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Home My WebLink About01/03/2000_AnnualCITY OF ROCHESTER COUNCIL AGENDA COUNCILIBOARD CHAMBERS GOVERNMENT CENTER 151 4T" STREET SE MEETING NO. 1 ANNUAL MEETING PAGE (1-2) A) OPEN COMMENT PERIOD B) CALL TO ORDER C) LETTERS AND PETITIONS JANUARY 3, 2000 7:00 P.M. (3-6) 1) Paws and Claws Humane Society Requests to be Heard RE: Animal Shelter on 3Id Avenue SE (7-12) 2) Petition for Extension of Sanitary Sewer, Water, Storm Sewer & Street in Designated Area of Rose Harbor First & Fourth Subdivisions & Rose Harbor Estates (13-14) 3) Petition for Extension of Sanitary Sewer from Second Street NW to Cascade Commons (15-16) D) ORGANIZATIONAL BUSINESS 1) Address by President Hunziker 2) Request a Motion Adopting the Following Prepared Resolutions 3) Appointment to Committees by President Hunziker 4) Address by Mayor Canfield 5) Designation of Official Paper (17-18) D) CONSENT AGENDA 6) Approval of Minutes (19-20) 7) Reappropriation of Funding for STB EIS Consultant Services (21-22) 8) Legislative Services for 2000 Session/DM&E Mitigation Funding Request (23-24) 9) Professional Services Agreement with McGhie & Betts (25-26) 10) Advertise for Bids for Terminal Building Canopy and Interior Improvements (27-34) 11) Consideration of Public Utility Board Action (35-36) 12) Licenses, Bonds & Miscellaneous Activities (37-38) 13) Transfer of Off Sale Intoxicating Liquor License/Northbrook Liquor (39-40) 14) Approval of Accounts Payable (41-42) 15) Audit Engagement Letters for Fiscal Year Ending December 31, 1999 Council Agenda January 3, 2000 Page 2 (43-44) 16) (45-48) 17) (49-52) 18) (53-54) 19) (55-56) 20) (57-60) (61-64) (65-66) (67-68) (69-70) (71-72) (73-74) 21) 22) 23) 24) 25) 26) 27) (75-78) 28) (79-82) 29) (83-88) 30) (89-90) 31) (91-92) 32) (93-94) 33) (95-96) 34) E) HEARINGS Banking Items Replacement Job Title and Job Description Replacement Job Title and Job Description Wage/Benefit Recommendation for 2000/Non-Bargaining Unit Employees Labor Agreement for 2000 and 2001/Rochester Professional Employees Association (RPEA) Promotional Appointment/Police Sergeant/Police Department Promotional Appointment/Fire Captain/Fire Department Promotional Appointment/Motor Operator/Fire Department Promotional Appointment/Fire Captain/Fire Department Appointment to Utility Board/Correction from RCA 12/20/99 Rochester Marketplace Development Agreement Revocable Permit Amendments for Fred Schmidt/Emerald Hills Sanitary Sewer Lift Station Establish Sanitary Sewer and Watermain Connection Charge Rates/25"' St. SW from Meadow Hills Dr. SW to the West Establish Sanitary Sewer & Watermain Connection Charge Rates/19"' St. NW from 32nd Ave. NW to West Circle Drive NW Establish Watermain Connection Charge Rates/10"' Avenue SW in Airport Industrial Park Amend Parking Restriction 18"' St. SE from Broadway to 2"d Avenue Change Order #1 for 1999 Restoration #3 of the First Street Ramp Change Order #1 for Traffic Signal Installation at S. Broadway & 25" Street Light Policy for Large Lot Subdivisions (97-98) 1) Continued Hearing/Final Plat to be Known as Wimbledon Hills 3rd Sub (99-108) 2) Continued Hearing/Final Plat to be Known as Rochester Marketplace Subdivision (109-110) 3) Public Hearing on Law Enforcement Block Grant (111-118) 4) Final Plat to be Known as Shorewood Retail Replat Subdivision (119-134) 5) Type III, Phase ll, Preliminary Plat by Younge Development to be Known as Eagle Ridge Fourth Subdivision (135-150) 6) Type III Amendment to Final Plan for Rennings Flowers PUD to Permit Construction of Additions to the Building (151-156) 7) Sanitary Sewer and Watermain to Serve the Pinewood Road Area/Phase 11 Council Agenda January 3, 2000 Page 3 F) REPORTS AND RECOMMENDATIONS (157-158) 1) Park and Recreation - Acquisition of Parkland from Fenske (159-160) G) RESOLUTIONS AND ORDINANCES H) TABLED ITEMS 1) OTHER BUSINESS J) ADJOURNMENT REQUEST FOR COUNCIL ACTION AGENDA SECTION: ORIGINATING DEPT! OPEN COMMENT PERIOD CITY ADMINISTRATOR TEM DESCRIPTION: OPEN COMMENT PERIOD MEETING DATE: P3 00 IT NO. A S.KVENVOLD This agenda section is primarily for the purpose of allowing citizens to address the City Council on a topic of their choice. The following guidelines apply: • This section of the agenda may not be used as a forum to continue discussion on an agenda item which has already been held as a public hearing. • This agenda section is limited to 15 minutes and each speaker is limited to 4 minutes. • Any speakers not having the opportunity to be heard will be first to present at the next Council meeting. • Citizens may only use this forum to address the Council on a maximum of one time per month. • Matters currently under negotiation, litigation or related to personnel will not be discussed in this forum. • Questions posed by a speaker will generally be responded to in writing. ZOUNCIL ACTION: Motlon by: second REQUEST FOR COUNCIL ACTION MEETING DATE: 1 LETTERS AND PETITIONS ORIGINATING DEPT: ITEM NO. CITY .ADMINISTRATOR C TEM DESCRIPTION: PAWS AND CLAWS HUMANE SOCIETY REQLTSTS TO BE PREPARED BY: HEARD RE: ANIMAL SHELTER ON 3RD AVENUE SE I S. KVENVOLD Rita Jones, Board Director of Paws and Claws Humane Society, has requested an opportunity to address the City Council regarding the building of an animal shelter on 3rd Avenue SE (see attached letter). "OUNCIL ACTION: Motlon bv: second Paws and Claws Humane Society 1619 Eastwood Road SF. Rochester, MN 55904 507-288-7226 December 29. 1999 Dear City Administrator, City Council and Mayor, Thank you for arranging !or us to be on the agenda lot the January 3, 2000 City Council meeting. The topic we would like to address with you is the building of an animal shelter on 3,d Avenue 5F:. 1800 block. next to Bumper to Bumper Auto. This land has been offered as a donation to Paws and Claw, Humane Society as an animal shelter site. We have talked with coding and this area is zoned for a !acility of our type. We would like to discuss with the city council any 'thought. or issue you may ice with us building on this property. Thank you for your time and consideration We look forward to discussing the topic with you on January Best Regards, Rita Janes, Hoard Director Paws and Claws Humane Soc:cty ►Jo � Sc Cam,. +va � z) 1/a•,dotls+� P�evrni-�� 1►'le�sWrs e) description of equipment to be used; f) method of rehabilitation and reclamation of the borrow area; g) a dust control plan; h) a phasing plan for any operation to be conducted over the course of more than 9 months; and i) a plan showing methods to be used to control sediment movement onto adjacent lands. 62.383 Commercial and Service Uses: 1) Fuel Sales: Site area improvements devoted to the dispensing of fuels are permitted to encroach within any required yard, but no closer than 5 feet from any property line. Fuel pumps shall be no closer than 15 feet from any right of way line or property line. 2) Drive -In Facilities: That portion of the site area utilized for vehicle circulation and parking shall be hard -surfaced to control dust. Waste receptacles shall be provided at all exits where readily disposable goods or materials are offered for sale and pick-up through the drive -through. Devices such as speakers shall be designed so that the noise level at the property line does not exceed the maximum decibel level permitted in the zoning district applicable to the adjacent property or the existing ambient noise level as measured at the property line (whichever is greater). 3) Hoarding of Animals: In the B-1 District animals shall be kept in a completely enclosed building at all times. In other districts, outdoor exercise runs are permitted provided they are enclosed on four sides by a sight obscuring fence or wall at least 6 feet in height, and that animals are kept indoors from 9 p.m. until 7 a.m. 4) Parking Requirements for Business Centers: Off-street parking required for business centers shall be calculated as follows: BASE RATE: 4 spaces per 1.000 square feet of gross leasable area (GLA) in centers with up to 600,000 square feet GLA. 5 spaces per 1,000 square feet of gross leasable area (GLA) in centers with over 600,000 square feet GLA. ADJUSTMENTS TO BASE RATE: Where offices comprise over 10 percent of the GLA, one additional space per 750 square feet of office area shall be provided. PAGE 186 FEBRUARY 19, 1997 REQUEST FOR COUNCIL ACTION i MEETING DATE: 1 / 3 /00 Letters and Petitions City Clerk ITEM NO. C —0L TEM DESCRIPTION: Petition for Extension of Sanitary Sewer, Water, Storm Sewer & Street PREPARED in Designated Areas of Rose Harbor First & Fourth Subds. & Rose Harbor Estates. Judy Scherr A petition has been received from Western Walls, Inc. requesting a feasibility study be completed for extension of the sanitary sewer, water, storm sewer and street in front of Lots 1, Block 2 and Lot 4, Block 1, Rose Harbor First; Lots 1 and 2, Block 1, Lots 1 through 10 and Lots 24 through 26, Block 2 and Lot 1, Block 3, Rose Harbor Estates; Lots 8 and 9, Block 1, Lots 1 through 7, Block 2, Lots 1, 4, and 5, Block 6, Lot 13, Block 7 and Lots 2 and 3, Block 9, Rose Harbor Fourth; including lots with frontages on Harbor Parkway, Rose Avenue and Sunset Avenue. The petitioner has also requested that an improvement hearing and assessment hearing be scheduled for February 23, 2000. REQUEST FOR COUNCIL ACTION A motion to adopt the prepared resolution referring the petition from Western Walls, Inc. to the Public Works Department for a feasibility study and setting an improvement hearing and assessment hearing for February 23, 2000 COUNCIL ACTION: Motion Second WESTERN WALLS, INC. 604 1 1 T" AVENUE NORTHWEST SUITE 100 ROCHESTER, MINNESOTA 55901 City of Rochester City Clerk 201 4" St SE Rochester, MN 55904 December 22, 1999 Dear Judy, I would like to request the City Council at their January 3`d meeting to initiate a City Project feasibility report. The project would include extending sewer, water, storm sewer and street in front of Lots 1, Block 2 and Lot 4, Block 1, Rose Harbor First Subdivision, Lots 1 and 2, Block 1, Lots 1 through 10 and Lots 24 through 26, Block 2 and Lot 1, Block 3, Rose Harbor Estates. Also in front of Lots 8 and 9, Block 1, Lots 1 through 7, Block 2, Lots 1, 4 and 5, Block 6, Lot 13, Block 7 and Lots 2 and 3, Block 9, Rose Harbor 4d' Subdivision. This includes Lots with frontages on Harbor Parkway, Rose Avenue and Sunset Avenue. I would also like to request that an assessment hearing be set for February 21$` for this public project. Sincerely, of Leisen Western Walls, Inc. T I I w.Y I I P ~ s I i a I N.L i —CIL- � - u i II c 13 • � ga I I 1 W u It AL t' ` f itf n ! f t lfit fir 8 OCK S 'I i I OAK AVE. / 1 � � •F M{ J 1 1 two € r. Y N a ROSE AVE. a � N lift 1 m N o m m n D o � o C Z N �O�1 .0 9 Ij 51, a;�� i t 1 sill, St1 7i i —Ili —' 7 "4R 52 All Ali E :3 Ill 7 .a lit it A lit, if 4 31 Get �37 �l+�r �; �804 ��•+��je°i� iJ �if , O 4pOg .4o<6Fs Am 4 t�• � I i��+� �9 ��i+�'�� 1 i'� �j",S ,�1 ! ^may • d �° :�t Is ^;� ?, \ "• "i to - 7 �7 .Y yist Y W� Nto O% \�N_ 6"I.�J �i! ■ter L1'ri�e f = , a1 1��r1p.•�� /N \J %o i .] tMrx- pn f• D� r f j'IJ UM I 11 -Ir MJA Y Trmrr,a 1 �1�07M Odl nrn j'''� �fi�_;� _al-611, it..•� `�� :•• •.. rr P4 N a S'fiJ'Si e h = � ,li• � �N a � Jim L" to 'Is rsa �- 3T,�. f _ rm sG6%!•H3SGd J i, 0 �206.'iiRiF�. �j 1\•a ��LIAAAA•VV1lll�ll,,, � It } w w 1 % 7 .w I JOIN " I w 1 I It w REQUEST FOR COUNCIL ACTION MEETING 1 J' / DATE: 1 i 3100 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. Letters and Petitions City Clerk 1� i3 ITEM DESCRIPTION: Petition for Extension of Sanitary Sewer From Second Street N.W. to PREPARED BY: Cascade Commons Judy Scherr A petition has been received from Western Walls, Inc. requesting a feasibility study be completed for extension of the sanitary sewer from Second Street N.W. through the City Park land to the Western Walls property known as Cascade Commons. REQUEST FOR COUNCIL ACTION A motion to adopt the prepared resolution referring the petition from Western Walls, Inc. to the Public Works Department for a feasibility study. COUNCIL ACTION: Motion Second —p i (� WESTERN WALLS, INC. 604 1 1 TM AVENUE NORTHWEST SUITE 100 ROCHESTER, MINNESOTA 55901 City of Rochester City Clerk 201 4'" St SE Rochester, MN 55904 December 17, 1999 Dear Judy, I would like to request a City Sewer Project feesiblity study be done. The project would be extending sewer from 2nd Street NW through the City Park land to our property Cascade Commons. I would also like to request a study be done on the water service to Cascade Commons. Sincerely, YuIriLeisWenG- iWa lls, Inc. REQUEST FOR COUNCIL ACTION MEETING ( S DATE: 1'3i00 ORGANIZATIONAL BUSINESS CITY ADMINISTRATOR I D-1-5 TEM DESCRIPTION: ORGANIZATIONAL BUSINESS FOR 2000 ANNUAL MEETING K. EVANS BY: Following are the Council Organizational Business items which are normally handled at the Annual Council Meeting: D-1 Address by President Hunziker D-2 Request a motion adopting the following prepared resolutions: a) Resolution adopting the Roberts Rules of Order for the conduct of business by the Council; b) Resolution adopting the Rules and Regulations for Order of Business of the Council; c) Resolution establishing committees of the Common Council, prescribing their functions and duties, and providing appointment to members of subcommittees. Sa esS'oh vollif fosolw(�'on D-3 pointmento lommittees by President Hunziker D4 Address by Mayor Canfield D-5 Designation of Official Paper Request a motion designating the Rochester Post -Bulletin as the official newspaper to publish the official printing and advertising of the City of Rochester for the official year commencing January 3, 2000, at the rate established by the statutes of the State of Minnesota for legal publications. 'OUNCIL ACTION: Motion Second to: n - REQUEST FOR COUNCIL ACTION A SEGiIUN: CONSENT AGENDA APPROVAL OF CONSENT AGENDA ITEMS CITY ADMINISTRATOR MEETING DATE: 1'3'00 ITEM NO. D-6-34 PREPARED BY: G. NEUMANN This RCA lists all the items which have been included in the consent agenda for this meeting. The Council can approve all of the items with a single motion to approve. The Council President will allow the Councilmembers an opportunity to state whether there are any of these items which you wish to have removed from the consent agenda approval and to have them discussed and acted upon separately by the Council. The consent agenda for this meeting consists of the following RCAs: D-6. Approval of Minutes D-7. Reappropriation of Funding for STB EIS Consultant Services D-8. Legislative Services for 2000 Session/DM&E Mitigation Funding Request D-9. Professional Services Agreement with McGhie & Betts D-10. Advertise for Bids for Terminal Building Canopy and Interior Improvements D-11. Consideration of Public Utility Board Action D-12. Licenses, Bonds & Miscellaneous Activities D-13. Transfer of Off Sale Intoxicating Liquor License/Northbrook Liquor D-14. Approval of Accounts Payable D-15. Audit Engagement Letters for Fiscal Year Ending December 31, 1999 D-16. Banking Items D-17. Replacement Job Title and Job Description D-18. Replacement Job Title and Job Description D-19. Wage/Benefit Recommendation for 2000/Non-Bargaining Unit Employees D-20. Labor Agreement for 2000 and 2001/Rochester Professional Employees Association (RPEA) D-21. Promotional Appointment/Police Sergeant/Police Department D-22. Promotional Appointment/Fire Captain/Fire Department D-23. Promotional Appointment/Motor Operator/Fire Department D-24. Promotional Appointment/Fire Captain/Fire Department D-25. Appointment to Utility Board/Correction from RCA 12/20/99 D-26. Rochester Marketplace Development Agreement D-27. Revocable Permit Amendments for Fred Schmidt/Emerald Hills Sanitary Sewer Lift Station D-28. Establish Sanitary Sewer & Watermain Connection Charge Rates/25`s St. SW from Meadow Hills Dr. SW to the West D-29. Establish Sanitary Sewer & Watermain Connection Charge Rates/19" St. NW from 32nd Ave. NW to West Circle Drive NW D-30. Establish Watermain Connection Charge Rates/100 Avenue SW in Airport Industrial Park D-31. Amend Parking Restriction 18" St. SE from Broadway to 2"d Avenue D-32. Change Order #1 for 1999 Restoration #3 of the First Street Ramp D-33. Change Order # 1 for Traffic Signal Installation at S. Broadway & 25d' D-34. Street Light Policy for Large Lot Subdivisions COUNCIL ACTION REOUESTED: Motion to approve consent agenda items. ;OUNCIL ACTION: Motion by: SUgen: q L Second by: to: REQUEST FOR COUNCIL ACTION MEETING DATE: 1 AGENDA SECTION: CONSENT AGENDA CITY ADMINISTRATOR I 'D - ? TEM DESCRIPTION: REAPPROPRIATION OF FUNDING FOR STB EIS CONSULTANT PREPARED BY: SERVICES I S. KVENVOLD On December 20, 1999, the City Council approved the retention of Wilbur Smith and Associates to develop a traffic simulation model to analyze the impact of the proposed DM&E coal trains on the City's street crossings. The City's share of the consultant's expenses, $86,232, was to be appropriated from the 1999 Contingency Account. There is not a sufficient balance in the 1999 Contingency Account to fund this expense; therefore, we are requesting that the funding for this project be appropriated from the 2000 Contingency Account. COUNCIL ACTION REQUESTED: Request a motion appropriating $86,232 from the 2000 Contingency Account to fund the Citys share of the Wilbur Smith and Associates consultant expenses. 'OUNCIL ACTION: Mouon by: Second by: REQUEST FOR COUNCIL ACTION MEETING C� 1 DATE: 1/03/2000 A SECTION: CONSENT ORIGINATING DEPT: ITEM NO. CITY ADMINISTRATOR 1) ' 8 TEM DESCRIPTION: LEGISLATIVE SERVICES FOR 2000 SESSION - DM & E PREPARED BY: MITIGATION FUNDING REQUEST I G. NEUMANN In 1999 the City adopted a resolution of support for a state bonding request that intended to secure $50 million in State funding to assist all of the communities along the DM & E line in Minnesota in mitigating the impacts of this project on their communities. The proposal has garnered resolutions of support from cities representing over 901/6 of the city population along the line in Minnesota This proposal was originally developed by the five largest cities along the DM & E line: Winona, Owatonna, Mankato, New Ulm and Rochester. The administrative staff of those communities have discussed that it would worthwhile and beneficial to retain legislative services to attempt to advance the proposal in the 2000 session. We are recommending the retention of Flaherty and Associates for the sum of $30,000 to provide this service. Rather than attempt to obtain concurrence from all the affected communities to share in the cost of the service we have discussed funding this cost just from the five cities that were originally involved, based on the proportionate share of the funding that those cities would receive if the proposal is funded. Based on that approach the cost to the City of Rochester would be $12,870. Council Action Requested. Approval to participate in the legislative services for the DM & E bonding proposal in the amount of $12,870. lV I a .m�/a f�r� G r°e v c. 1iz� I-;,(/ :OUNCIL ACTION: Wdon by Second by. to: REQUEST FOR COUNCIL ACTION MEETING //� DATE: 1 /3/99 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Rochester International Airport V �q ITEM DESCRIPTION: Professional Services Agreement with McGhie & Betts. PREPARED BY: Steven W. Legve The Rochester Airport Commission recommends and requests Council authorization to: Enter into a Professional Services Agreement for licensed Asbestos Project Designers at McGhie & Betts to design the asbestos abatement, prepare plans and specifications, conduct a public bidding process in accordance with the requirements of the City of Rochester, administer the contract and conduct periodic and final inspections. The asbestos removal will be part of the Terminal Building remodeling project scheduled for the Spring/Summer of 2000. (J6942) COUNCIL ACTION REQUESTED: Resolution authorizing the Mayor and the City Clerk to execute the agreement. COUNCIL ACTION: Motfonby: Seeondby: to: REQUEST FOR COUNCIL ACTION MEETING DATE: 1 /3/99 CONSENT AGENDA ?M DESCRIPTION: A Improvements. Rochester International Airport I D, 11) Building Canopy The Rochester Airport Commission recommends and requests Council authorization to: Steven W. Legve Advertise for bids for Terminal Building improvements. These improvements will include a canopy over the entrance to the Terminal Building and interior updates inside the Terminal Building to the main lobby, rental car area, restrooms, security screening area, upper level gate areas and gift shop/restaurant entrances. This project is in the current CIP. (J6942) Funding: Passenger Facility Charges (PFC) State COUNCIL ACTION REQUESTED: Resolution authorizing the City Clerk to advertise for bids. WNCILACTION: Motion by: second by: to: n Meeting REQUEST FOR COUNCIL ACTION f Date 1/3/200 AGENDA SECTION ORIGINATING DEPT: IROCHESTER ITEM NO. CONSENT AGENDA PUBLIC UTILITIES D -(( ITEM DESCRIPTION: PREPARED BY: Consideration of Public Utility Board Action Kathy Wilson The