 Retainage January 5, 2015 Work Completed To Date MASTER APPLICATION FOR PAYMENT DETAIL #10 MAP for undisputed labor, services, or materials Page 2 of 2 DESTINATION MEDICAL CENTERECONOMIC DEVELOPMENT AUTHORITY Division Description Vendor Contract No Previous Billing Current Work In Place Direct Owner Purchase Total Work to Date Percent Complete Previous Retainage Current Retainage Total Retainage Retainage January 5, 2015 Work Completed To Date MASTER APPLICATION FOR PAYMENT DETAIL #10 40-90-120 General Expenses-EDA MAYO CLINIC 4012 $10,473.66 $0.00 $0.00 $10,473.66 97.89%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA MAYO CIVIC CENTER 4013 $27,493.00 $4,273.16 $0.00 $31,766.16 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA ROCHESTER TROLLEY & TOUR CO 4014 $550.00 $0.00 $0.00 $550.00 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA CITY MARKET DOWNTOWN 4018 $1,508.61 $69.04 $0.00 $1,577.65 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA TIM PRIEST 4019 $566.84 $0.00 $0.00 $566.84 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA DAVID HIGGINS 4022 $95.20 $0.00 $0.00 $95.20 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA PATRICK SEEB 4023 $766.20 $0.00 $0.00 $766.20 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA HARLEYSVILLE WORCESTER INS. CO 4024 $1,762.43 $0.00 $0.00 $1,762.43 100.00%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA MINNEAPOLIS CLUB 4026 $1,452.30 $0.00 $0.00 $1,452.30 63.99%$0.00 $0.00 $0.00 40-90-120 General Expenses-EDA SRI ZAHEER 4032 $0.00 $8.00 $0.00 $8.00 100.00%$0.00 $0.00 $0.00 40-90-300 Reimbursable Expenses HAMMES COMPANY SPORTS DEVEL.DMA $127,857.84 $0.00 $0.00 $127,857.84 100.00%$0.00 $0.00 $0.00 Subtotal $4,215,712.43 $395,999.13 $0.00 $4,611,711.56 88.97%$0.00 $0.00 $0.00 PROJECT CONTINGENCY 90-00-000 Project Contingency $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 0.00%$0.00 $0.00 $0.00 PROJECT TOTAL $4,215,712.43 $395,999.13 $0.00 $4,611,711.56 $0.00 $0.00 $0.00 Current Work In Place Direct Owner Purchase Total Current Work Current Work In Place $395,999.13 $0.00 $395,999.13 Less Current Retainage Held $0.00 $0.00 $0.00 Net Amount Due $395,999.13 $0.00 $395,999.13