Rochester Public Utility Board has approved the following on December 28, 1999 and requests the Common Council's favorable consideration: to approve a resolution to approve a contract agreement with Hathaway Tree Service and that the Common Council authorize the Mayor and the City Clerk to execute the agreement for hourly line clearance tree trimming for the years 2000 and 2001. The amount of the agreement to be $299,720.00 and Hathaway Tree Service being lowest responsible bidder. to approve a resolution to approve a contract agreement with Hathaway Tree Service and that the Common Council authorize the Mayor and the City Clerk to execute the agreement for lump sum line clearance tree trimming. The amount of the agreement to be $38,647.14 and Hathaway Tree Service being lowest responsible bidder. to approve a resolution to approve an insurance agreement with Hartford Steam Boiler Company for furnishing all risk property insurance for the period commencing December 31, 1999 and expiring December 31, 2000. The amount of the twelve-month premium to be $150,560.00. to approve a resolution to approve an insurance agreement with the League of Minnesota Cities for commercial automobile and general liability insurance for the period commencing December 31, 1999 and expiring December 31, 2000. The amount of the twelve-month premium to be $98,230.00. to approve a resolution to approve an insurance agreement with Associated Electric & Gas Insurance Services, Ltd. (AEGIS) for furnishing excess general liability insurance for the period commencing December 31, 1999 and expiring December 31, 2000. The amount of the twelve-month premium to be $45,792.00. GENERAL MANAGER: ( (1 COUNCIL ACTION: Motion by: second by: to: FOR BOARD ACTION Agenda Rem # 3 SUBJECT: Contract Tree Thmming PREPARED BY: Mark Kotschevar ,�-k ITEM DESCRIPTION: Meeting Date: 12/28/99 Bids were opened on December 21 for contract tree trimming services. Bids were received for both lump sum trimming by feeder and an hourly rate for two men and equipment. The hourly crew rate was requested for a two-year time frame with the idea that there would be cost savings for a longer -term contract. The current hourly contract with Asplundh Tree Service has a rate of $55.09/hr. The 2000 bid from Hathaway Tree Service was $52.95/hr. with no increase for 2001. This equates to a $2.14/hr savings for two years over the current contract. The hourly bid includes one crew full time for twelve months and a second crew for five months starting in May. Hathaway's bid for the second crew has an hourly rate of $54.95/hr. It is anticipated that the full time crew will work 2000 hours and the second summer crew will work 800 hours. The 2000 budget has $200,000 allotted for tree trimming services. With the hourly crews totaling $149,860 this leaves $50,140 for lump sum work. The lump sum work was prioritized and it is recommended to award the following work: Feeder 901C,K; Feeder 901D,E,905A; Feeder 905B; and Drawing 6011. The low bid total for this work is $49,413.14. The remaining lump sum work will not be awarded and can be completed by the hourly crews if required. This brings the total 2000 tree trimming work to $199,273.14. The bids are summarized on the following page. It is requested that the Utility board request the Common Council approve a two year contact agreement with Hathaway Tree Service Inc. for hourly rate trimming services not to exceed $149,860 in 2000 and $149,860 in 2001. It is recommended that the Utility board request the Common Council approve a contract agreement with Hathaway Tree Service Inc. for lump sum tree trimming in an amount not to exceed $38,647.14. A contract agreement with Asplundh for lump sum work not to exceed $10,766 can be executed by the general manager, as it is less than $30,000. iZtvteule� i'L-Z2-qq WY�� r Gen6al Manager Date rp_W- _ wr p!rlpr, of dfAwr RESOLUTION BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve a contract agreement with Hathaway Tree Service and that the Common Council authorize the Mayor and the City Clerk to execute the agreement for HOURLY LINE -CLEARANCE TREE TRIMMING (2000 and 2001) The amount of the contract agreement to be TWO HUNDRED NINETY-NINE THOUSAND SEVEN HUNDRED TWENTY AND 00/100 DOLLARS ($299,720.00) and Hathaway Tree Service being lowest responsible bidder. Passed by the Public Utility Board of the City of Rochester, Minnesota, this 28th day of December 1999. ........................n ' ` President Secretary , rs aklys, �r ae<wer RESOLUTION BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve a contract agreement with Hathaway Tree Service and that the Common Council authorize the Mayor and the City Clerk to execute the agreement for LUMP -SUM LINE -CLEARANCE TREE TRIMMING The amount of the contract agreement to be THIRTY-EIGHT THOUSAND SIX HUNDRED FORTY-SEVEN AND 14/100 DOLLARS ($38,647.14) and Hathaway Tree Service being lowest responsible bidder. Passed by the Public Utility Board of the City of Rochester, Minnesota, this 28th day of December 1999. President Secretary FOR BOARD ACTION Agenda Item # 4. Meeting Date: SUBJECT: INSURANCE QUOTATIONS PREPARED BY: Curt Kraft, Director of Administration 12/28/99 ITEM DESCRIPTION: Listed below are the recommended insurance quotations for obtaining all risk property insurance and general liability insurance for 2000. ALL RISK PROPERTY INSURANCE: The C.O. Brown Agency received three different quotations with our current insurance carrier Hartford Steam Boiler being the lowest. PROPERTY VALUE PREMIUM 2000 $150,550,000 $150,560 1999 148,200,000 150,560.. _ LIABILITY AND COMMERICAL AUTO INSURANCE: Staff recommends maintaining the same structure of coverage for liability and auto insurance, having the League of MN Cities provide the primary coverage up to $1,000,000 from $750,000. Three quotes were obtained by C.O. Brown for providing blanket coverage with limits from $1,000,000 up to $ 20,000,000. AEGIS, our current carrier, is the lowest quote. 2000 1999 Difference League of MN Cities $98,230 $96,311 $1,919 AEGIS 45,792 63,316 (S17,524) UTILITY BOARD ACTION REQUESTED: The Board is requested to approve the attached resolutions for property and liability insurance for 2000 and to request the Council approval of the same. Geije4al Manager 1.kA ) Date 3� rpm_ ws plsljs. ws Gltrrr RESOLUTION BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve an insurance agreement with the League of Minnesota Cities Insurance Trust for: COMMERCIAL AUTOMOBILE AND GENERAL LIABILITY INSURANCE The insurance agreement to be for a twelve month policy period commencing December 31, 1999 and expiring December 31, 2000. The amount of the twelve month premium effective December 31, 1999 to be NINETY-EIGHT THOUSAND TWO HUNDRED THIRTY AND NO/100 DOLLARS ($98,230.00). Passed by the Public Utility Board of the City of Rochester, Minnesota, this 28th day of December, 1999. sident Secretary rpm_ wr efslge. wr Whirr RESOLUTION 33 BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve an insurance agreement with Hartford Steam Boiler Company for furnishing the following insurance coverage: ALL RISK PROPERTY INSURANCE The insurance agreement to be for a twelve month policy period commencing December 31, 1999 and expiring December 31, 2000. The amount of the twelve month premium effective December 31, 1999 to be ONE HUNDRED FIFTY THOUSAND FIVE HUNDRED SIXTY AND N01100 DOLLARS ($150,560.00). Passed by the Public Utility Board of the City of Rochester, Minnesota, this 28th day of December, 1999. P sident Secretary 31 rpw_,_ N6 pled'!. NO difirer RESOLUTION BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve an insurance agreement with the Associated Electric and Gas Insurance Services, Ltd. (AEGIS) for famishing the following insurance coverage: EXCESS GENERAL LIABILITY INSURANCE The insurance agreement to be for a twelve month policy period commencing December 31, 1999 and expiring December 31, 2000. The amount of the twelve month premium effective December 31, 1999 to be FORTY-FIVE THOUSAND SEVEN HUNDRED NINETY-TWO AND NO1100 DOLLARS ($45,792.00). Passed by the Public Utility Board of the City of Rochester, Minnesota, this 28th day of December, 1999. -------------- ident r REQUEST FOR COUNCIL ACTION MEETING % J / DATE: 1-3i00 CONSENT AGENDA TEM DESCRIPTION: LICENSES, BONDS & CITY CLERK ACTIVITIES DONNA J SCHOTT The following licenses, bonds and miscellaneous activities are submitted for the Council's approvals or disapprovals. All are pending departmental approvals, the required insurance, bonds, fees and all outstanding debts with the City of Rochester. GAMBLING — RENEWAL PREMISE PERMIT Moose Lodge #2128 915 2 1 " Ave SE Rochester Mn 55904 Church of St Francis of Assisi 338 11`b Ave SE Rochester, Mn. 55904 Raffle 5; 5 %00 St Francis School 318 11"' Ave SE Rochester Mn 55904 COUNCIL ACTION REQUESTED A motion to approve or disapprove the above licenses. COUNCIL ACTION: motion by Second by: CONSENT AGENDA REQUEST FOR COUNCIL ACTION CITY CLERK MEETING 3 7 DATE: 1 199 ITEM NO. D-13 .TEM DESCRIPTION TRANSFER OF OFF SALE INTOXICATING LIQUOR PREPARED BY: LICENSE - NORTHBROOK LIQUOR DONNA J SCHOTT Application for the transfer of the Off Sale Intoxicating Liquor License at the Northbrook Liquor Store located at 1635 North Broadway has been received from Barbara Kay Kellner. The transfer of Barb's Northbrook Liquor, LLC dba Northbrook Liquor will take place January 15, 2000. Michael Ketchum is the former owner. The transfer will be pending the required fees, insurance certificates and completion of departmental approvals. A confidential investigative report has been completed and satisfied. COUNCIL ACTION REQUIRED A motion to approve the transfer of Northbrook Liquor Store from Michael Ketchum to Barbara Kellner. COUNCIL ACTION: Motion by: second REQUEST FOR COUNCIL ACTION MEETING y�j DATE: 113/00 Consent Agenda I Finance Department Approval of Accounts Payable Respectfully request a motion to approve payment of Accounts Payable (submitted separately) in the amount of $1,777,020.53. Less: Any exceptions COUNCIL ACTION: Motion by: second Dale Martinson REQUEST FOR COUNCIL ACTION MEETING -'ft-- DATE: 1 /3/2000 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Finance C> - 16 ITEM DESCRIPTION: PREPARED BY: Audit Engagement Letters for Fiscal Year Ending December 31, 1999 D. Martinson On November 16 of 1998, the City Council accepted a proposal from Smith, Schafer and Associates, Ltd. to provide audit services for the five fiscal periods ending December 31, 1998, 1999, 2000, 2001, and 2002. That proposal provided for the examination of financial records and controls for the City's financial statements, audits of federal grant activity (single audit) as well as the separate financial statements of the City's Department of Public Utilities (RPU). The attached five-year cost summary outlining that proposal reflects total costs for the year-end 1999 audit of $42,350, up just $1,050 from their fee for the previous year. Additionally, the City annually requests examination of the financial statements of the Rochester City Lines Company. The scope of the examination will include comments on the accounting procedures and controls. The firm will also prepare and review the mandatory reporting forms required by the Urban Mass Transportation Administration. The fee for this service will be at the firm's regular per -diem rates also found on the attached quote summary. These fees amounted to $24,876 for last year's program. This fee is reimbursed through the state grant agreement. Three separate letters found attached confirm the significant terms of engagement for these audit examinations. One provides for the general audit, another for the public utility audit and the third provides for the urban mass transit review. COUNCIL ACTION REQUESTED: Respectfully request a motion authorizing execution of the three letters of engagement to audit both the City's general purpose financial statements, the public utility's statements and the City's Urban Mass Transportation Program for the fiscal year ending December 31, 1999. COUNCIL ACTION: Motion by: second by to: q;Lw E m �)&# co ] 7 $0-» �® § - " )CO i ) � k�0\ j \�® - ~ )(+CN § to 2 0L6)\ \ 3�IT § )2 ® " 3(+\ $ ) )}2\ } &- ® _§ \ 3(+\in R \ } C' )K% 3 J _f ) M �� 7 u0C e 7 \kk�E22 o=o of $�/)Ip # ] 0 § cc0m 'a k 2 0 REQUEST FOR COUNCIL ACTION Meeting 146 Date: 1 /312000 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. Consent Agenda/Organizational Business Finance D--t(dp ITEM DESCRIPTION: Banking Item Depositories: PREPARED BY: Bruce Atkinson This is a statutory requirement that must be accomplished at the beginning of each fiscal year. The proposed resolutions designate US (formerly First) Bank Rochester, Wells Fargo (formerly Norwest) Bank Rochester, Marquette Bank and Trust Company of Rochester and Rochester Bank and Trust Company as depositories of the public funds of the City of Rochester, Minnesota. While not depositories, the City maintains accounts with Merrill Lynch, Pierce, Fenner and Smith, Ltd., Inc., Dain Rauscher, Inc., Miller and Schroeder Financial, Inc., Wells Fargo Investment Services, Inc., US Bank Piper Jaffray and Hopwood, Morgan Stanley Dean Witter, Inc., and Miller, Johnson & Kuehn, Inc., for the purpose of investing in direct U.S. Government obligations or Federal Agency issues, commercial paper, banker's acceptances, and repurchase agreements or other investments authorized by the City's investment policy. B. Authorizing facsimile signatures and endorsement of Certificates of Deposit: Checks written against the City's General Account and Payroll Account at Wells Fargo Bank Rochester, will bear facsimile signatures. The use of the signatures must be authorized through resolution by the Common Council. The transactions are covered by a forgery bond. C. Assignment of Securities: Sufficient securities have been pledged as collateral in lieu of a depository bond by Wells Fargo Bank Rochester, US Bank Rochester and Marquette Bank and Trust Company of Rochester, to meet the requirements of Minnesota statutes. The prepared resolutions authorize the City Treasurer or assign to execute documents which pledge and release securities as collateral, and to accept collateral in lieu of a depository bond. Council Action Requested Respectfully request adoption of the prepared resolutions. REQUEST FOR COUNCIL ACTION MEETING IV6 DATE: 1/3/00 Consent ITEM DESCRIPTION: ORIGINATING DEPT: ITEM NO. Human Resources T) „ 11 Linda Gilsrud Deputy Police Chief James Miller retired 10/31/99. Police Chief Roger Peterson and his command staff have reviewed their staffing needs and have created a new job description titled Administrative Services Manager to replace one of the Deputy Police Chief positions. The Police Civil Service Commission has reviewed the job description and recommends approval of the position by the Council. Initial review of the family and grade assignment indicates placement in RPEA Management I, Grade 7 (range for 2000 is Minimum - $42,193, Midpoint - $52,742, Maximum - $63,291). The Deputy Chief of Police role is covered by the Rochester Police Department Supervisors' Association agreement which indicates $80,802 as the maximum salary to be paid in 2000 for a Deputy Chief. The Administrative Services Manager will be primarily responsible for budget preparation, policy writing, risk management, human resource coordination, and grant writing and grant administration. Approval of the new position Administrative Services Manager to replace one of the Deputy Police Chief positions. COUNCIL ACTION: q�p MEMORANDUM Rochester Police Department Administration DATE: November 29, 1999 TO: Linda Gilsrud FROM: Roger Peterson COPY: Stevan Kvenvold SUBJECT Replacement of Deputy Chief's Position The retirement of Deputy Chief Miller on October 31, 1999 has provided us the opportunity to re-examine our command structure and to implement some changes that we believe would enhance the Police Department's effectiveness and efficiency. To that end, the command staff of the Police Department has met in a series of meetings over the past months for the purpose of determining the present and future needs of the Department from an administrative perspective. These needs were identified as: • Tactical and strategic planning • Policy development and risk management • Administration of personnel issues specific to law enforcement • Budget coordination • Technical grant writing and administration • Liaison with the City and County Attorney, Human Resources, City Administration, and other agencies Unfortunately, there is little in the traditional experience of police officers that prepares them to perform many of these tasks. In addition, while these functions are critical to our Department, none are supervisory in nature. As a result, we believe our administrative structure should be changed in order to incorporate these tasks into a non -supervisory position that would replace the existing Deputy Chief's position. While this proposal would have a significant impact on our command staff, the resulting job responsibilities would be much more consistent with our organizational structure and would subsequently enhance our overall efficiency. We have developed a job description for an Administrative Assistant to the Chief of Police based on the needs indicated above. I have attached a copy of the proposed job description for your review and would welcome your input. q"7 CITY OF ROCHESTER ADMINISTRATIVE SERVICES MANAGER POLICE DEPARTMENT This is administrative and professional work involving the functions and operations of the Rochester Police Department. Work is performed in accordance with department rules, regulations, and procedures as well as direct instructions as received from the Chief of Police. Employee is required to exercise initiative and independent judgement in analyzing department planning and meeting objectives. This position reports directly to and receives administrative direction and performance evaluations from the Chief of Police. I�r�i•Lair�c��•r.�yir_�r�: A. Policy Development and Risk Management 1. Attend executive staff, department meetings and conferences to determine intent and impact of official actions, consider possible alternative legal, administrative, and policy solutions to problems confronting the department, and prepare oral and written assessments of the legal and social implications involved. 2. Review suggested procedural changes to determine feasibility, value to the organization, and budgetary impact. 3. Recommend revisions to department policies and procedures as required due to changes in law, demographics, and technology. 4. Review and recommend proposals for training of personnel in regard to procedure, policy changes, new equipment, and new programs. B. Tactical and Strategic Planning 1. Work with the Police Chief, command staff, and employees of the City in planning, organizing, and implementing programs on matters affecting the assigned areas of responsibility. 2. Confer with officials of the City, county, state and federal agencies regarding plans and priorities for existing and planned programs. 3. Collect and analyze data needed for planning, problem solving, and program evaluation. Prepare report and recommendations. 4. Evaluate existing department and personnel needs, prepare recommendations, and submit to the Chief of Police. 5. Meet and correspond with various citizen, professional, business, legislative, and other groups to answer questions and secure their help in carrying out various programs. 6. Direct special administrative projects as assigned by the Chief. C. Administration of Personnel Issues 1. Audit administrative handling of personnel issues and grievances for compliance with established policy, legal requirements, and collective bargaining agreement obligations. 2. Assess disciplinary procedures and ensure compliance with established policy and legal requirements. 3. Ensure the security of administrative files to ensure compliance with data privacy requirements. D. Budget Coordination 1. Assist in the preparation of the annual department budget through the collection of data, performance of cost analyses and review of previous expenditures. 2. Review and recommend expenditures based upon budget allocations. 3. Coordinate budget requests in order to avoid duplication or omission of allocations. E. Grant Writing and Administration 1. Research available grant funding for various projects as determined by the Chief. 2. Prepare grant applications and submit in accordance with established City policy. 3. Audit existing grants in order to ensure compliance with grant requirements and City policy. 4. Generate status reports on existing grants as required. F. Department Liaison 1. Prepare and/or coordinate the preparation and dissemination of public information as assigned. 2. Represent the Police Chief on committees, task forces, and at meetings as assigned. 3. Inform the Chief of significant matters and developments. IFICATI Bachelors degree from an accredited college/university in public or business administration/management, pre -law, police science, criminal justice or a related field. Preference will be given to candidates with masters' or)w,degrees. Position requires a minimum of five years of increasingly responsible experience in public administration or business management with demonstrated experience in the areas of financial management, strategic planning, grant application preparation, risk management or interpreting administrative regulations and law. KNOWLEDGE ABILITIES AND SKILLS Knowledge of principles and practices of public administration and law enforcement. Ability to analyze operating records and financial reports for the planning and development of police activities and programs. Knowledge of budget preparation and administration. Knowledge of administrative and legal research methods, techniques, and methods of report presentation. Knowledge of the organization, functions, and legal limitations on the authority of the Police Department and of enforcement and procedural problems involved in the operation of the Department. Knowledge of the principles of policy development and risk management. Knowledge of the principles of criminal and civil laws. Knowledge of accepted legal and court interpretations. Knowledge of and the ability to apply pertinent federal and state law, case law, and city ordinances. Knowledge of data privacy laws as they pertain to law enforcement and personnel records, reports, and materials. Knowledge of grant writing and grant administration. Considerable ability to plan, organize, and prioritize multi -level department functions Knowledge of the demographics of the City to include economic and social characteristics Ability to learn and use computer programs. Ability to work tactfully and communicate effectively both orally and in writing with public officials and the general public. Skill in listening and problem solving. IN COMPLIANCE WlTHE AMERICANS WIDISABILITIES ACT THE FOLLOWING REPRESENTS THE PHYSICAL AND ENVIRONMENTAL DEMANDS This position requires an equal portion of the workday spent sitting and walking with some standing and rarely is any lifting required. Weight of objects that are lifted usually does not exceed ten (10) pounds. Climbing of stairs is sometimes required. Handling of objects/materials is often required and movements such as stooping, bending, reaching, fingering, and feeling are sometimes required. Simultaneous use of the hands, wrists and fingers and repetitive movements of the hands are sometimes required. Audio, visual, and verbal functions are vital aspects to performing this position as well as the ability to operate a motor vehicle. The majority of the workday is spent indoors. (A breakdown of the Physical and Environmental Demands is available on the "Job Analysis of Physical and Environmental Demands" in the Human Resources Department) ADMINISTRATIVE SERVICES MANAGER ROCHESTER POLICE DEPARTMENT 1217199 REQUEST FOR COUNCIL ACTION MEETING DATE: L' Consent ITEM DESCRIPTION: Human Resources PREPARED BY: Linda Gilsrud Assistant Fire Chief — Support Services David Stutz has notified Fire Chief Kapler that he will be retiring June 1, 2000. The Fire Department has reviewed their staffing needs and has created a new job description titled Administrative Services Manager to replace Assistant Fire Chief Stutz. The new position will be primarily responsible for policy writing, risk management, human resource coordination, budget preparation, and grant writing and and grant administration. Initial review of the family and grade assignment indicates placement in RPEA Management I, Grade 7 (range for 2000 Minimum - $42,193, Midpoint - $52,742, Maximum $63,291). The 1999 Assistant Chief salary range was Minimum - $59,077, midpoint - $67,522, Maximum $79,030. The Fire Supervisors collective bargaining agreement for 2000 is still in negotiation. The Fire Civil Service Commission has reviewed the job description and recommends approval of the position by the Council. Approval of the new position Administrative Services Manager to replace Assistant Fire — Support Services Chief Stutz COUNCIL ACTION: Motion by: second 60 CITY OF ROCHESTER ADMINISTRATIVE SERVICES MANAGER FIRE DEPARTMENT This is administrative and professional work involving the functions and operations of the Rochester Fire Department. Work is performed in accordance with department rules, regulations, and procedures as well as direct instructions as received from the Fire Chief. Employee is required to exercise initiative and independent judgement in analyzing department planning and meeting objectives. This position reports directly to and receives administrative direction and performance evaluations from the Fire Chief. A. Policy Development and Risk Management 1. Attend executive staff, department meetings and conferences to determine intent and impact of official actions, consider possible alternative legal, administrative, and policy solutions to problems confronting the department, and prepare oral and written assessments of the legal and social implications involved. 2. Review suggested procedural changes to determine feasibility, value to the organization, and budgetary impact. 3. Recommend revisions to department policies and procedures as required due to changes in law, demographics, and technology. 4. Review and recommend proposals for training of personnel in regard to procedure, policy changes, new equipment, and new programs. B. Tactical and Strategic Planning 1. Work with the Fire Chief, command staff, and employees of the City in planning, organizing, and implementing programs on matters affecting the assigned areas of responsibility. 2. Confer with officials of the City, county, state and federal agencies regarding plans and priorities for existing and planned programs. 3. Collect and analyze data needed for planning, problem solving, and program evaluation. Prepare report and recommendations. 4. Evaluate existing department and personnel needs, prepare recommendations, and submit to the Fire Chief. 5. Meet and correspond with various citizen, professional, business, legislative, and other groups to answer questions and secure their help in carrying out various programs. 6. Direct special administrative projects as assigned by the Chief. C. Administration of Personnel Issues 1. Audit administrative handling of personnel issues and grievances for compliance with established policy, procedures, rules and regulations and collective bargaining agreement obligations. 2. Ensure the security of administrative files to ensure compliance with data privacy requirements. D. Budget Coordination 1. Assist in the preparation of the annual department budget through the collection of data, performance of cost analyses, and review of previous expenditures. 2. Review and recommend expenditures based upon budget allocations. 3. Coordinate budget requests in order to avoid duplication or omission of allocations. E. Grant Writing and Administration 1. Research available grant funding for various projects as determined by the Chief. 2. Prepare grant applications and submit in accordance with established City policy. 3. Audit existing grants in order to ensure compliance with grant requirements and City policy. 4. Generate status reports on existing grants as required. F. Department Liaison 1. Represent the Fire Chief on committees, task forces, and at meetings as assigned. 2. Inform the Chief of significant matters and developments. 3. Act as communications liaison to the public safety dispatch center. G1 MINIMUM QUALIFICATIONS Education and Experience Bachelor's degree from an accredited college/university in public or business administration/management, fire science, public safety or related field. Preference will be given to candidates with masters' degrees. Position requires a minimum of five years of increasingly responsible experience in public administration or business management with demonstrated experience in the areas of financial management, strategic planning, grant application preparation, risk management or interpreting administrative regulations and law. KNOWLEDGE. ABILITIES AND SKILLS Knowledge of principles and practices of public administration and public safety. Ability to analyze operating records and financial reports for the planning and development of fire activities and programs. Knowledge of budget preparation and administration. Knowledge of administrative research methods, techniques, and methods of report presentation. Knowledge of the organization, functions, and legal limitations on the authority of the Fire Department. Knowledge of the principles of policy development and risk management. Knowledge of and the ability to apply pertinent federal and state law, case law, and city ordinances. Knowledge of data privacy laws as they pertain to personnel records, reports, and materials. Knowledge of grant writing and grant administration. Considerable ability to plan, organize, and prioritize multi -level department functions Ability to learn and use computer programs. Ability to work tactfully and communicate effectively both orally and in writing with public officials and the general public. Skill in listening and problem solving. IN COMPLIANCE W/THE AMERICANS WlDISABILITIES ACT THE FOLLOWING REPRESENTS THE PHYSICAL ANn ENVIRONMENTAL DEMANDS This position requires an equal portion of the workday spent sitting and walking with some standing and rarely is any lifting required. Weight of objects that are lifted usually does not exceed ten (10) pounds. Climbing of stairs is sometimes required. Handling of objects/materials is often required and movements such as stooping, bending, reaching, fingering, and feeling are sometimes required. Simultaneous use of the hands, wrists and fingers and repetitive movements of the hands are sometimes required. Audio, visual, and verbal functions are vital aspects to performing this position as well as the ability to operate a motor vehicle. The majority of the workday is spent indoors. (A breakdown of the Physical and Environmental Demands is available on the ".lob Analysis of Physical and Environmental Demands" in the Human Resources Department) ADMINISTRATIVE SERVICES MANAGER ROCHESTER FIRE DEPARTMENT 12/15l99 Consent rTEM DESCRIPTION: Employees REQUEST FOR COUNCIL ACTION agreement be granted a 3% base rate adjustment effective 1/ 1/00. MEETING 5 / DATE: 1/3/00 ORIGINATING DEPT: ITEM NO. Human Resources D � ✓3 not covered by any Linda or meet Eligible employees listed below may enroll in the City -sponsored long-term disability (LTD) insurance plan after 1/1/00 as each individual employee desires to do so at his/her expense. The cost of the insurance is deducted each pay period from the employee's earnings once coverage is effective for the employee. City Administration Secretary City Attorney's Office Legal Technician Prosecution Assistant Senior Clerk Typist/Word Processor City Hall Custodian Building Maintenance Worker Fire D=artment Clerk Typist Secretary Human Resources Human Resources Aide Police Dcpartment Fleet Mechanic Mechanic Assistant Secretary Senior Clerk Typists Senior Clerk Typists (Police Records) Animal Control Officers Accounting Clerk Library Building Maintenance Worker Building Maintenance III Custodian f �t71[�f'dL77'� Parking Meter Workers Parking Technician Traffic Aide RPU Assistant to General Manager Associate Engineering Technician/Drafter Records/Drafting Technician Results Technician Senior Engineering Technician Council Action Requested: Resolution to grant a wage increase and eligibility to enroll in long term disability coverage at employee's expense to the non bargaining unit employees listed above effective I/l/00 REQUEST FOR COUNCIL ACTION MEETING 7 DATE: 1131 0 A SECTION: ORIGINATING DEPT: ITEM NO. Consent Human Resources D-eso Rochester Professional Employees Association (RPEA) I Linda An agreement has been reached between the City of Rochester and the Rechester Professional Employees Association for years 2000 and 2001. 3% salary adjustments shall be effective 1/l/00 and 1/l/01 Each pay range shall be adjusted by 3% l/l/00 and 1/l/01 • Review Dates Five RPEA members whose date of step or merit increase was adversely affected by changing review date to the anniverary date of time in position (based on the `98-`99 agreement) will have their future step/merit increase effective on their previous review date starting in 2000. • HR will provide a current list of RPEA job titles and members in the positions on a quarterly basis to RPEA leadership effective 1/l/00. • In 2001, the Christmas Eve and New Year's Eve holidays, which fall on Mondays, shall be full days • HR will review and recommend an update to the Funeral Leave policy by 12/31/00 Resolution authorizing the Mayor and City Clerk to sign the agreement REQUEST FOR COUNCIL ACTION MEETING �? / DATE: 113/00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. Organizational / Consent Human Resources D-02( ITEM DESCRIPTION: Promotional Appointment - Police Sergeant - Police Department PREPARED BY: L Gilsrud . The 2000 budget approved by the City Council December 20, 1999 authorized an additional Police Sergeant position in the Rochester Police Department. Section 9.00 of the Rochester Home Rules Charter states that the Mayor appoints all members of the Rochester Police Department. Pursuant to that authority, the Mayor has promoted Police Officer Mark Wood to the position of Police Sergeant effective January 1, 2000. This information is given to the Council so that Council members are aware of the appointment. COUNCIL ACTION: MoSon by: second Zo'� SITCR � 4/NM�o io *�� o��ucust•f� Mayor Chuck Canfield 201 4th Street SE - Room 281 Rochester, MN 55904-3782 Phone: (507) 285-8080 Fax: (507) 287-7979 TO: City Administrator RE: Promotional Appointment to Police Department l" 3 1I I IP Based on the Eligibility Roster of qualified candidates for the position of Police Sergeant , I am appointing Mark Wood to the positionof Police Sergeant effective 1/1/2000 i /(c�-e lr , (�. •�- 12 / 21 / 9 9 Mayor Charles.Canfield Date City of Rochtster Cc: Director Employee Relations blad .L�ROCHESTER POLICE CIVIL SERVICE COMMISSION DON DEALING BOB MOORE JOY FOGARTY December 21, 1999 Honorable Mayor Canfield City Hall Rochester, Minnesota 55904 Dear Mayor Canfield, 51 The 2000 budget approved by the City Council December 20, 1999 authorized an additional Police Sergeant position. We respectfully request that you make one (1) appointment to the position of Police Sergeant from the following list of three (3) names which stand highest on the Police Sergeant Eligibility Roster of qualified candidates: 1. Mark Wood 2. John Laivell 3. Thomas Fingal Police Chief Roger Peterson requests that this appointment be effective January 1, 2000. Respectfully Submitted, M d D%f/x-- Bob Moore Secretary Police Civil Service Commission An'Eq"(Oppo=Mity Emp6yer Organizational / Consent ITEM DESCRIPTION: REQUEST FOR COUNCIL ACTION ORIGINATING DEF Human Resources - H re l'Antam MEETING (Qt / DATE: 1/3/00 ITEM NO. D —wLQw L The 2000 budget approved by the City Council December 20, 1999 authorized three (3) Fire Captain positions to be assigned to Truck 42. The Fire Civil Service Commission has submitted the top three (3) certified candidates for the each of the three (3) positions from the established eligibility roster and recommends the appointment of one of the three to the each of the Fire Captain positions. Promotion of Firefighters Thomas Hanson effective 1/11/00 and Eric Kerska effective 115100 and Motor Operator William MaeMonegle effective 115100 to the position of Fire Captain. COUNCIL ACTION: Motion by: Second by: to: ALI!>HERICA On ROCHESTER FIRE CIVIL SERVICE COMMISSION HILLA CLINE GREG WALTERS NORB RYAN December 29, 1999 Honorable Council Members City Council City Hall Rochester, MN 55904 Dear Council Members: The 2000 budget approved by the City Council December 20, 1999 authorized three (3) Fire Captain positions to be assigned to Truck 42. We respectfully request that you make one (1) appointment to the position of Fire Captain from the following list of qualified candidates: 1. Thomas Hanson 2. Eric Kerska 3. William MacMonegle Fire Chief David Kapler desires to have this appointment effective January 11, 2000. Respectfully Submitted, ►2rj Greg Walters Secretary Fire Civil Service Commission :An'li.alOppomnity ETyer blad �3 aLL_AMER,CACin ROCHESTER FIRE CIVIL SERVICE COMMISSION HILLA CLINE GREG WALTERS NORB RYAN December 29, 1999 Honorable Council Members City Council City Hall Rochester, MN 55904 Dear Council Members: The 2000 budget approved by the City Council December 20, 1999 authorized three (3) Fire Captain positions to be assigned to Truck 42. We respectfully request that you make one (1) appointment to the position of Fire Captain from the following list of qualified candidates: 1. Eric Kerska 2. William MacMonegle 3. Thomas Krueger Fire Chief David Kapler desires to have this appointment effective January 5, 2000. Respectfully Submitted, 110 WXkI61A, Greg Walters Secretary Fire Civil Service Commission An Egw(Opportunity Employer �q ALL- INERICA CITY ROCHESTER V"e C/q/7EdO1a FIRE CIVIL SERVICE COMMISSION HILLA CLINE GREG WALTERS NORB RYAN December 29, 1999 Honorable Council Members City Council City Hall Rochester, MN 55904 Dear Council Members: The 2000 budget approved by the City Council December 20, 1999 authorized three (3) Fire Captain positions to be assigned to Truck 42. We respectfully request that you make one (1) appointment to the position of Fire Captain from the following list of qualified candidates: 1. William MacMonegle 2. Thomas Krueger 3. Charles Roberson Fire Chief David Kapler desires to have this appointment effective January 5, 2000. Respectfully Submitted, (z� tN(k Greg Walters Secretary Fire Civil Service Commission i ;art 'Equa[OppoM mty'Employe, REQUEST FOR COUNCIL ACTION MEETING i0!5' DATE: U3/00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. Organizational / Consent Human Resources D -a3 ITEM Motor Operator - Fire Department L The promotion of Motor Operator William MacMonegle to the position of Fire Captain effective 115/00 creates a vacancy for the position of Motor Operator. The Fire Civil Service Commission has submitted the top three (3) certified candidates for the position of Motor Operator from the established eligibility roster and recommends the appointment of one of the three to the position of Motor Operator. Promotion of Firefighter Dan Head to the position of Motor Operator effective 1/11/00. 'OUNCIL ACTION: Mobon bv: second VP aL"MERICa CRY ROCHESTER V'-1 FIRE CIVIL SERVICE COMMISSION HILLA CLINE GREG WALTERS NORB RYAN December 29, 1999 Honorable Council Members City Council City Hall Rochester, MN 55904 Dear Council Members: The promotion of William MacMonegle, Motor Operator, to the position of Fire Captain effective January 5, 2000 creates a vacancy for the position of Motor Operator. We respectfully request that you make one (1) appointment to the position of Motor Operator from the following list of qualified candidates: 1. Dan Head 2. James Brumfield 3. Michael Magruder Fire Chief David Kapler desires to have this appointment effective January 11, 2000. Respectfully Submitted, Art wo* /' Greg Walters Secretary Fire Civil Service Commission r An'Equni oppon nity'Emp(nyer A SECTION: Organizational / Consent DESCRIPTION: REQUEST FOR COUNCIL ACTION Human Resources i MEETING �Q? DATE: 1/3/00 ITEM NO. j) -aq PREPARED BY: L Gilsrudn .w The 2000 budget approved by the City Council December 20, 1999 authorized an additional Fire Captain position in the Rochester Fire Department Training Division. Fire Captain Ken Middendorf is being reassigned to this position. The Fire Civil Service Commission has submitted the top three (3) certified candidates for the position of Fire Captain from the established eligibility roster and recommends the appointment of one of the three to the Fire Captain position. Promotion of Firefighter Thomas Krueger effective 1/8/00 to the position of Fire Captain/Operations to replace Fire Captain Ken Middendorf who is being reassigned to the Fire Captain/Training position. COUNCIL ACTION: Moe«, by: sad by: to: tjo8 hum kL�AMERICA On ROCHESTER Ll�'� �/�GG%Z.IZBJO�CL FIRE CIVIL SERVICE COMMISSION HILLA CLINE GREG WALTERS NORB RYAN December 29, 1999 Honorable Council Members City Council City Hall Rochester, MN 55904 Dear Council Members: The 2000 budget approved by the City Council December 20, 1999 authorized an additional Fire Captain position in the Rochester Fire Department Training Division. Fire Captain/Operations Ken Middendorf is being reassigned to the Fire Captain/Training position. We respectfully request that you make one (1) appointment to the position of Fire Captain from the following list of qualified candidates: 1. Thomas Krueger 2. Charles Roberson 3. Kim Fanning Fire Chief David Kapler desires to have this appointment effective January 8, 2000. Respectfully Submitted, ?4 ol V*1A/X' Greg Walters Secretary Fire Civil Service Commission Art E4aaf Opponultty Employer REQUEST FOR COUNCIL ACTION a MEETING 1/3/00 /A DATE: AGENDA SECTION: CONSENT AGENDA/I ORIGINATING DEPT: Organizational Business Mayor's Office EM DESCRIPTION: ITEM NO. D -A 5 PREPARED BY: Appointment to Utility Board: Correction from RCA 12/20/99 IMayor Canfield On December 20, 1999, Council approved the appointment of Richard Landwehr to the Rochester Public Utility Board to fill the expired term of Robert Marco. The expiration date was given as June 2003 and should be January 11, 2004 to conform with current Charter revisions. It is requested that Council re -approve the appointment of Richard Landwehr 1115 Foxcroft Lane SW filling the expired term of Robert Maroo on the Rochester Public Utility Board. The four year term will run to January 11, 2004. ;OUNCIL ACTION: Motion by: Second by: to: REQUEST FOR COUNCIL ACTION MEETING I1 DATE: 1l03100 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Public V I D'o`No ITEM DESCRIPTION: Rochester Marketplace Development Agreement PREPARED BY: R. Freese The Public Works Department staff and the developer, Ryan Companies, Inc., of the proposed commercial retail center to be known as Rochester Marketplace have discussed and negotiated a Development Agreement that addresses the following items; ♦ roadway capacity improvements to 41" Street NW ♦ resurfacing, re -striping and resigning 41" Street NW ♦ construction of new west frontage road south from 41" to 37' Streets NW ♦ realignment of existing west frontage road north of 41" Street NW ♦ relocation of access to Mortenson property ♦ acquisition of additional right-of-way from Mortenson for relocated west frontage road ♦ traffic signals on 41" Street NW at west frontage road • future traffic signal on 41" Street NW at 31" Avenue NW ♦ pedestrian facility construction ♦ public and private stormwater management facility design and construction ♦ dedication of right-of-way ♦ dedication and construction of stormwater facilities ♦ construction of water, sewer and stonn sewer facilities to serve the property ♦ construction of westbound slip -ramp from 37' Street to new west frontage road ♦ cost -sharing for improvements to city infrastructure The Minnesota Department of Transportation has participated in the review and approval of the Traffic Impact Report and the Rochester Marketplace construction plans and specifications. MnDOT will require the relocation of the existing west frontage road north of 41" Street a distance of 100 feet west. This is intended to provide longer stacking lengths for east bound 41" Street traffic between the west frontage road and the TH 52 west ramps at 41" Street NW. Relocating the frontage road 100 feet west will require the purchase of additional right-of-way from the property owner, Mortenson, on the northwest comer of this intersection. The existing southem-most access from the Mortenson property to the frontage road will need to be closed and the city has agreed to allow a new access to the Mortenson property off of 41" Street NW. Mortenson representatives have participated in discussions involving the frontage road and appear willing to cooperate provided their "damages" are paid. MnDOT has made no formal commitment to funding a share of this improvement. Since MnDOT will require the realignment of the frontage road regardless of any development project south of 41" Street, the City and MnDOT, and not Ryan will be responsible for the costs associated with this item. The City will be responsible for the cost to design the regional stormwater facilities and the cost to design and install the two traffic signals along 41" Street NW and costs associated with the west frontage road relocation. Ryan is responsible for the design and construction of all the other public and private improvements to serve the development of Rochester Marketplace as identified in the Development Agreement and as shown on the approved construction plans and specifications. REQUESTED COUNCIL ACTION: The Public Works Department recommends that the City Council approve the Rochester Marketplace Traffic Impact Report and authorize the Mayor and City Clerk to execute a Development Agreement with Ryan Companies, Inc. for the Rochester Marketplace Project. COUNCIL ACTION: Motion by: second REQUEST FOR COUNCIL ACTION MEETING DATE: T/3/00 AGENDA SECTION: ORIGINATING DEPT. ITEM NO. CONSENT AGENDA Public Works D-2-1 ITEM DESCRIPTION: Revocable Permit amendments for Fred Schmidt/Emerald Hills PREPARED BY: yT f Sanitary Sewer Lift Station. M. Nigburm 01 The City of Rochester created a revocable permit for the placement of a private sanitary sewer lift station on lands the developer will be donating to the City for the Emerald Hills Subdivision. However, two conditions need to be modified to better define the intent of the permit conditions. Condition #4 The permittee agrees to remove the private lift station from the right of way or City land at its own cost should the City make such a request once the City deems the gravity now sanitary sewer is available. Should the City remove the private lift station from the City's land, permittee shall agree to reimburse the City for any costs it incurs; and Condition #6 Except for the original permittee and as provided herein, this permit may not be assigned without the City's approval. The City does agree to allow the one time assignment of this permit to a new corporation, which is yet to be formed, provided the permiHee and his spouse are the sole shareholders. COUNCIL ACTION REQUESTED: Direct the City Attorney to amend the previously prepared revocable permit to allow the construction of a private sanitary sewer lift station on City Owned Land. COUNCIL ACTION: Motion by: Second by: to: REQUEST FOR COUNCIL ACTION MEETING 1;�� 1-1 DATE: 1 /3/00 AGENDA SECTION: ORIGINATING DEPT: EM NO. CONSENT AGENDA Public Works 7DO99 ITEM DESCRIPTION: Establish Sanitary Sewer and Watermain Connection Charge PREPARED BY: Rates, J9464 J. Loehr On February 2, 1998 the City Council authorized the construction of the following local improvement project: Project No. 6225-3-97, J9464 "Extension of Sanitary Sewer and Watermain in 25" Street S.W. from Meadow Hills Drive S.W. to the West". The initial project scope was expanded to include the reconstruction of 25' Street S.W. from Meadow Run Drive S.W. to Meadow Hills Drive S.W. The property owners of 730 Meadow Run Drive S.W. and 737 Meadow Run Drive S.W. indicated their willingness to assist in the cost associated with the reconstruction of 25" Street including sidewalk construction. Assessment Agreements are prepared between the City and the two separate property owners. The property owners have reviewed and signed their respective Agreements. The assessments attributable to each property are as follows: Sidewalk Reconstruction Mr. and Mrs. Gerald Glapa 730 Meadow Run Drive S.W. -0- $ 497.00 Mr. and Mrs. Laverne Mathison 737 Meadow Run Drive S.W. $843.75 $ 382.50 Totals $843.75 $ 879.50 Note: The street reconstruction and sidewalk assessments are based on the fixed CPMS rates of $25.50 per foot $2.55 per square foot respectively. The total construction cost and expense of this project is $81,767.80. We propose to currently assess $1,723.25 for street reconstruction and sidewalk construction. $29,987.38 is proposed to be funded from future Utility Connection Agreements consistent with the City of Rochester Alternative Connection Charge policies. $41,464.75 is proposed to be funded from the street reconstruction fund J2201. The balance of $8,592.41 is proposed to be funded from the sidewalk construction fund J8307. Assessment Rates (including expenses) Sanitary sewer and watermain Connection Charge $ 66.61 per foot Service Connection Charge $1,211,71 per service COUNCIL ACTION REQUESTED: 1. Adopt the resolution establishing the sanitary sewer and watermain connection charge rates of $66.61 per foot. 2. Authorize the Mayor and City Clerk to enter into the Assessment Agreements. 3. Adopt the resolution levying the proposed assessments for street reconstruction and sidewalk. Aft: Feasibility Report Location Map Request to Advertise for Bids COUNCIL ACTION: Motion by: Second by. to: Seger &Water Extensioll 0.07 0 0.07 0.14 Mles N Extension of Sanitary Sewer and `V E Watermain in 25th Street SW. Proj. 6225 - 3 - 97 J. - 9464 s 11 Participation in Water Quality Protection Program The 2-properties that benefit from project J9464 are eligible to participate in the City of Rochester Water Quality Protection Program. If the property owners desire to participate in the WQPP they are required to enter into a Utility Connection Agreement by February 2, 2001. The property owners are required to connect their property to the public sewer and water systems by February 2, 2003. The estimated sales tax revenue required if both properties benefiting from project J9464 participate in the WQPP are as follows: Allowances for City improvements: Service Connections 2 services x $1,212 per service $ 2,424 Sewer Availability Charges 1.5 acres x $1,500 per acre $ 2,250 Water Availability Charges 1.5 acres x $2,000 per acre $ 3,000 $ 7,674 Allowances for work on private property: Sewer Lateral $1,000 Water Lateral $1,000 Well Closure $1,000 Septic Closure $ 500 $3,500 x 2 properties $ 7,000 Estimated Sales Tax Revenue Required $14,764 If a property owner fails to enter into a Utility Connection Agreement by February 2, 2001, and to connect their property to the public sewer and water system and close their well and septic system by February 2, 2003, participation in the WQPP will not be permitted. BUDGET AND ASSESSMENT SCHEDULE FOR CONSTRUCTION CONTRACT Project No: 6225 -3-97 Date (Orig.) January 5. 1998 J No: 9464 Description: Extension of Sanitary Sewer and Watermain in 251" Street SW from Meadow Hills Drive SW to the West Project Contract Final Budget Cost Cost Construction Sanitary Sewer $12,500 $11,210.00 Watermain 9.500 $12 538.00 Service Connections 1,100 $ 1,000.00 Restoration 7,900 wlsewer & water Street Reconstruction & Storm Sewer $42,733.35 Engineering 4,650 $12,393.04 Interest 1,550 $ 1,893.41 Contingency 3,100 Total Construction & Expense $40,300 $81,767.80 Distribution To be presently assessed $9,400 Concrete Curb & Gutter and Sidewalk $ 1,723.25 Future Utility Connection Agreement $29,987.38 Deferred $4,000 Sewer Utility $14,220 Water Utility $12,680 Street Reconstruction Funds (J2201) $41,464.75 Sidewalk Construction Fund (J8307) $ 8,592.41 TOTAL $40 300 $81,767,80 Make Initial Disbursement from P. I. R. Fund REQUEST FOR COUNCIL ACTION MEETING o7q DATE: 1 11 /3/00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Public Works ITEM DESCRIPTION: Establish Sanitary Sewer and Watermain Connection Charge PREPARED By: Rates, J9310 J. Loehr On May 15, 1998 the City Council authorized the construction of the following local improvement project: Project No. 6219-4-94, J9310 "Reconstruct 19th Street N.W. from 32n° Avenue N.W. to West Circle Drive N.W. The total construction cost and expense of this project is $775,255.92. The Water Department share of project for oversize watermain costs is $25,157,50. The Sewer Utility share of project for oversize sewermain costs is $4,242.53. An amount of $148,822.52 is proposed to be funded from future sanitary sewer and watermain connection charges. An amount of $120,554.50 is proposed to be funded from future contributions for improvements to substandard roadway. The balance of $476,478.87 is proposed to be funded from Municipal State Aid. Assessment Rates (including expenses) Sanitary Sewer and Watermain Connection Charge $ 30.42 per foot Service Connection (4" sanitary & 1" water) $2,115.30 per service Contribution for Improvements to Substandard Roadway $ 25.00 per foot residential zones (based on rates effective at adoption of policy) $ 40.00 per foot commercial zones $ 50.00 per foot industrial zones The Contribution for Improvements to Substandard Roadway Policy adopted by the City Council on February 18, 1998, identifies 19' Street N.W. from Valleyhigh Drive N.W. to West Circle Drive N.W. as substandard or unimproved as it relates to the application of the Policy. Therefore, properties adjacent to 19" Street N.W. are subject to contributions for improvements to this roadway at the time a property is developed. The rate charged would be the rate in effect in the year the property is developed. COUNCIL ACTION REQUESTED: 1. Adopt a resolution establishing the sanitary sewer and watermain connection charge rate of $30.42 per foot and a service connection rate $2,115.30 per service. Aft: Feasibility Report Location Map COUNCIL ACTION: Motion by: Second by: to: U� RECONSTRUCT 19TH STREET N. W. FROM / 32ND AVENUE N. W. TO WEST CIRCLE DRIVE ESTIMATED COST $906, 500 PROD. NO. 6219-4-94 J-9310 LEGEND PROJECT LIMITS BUDGET AND ASSESSMENT SCHEDULE FOR CONSTRUCTION CONTRACT Project No: 6219-4-94 Date (Orig.) 4/21/1997 J No: 9310 Description: Reconstruction of 19th Street N.W. from 32nd Avenue N.W. to West Circle Drive N.W. Project Contract Final Budget Cost Cost Construction Gradina. Pavina Curb & Gutter Storm Sewer Sanitary Sewer Watermain Service Connection Engineering/Interest/Contingency Total Construction & Expense Cost Distribution To be presently assessed Future Sanitary Sewer and Watermain Charges Future Contributions to Sub -Standard Streets Municipal State Aid Water Department Share Sewer Utility Share TOTAL Make Initial Disbursement from P. I. R. Fund $ 443,200 $355,421.01 109,100 110,282.90 76,100 62, 546.55 108,500 74, 822.38 1,650.00 169,600 170,533.08 $ 906,500 $775,255.92 230.000 $148,822.52 $120,554.50 656,500 $476,478.87 20,000 25,157.50 4,242.53 $ 906,500 $775,255.92 REQUEST FOR COUNCIL ACTION MEETING Fa DATE: 1 /3/00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Public Works D -- 30 ITEM DESCRIPTION: Establish Watermain Connection Charge Rates, J9482 PREPARED BY:, //Jn-J. Loehr 27t On September 9, 1998 the City Council authorized the construction of the following local improvement project: Project No. 6310-3-98, J9482 "Extension of Watermain in 10'hAvenue S.W. in Airport Industrial Park" The total construction cost and expense of this project is $184,660.12. We propose to currently assess $173,775.69. The balance of $10,884.43 is proposed to be collected from future watermain connection charges. Assessment Rates (including expenses) Watermain $31.75+ per foot Assessment Spread = 10 Years The owners of lots located in the Airport Industrial Park are required to enter into Assessment Agreements with the City prior to connecting their respective lot to the public water system. Twenty-two of twenty-four owners of lots in the Airport Industrial Park benefiting from project J9482 previously entered into Assessment Agreements with the City. One property owner subsequently requested to connect their lot to the public water system and has signed a Utility Connection Agreement. The Agreement includes charges for project J9482 and J9266 "Airport Water Tower". The assessments attributable to the property for project J9266 are as follows: J9266 Water Tower James D. Crawford Trustee Lot 1, Block 1 Airport Industrial Park Principal Interest Total $1,727.59 + $446.93 = $2,174.52 The remaining lot within the Airport Industrial Park will be charged for projects J9482 and J9266 when the property owner requests to connect the lot to the public water system. COUNCIL ACTION REQUESTED: 1. Adopt the resolution establishing the watermain connection charge rate of $31.75+ per foot. 2. Authorize the Mayor and City Clerk to enter into the Assessment Agreement. 3. Adopt the resolution levying the proposed assessments for project J9482 and J9266. Aft: Location Map Feasibility Report Spreadsheets COUNCIL ACTION: "notion by: Second by: wl Project No. 6310-3-98 J - 9482 Watermain Extension in 10th Avenue S.W. in Airport Industrial Park Subdivision. 17 I ' W Q IzSs. -1269, I B 1256.6° Izs5.5° y �^ illy iy91 88 59 59 0 -1256.0° i2a897 a 249 23 71 1252.E 1252.11 251t 125 85 1253, 21 `J PROPOSED WATERMAIN Z6�. 935 PETITIONED FOR PROJECT EXISTING WATERMAIN 00JBINEi N C F� CT n P BUDGET AND ASSESSMENT SCHEDULE FOR CONSTRUCTION CONTRACT Project No: 6310-3-98 Date of (Orig.) March 12 1998 J No: 9482 Description: "Watermain Extension in 10th Avenue S.W. in Airport Industrial Park" Construction Watermain Service Connections Engineering Interest Contingency Total Construction & Expense Distribution Future Assessment Agreements Current Assessments by Assessment Agreement City's Share (Water Utility) TOTAL Make Initial Disbursement from P. I. R. Fund Project Revised Final Budget Budget Cost $ 80,000 $125 498.52 $ 31 559.44 $ 9,600 $ 15,906.72 _6A00 $ 11,695.44 $104,000 $184,660 12 $104,000 $ 10,884.43 $173,775.69 $104,000 $184,660.12 Airport Industrial Park Watermain and Services J-9482 Total Construction Cost Interest Expense 7.446576% Engineering Expense 10.127930% Total Construction & Other Expense Less Services Total Assessable Cost Total Assessable Frontage Assessable Rate $157, 057.96 $11,695.44 $15,906.72 $184,660.12 437.105.86 $147,554.26 4,647.31 If $31.750466/lf Lot Block Frontage Rate Watermain Assessment Service Cost Total Assessment 1 1 233.00 $31.750466/1.1'. $7,397.86 $0.00 $7,397.86 2 1 220.58 $31.750486111 $7,003.52 $1,621.80 $8,625.32 3A 1 79.61 $31.750466A.t $2,527.65 $0.00 $2,527.65 38 1 60.39 $31.750466/Lf $1,917.41 $0.00 $1,917.41 4 1 132.53 $31.750466/I.f. $4,207.89 $1,900.27 $6,108.16 5 1 141.40 $31.750466/1,f. $4,489 52 $0.00 $4,489.52 6 1 150.00 $31.750466/I.f. $4,762.57 $2,218.28 $6,980.85 7 1 150.00 $31.750466A.f. $4,762.57 $2,218.81 $6,981,38 8 1 150.00 $31.750466A.f. $4,762.57 $2,218.10 $6,980.67 9 1 150.00 $31.750466/I.f. $4,762.57 $1,986.02 $6,748.59 10 1 150.00 $31.750466A.f. $4,762.57 $0.00 $4,762.57 11 1 150.00 $31.750466A.f. $4,762.57 $1,970,74 $6,733.31 12 1 160.00 $31.75046611.f. $5,080.07 $1,970.74 $7,050.81 13 1 165.61 $31.750466/1.f. $5,258.19 $2,282.12 $7,540.31 14 1 150.00 $31.750466/1.f. $4,762.57 $2,356.66 $7,119.23 15 1 184.06 S31.750466/1.f. $5.843.99 $1,744.52 $7,588.51 1 2 283.00 $31.750466/1.t $8,985.38 $1,899.05 $10,884.43 2 2 494.82 $31.750466/l.f. $15,710.77 $1,899.97 $17,610.74 3 2 207.78 $31.750466/11 $6,597.11 $1,622.70 $8,219.81 6 2 225.11 $31.750466/I.f. $7,147.35 $1,897.30 $9,044.65 7 2 182.51 $31.750466111 $5,794.78 $1,897.30 $7,692.08 10 2 294.63 $31.750466/i.f. $9,354.64 $1,897.65 $11,252.29 11 2 158.67 $31750466A.t $5,03T85 $1,897.48 $6,935.33 12 2 373.61 $31.750466/Lf $11,862.29 $1,606.35 $13,468.64 Totals 4647.31 $147,554.26 $37,105.86 $184,660.12 AirportlndPkServ. xis Alrpon Industrial Park Water Servtces J-9482 g Lot Block 8"DIP (Iq 6"OIP 8" GV 6"GV 8" Plug 6" Plug_US Tee 8x6 Tee Construction Cost Interest COST 7.446576% Engineering Coal 10.127930% Total Cost 1 1 $0.00 $0.DO so, DO $0.00 2 1 21.49 1 1 1 $1,379,37 $102.72 $139.70 $1.621.79 3A 1 $0.00 $0.00 $0,00 30.00 3B 1 $0.DO $0DO $0.DO $0.00 4 1 39.71 1 1 1 $1,616.23 $120.35 $163.59 $1.900.27 5 1 MOO $0. D0 $C. DD $O DO 6 1 39.78 1 1 1 $1,886.70 $140.49 $191.08 $2,218,28 7 1 39.51 1 1 1 31,887. 15 $140.53 $191. 13 $2,218,81 8 1 39.77 1 1 1 $1.886.55 $140.48 $191,07 $2.218.10 9 1 45,32 1 1 1 31.689.16 3125,70 $171.D8 31.986.02 10 1 $0.DO $0,00 $0.00 so Oc 11 1 44.32 1 1 1 $1.67616 $124.82 $169.76 3197074 12 1 44.32 1 1 1 $1.676.16 $124.82 $169.76 $1,970.74 13 1 43,40 1 1 1 $1,941.00 $144.54 $196.58 $2.282.12 14 1 47.36 1 1 1 S2,004.40 $149.26 $203.00 $2.356,66 15 1 29.52 1 1 1 S1,483.78 S110.49 $150.27 $1,744,52 1 2 39.63 1 1 1 $1.615,19 $120.28 $163.59 $1,899.05 2 2 39.69 1 1 1 $1.615,97 $120.33 $163.66 31,899.97 3 2 21.55 1 1 1 $1.380,15 $102.77 $139.78 $1622.70 6 2 21.58 1 1 1 $1,613.70 $12DA7 $163.43 $1,897.30 7 2 21.58 1 1 1 $1613,70 $120.17 $153.43 $1,59730 10 2 21.60 1 1 1 $1614,00 $120.19 $163.46 $1,897.65 11 2 21.59 1 1 1 51,613.85 $120.18 $163,45 $1,897.48 12 2 2048, 1 1 1 $1.366.24 $10174 $138.37 31608.35 Tolals 29647 346.03 9 10 9 10 9 10 E31,559.M E2,350.10 53, 196.32 E37, 105.86 S"x 8" Tee - 8" Plug. 230 lb. X E3.DDAb - $690.00 85c 6" Tee a 6" Plug - 200 lb. X S3.DOnb - $600.00 8" GV&Box = SBOODO 6" GV&Box = $500-00 a" D.I.P. = S15.008.f. 6" D.LP. = $13.0081 AirponlndPkServ.xls REQUEST FOR COUNCIL ACTION MEETING, i_3-2000 , DATE: j 4 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. , CONSENTAGENDA Public V I ID �3 ITEM DESCRIPTION: Amend Parking Restriction 18"' Street SE from Broadway to 2nd PREPARED BY: ,. Jr Avenue n- D. Rossman The City has received a counter petition from the residents of this street to amend the recently adopted parking resolution to eliminate the restriction on the section of 18'" Street SE from Broadway to 2nd Avenue. The main reason is that the residents signed the original petition thinking that the petition was for V Avenue near the fairgrounds. They do not want any restrictions placed on 18' Street. The counter petition has been signed by 100% of the residents. The pavements are 30 feet wide on a 50-Foot right-of- way. The streets receive little parking except that which is generated during the County Fair and Gold Rush Days. The residents would rather live with the parking during those few days than lose the parking year round. Staff has reviewed the request and agrees with the request. COUNCIL ACTION REQUESTED: Adopt the prepared resolution that deleting paragraph to (222.45) of section B "No Parking Zones". COUNCIL ACTION: Motion by: Second by: to: UU AMMCA CRY vz We the residents of 18'" Street SE from V Avenue to 2Id Avenue; here } 9FAUR Mwco8 res Common Council to remove the recently installed parking restriction WWMIb4MWX&P,904-3740 Parking on the south side of the street at all times. We feel that we were rMhAHM on the original petition, and would rather have the parking year round and MrAffl asz,s few weeks of congestion, than have the restriction. # Name Address i Phone 2 /sv� �AUt_ :Y ago - &'s7 Q T -- _ 9 w 10 12 13 14 16 17 i 18 i 19 — -- 20 —- 21 _ 22 -- 23 24 — — 25 _� - - --- - --- An Eq-f OpportunRq E^'P[03- REQUEST FOR COUNCIL ACTION MEETING 1A)1-3-2000 DATE: AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Public Works ') ' 3a ITEM DESCRIPTION: Change Order #1 for City Project 8215-27-99 (J-2580) PREPARED BY• "1999 Restoration #3 of The First Street Ramp D. Rossman This is a recommendation to approve Change Order #1 for City Project 8215-27-99 (J-2580) "1999 Restoration #3 of The First Street Ramp " The total cost of C.O41 is $10,410. The items contained in the Change Order #1 are the result of finding more areas to restore than were shown on the contract drawings, in the area of Bumper Post Installation, exterior caulking on the stairtowers, and expansion joints at the stair towers doorways. Total project costs are now estimated as follows: Original Restoration Contract with Paragon Construction Co. $ 288,450 Change Order #1 $ 10,410 Engineering & Inspection $ 24,400 Total $ 323,260 This project is funded on page 330 of the 1999 city budget, and is funded from retained earnings. Staff recommends that Council proceed with Change Order #1. COUNCIL ACTION REQUESTED: Adopt the prepared resolution approving Change Order #1 for City Project 8215-27-99 (J-2580) "1999 Restoration #3 of The First Street Ramp. COUNCIL ACTION: Motion by: second by: to: REQUEST FOR COUNCIL ACTION MEETING DATE: 1-3-2000 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONSENT AGENDA Public Works ' 3 3 ITEM DESCRIPTION: Change Order #1 for Traffic Signal Installation at South Broadway PREPARED BY: ' & 25'" Rossma This is a recommendation to approve Change Order #1 for City Project No. 9951 (J-6398) "Traffic Signal Installation at South Broadway & 251" Street SE. C.O41 is to change the completion date from 1-1-2000 to 6-1-2000. This Change Order is the result of a change in completion date for the grading work at 280 Street. This grading work was delayed due to cold weather until the spring. After the grading work is completed, the Signal Contractor will modify the traffic signal to accommodate the 2"d left turn lane. There is no cost to CO#1. Total project costs remain as follows: Original Contract $ 168,000 Change Order #1 0 Signal controller $ 7,500 Construction subtotal $ 175,500 Engineering (8%) $ 14,040 Project Total $ 189,540 This project is funded thru Mn/Dot & MSA funds. Staff recommends that Council Approve Change Order #1. COUNCIL ACTION REQUESTED: 1. Approval of Change Order #1 to the Nietz Electric Contract for City Project No. 9951 (J- 6398) `Traffic Signal Installation at South Broadway & 25d' Street SE. COUNCIL ACTION: Motion by: second by: to: REQUEST FOR COUNCIL ACTION MEETING„ ]--2000 DATE: AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT: ITEM DESCRIPTION: Street Light Policy for Large Lot S Public Works ITEM NO. PREPARED BY: „n D. Rossman This is a recommendation for the City of Rochester to adopt a New Streetlight Policy for Large Lot Suburban Type Subdivisions. This policy is being proposed at this time as a result of the approval of the Greystone Subdivision in SW Rochester located on 18'" Avenue SW & 33rd Street SW. Greystone Subdivision consists of 80 lots on a parcel consisting of 80 acres. The streets will be of rural design with ditches. The average lot frontage exceeds the normal streetlight spacing of 160 feet. The new policy would be to install cobra style streetlights at intersections and at the end of cul-de-sacs. The following chart compares the new policy with the current lighting policy of residential subdivisions with normal sized lots. • 1 1 Street Type Continuous lighting Of Roadway Lights at each intersection Pole Height Pole Style Lamp Style CURRENT POLICY Urban, with concrete curb And sidewalk both sides Yes Yes 17 feet Fiberglass 100 watt HPS LARGE LOT POLICY Rural with ditches No Yes 23 feet Wood 100 watt HPS COUNCIL ACTION REQUESTED: Adopt the prepared resolution approving Street Light Policy for Large Lot Subdivisions COUNCIL ACTION: Motion by: Second REQUEST FOR COUNCIL ACTION MEETING DATE 1-3-00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONTINUED - PUBLIC HEARINGS PLANNING � _' ITEM DESCRIPTION: Final Plat #9944 to be known as Wimbledon Hills Third Subdivision PREPARED BY: Mitzi A. Baker, December 28, 1999 There are concerns with a stormwater detention pond on the property included in this plat. The Rochester Public Works Department has attempted to meet with the applicant or his representative to discuss and resolve issues related to the pond. At this time, additional time is needed to attempt to resolve these issues. Staff recommends that this item be continued to January 19, 2000. Council Action Needed: 1. Continue this item to January 19, 2000. Attachment. 1. Staff report. Distribution: 1. City Clerk 2. City Attorney 3. Planning Department File 4. Applicant: This item will be considered sometime after 7:00 p.m. on Monday December 20, Council/Board Chambers at the Government Center, 151 4th Street SE. 5. Land Consultants 6. Paul Ohly, Ohly Law Office COUNCIL ACTION: Motion Second 1999, in the i REQUEST FOR COUNCIL ACTION MEETING G�q DATE 1-3-00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. CONTINUED - PUBLIC HEARINGS PLANNING S � t'L ITEM DESCRIPTION: Final Plat #99-38 to be known as Rochester Marketplace Subdivision PREPARED BY: Mitzi A. Baker. December 29, 1999 Council Action Needed: 1. A resolution approving the plat can be adopted. Attachment: Staff report dated December 29, 1999. Distribution: 1. City Clerk 2. City Attorney 3. Planning Department File 4. Planning Department, GIS Division 5. Applicant: This item will be considered sometime after 7:00 p.m Council/Board Chambers at the Government Center, 151 4th Street SE. 6. RLK COUNCIL ACTION: Motion Second on Monday January 3, 2000, in the '% —v 'ot i LEf.E1.EEi `;! O y `-+ M• 1 E � '.tire'.' E� '.`1� ,V�7 „YW'L� .— , � LR „ —, i� • lit it 9 +� �R. m l 3r f y • n 4 , — °s W i! y x @ :i`'9 a �rI in �� s•� � � 1 � i ; I f iz 441 I ....... t it PC 14 r I s a ;.n ;. I I I. aI '\ WRff I N 81rr � 6 � re i�f F•. f � f_ � � � n � F;� I --------------------- -------------- I i I J I All Ly------------------ L ii %•yea;,,;----------- F1_________�� Cl11a nn '•;K.fAlR C0VNrY OF TO: Rochester Common Council FROM: Mitzi A. Baker, Planner DATE: December 29, 1999 Y�'&Ji lI k.STF'R•lF/\-lf� I sr �1RITP/Iy L61.11 ROC HESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DR SE ROCHESTER MN 55904-4744 ADMINISTRATION/ 5071285.8232 PLANNING GISIADDRESSING/ 507/285-8232 MAPPING HOUSING/HRA 507/285.8224 BUILDING CODE 5071285.8213 WELLSEPTIC 5071285-8345 FAX 5071287-2275 RE: Final Plat #99-38 to be known Rochester Marketplace Subdivision. Planning Department Review: Applicant/Owner: Surveyors/Engineers: Ryan Companies US, Inc. C/o Tom Palmquist 700 International Center 900 Second Avenue South Minneapolis, MN 55402 RLK-Kuusisto, Ltd. 6110 Blue Circle Drive, Suite 100 Minnetonka, MN 55343 Referral Comments: 1. Rochester Public Works 2. Planning Department, Transportation Division 3. RPU Water Division 4. Planning Department, Addressing Staff Report Attachments: 1. Referral Comments (4 Letters) 2. Location Map 3. Copy of Final Plat Plat Data: Location of Property: The area includes approximately 53 acres of land located north of IBM, south of 41 s` Street NW and west of T.H. 52. Zoning: This property is zoned B-4 (General Commercial) district in the City of Rochester. ..w.� AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Page2 December 29, 1999 Proposed Development: Streets: This development consists of approximately 53.63 acres to be subdivided into 12 lots for a retail/commercial center and 3 outlots. The plat proposes to dedicate the right-of-way for four roadways. A small amount of additional right -of way will be dedicated for 41s` St. NW. Right-of-way will also be dedicated for three new roadways. One is a north/south roadway along the eastern part of the property. The other two roads are labeled "Market Street NW" and "Home Place NW" and are short roads providing connections on the far west and east part of this development. Drainage: The proposed grading of the property is to direct runoff into storm sewer collection pipes and conveyed to the stormwater ponds. Two detention ponds are proposed to be located on the property. One pond in the northwest corner of the pond which is proposed to remain private. The other detention pond, in the northeast corner, is proposed to be a regional pond maintained by the City. Wetlands: Minnesota Statutes require that all developments be reviewed for the presence of wetlands or hydric soils. There is an approved Wetland Delineation and Replacement Plan for this property. According to the replacement, the 2.69 acres of wetlands will be replaced with 5.4 acres from a wetland bank located in Dodge County in the Zumbro River Watershed Public Utilities: Utilities are available to serve this property. Spillover Parking: Parking requirements for this property will be reviewed at the time specific development is proposed. Parkland Dedication: No parkland dedication is required for this plat. General Development Plan: A General Development Plan was approved for this property on October 4, 1999. The Plat is generally consistent with the approved GDP. Preliminary Plat: The Preliminary Plat for this property was approved on October 4, 1999 with the following conditions: ?age 3 December 29. 1999 103 1. The roadway name "West Frontage Road" be changed to a name consistent with the LDM Roadway Naming Standards. The applicant or consultant shall coordinate with Staff to determine a correct roadway name. 2. The Fire Department must review and approve the fire hydrant locations prior to the submittal of the final plat. Changes to the utility easements may be necessary. 3. The westbound slip ramp, intersection and frontage road be designed, constructed and signed to MnDOT standards to allow a free -Row westbound to northbound movement onto the frontage road. And to also provide a separate left turn lane for westbound to souhbound traffic while utilizing raised concrete medians on the frontage roads to restrict eastbound turning movements from the frontage road onto the slip ramp. 4. The Applicant enter into a Development Agreement with the City that addresses the applicant's obligations regarding stormwater management, construction and payment of traffic/roadway improvements both within the development and on the abutting roadways that are needed immediately and in the future as outlined in the memo from Charles Reiter dated September 2, 1999, except for the cost of relocation of the west frontage road north of 41t1 St., site signage — size, quantity and location, pedestrian facilities and right of way dedication. 5. The Traffic impact Report must be approved by the City Council prior to the submittal of the Final Plat. 6. Controlled access must be provided along 41s` Street NW and the frontage road except in those locations as shown on the approved GDP. 7. That a revised copy of the Preliminary Plat be provided to the Planning Department that reflect all required modifications Recommendation: The Planning Staff has reviewed the final plat and find that it is consistent with the approved preliminary plat. The staff would then recommend approval subject to the following conditions: 1. Controlled access shown along the rip vats road accesses be removed. Access control along the privet e roads shall be dedicated via execution of an access drive restriction agreement prior to recording the final plat documents. The form and content of said agreement must be approved by the City. 2. Prior to recording the plat, the applicant shall execute and provide to Rochester Public Works: A) drainage and utility easements needed outside of the plat, B) easements for pedestrian facilities located outside of the right -of --way, and C) long term maintenance agreement for the private pond on Outlot A. ROCHESTER +/li"We'.> We& 12/27/99 TO: Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 FROM: Michael J. Nigbur DEPARTMENT OF PUBLIC WORKS 2010 Street SE Room 108 Rochester, MN 55904-3740 507-287.7800 FAX - 507.281-6216 *REVISED COMMENTSI2/27/99* Note: Changes from 12/13/99 comments are indicated in Bold Items shown str-lkethmugh have been addressed on the revised plans The Department of Public Works has reviewed the requested application for a Final Plat 9938 on the Ryan Comoanv/IBM (Rochester Marketplace — formerly known as Rochester Commons). property. The following are the Public Works comments on the proposal: 1. The developer and City have been negotiating a Development Agreement for this property. Prior to recording of the plat, the finalized Development Agreement must be executed. 2 Prior to construction, the property owner shall execute a City Owner Contract that requires the developer to construct the public roadways and utilities to serve this development. 3 Prior to recording of the plat, the owner shall provide an executed long term maintenance agreement for the private pond on Outlot A. 4. Controlled access shall be provided along: • The- rah side 91 1 ot 7 QIGG14 1 approved GOP Documentation shall be provided which provides controlled access a minimum of 50 feet from the public right-of-way line for any other private driveway constructed in Block 1 or Block 2 of the Final Plat \1CITY_OF-ROCHESTER%CiTYHALLTUBW ORKMCOMMON\ROWtPlanninglP1an99\FP993BRev122799.doc P kOCHESTER ddio,~4olr v 12/27/99 TO: Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 FROM: Michael J. Nigbur 106 DEPARTMENT OF PUBLIC WORKS 201 4" Street SE Room 108 Rochester, MN 55904-3740 507-287.7800 FAX—507.281-6216 5. The drainage & utility easements shown off the plat shall be executed and provided to Public Works prior to recording of the Final Plat. 6. Pedestrian facilities shall be constructed along all abutting right -of ways. 7. Additional drainage easements are necessary, and also additional easements for pedestrian facilities outside the right-of-way. 8. Approval of the traffic impact study is required prior to recording the plat. The following charges/fees are applicable for the development of the property: ❖ Sanitary Sewer Availability Charge $1605.50 per developable acre. :• Water Availability Charge $1605.50 per developable acre. Traffic Signs as determined by the City of Rochester Traffic Division. \\CITY_OF_ROC H ESTER\CITY HALL\PUB W ORKS5COMMON\RO W \Pl anning\Plan99TP9938 Rev 122799.doc 507/280-1579 December 27, 1999 TO: Suzanne LaPalm, Planning Department FROM: Michael J. Engle, Supv, of Distribution Design Rochester Public Utilities SUBJECT: REVISED: Type 11I, Phase I Final Plat #99-38 to be known as Rochester Marketplace. The plat proposes to subdivide approximately 53.63 acres of land into 12 lots for a retail/commercial center and two outlots. The plat also proposes to dedicate right-of-way for three new roadways and one existing roadway. The property is located along the south side of 4lst Street NW, west of TH 52, and north of IBM. RPU's Operations Division has no objections to the above -referenced revised plat, but would like it noted that utility easements will be needed for electric facilities installed within the platted area. Sincerely, Michael J. Engle ks Rochester Public Utilities, 4000 East River Road NE, Rochester, MN 55906-2813 telephone 507.280.1540 facsimile 507.280.1542 r r� TRANSPORTATION STAFF 10� DEVELOPMENT APPLICATIONS REVIEW DATABASE - 1998 MITI f61ftla:iCl•I] County C Use 99-io No comment Baker County Var 99-24 No comment Kistler City C Use 98-24 No comment Hexum Assoc. City Fin Plat 99-46 Access Control should be indicate theplat across the south frontage of Lot 1 Shorewood Retail and Lot 3. Access to lots shoul a via 23`�Ave and the private access roadway that is established on Lot 2lat currently serves Parkshore Place. Access control should also be provide or a distance of 75 feet northward from the right of way of 2nd St SW alon a west side of Lot l and along both the east and west side of Lot 2. Existin ccess serving current businesses could be permitted to remain, and a to rary access permit issued to clarify the status of any such access. The o sed access conditions would apply to any redevelopment of the property. City Fin Plat 99-2 Controlled Access should be indicated on the plat consistent with the preliminary Trailridge site that has been provided for the site, which indicates one access west of Arboretum Drive to serve Block l and one access east of Arboretum Drive to serve Block 2. City AAnnex 99-24 No comment Ripley / Brehmer City Fin Plat 99-38 Access control should be extended along the south/southwest side of Lot 2, Block Ryan Co 3 along 371h St and the diagonal lot line that will run along the off -ramp. Other loop transportation related requirements associated with this development that were identified during the Traffic Impact Report will need to be addressed in the Development Agreement for the site. County ZC 99-8 No comment Yanish City ZC 99-19 Public Works and Planning staff have reviewed the proposed a a determination GDP # 143 WBI was made that a Rezoning Traffic Anallsis would not be r3gifired for this Partners development. The reconstruction of 55 St has incorpo d design features that George Towne will in our estimation reasonably manage the flow affic to / from this site under the proposed development intensity. At 26 h Ave there is a raised median us only right -in right out access will be available. Future goals far traffic Bement along 55 " St include the limited use of traffic signals at spacing t will provide for operating speeds of 40-45 MPH and a reasonable leve traffic progression. Consistent with these goals 25'" Ave has been iden ' d as a potential future signal location based on spacing for adjacent signal' intersections and the function of the intersecting local streets. This inection would be monitored over time and traffic signals will be considered en warrants are met and operating conditions dictate the need for a signal. part of our review of the proposal the following needs have been identified: > A bus stop location should be provided along 55" St with the desired location at the 26" St Ave entrance > Sidewalk should be provided along 550 St and interior walkways should be provided that connect at a minimum to the bus stop location ➢ The south approach at 25d' Ave should be designed to accommodate two outbound (northbound) lanes ➢ The alienrnent of 25 b Ave north of 55d' St is such that the right of way it all Ice rpu we plerlye, we ie4ver November 30, 1999 Rochester -Olmsted CONSOLIDATED PLANNING DEPARTMENT 2122 Campus Drive SE Rochester, MN 55904-7996 REFERENCE: REVISED Type III, Phase I, Final Plat #99-38 to be known as Rochester Marketplace. Dear Ms. LaPalm: Our review of the referenced final plat is complete and our comments follow: 1. The need for a public utility easement should be verified in regards to the latest fire hydrant location revision near the southwesterly side of Lot 2, Block 3. . Please contact us at 507-280-1600 if you have questions. Very truly O�Ai1 "ZL'yours,� Donn Richardson Water C: Doug Rovang, RPU Mike Engle, RPU Mark Baker, City Public Works Vance Swisher, Fire Prevention Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813 telephone 507-280-1540 facsimile 507-280-1542 Hearing Agenda .. EM DESCRIPTION: REQUEST FOR COUNCIL ACTION Police on Law Enforcement Block Grant MEETING f ' Gi DATE: 1/310 j ITEM NO. PREPARED BY: Roger Peterson The Mayor and the Police Department applied for a Department of Justice Local Law Enforcement Block Grant earlier this year for an amount of $59,778. This is the fourth LLEBG the Department of Justice has awarded the community which requires a local match of $6,642. A public hearing for the purpose of receiving input from interested persons concerning proposed use of grant funds is required under the block grant program An Advisory Committee met December 6, 1999 to develop proposed use of funds. Members of the Advisory Board are: Roger Peterson Chief of Police Steve Johnson Deputy Chief of Police Robert Miller Crime Prevention Officer Darrel Hildebrant Crime Prevention Specialist Dennis Johnson ISD 535 Dave Goslee Assistant City Attorney Don Dallman Rochester/Olmsted County Safety Council Areas approved for use of the grant funds include, but are not limited to, programs in Crime Prevention, Volunteers in Public Safety, Safety Camp/Safari, Crime Free Multi -Housing, Youth Protection, Cop Talk Live, and Maintenance of Alarm Ordinance Equipment. (A more detailed list is attached.) COUNCIL ACTION REQUESTED: Acceptance of the grant award of $59, 778, and approval of the $6, 642 local match. OUNCIL ACTION: Moron '7—o - Crime Prevention L.E.B.G. 2000 Federal Dollars $59,778.00 Matching Dollars 6,642.00 Grant Total $66,420.00 Neighborhood Office Direct Programming NUSA Conference (3) 3,000.00 Association Start Up Grants (8) 2,000.00 Leadership Training Associations (3) 2,000.00 7,000.0 Collaborated Crime Prevention Programs National Night Out 6,000.00 Make a Difference 3,000.00 Neighborhood Classes 2,000.00 New Programming 4,000.00 15,000.00 Web Maintenance 4,000.00 Alarm Ordinance Maintenance Computer 2,200.00 Software 1,000.00 Data Entry 4,000.00 7,200.00 Crime Prevention Training American Society For Industrial Security International Crime Prevention Association Citizens Police Academy 8,000.00 Volunteers In Public Safety Annual Awards Meeting 1,000.00 Uniforms 1,000.00 Office Furniture & Equipment 2,000.00 4,000.00 Safety Camp/Safari 3,000.00 Crime Free Multi -Housing 3,000.00 Youth Protection 3,000.00 Cop Talk Live Staffing 3,000.00 Technologies 9,220.00 12,220.00 Total Budgeted 66,420.00 REQUEST FOR COUNCIL ACTION AGENUA JtG I IUN: PUBLIC HEARINGS ING DEPT: PLAI KING ,rEM DESCRIPTION: Final Plat #99-5Ito be known as Shorewood Retail Replat Subdivision December 28, 1999 Council Action Needed: MEETING f 1+ / DATE 1-=-00 ` ITEM NO. G —q Mitzi A. Baker, 1. If the Council wishes to proceed, a resolution approving this plat should be adopted. Attachment: 1. Staff report. Distribution: 1. City Clerk 2. City Attorney 3. Planning Department File 4. Planning Department, GIS Division 5. Applicant: This item will be considered sometime after 7:00 p.m. on Monday January 3, 2000, in the Council/Board Chambers at the Government Center, 151 4th Street SE. 6. McGhie & Betts, Inc. COUNCIL ACTION: Mobonby: second by: to: 6-17 �miun� rbS�r°w a Y i N P 1. .1 I' i' L ! 1 :.7.A ,tl'F'rNVE S.M. M Op/¢Yj' [ I II o II II y II II II ro s 0112rw If -IIOREWOOD RETAIL LOT 2. BLOCK r Ili n—I-4[ I�'! tIe"; alai Ime feet9it A�� Ili RI i�it:lt 441r i J> o z y r, r. tc ti O e j 's i'� j• F6f 'S1a 0 E. ��i € ri 3 jESjg:ea e1 � � geisi� t Irt� 7 ¢s�qg€¢FF6�� t lit f 4 TO: FROM DATE: RE: Rochester Common Council Mitzi A. Baker, Planner December 28, 1999 ,Apl tlb:STF \ tl 03 i sr li TFD•ALf LS". * ROCHESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DR SE ROCHESTER MN 55904-4744 ADMINISTRATION/ 507/285-8232 PLANNING GISIADDRESSING/ 507/285-8232 MAPPING HOUSING/HRA 507/285-8224 BUILDING CODE 507/285-8213 WELusEPTIC 5071285-8345 FAX 5071287.2275 Final Plat #99-51 to be known Shorewood Retail Replat. Planning Department Review: Applicant/Owner: Shorewood Retail Limited,Partnership Tim Trimble 3601 Park Center Blvd., Suite210 St. Louis Park, MN 55416 SurveyorslEngineers: McGhie & Betts, Inc. 1648 Third Ave. SE Rochester, MN 55904 Referral Comments: 1. US West 2. Rochester Public Works 3. RPU Water Division 4. Rochester Fire Dept. 5. Olmsted County Public Works Report Attachments: 1. Referral Comments (5 Letters) 2. Location Map 3. Copy of Final Plat Plat Data: Location of Property: This plat is located along the north side of Country Club Road, east of 23r° Ave. Zoning: This property is zoned B-4 (General Commercial) district in the City of Rochester. �� AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Page 2 t11 December 28, 1999 Proposed Development: This development consists of approximately 3.3 acres to be subdivided into 2 lots for commercial development. One lot will have access to 23r0 Ave. SW, the other will have access to a private roadway. Neither lot will have direct access to Country Club Road (2n° St. SW). Streets: There are no new roadways being dedicated with this Plat. Drainage: Grading plans will be submitted prior to development. Wetlands: Minnesota Statutes now require that all developments be reviewed for the presence of wetlands or hydric soils. The Soils Survey does not indicate hydric soils within this Plat. Public Utilities: Spillover Parking: Parkland Dedication: General Development Plan: Preliminary Plat: Utilities are available to serve this property. Parking requirements for this property will be reviewed at the time specific development is proposed. No parkland dedication is required for this plat. There was no GDP for this property. This Plat proposes to re -plat Lot 1, Block 1 Shorewood Retail Subdivision. No new right-of-way is proposed and a preliminary plat was not required for this plat. Planning Staff and Recommendation: The Planning Staff has reviewed the final plat and recommends approval subject to the following conditions: 1. The Plat be revised to include a 10' utility easement along the north side of Lot land Lot 2 and along the east side of Lot 2. ROCHESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DRIVE SE ROCHESTER. MN $5904 FAX (SOT) 287-2275 Date: December 17, 1999 To: Agencies Indicated Below From: Suzanne LaPalm, Planning Department Subject: Type III, Phase I Final Plat #99-51 to be known as Shorewood Retail Repiat. The plat replats Lot 1, Block 1 Shorewood Retell Into two lots for commercial development. The property is located north of County Road 34 (2"a Street SW), east of 23i 1 Avenue SW. This application is scheduled for consideration by the City Counal on January 3, 2000, at 7:00 p.m. in the Councslsoard Chambers at the Government Center, 151 4" Street SE. In order for the Planning Department to prepare a thorough review of this application, we would apprectats recstving your comments by December 27, 1999. You may also appear at the moo" 9 you so desire. N you have comments, in addNon to forwarding them to the Planning Doporanoo4 phrase send a copy to: Tim Trimble McGhle a Betts Inc - Shorewood Retail UrAted Partnership 16" a Avenue Se 3601 Park Cantor Blvd Sint 21D Rochester MN 55904 St Louts Perk MN 35416 612-922-0540 Your cooperation and assistance Is greatly appreciated. CttvA County Agencies Other Agencies 1. Public Works 14. Health Depanrnent 17. School Board Richard Frame Rich Peter EaAeno Widue 2. Fire Department 15. Public Works 18. Peoples Natural Gas Lyle Felack 15. GIdS Divisionicn Paul Curry 3. CRnobbaart Ow C'-0 �� Wier, Gov.Centor a�%- /1Le Id li l i r -X etikseHf &x f-' 4. RPU Operaftna Division 20. Bresnan Comrnunicadons Mike Engle Q A�� r( !' if 21. MN DOT 5, RPU Water Division Dom Richardson �/�+ ,y.s /� E^A;( $ we �.i'.r./ ,� Dale Maul v6' ""' Post Office &. Park 8, Recreation . Supervisor Daraty Stolz 23. MN DNR 7. 8uilding Safety Jim Cooper Dan Weer 24, SWCD 8. City Attorney Dave Gcxlw f t l 25. Peoples Coop Ibdt Weitit< 9. Downft wn Deft. Dlat Doug Nnab 10. City Adnsnieaat w Tarry Spaeth it. Jerry Dooley NeighboaAwod Organizer 12. Twaportatlon Planner - 13. John Harford, Planning Dept. NOTE: CITY PUBLIC WORKS DEPARTMENT, CITY ENGINEER; PLEASE INDICATE IF THE STREET IDENTIFICATION 13 CORRECT IF THE ATTACHED 13 A PLAT. f l/ 4; / 14° ROCHESTER Minnesota December 27, 1999 TO: Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 FROM: Michael J. Nigbur DEPARTMENT OF PUBLIC WORKS 201 4'h Street SE Room 108 Rochester, MN 55904-3740 507-287-7800 FAX — 507-281-6216 The Department of Public Works has reviewed the requested application for a Final Plat 9951 on the proposed Shorewood Retail Reolat. The following are the Public Works comments on the proposal: Note: Comment #2 from FP9946 has been addressed on the replat and has been StNsken. Comment #3 was not included with our prior comments for FP9946 Access to this development shall be consistent with that shown on the grading plan revised 7/28/98 for the Parkshore Place development. Owner shall dedicate an additional utility easement lying outside of the sidewalk easement. 3. Pursuant to City Code, pedestrian facilities are required on both sides of all public rights -of -way, at the Owner's expense. The following charges/fees are applicable for the development of the property: •b None CATEMPlFP9951(replalFP9946).doc 11� PUBLIC WORKS DEPARTMENT 2122 CAMPUS DR SE ROCHESTER MN 55904-4744 507/285-8231 December 23, 1999 Suzanne LaPalm Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 Dear Suzanne: The Public Works Department has reviewed Type III, Phase I Final Plat #99-51 to be known as Shorewood Retail Replat and has the following comments: Access control shall be shown along CSAH 34. Sincerely, Michae heehan County Engineer MTS:ss t:teng i ndoclplanzone.doc Administration AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Building Maintenance Surveying and Mapping Engineering Highway Maintenance Parks S Agriculture Solid Waste rpm we pledge, we deliver December 20, 1999 Rochester -Olmsted CONSOLIDATED PLANNING DEPARTMENT 2122 Campus Drive SE Rochester, MN 55904-7996 REFERENCE: Type III, Phase I, Final Plat #99-51 to be known as Shorewood Retail Replat. Dear Ms. LaPalm: Our review of the referenced final plat is complete and our comments follow: 1. The property may be subject to the water availability fee, connection fees or assessments. The Land Development Manager (507-281-6198) at the Public Works Department determines the applicability of these fees. 2. Additional public utility easements may be necessary for water system improvements as these lots are developed. These can be dedicated by separate documents at that time. Please contact us at 507-280-1600 if you have questions. Very truly yours, "444 R Donn Richardson Water C: Doug Rovang, RPU Mike Engle, RPU Mark Baker, City Public Works Vance Swisher, Fire Prevention Tim Trimble, Shorewood Retail Limited Partnership McGhie & Betts, Inc. Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813 telephone 507-280-1540 facsimile 507-280-1542 REQUEST FOR COUNCIL ACTION raEETiNG itj , DATE: 1-3-0o AGENDA SECTION: ORIGINATING DEPT: ITEAFogarry, PUBLIC HEARINGS PLA�NNTNG ITEM DESCRIPTION: Type Ill, Phase ll, Preliminary Plat N9947 by Younge Development to be known as PR Eagle Ridge Fourth Subdivision. The Plat proposes to subdivide approximately 15.6 acres of land into n lots for Thsingle family development and one outlot for parkland. This plat also proposes to dedicate right-of-way for newpublic roads. The property is located west of Highland Court SNY, south of Country Club Road and south ofEagle Ridge Lane SAY. December 29, 1999 • Staff has received a REVISED referral from the Department of Public Works for this Preliminary Plat, dated December 23, 1999. Upon further review, the Department of Public Works has requested the following condition: The section of 41" Street SW between the east line of this plat, and Highland Court (approximately 320 feet) is a substandard street width. Connection of this plat to 41" Street SW, in its existing condition will create an unsafe condition due to the narrow roadway widths. The development will be required to make a contribution to the City to cover a portion of the cost to widen 4" Street SW from the east line of the plat to Highland Court. City Planning and Zoning Commission Recommendation The City Planning and Zoning Commission held a public hearing on December 15, 1999 to consider this preliminary plat. The Planning Commission found that this preliminary plat conforms to the criteria listed in the Land Development Manual and recommends approval of this preliminary plat with the following modifications or conditions: 1. Storm water management must be approved for this site. Storm water management will need to address the impacts on the downstream residents. Any new ponds serving less than 50 developable acres are considered private and will need ownership and maintenance agreements. 2. Drainage easements and conveyance methods must be provided for storm water runoff from the abutting property. 3. Revise the roadway name "Aspen Lane SW' to "Aspen Place SW" (also requiring existing Aspen Lane SW be changed in the future) and name the platted cul-de-sac, which must include "Lane" and "SW". 4. Re -alignment of watermains must be done at the developers cost per the memo from Rochester Public Utilities, dated November 29, 1999. 5. The parkland be labeled as an outlot on the plat. Mr_ Scott Blouw of Yaggy Colby Associates, representing the applicant, stated they are in agreement with the conditions. Motion by Petersson to approve Preliminary Plat #99-47, to be known as Eagle Ridge Fourth Subdivision, with five conditions as stated by staff. Seconded by Slaver. The motion carried 8.0. Planning Department Recommendation: See attached staff report dated December 9, 1999. Council Action Needed. 1. The Council may approve, approve with conditions, or deny the land subdivision permit. The Council must make findings of fact based on the criteria included in the staff.report. A motion to deny must include supporting reasons for a conclusion that at least one of the fifteen findings for denial in paragraph 61.225 can be made. COUNCIL ACTION: Motion Second /,/ is IE' 1Vld ANVNIWI13Nd ' M. ., '+1053NNIw 83153HM8 ' C NVId AWdOl3A3(1 lVSgN3J = ' (� JQ � olOS3NNIW '831S3H2Ob s ! e (eI 0� 1N3WdOl3A34 3000M 31DV3 p Z W :� 7.' TO: City Planning and Zoning Commission FROM: Theresa Fogarty, Planner DATE: December 9, 1999 [y00ALS TF R. Iq�'l t s R.I rFD•�UGGSi.a ROCHESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DR SE ROCHESTER MN 55904-4744 ADMINISTRATIOW 507/285-8232 PLANNING GS'AODRESSING/ 507/285-8232 MAPPING HCUSING/HRA 507/285-8224 BUILDING CODE 507/285-8213 wELLlSEPTIC 507/285-8345 FAX 507/287-2275 RE: Type III, Phase 11, Land Subdivision Permit #99-47 (Preliminary Plat) to be known as Eagle Ridge Fourth Subdivision. The property is located west of Highland Court SW, south of Country Club Road and south of Eagle Lane SW. Planning Department Review: Applicant/Owner: Young Development 214 40 Street SW Rochester, MN 55902 Surveyors/Engineers: Yaggy Colby Associates 717 3' Avenue SE Rochester, MN 55904 Referral Comments: RPU Water Division Park and Rec. Department Rochester Public Works Department Planning Addressing Staff Report Attachments: 1. Land Development Manual Excerpts 2. Referral Comments (4 letters) 3. Copy of Preliminary Plat 4. Amended Eagle Ridge General Development Plan Development Review: Location of Property: The property is located west of Highland Court SW, south of Country Club Road and south of Eagle Lane SW. Zoning: The property is zoned R-1 (Mixed Single Family) district on the City of Rochester Zoning Map. ..._... AN EQUAL OPPORTUNITYfAFFIRMATIVE ACTION EMPLOYER i Page 2 193 Eagle Ridge 4th December 9, 1999 Proposed Development: This development consists of 9.64 acres of land to be subdivided into 21 lots for single family development. Roadways: This plat proposes to dedicate right-of-way for three roadways. The first would be a easterly extension of 4" Street SW to the eastern border of this development. This roadway is designed with a 60' right-of-way. The second is a cul-de-sac, currently not name, intersecting 41 Street SW and Aspen Lane SW. This roadway is designed with a 50' right-of-way and a 52' cul-de-sac radius. The third roadway is a northerly extension of Aspen Lane SW. This roadway is designed with a 50' right-of-way. The addressing staff of the Planning Department related the following: 1. Aspen Lane SW: This roadway is platted as a continuation of an existing roadway in "The Aspens" Subdivision. the designation of "Lane" is not appropriate for this roadway configuration. It is recommended that Aspen Lane SW be identified as Aspen Place SW. Please note: The roadway in the existing subdivision "The Aspens" to the east, is presently identified as Aspen Lane SW". 1f the developer changes the designation of Aspen Lane SW" to Aspen Place SW" on this proposal, the existing Aspen Lane SW" will need to be changed in the future, to Aspen Place SW". 2. The platted cul-de-sac, south of 4'" Street SW needs to be given a name. The cul-del-sac should be given a name which will include "Lane" and "SW". The proposed roadways meets the minimum standards as outlined in the Thoroughfare Plan and the Land Development Manual. Sidewalks: In accordance with current City policy, sidewalk is required along both sides of all of the new streets in the subdivision. Construction of sidewalks abutting parkland shall be part of the CitylOwner Contract for this development. i Page 3 1 Eagle Ridge 4th December 9. 1999 Drainage: The elevations of this site range from 1,150' in the southeast corner to 1,060' in the northwest portion of the plat. Grading and drainage plans will need to be approved prior to the submittal of the final plat. Storm Water Management must be provided for this development. Wetlands: The Soil Survey and National Wetland Indicator maps were reviewed for the presence of wetlands. The maps do not indicate the presence of wetlands on this property. Public Utilities: Sanitary sewer and water lines will be extended from their present ends to accommodate this development. The property may be subject to the water availability fee, connection fees or assessments. The realignment of portions of the existing 8" and 12" watermains must be done at the cost of the developer. The Rochester Public Utilities, Water Department, have provided the engineering firm with comments on the proposed water system layout. Spillover Parking: As per Section 63.426 of the LDM, all residential development must provide spillover parking for service vehicles and visitors. This development requires 25 spillover parking stalls. It appears as though the additional parking can be accommodated on the roadways and most likely within private driveways, as well. Parkland Dedication: The applicant has 1.84 acres of parkland dedication credits established via the 1997 dedication of the 6.04 acre park site. Dedication requirements for this plat to be met via reduction in the credits. The 6.04 acre park site was deeded to the City in April, 1997. The Planning Department permitted the recording of the deed with the stipulation that the park was to be platted as an outlot. The original preliminary plat plans submitted to the Planning Department did not include the parkland as a platted outlot. Upon discussion with Yaggy Colby Associates, a revised preliminary plat was submitted which includes the parkland as an outlot within this Eagle Ridge 41^ Subdivision. Page 4 + as Eagle Ridge 4th t December 9, 1999 General Development Plan: This property is included within the Eagle Ridge General Development Plan. The Eagle Ridge General Development Plan was amended and approved in August of 1997 revising the Plan by extending the Eagle Lane cul-de-sac and removing a second cul-de-sac on the southeast portion of the site. This plat is consistent with the approved General Development Plan. Staff Review and Recommendation: Section 61.225 of the Land Development Manual lists the findings which must be considered by the Planning Commission and the Council when reviewing a land subdivision permit application. This section is attached for your information. The Planning staff has reviewed this preliminary plat request under the provisions of Section 61.225 of the LDM, effective May 15, 1999. The staff recommends that the following modifications or conditions be imposed on this preliminary plat in order to insure compliance with the criteria of Section 61.225: 1. Stone water management must be approved for this site. Stone water management will need to address the impacts on the downstream residents. Any new ponds serving less than 50 developable acres are considered private and will need ownership and maintenance agreements. 2. Drainage easements and conveyance methods must be provided for stormwater runoff from the abutting property. 3. Revise the roadway name "Aspen Lane SW" to "Aspen Place SW" (also requiring existing Aspen Lane SW be changed in the future) and name the platted cul-de-sac which will include "Lane" and "SW". 4. Re -alignment of watermains must be done at the developers cost per the attached memo from Rochester Public Utilities, dated November 29, 1999. Note: If this plat is approved, approved construction plans (street, sidewalk, grading, storm water management) will be required when the final plat is submitted. A Development Agreement is also required if the applicant intends to record the Final Plat before completion of required improvements to stage development improvements or to fund off -site Improvements. 11 Page 5 Eagle Ridge 4th December 9. 1999 CITY OF ROCHESTER ZONING ORDINANCE AND LAND DEVELOPMENT MANUAL EXCERPTS 61.225 Finding for Land Subdivision: The Zoning Administrator, Commission or Council shall approve a development permit authorizing a land subdivision if all of the following findings with respect to the proposed development are made: A. The proposed land subdivision conforms to all relevant requirements of this ordinance and variances have been granted to permit any nonconformance. B. That the proposed water system and sanitary sewer system are adequate to serve the normal and fire protection demands of proposed development and to provide for the efficient and timely extension to serve future development. C. That the plan for soil erosion and stormwater management meets the adopted standards of the City of Rochester and is consistent with the adopted Stormwater Management Plan or adopted drainage or stormwater policies. D. That the vehicular and non -motorized system is consistent with adopted transportation plans and is consistent with the street layout standards listed in Section 64.120 and traffic service standards in Section 61.526. E. That the lot and block layout provide for safe and convenient vehicular, service and emergency access, efficient utility service connections, and adequate buildable area in each lot for planned uses. F. That the proposed land subdivision has taken into account the current 6-Year and other Long -Range Capital Improvements Programs and the elements listed therein in the design of the subdivision. G. That the proposed subdivision, if in a resident zoning district, -addresses the need for spillover parking consistent with the requirements of Section 63.426. H. That right-of-ways and easements of adequate size and dimensions are -provided for the purpose of constructing the street, utility, and drainage facilities needed to serve the development. I. That the proposed parks, trail thoroughfares and open space dedications are consistent with adopted plans, policies and regulations. J. That the proposed subdivision will not have off -site impacts on the street, drainage, water or wastewater systems that exceed adopted standards. K. That the proposed subdivision will not have adverse impacts on the safety or viability of permitted uses on adjacent properties. L. That the proposed land subdivision is designed in such a manner as to allow for continued development in an efficient manner on adjacent undeveloped lands. Effective May 15, 1999 Page 6 Eagle Ridge 4th December 9. 1999 M. That the soils, topography and water tables have been adequately studied to ensure that all lots are developable for their designated purposes. N. That the proposed land subdivision is consistent with the standards of the City's adopted Comprehensive Plan. O. That any land located within Zone A as shown as on the currently adopted Flood Boundary and Floodway Maps of the Flood Insurance Study, Rochester, Minnesota prepared by the Federal Emergency Management Agency, is -determined to be suitable for its intended use and that the proposed subdivision adequately mitigates the risks of flooding, inadequate drainage, soil and rock formations with severe limitation for development, severe erosion potential or any other floodplain related risks to the health, safety or welfare of the future residents of the proposed subdivision in a manner consistent with this ordinance. 61.226 Conditions on Approvals: In considering an application for development permit to allow a land subdivision, the approving body shall consider and may impose modification or conditions to the extent that such modifications or conditions are necessary to insure compliance with the criteria of Section 61.225. Effective May 15, 1999 121 �a$ Apo- ve pledge, we deliver November 29, 1999 Rochester -Olmsted CONSOLIDATED PLANNING DEPARTMENT 2122 Campus Drive SE Rochester, MN 55904-7996 REFERENCE: Type III, Phase II, Preliminary Plat #99-47 by Younge Development to be known as Eagle Ridge Fourth Subdivision. Dear Ms. LaPalm: Our review of the referenced preliminary plat is complete and our comments follow: I. The property maybe subject to the water availability fee, connection fees or assessments. The Land Development Manager (507-281-6198) at the Public Works Department determines the applicability of these fees. 2. The realignment of portions of the existing 8" and 12" water mains must be done at the cost of the developer and in a manner to minimize the outages to existing customers. 3. We have provided the applicant's engineering firm with comments on the proposed water system layout. Please contact us at 507-280-1600 if you have questions. Very truly yours, "44A R Donn Richardson Water C: Doug Rovang, RPU Mike Engle, RPU Mark Baker, City Public Works Vance Swisher, Fire Prevention Bureau Wade Dumond, Yaggy Colby Associates Younge Development Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813 telephone 507-280-1540 facsimile 507-280-1542 ROCHESTER PARK AND R. .REATION DEPARTMENT 201 FOURTH STREET SE ROCHETER MINNESOTA 55904-3769 (aI TELE 507-281-6160 FAX 507-281-6165 MEMORANDUM DATE: November 17, 1999 TO: Suzanne LaPalm Planning RE: Eagle Ridge 4'h Preliminary Plat #99-47 Acreage of plat ................................... ........ 9.64 a Number of dwelling units............ ... .............. ............. 21 units Dwelling unit density ..................... ... ..... ................... 2.18 units/a Density factor... _ .................................. ---- ... ... ...... .0244 Dedication.............................................................. 51 acres The Park and Recreation Department recommends that dedication requirements be met via: The applicant has 1.84 acres of parkland dedication credits established via the 1997 dedication of the 6.04 acre park site. Dedication requirements for this plat to be met via reduction in the credits. The 6.04 acre park site was deeded to the City in April 1997. The Planning Department permitted the recording of the deed with the stipulation that the park was to be platted as an outlot at a future date. The park should be platted as an outlot of Eagle Ridge 4t'. ;:1?P.RK1 ��'".•'_. :''0 q\�___": :'^_'T! '_'9?'\E.\3LE. 6"r. . _.. (�o ROCHESTER 12/23/99 TO: Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 FROM: Michael J. Nigbur DEPARTMENT OF PUBLIC WORKS 201 4' Street SE Room 108 Rochester, MN 55904-3740 507-287.7800 FAX — 507-281.6216 7. The section of 4th St SW between the east line of this plat, and Highland Court (approx. 320 feet) is of a substandard street width. Connection of this plat to 4th St SW, in its existing condition will create an unsafe condition due to the narrow roadway widths. The developer should make a contribution to the City to cover a portion of the cost to widen 4"' St SW from the east line of the plat to Highland Court. The following charges/fees are applicable for the development of the property: :• Trunk Line Sanitary Sewer Charge J8072 @ $300.00 per acre. Baihly Water Tower @ $1225.50 per acre plus 7.5% interest for ten years (from 3/3/86). Traffic Signs as determined by the City of Rochester Traffic Division. Stormwater Management fees — If Applicable. \\CITY OF ROCHESTER\CITYHALL\PUBWORKS\COMMOMROW\Planning\PIan99\PP9947Rev.tice ROCHESTER .,11buneacfcv 12/23/99 TO: Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 FROM: Michael J. Nigbur REVISED (Revisions are indicated in bold) (3i DEPARTMENT OF PUBLIC WORKS 201 41° Street SE Room 108 Rochester, MN 55904.3740 507-287.7800 FAX — 507-281.6216 The Department of Public Works has reviewed the requested application for a Preliminary Plat 9947 on Eagle Ridge Fourth Subdivision {Younge Development Property) . The following are the Public Works comments on the proposal: 1. Storm Water Management must be provided for this development. 2. A City / Owner Contract must be executed prior to development of this property, to address the construction of all public infrastructure to serve this subdivision. No request for a City / Owner Contract will be processed until the final plat has been approved by Council. 3. Easements needed to extend utilities from off site to the site, must be provided to the City prior to recording the final plat. 4. Pedestrian facilities shall be located along all public roadways within and abutting the plat consistent with City standards. 5. Construction of sidewalks abutting parkland shall be part of the City / Owner Contract for this development. 6. No construction access will be allowed from the east, via 23`d Ave SW &4hStSW. \\CITY_OF ROCHESTER\CITYHALL\PUBWORKS\COMMON\ROW\Planning\Ptan99WP9947Rev.doc ( 3a- REVISED PLAT REFERRAL RESPONSE DATE: 12.22.99 TO: Suzanne LaPalm FROM: Planning Dept. Addressing Staff CC: RE: REVISED EAGLE RIDGE FOURTH SUBD. PP A review of the preliminary plat has turned up the following address related issues: Roadway designation: 1) Aspen Lane SW: This roadway is platted as a continuation of an exiting roadway in 'The Aspens'. The designation of'Lane' is not appropriate for this roadway configuration. A review of the plat for 'The Aspens' revealed the absence of any designation for the portion of platted roadway west of Highland Court SW. The addressing of homes along this portion of road use a designation of Aspens Lane SW. RECOMMENDATION: Re -designate Aspen Lane SW as Aspen Place SW, both in this plat and in the plat of 'The Aspens'. The designation would apply to the portion of roadway west of Highland Court SW (in The Aspens) and north of platted 4 Street SW (in Eagle Ridge Fourth). 2) Unnamed roadway south of 4 Street SW: The platted cul-de-sac, south of 4" Street SW, does not indicate any roadway designation. RECOMMENDATION: The cul-de-sac should be given a name and the rest of the designation will include 'Lane' and 'SW'. 12-21-99 Talked with and made the verbal agreement with Scott Samuelson of Yaggy Colby Associates, that the two recommendations stated above would be changed on the final plat i 0 0 _e -' i_av P'l,aanmg and Zoning Commission Minutes Hearin_ Date: December L. 1999 (33 Type III. Phase it Land Subdivision Permit (Preliminary Plat) #99-47 by Younge Development to be known as Eagle Ridge Fourth Subdivision. The Plat proposes to subdivide approximately 9 64 acres of land into 21 lots for single family development and also proposes to dedicate right of way for new public roads. The property is located west of Highland Court SW, south of Country Club Road and south of Eagle Lane SIN Mr. Svenby presented the staff report, dated December 9, 1999, to the Commission. The staff report is on file at the Rochester -Olmsted Planning Department. Mr. Svenby apologized that he could not display a map on the monitors or overhead because the camera is not working. He stated that the property is zoned R-1 and consists of 15.6 acres. He noted that the applicant submitted a revised plat which includes a 6.04 acre park. Mr. Svenby reviewed the streets, wetlands, utilities, and parkland. He stated that staff recommends approval with the four conditions listed in the staff report, plus an additional condition that the parkland be labeled as an outlot on the plat. Representing the applicant, Scott Blouw of Yaggy Colby Associates, addressed the Commission. He stated they are in agreement with the conditions, including the additional one suggested by staff tonight. With no others wishing to address the Commission, Mr. Sulk closed the public hearing. Ms. Petersson made a motion to approve Preliminary Plat #99-47, to be known as Eagle Ridge Fourth Subdivision, with five conditions as stated by staff. Mr. Stover seconded the motion. The motion carried 8-0. Conditions: 1. Storm water management must be approved for this site. Storm water management will need to address the impacts on the downstream residents. Any new ponds serving less than 50 developable acres are considered private and will need ownership and maintenance agreements. 2. Drainage easements and conveyance methods must be provided for storm water runoff from the abutting property. 3. Revise the roadway name "Aspen Lane SW" to "Aspen Place SW" (also requiring existing Aspen Lane SW be changed in the future) and name the platted cul-de-sac, which will include "Lane" and "SW." 4. Re -alignment of watermains must be done at the developers cost per the attached memo from Rochester Public Utilities, dated November 29, 1999. 5. The parkland be labeled as an outlot on the REQUEST FOR COUNCIL ACTION MEETING DATE: 1-3-00 AGENDA SECTION: I ORIGINATING DEPT: ITEM NO. PUBLIC HEARINGS PLAIiN'NG ( to . FEM DESCRIPTION: Type III Amendment to the final plan for the Rennings Flowers PUD to PREPARED BY: permit the construction of additions to the building. Mitzi A. Baker, Senior Plann December 27, 1999 City Planning and Zoning Commission Recommendation: On December 15, 1999 the City Planning and Zoning Commission reviewed this request to amend the final plan for the PUD to allow additions to Rennings Flowers. The Planning Commission reviewed the application according to the applicable criteria and recommends approval subject to the following conditions: 1. The shrubs showq adjacent to the northeast corner of the designs space addition be provided. In addition, shrubs shall be planted along the foundation of the south wail of the building, adjacent to the atrium addition. 2. Storm water management must be provided for this property concurrent with City review and approval of grading and drainage plans for the project, which shall be completed prior to construction. Motion by Petersson to recommend approval of the amendment to PUD R-14 to allow for additions to Rennin's Flowers subject to two conditions, second by Staver. The motion carried 8-0.- ouncil Action Needed: 1. The Council may approve, approve with conditions, or deny this request. If the Council wishes to proceed with the proposed amendment, it should instruct the City Attorney to prepare a resolution authorizing the changes to the approved plan. If the Council wishes to deny this amendment, it should instruct the City Attorney to prepare a resolution and findings of fact that support denial of the proposed amendment. Attachments: 1. Staff Report dated December 9, 1999 2. Minutes of December 15, 1999 CPZC Meeting Distribution: 1. City Clerk 2. City Administrator 3. City Attorney: Legal Description Attached 3. Planning Department File 4. Planning Department, GIS Division 5. Applicant: This item will be considered some time after 7:00 p.m. on January 3, 2000 in the Council I Board Chambers in the Government Center at 151 4th Street SE. COUNCIL ACTION: Motion by: Second by: 1 to: r�� 5 •Y S[i�ja NW " 'HJOM %\N 3AI84 SIIIH N0117 LEE • ' ; 9 '_ S213MO13 S,`JNINN3S 1 Q lit: ; I50 z Y Y _ S V C Z 4 C W I Q w v 0 J M K\µ tlt�l'FR•U,\ �� A� . L ROCHESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DR SE ROCHESTER MN 55904-4744 ADMINISTRATION/ 507/285-8232 PLANNING TO: City Planningand ZoningCommission GIS/ADDRESSINGI 507/285.8232 -+ MAPPING HOUSING/HRA 5071285-8224 FROM: Mitzi A. Baker, Planner BUILDING CODE 507/285-8213 WELL/SEPTIC 5071285.8345 DATE: December 9, 1999 FAX 507/287-2275 RE: Planned Unit Development (PUD) Amendment #99-8 to allow for an addition onto Renning's Flowers which is part of PUD R-14. The applicant proposes to add a 1090 sq. ft. room to be used as a design space and also to add a 360 sq. ft. atrium. The property is located along the north side of Elton Hills Drive, west of Viking Drive NW. Planning Department Review: Petitioners: Representative: Referral Agency Comments: Property Location: Report Attachments: Renning's Flowers 331 Elton Hills Drive NW Rochester, MN 55901 Yaggy Colby Associates 717 3r' Ave. SE Rochester, MN 55904 1. Rochester Public Works 2. Rochester Building Safety 3. Rochester Fire Dept. The property is located north of Elton Hills Drive NW, west of Viking Drive NW. 1. Referral Comments (3 letters) 2. Proposed Site Plans Zoning Background: The PUD for this property was approved in the mid 1970's to include a retaillcommercial building (Renning's Flowers) and residential townhomes and single family homes. �� AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER M W Amendment Summa Proposed Use: The applicant is proposing an addition to Renning's Flowers that would include 1,090 s.f. of design space. This space is not intended for public use but only for use by employees. A new atrium, 160 s.f. in size, is also proposed which would be open to the public. Parking: The Renning's building includes 960 s.f. of office space that is rented to another business, If the B-1 parking standards were applied to the use, one space would be required per 400 sq. ft. of office space which equals 2.4 spaces. In the B-5 District, the office space would require one stall per 200 sq. ft., which equals 4.8 spaces. The retail use, Renning's Flowers, would be calculated at one space per 150 sq. ft. of floor area used for display of merchandise that is open to the public. In this case, 2,040 sq. ft. of floor area is proposed to be open to the public. This area would require 13.6 spaces, under the B-1 District calculations. Together, the office and retail uses would require between 16 and 18 spaces under conventional zoning. There are currently 15 spaces provided on - site. No additional spaces are proposed. Review Criteria and Suaaested Findings: Amendments to an existing PUD are processed according to the regulations applicable to a conditional use permit. Paragraph 61.146 lists the standards for conditional use permits as follows: 61.146 Standard for Conditional Uses: The zoning administrator, Commission, or Council shall approve a development permit authorizing a conditional use unless one or more of the following findings with respect to the proposed development is made: 1) Provisions for vehicular loading, unloading, parking and for vehicular and pedestrian circulation on the site and onto adjacent public streets and ways will create hazards to safety, or will impose a significant burden upon public facilities. No changes are proposed to the existing parking and loading areas. The additions do not appear as though they would encroach on pedestrian walkways. Parking for the facility would not be considered adequate within a B-5 district, but would only be one stall short of meeting requirements within a 8-1 district. 2) The intensity, location, operation, or height of proposed buildings and structures will be detrimental to other private development in the neighborhood or will impose i undue burdens on the sewers, sanitary and storm drains, water or similar public facilities. The additions to the existing building should not be detrimental to other private development. The additions extend the building toward roadways, not privately developed properties. 3) The provision for on -site bufferyards and landscaping does not provide adequate protection to neighboring properties from detrimental features of the development. Currently, there are mature shrubs along the south side of the building. The atrium addition will result in the removal of those shrubs. Replacement of the landscaping should be included in the plans for the addition. Shrubs shown along the northeast comer of the building should be required to soften the appearance of the building adjacent to the right-of-way. 4) The site plan fails to provide for the soil erosion and drainage problems that may be created by the development. A grading plan will be required prior to construction. The grading plan will need to address drainage and soil erosion. 5) The provisions for exterior lighting create undue hazards to motorists traveling on adjacent public streets or are inadequate for the safety of occupants or users of the site or such provisions damage the value and diminish the usability of adjacent properties. The plans do not include an additional exterior lighting. 6) The proposed development will create undue fire safety hazards by not providing adequate access to the site, or to the buildings on the site, for emergency vehicles. The building is accessible from two roadways and the parking /of. Additions to the building are not expected to create access problems. 7) In cases where a Phase I plan has been approved, there is a substantial change in the Phase 11 site plan from the approved Phase I site plan, such that the revised plans will not meet the standards provided by this paragraph. Not applicable. 8) The proposed conditional use does not comply with all the standards applying to permitted uses within the underlying zoning district, or with standards specifically applicable to the type of conditional use under consideration, or with specific ordinance standards dealing with matters such as signs which are part of the proposed development, and a variance to allow such deviation has not been secured by the applicant. Parking and setbacks for Kenning's Flowers would not necessarily comply with conventional zoning districts but would be close to what is required within the B-1 Zoning District. Since this property is a Planned Unit Development, the development is not subject to strict application of the conventional zoning district regulations. Staff finds the existing parking to be reasonable to serve the development without adding parking. Since special occasions and holidays tend to NO be busy for floral retailers, parking may not be adequate to serve customers on those days. Setbacks proposed are similar to those required within the B-1 District and are considered reasonable for this property. The additions extend the building toward right-of-way, not privately developed property. 61.147 Conditions on Approval: In considering an application for a development permit to allow a Conditional Use, the designated hearing body shall consider and may impose modifications or conditions to the extent that such modifications or conditions are necessary to insure compliance with the criteria of paragraph 61.146, Staff Review and Recommendation: The Planning staff has reviewed this request based on the above criteria. The staff finds that this proposal is generally consistent with the above criteria, and recommends approval subject to the following conditions: 1. The shrubs shown adjacent to the northeast corner of the design space addition be provided. In addition, shrubs shall be planted along the foundation of the south wall of the building, adjacent to the atrium addition. Z The site plan be revised to identify landscaping/shrubs along the south side of the building, adjacent to the atrium addition, and also to correct information related to signs and retaining walls on the site plan (the 91stone retaining wall Identified in the SE corner and the 5' and 8' retaining walls identified near the parking lot entrance are incorrectly labeled). Revised plans shall be riled with the Planning Department for record prior to issuance of development permits. Planning Commission Action Reouired: The Planning Commission must make a motion to recommend approval, approval with conditions, or denial of this request. This recommendation will then be forwarded to the Council. The Council will hold a public hearing on this item at a later date. ROCHESTEK Minnesota 12/7/99 TO: Consolidated Planning Department 2122 Campus Drive SE Rochester, MN 55904 FROM: Michael J. Nigbur 141 DEPARTMENT OF PUBLIC WORKS 201 4`" Street SE Room 108 Rochester, MN 55904.3740 507-287-7800 FAX — 507-281-6216 The Department of Public Works has reviewed the requested application for a PUD9908 the Rennino's Flowers property. The following are the Public Works comments on the proposal: 1. A grading plan must be approved prior to any construction activities on this site. 2. Storm Water Management must be provided for this property concurrent with the grading plan approval. 3. Curb & gutter and sidewalks surrounding the site will be reviewed by Public Works Staff. If there are any sections needing to be replaced, the necessary work shall be done at the owner's expense, concurrent with the building addition project. C:4TEMPtPU09908.doc ROC ,, rER-OLMSTED PLANNING DEPARI...cNT \\ 2122 CAMPUS DRIVE SE ROCHESTER, MN 55904 FAX (507) 287.2275 Date: December 1, 1999 To:" - Agencies Indicated Below From: Suzanne LaPalm, Planning Department Subject: Planned Unit Development (PUD) Amendment #99-8 to allow for an addition onto Renning's Flowers which is part of PUD R-14. The applicant proposes to add a 1090 sq. ft. room to be used as a design space and also to add a 360 sq. ft. atrium. The property is located along the north side of Elton Hills Drive, west of Viking Drive NW. This application is scheduled for consideration by the City Planning and Zoning Commission on December 15, 1999, in the Council Board Chambers of the Government Center, 1510 Street BE. In order for the Planning Department to prepare a thorough review of this application, we would appreciate receiving your comments by December 7. 1999. You may also appear at the meeting if you so desire. Your cooperation and assistance is greatly appreciated. f iyou have comments, in addition to forwarding them to the Planning Department, please send a copy to: Renning's Flowers 331 Elton Hills Drive NW Rochester Mn 55901 289.1818 City Agencies 1. Public Works Richard Freese 2. Fire Department Lyle Felsch 3. Crime Prevention Robert Miller, Gov.Center 4, RPU Operations Division Mike Engle 5. RPU Water Division Donn Richardson 6. Park & Recreation Denny Stotz 7.-Building Safe ' Don Wee 8. City Attorney Dave Goslee Yaggy Colby Associates 717 3r0 Avenue SE Rochester MN 55904 County Agencies 14. Health Department Rich Peter 15. Public Works 16. GIS Division Other Aaencies 17. School Board Earlene Wickre 18. Peoples Natural Gas Paul Curry 19, US West Dean Erdmann 20. Bresnan Communications 21. MN DOT Date Maul 22. Post Office Supervisor 23. MN DNR Jim Cooper 24. SWCO 9. Downtown Dev. Dist. - —""- _=ckYVeH+�-" Doug Knott 10. City Administration 12/3/99 The proposed PUD Terry Spaeth i indicates new construction that is covered by 11. Jerry Dooley the building code. Certified plans, specs Neighborhood Organizer and structural talcs are required. 12. Transportation Planner -Bradley Finseth,Plan Revie Tech 13. John Harford, Planning Dept. 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Ms. Schultze moved to conaffe GenelVevelopment Plan #144, to be known as the Ripley Property, to the Ja ry 12, 2000 ting. Mr. Burke seconded the motion. The motion carried 8-0. Planned Unit Development (PUD) Amendment #99-8 to allow for an addition onto Rennina's Flowers which is part of PUD R-14. The applicant proposes to add a 1090 so. Mr. Svenby presented the staff report, dated December 9, 1999, to the Commission. The staff report is on file at the Rochester -Olmsted Planning Department. Mr. Svenby explained that this PUD was approved in the mid-70's and included a retail/commercial building and some residential townhomes. The applicant would like to amend the PUD for the commercial building in order to add 1090 square feet of design space and a 360 square foot atrium on the south side of the building. Mr. Svenby reviewed parking and noted that floor plans are included in the packet. Mr. Svenby stated that based on staffs suggested findings, approval is recommended with two conditions. He noted that the second condition contained in the staff report can be deleted because the applicant has submitted revised plans addressing the condition. He added another condition, which is contained in the memo from Mitzi A. Baker, that was distributed to the Commission. Ms. McGowan asked if item number 3 in Mike Nigbur's memo of December 7, 1999, needed to be included as a condition. Mr. Svenby stated it did not need to be a condition since it will be addressed, if necessary, at the time the permits are obtained. Representing Renning's Flowers, Jose Rivas, architect with Yaggy Colby Associates, addressed the Commission. He stated they have reviewed the conditions and they agree to comply with them and contingent on Commission approval, they plan on moving forward with the project. With no others wishing to speak, Mr. Sulk closed the public hearing. VA AY 1 t City Planning and Zoning Commission Minutes —If Hearing Date: December I:. 1999 Ms, Petersson made a motion to approve PUD Amendment #99-8, by Renning's Flowers, based on staff -suggested findings and with two conditions as stated by staff. Mr. Staver i seconded the motion. The motion carried 8-0. Conditions: 1. The shrubs shown adjacent to the northeast corner of the design space addition be provided. In addition, shrubs shaft be planted along the foundation of the south wall of the building, adjacent to the atrium addition. 2. Storm water management must be provided for this property concurrent with City review and approval of grading and drainage plans for the project, which shall be completed prior to construction. OTHER BUSINESS: Mr. Svenby stated that ing Department fd ith the City Attorney's office have been looking into making changes to Sof the Land Development Manual and Zoning Ordinance. He fined that Sedeals with staff -authorized changes to conditional use permits and came aboissues related to changes to some recent developments. He pointe ut there aons of the ordinance that would need to be amended, 61.148, 62.707, a 2.709, ake certain types of changes to plans go through the public hearing proce gain.at the Commission initiate the amendment to these three sections a sta I come back with ordinance language at the next Commission meeting. Ms. Petersson moved to initiate a text &ndment for changes to Sections 61.148, 62.707, and 62.709, related to staff-aut d changes to conditional use permits. Mr. Staver seconded the motion. The mo n vied 8.0. Officers for 2000: Mr. Suk noted that the represent Committee are appointed by the Mr. Suk asked Ms. Schultze if representative on CODE. She else expressed interest. Mr. Staver stated he was it Rochester Zoning Board of Ms. McGowan noted she She pointed out that mint but she has spoken with to CURE, interested in c I that she was, in continuing as the No one else expre like to continue on the and Downtown Development g as the Commission's someone else is interested. No one f those meetings have not been f Knott's secretary about changing representative on the Development Committee. yarded to the City Council, REQUEST FOR COUNCIL ACTION MEETING IS DATE: 1 /3/00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. PUBLIC HEARINGS Public Works �— ,TEM DESCRIPTION: Hearings: Sanitary Sewer and Watermain to Serve the Pinewood PREPARED BY: Road Area - Phase II, J9577 �+ J.Loehr This is a Hearing to consider the following local improvement project: Project No. 9714-99, J9577 "Sanitary Sewer and Watermain Extension to Serve 22n4 Avenue S.E., 23" Avenue S.E., 25" Avenue S.E., and 26" avenue S.E. South of Pinewood Road S.E.; Fairview Court S.E. North of Pinewood Road S.E.; and in Pinewood Road S.E. from Fairview Curt S.E. to a Point East of 30" Avenue S.E. to Serve a Residence Located at 3020 Pinewood Road S.E." This Hearing is for Phase II of the project which includes sanitary sewer and watermain in 25th Avenue and 26th Avenue S.E., in Fairview Court S.E., and in Pinewood Road S.E. from Fairview Court S.E. to a point east of 30" Avenue S.E. to serve a residence located at 3020 Pinewood Road S.E. The estimated project costs and expense of this project are as follows: Sanitary Sewer and Watermain $ 698,469 Service Connections $ 76,154 Enaineerina/lnterest/Continaencies $ 232,387 Total Estimated Project Cost $1,007,010 The project is proposed to be funded from Utility Connection Agreements and sales tax revenue appropriated for the Water Quality Protection Program. COUNCIL ACTION REQUESTED: If the Council wishes to proceed a resolution could be adopted ordering the project to be made. Since the project was petitioned by greater than 50% of the owners of property affected by the project, a simple majority vote of the City Council is required for adoption. COUNCIL ACTION: Motion by: second by: to: 7_U i '6RL Pinewood Road S.E. - Phase 11 Project No. 9714-99, J9577 (s3 / Project No: J No: Description: BUDGET AND ASSESSMENT SCHEDULE FOR CONSTRUCTION CONTRACT 9912 Phase II 9577 Date (Orig.) 11/30/99 Pinewood Road S.E.) Project Contract Final Budget Cost Cost Construction Sanitary Sewer & Watermain $ 698,469 Service Connections 76,154 Enaineerino/Interest/Continaency 232,387 Total Construction & Expense $1,007,010 Cost Distribution Anticipated Utility Connection Agreements Sales Tax Funding TOTAL Make Initial Disbursement from P. I. R. Fund $ 643,773 363,237 $1,007,010 16q REPORT ON THE FEASIBILITY OF PROPOSED LOCAL IMPROVEMENT PROJECT TO SERVE PINEWOOD ROAD AREA- PHASE II. November 30, 1999 Honorable Mayor & Common Council City of Rochester, Minnesota Petitions for sanitary sewer and watermain to serve the Pinewood Road Area were forwarded by the City Council at their March 15, 1999 and April 5, 1999 meetings to the Public Works Department for the preparation of Feasibility Reports. The petitions were checked and found to be in proper form and were signed by 37 of the 60 property owners of lots containing a single-family residential dwelling. This represents 58.7 percent of the lots within Pinewood Road Area — Phase II that are eligible to participate in the City of Rochester, Water Quality Protection Program adopted by the City Council on December 21, 1999. Feasibility Report We report that the above referenced project is feasible and recommend its construction. The location of this project is within an area of existing single family residential development that currently lacks public sanitary sewer and watermain. A majority of the septic systems and wells within the Phase II area were constructed prior to the State of Minnesota and Olmsted County having any requirements or standards for construction of septic systems and wells. The lots are typically under %x acre in size and are unable to absorb the nitrates created from the septic systems. There is an increasing threat of contamination to the City of Rochester's ground water supply as the existing septic systems and wells begin to fail. This project would allow property owners of lots containing existing single-family residential dwellings to connect to public sanitary sewer and water systems rather than replacing their old systems when they fail. The costs of this project are proposed tote recovered through sanitary sewer and watermain connection charges (Utility Connection Agreements) and from sales tax revenue appropriated to the City of Rochester, Water Quality Protection Program. The proposed project consists of the installation of an 8-inch sanitary sewer line and an 8-inch watermain in the following roadways: 1. 25th & 26th Avenue S.E. from Pinewood Road S.E. to approximately 2000 feet south 2. Fairview Court S.E. 3. Pinewood Road S.E. from Fairview Court S.E. to a point east of 30th Avenue S.E. to serve a residence located at 3020 Pinewood Road S.E. Public sanitary sewer and watermain are currently available in Pinewood Road S.E. Therefore; an extension of a trunkline sanitary sewer main or trunk watermain is not required to serve Phase II of the Pinewood Road Area. The estimated construction costs and expenses for Phase II of the proiect made without completed plans or survey are as follows: Sanitary Sewer 4,870 feet x $93.00 per centerline foot $ 452,910 Watermain 5,550 feet x $82.00 per centerline foot $ 455,100 Sewer Service Connection Stub -Outs $750 per service x 66 services $ 49,500 Water Service Connection Stub -out $750 per service x 66 services $ 49.500 Estimated Cost of Pinewood Road Area — Phase II $1, 007,010 (SS The estimated uroiect costs for Phase II are proposed to be funded as follows: Utility Connection Agreements 9,710 feet x $66.30 per foot $ 643,773 Sales Tax Revenue (see below) $ 363.237 Estimated Project Costs $1,007,010 Amount of sales tax revenue required for Pinewood Road Area - Phase II construction Sales Tax (Rate Cap and per Lot Cap) $ 264,237 Sales Tax (Sewer Service Connection Stub -Out Allowances) $ 49,500 Sales Tax (Water Service Stub -Out Allowances) $ 49,500 Estimated Amount of Sales Tax Funding Required for Construction of S 363,237 Pinewood Road Area — Phase II Estimated additional sales tax revenue required for work on private property Of the 69 lots within the project area 60 lots contain a single-family residential dwelling. These lots are eligible for allowances through the Water Quality Protection Program as follows: Sewer Service Lateral 60 lots x $1,000 per lot $ 60,000 Water Service Lateral 60 lots x $1,000 per lot $ 60,000 Well Closure 60 lots x $1,100 per lot $ 60,000 Septic Closure 60 lots x S 500 per lot $ 30,000 Estimated Amount of Sales Tax Revenue Required for Allowances $ 210,000 For Work on Private Property Sewer Availabilitv Charges (SAC) and Water Availabilitv Charges (WAC) The lots within Phase II of the project are subject to a SAC of $1,500 per acre and a WAC of $2,000 per acre. The Water Quality Protection Program requires that each lot be charged for a minimum of acre. Each property owner of a lot that contains a single-family residential dwelling and participates in the Program will have these charges paid with sales tax revenue if their lot is less than one (1) acre in size. Lots in excess of one (1) acre in size will be charged a SAC and WAC for the acreage of the lot over one (1) acre and up to one and one-half acres. The SAC and WAC not paid by the property owners are recovered to the City by sales tax revenue. Estimated sales tax revenue required for Allowances for Sewer Availability Charges (SAC) and Water Availability Charges (WAC) are as follows: Sewer Availability Charge 50 acres x $1,500 per acre $ 75,000 Water Availability Charge 50 acres x $2 000 per acre $ 100,000 Estimated Sales Tax Revenue Required for SAC and WAC $ 175,000 Estimated sales tax revenue required for construction of Phase II Allowances. and SAC & WAC Estimated Amount Sales Tax Revenue for Construction of Phase II $ 363,237 Estimated Amount of Sales Tax Revenue Required for Allowances $ 210,000 Estimated Amount of Sales Tax Revenue for SAC & WAC $ 175,000 Estimated Amount of Sales Tax Revenue Required for Construction of Phase II $ 748,237 Allowances for Work on Private Property, and SAC & WAC 1 64• We recommend that the necessary funding to construct sanitary sewer, watermain and service connections in the Pinewood Road Area — Phase II be done so in accordance with the City of Rochester's existing sanitary sewer and watermain connection charge policies and the Water Quality Protection Program. Property owners that desire to participate in the Water Quality Protection Program and the benefits contained therein, are required to: I. Enter into a Utility Connection Agreement with the City within three (3) years of the date the City initiates the project. 2. Connect the existing single family residential dwelling to the public sewer and water systems within five (5) years of the date of project initiation. 3. Consent to annexation of their property no sooner than five (5) years from the date sanitary sewer and watermain is available to serve their property. Submitted for your consideration: 4L Ja es . Loehr, Water uality Protection Program Project Manager Doug Nelson, PE Manager of Engineering REQUEST FOR COUNCIL ACTION MEETING I S'7 / DATE: 113/00 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. REPORTS AND REC0MMENDATIONS Park and Rec Fes + EM DESCRIPTION: PRE BY: Acquisition of parkland from Fenske D Stotz I Staff has met with George & Phoebe Fenske and negotiated the purchase of 17.0 acres of land located in the Rose Harbour / Marvale area. A map showing the Fenske property is attached. The property was appraised at $91,000. There are deferred sewer assessments estimated at $20,400. The owners are willing to sell the property for $100,000. In addition, the City is to be responsible for the estimated $20,400 in deferred sewer assessments. The acquisition is on the master parkland acquisition plan. The Park Board has reviewed the acquisition and recommends that the Council appropriate funds for the purchase of the property. It should be noted that preliminary development plans for the site include approximately 7 acres of traditional neighborhood park, an internal trail system and preservation of natural wooded areas. Staff at Public Works has suggested the possibility of a regional storm water management pond and perhaps public street connections on the site. Public Utilities has indicated the need to install a water main on the property at some time in the future. The Park Board was made aware that portions of this site may be used for public purposes other than parkland. the 2000 CIP budget includes $60,000 (2936 Rose Harbour Park Development) for the acquisition In order for the irchase to proceed, Council will need to appropriate an additional $40,000 for the acquisition plus $20,400 for the deferred assessments. �I� ' eY'! M /ILGOJWG/A'�GsfL/ �^T ' � COC4+✓C � -l�1 W Ja Council Action Requested: Resolution authorizing staff to complete the acquisition of 17.0 acres for $100,000 from George and Phoebe Fenske. OUNCIL ACTION: Motion by: Second by: to: � 7 -0 ;-jo a C] ■■ua • i REQUEST FOR COUNCIL ACTION MEETING f✓ 559 -� DATE: 1/3/2000 RESOLUTIONS AND ORDINANCES ITEM DESCRIPTION: RESOLUTIONS AND ORDINANCES ORIGINATING DEPT: I IT CITY ATTORNEY'S OFFICE G G. 2. FIRST READING OF ORDINANCES, as appropriate. TERRY ADKINS a) An Ordinance Amending and Reenacting Subdivision 2 of Section 141.23 of the Rochester Code of Ordinances, Relating to the City Administrator's Authority to Permit Early Refuse Collection. G. 3. SECOND READING OF ORDINANCES (for adoption). a) An Ordinance Amending and Reenacting Section 54.02 of the Rochester Code of Ordinances, Relating to Licenses Fees for Contractors and Master Installers Licenses. b) An Ordinance Annexing to the City of Rochester Approximately 10.84 Acres of Land Located in Rose Harbor Subdivisions Two, Three, and Four Olmsted County, Minnesota. South Property Located South of Eastwood Road and North of 15' Street (Rose Harbor). n n G.4. MISCELLANEOUS COUNCIL ACTION: Motlonby: second by: to: