HomeMy WebLinkAbout01/17/2001_RegularCITY OF ROCHESTER
COUNCIL AGENDA ��
COUNCIL/BOARD CHAMBERS
GOVERNMENT CENTER
151 4T" STREET SE
MEETING NO. 2
REGULAR ADJOURNED
PAGE
(1-2) A) OPEN COMMENT PERIOD
B) CALL TO ORDER
C) LETTERS AND PETITIONS
WEDNESDAY, JANUARY 17, 2001
7:00 P.M.
(3-6)
1)
Councilmember McConnell Requests to be Heard RE: Televising
Open Comment Period
(7-8)
2)
Petition for Sidewalk Installation/Green Meadows Area
(9-10)
D)
CONSENT AGENDAIORGANIZATIONAL BUSINESS
1)
Approval of Minutes
(11-14)
2)
Highway 52 Construction Staging Plan
(15-16)
3)
2001 Compensation for Department Heads
(17-18)
4)
Licenses, Bonds & Miscellaneous Activities
(19-20)
5)
Approval of Accounts Payable
(21-22)
6)
Audit Engagement Letters for Fiscal Year Ending December 31, 2000
(23-24)
7)
Wage Recommendation for 2001/Non-Bargaining Unit Employees
(25-28)
8)
Promotional Appointment/Police Lieutenant/Police Department
(29-32)
9)
Promotional Appointment/Police Sergeant/Police Department
(33-36)
10)
Promotional Appointment/Police Lieutenant/Police Department
(37-40)
11)
Promotional Appointment/Police Sergeant/Police Department
(41-46)
12)
Annexation by Ordinance Petition by Western Walls to Initiate Orderly
Annexation of Approx. 12.51 Acres Described as Lots 10-14, Blk 1;
Lots 5-10, 15-17, Blk 2; Lots 12-15, Blk 3 & Lots 5-12, Blk 5 Rose
Harbor 2"d Sub. & Lot 3, Blk 2 & Lot 1, Blk 10 Rose Harbor 4t' Sub.
(47-48)
13)
Development Agreement/Manor Woods West 12t'/Forbrook/Bigelow
Development
(49-50)
14)
Project Solicitation and Prioritization for Federal Highway Funds for
FY 2004-2005
(51-52)
15)
Permission to Advertise/Installation of Sanitary Sewer Flow and
Rainfall Monitoring Facilities and Equipment
Council Agenda
Wednesday, January
17, 2001
Page 2
(53-54) 16)
Amendment to Water Quality Protection Program to Provide
Additional Allowances for Private Improvements
(55-56) 17)
Passenger Loading Zone @ 1114 - 4" Avenue SE
(57-58) 18)
Special Parking Zone for the Mayo Clinic's Landmark Building
(59-60) 19)
Change Order #1 for Traffic Signal Installation at 2"d St & 16t' Ave SW
(61-62) 20)
School Zone Safety Changes for Folwell School
(63-64) 21)
Advertise for Bids/Local Area Network Installation
(65-66) 22)
Consulting Services -ontract A ronomy Services Plus, Inc.
E) HEARINGS^�1�
(67-68) 1)
Continued Hearing/Type III, Phase II, Restrictive Development
Preliminary Plan by Waste Management to Permit Construction of
7,140 Square Foot Transfer Station
(69-70) 2)
Land Use Plan Amendment by R.L. Hexum Associates to Designate
Approx. 46 Acres for "Commercial" Development
(71-72) 3)
Zoning District Amendment by R.L. Hexum Associates to Rezone
36.32 Acres from R-1 to R-2 and 45.66 Acres from R-1 to M-1
(73-74) 4)
General Development Plan/48t' Street GDP by R.L. Hexum Assocs.
(75-94) 5)
Preliminary Plat by Joel Bigelow and Sons Enterprises, Inc. to be
Known as Southern Hills Third
(95-102) 6)
Annexation by Ordinance Petition by BARCO Development Company
to Annex 53.9 Acres North of East Circle Drive, West of Century High
School and East of Deerhaven Development
(103-108) 7)
Project Hearing/Curb, Gutter and Overlay on 22"d Street NE from 711'
Avenue to 10t' Avenue and 7h - 10t' Avenues NE from N. Heights
Drive to 22"d Street NE and 215{ Street
(109-110) 8)
Assessment Hearing/ Curb, Gutter and Overlay on 22"d Street NE
from 7"' Avenue to 10t' Avenue and 7"' - 109' Avenues NE from N.
Heights Drive to 22"d Street NE and 2151 Street
F) REPORTS AND RECOMMENDATIONS
(111-112) G) RESOLUTIONS AND ORDINANCES
H) TABLED ITEMS
1) OTHER BUSINESS
J) ADJOURNMENT
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1/17/01
AGENDASECTION:
ORIGINATING DEPT:
ITEM NO.
OPEN COMMENT PERIOD
CITY ADMINISTRATOR
A
ITEM DESCRIPTION: OPEN COMMENT PER10D
PREPARED BY:
S. KVENVOLD
This agenda section is primarily for the purpose of allowing citizens to address the City Council on a topic of
their choice. The following guidelines apply:
• This section of the agenda may not be used as a forum to continue discussion on an agenda item which has
already been held as a public hearing.
• This agenda section is limited to 15 minutes and each speaker is limited to 4 minutes.
• Any speakers not having the opportunity to be heard will be first to present at the next Council meeting.
• Citizens may only use this forum to address the Council on a maximum of one time per month.
• Matters currently under negotiation, litigation or related to personnel will not be discussed in this forum.
• Questions posed by a speaker will generally be responded to in writing.
COUNCIL ACTION: Motion by. Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1/17/01
AGENDA SECTION:
LETTERS AND PETITIONS
ORIGINATING DEPT:
CITY ADMINISTRATOR
ITEM NO,
C - It
ITEM DESCRIPTION: COUNCILMEMBER MCCONNELL REQUESTS TO BE HEARD
RE: TELEVISING OPEN COMMENT PERIOD
PREPARED BY:
S. KVENVOLD
The City Council has previously established an open comment period on the Council agenda where any
person may address the City Council on any subject of their choosing. The open comment period is at
the beginning of the meeting period and is not part of the meeting which is televised.
Councilmember McConnell is requesting that this portion of the meeting be televised (see attached).
COUNCIL ACTION: Motion by: second by: to:
TO
FROM:
Mayor
Members of the City Council
Jean S. McConnell P (
SUBJECT: Citizen Input
Several years ago the Council, at my urging (based on observations in
other parts of the country) instituted a policy of allowing citizens to
speak on any subject they wished --four minute limit.
This was instituted with the provision that the testimony be given prior
to the official opening of the evening session and not be recorded for
future viewing on Channel 19. I objected strenuously to this provision,
but was outvoted.
Now it is time to reexamine this policy. We have had numerous people
testify. All of them have been well-mannered, even if sometimes telling
us things we did not wish to hear --democracy in action. I will
reintroduce this subject after the first of the year. It is long past
time that we stopped treating our constituents as unreliable citizens who
cannot be trusted to give us the polite and agreeable views we would like
to hear.
It is a rebuff, at best, and an insult, at worst, to believe that our
neighbors are not as circumspect as we are. Censorship is bad, but this
is worse than censorship. . .it is prior restraint. It is telling folks
"we can't trust you; therefore, we will not give you the forum of the
television audience," such as it is.
Give this your best thinking. Ask your neighbors. I have broached this
matter to scores of people who are appalled by our present policy.
' City of Rochester
City Administrator's Office
Memo
To: Mayor and City Council
From: Stevan E. Kvenvold//-i
Date: December 21, 2000
Subject: City Council Meeting Policy RE: Citizen Input
The attached memo from Councilmember McConnell indicates that he will request that the
Council reverse their decision not to televise the Open Comment portion of the City Council
meeting. Since I provided some input on this matter previously, I wish to again provide
some comments.
I am opposed to reversing the Council policy on this matter for the following reasons:
i. Citizens have a right to come to the City Council and speak to the City Council; however, I
do not believe that they have a right to come to a City Council meeting for the purpose of
getting on television in order to speak to the television audience.
2. During the Open Comment period, a citizen can address any subject he or she wants to
discuss. The subject presented may not have anything to do with the responsibilities
carried out by the City Council. If the open comment period is televised, there may be
more of an incentive for individuals to use this opportunity to get on television to express
their viewpoints, which may have no relevancy to City Council issues, thereby extending
the City Council meeting and making other citizens wait to have their City business
addressed by the Council.
3. If a citizen wishes to address the City Council on an issue related to the City governments
business, he or she can contact the Administrator's Office and be scheduled to address
the City Council under the Letters and Petitions portion of the agenda and these
comments are televised. Therefore, citizens are not denied the opportunity to appear
before the City Council and have their comments included in the televised portion of the
proceedings.
c: G. Neumann
T. Spaeth
T. Adkins
D. Martinson
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Letters and Petitions
City Clerk
0 — oZ
ITEM DESCRIPTION: Petition for Sidewalk Installation - Green Meadows Area
PREPARED BY.
Judy Scherr
The Lakeview Homeowners Association is requesting that the City install a five-foot sidewalk on
the southside of Greenfield Lane as a part of the street rehabilitation project for the area in 2001.
COUNCIL ACTION REQUESTED
' A motion to adopt the prepared resolution referring the petition for sidewalks installation in the
Gt T� Green Meadows Area to the Public Works Department for a feasibility study.
COUNCIL ACTION: Motion by: Second by. to:
Lakeview Homeowners
December 13, 2000
Rochester Department of Public Works
Doug Nelson, Engineering Manager
201 r Street SE
Rochester, MN 55904-3740
Dear Mr. Nelson:
1908 Lakeview Court, SW
#204
Rochester, MN 55902
The Lakeview Homeowners Association Board of Directors request that you consider the following
addition to the Green Meadows area Street Rehabilitation project being planned for 2001:
Install a five-foot sidewalk on the south side of Greenfield Lane beginning at the existing five-
foot sidewalk and extending westward to Lakeview Court (the private entrance to the Lakeview
Homes). This is approximately eighty feet. Currently there is no sidewalk in this part of our
frontage onto Greenfield lane.
We understand that if the work is done as part of the Green Meadows Street Rehabilitation project,
you can provide this improvement for our members at the lowest possible cost.
Sincerely,
Lois Freeberg
President
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
CITY ADMINISTRATOR
D-1-22
ITEM DESCRIPTION:
PREPARED By.
APPROVAL OF CONSENT AGENDA ITEMS
T. SPAETH
This RCA lists all the items which have been included in the consent agenda for this meeting. The Council can
approve all of the items with a single motion to approve. The Council President will allow the Councilmembers
an opportunity to state whether there are any of these items which you wish to have removed from the consent
agenda approval and to have them discussed and acted upon separately by the Council.
The consent agenda for this meeting consists of the following RCAs:
D-1. Approval of Minutes
D-2. Highway 52 Construction Staging Plan
D-3. 2001 Compensation for Department Heads
D-4. Licenses, Bonds & Miscellaneous Activities
D-5. Approval of Accounts Payable
D-6. Audit Engagement Letters for Fiscal Year Ending December 31, 2000
D-7. Wage Recommendation for 2001/Non-Bargaining Unit Employees
D-8. Promotional Appointment/Police Lieutenant/Police Department
D-9. Promotional Appointment/Police Sergeant/Police Department
D-10. Promotional Appointment/Police Lieutenant/Police Department
D-11. Promotional Appointment/Police Sergeant/Police Department
D-12. Annexation by Ordinance Petition by Western Walls to Initiate Orderly Annexation of Approx. 12.51
Acres Legally Described as Lots 10-14, Blk 1; Lots 5-10, 15-17, Blk 2; Lots 12-15, Blk 3 & Lots 5-12,
Blk 5 Rose Harbor 2,d Sub. & Lot 3, Blk 2 & Lot 1, Blk 10 Rose Harbor 4d' Sub.
D-13. Development Agreement/Manor Woods West 126'/ForbrookBigelow Development
D-14. Project Solicitation and Prioritization for Federal Highway Funds for FY 2004-2005
D-15. Permission to Advertise/installation of Sanitary Sewer Flow and Rainfall Monitoring Facilities and
Equipment
D-16. Amendment to Water Quality Protection Program to Provide Additional Allowances for Private
Improvements
D-17. Passenger Loading Zone @ 1114 - 4 h Avenue SE
D-18. Special Parking Zone for the Mayo Clinic's Landmark Building
D-19. Change Order #1 for Traffic Signal Installation at 2"d St & 16'h Ave SW
D-20. School Zone Safety Changes for Folwell School
D-21. Advertise for Bids/Locat Area Network Installation
D-22. Consulting Services Contract Agronomy Services Plus, Inc.
-?1
i4 '(
REQUESTED:
COUNCIL ACTION
Motion to approve consent agenda items.
COUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION
MEETING `(
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
CITY ADMINISTRATOR
D-o2
ITEM DESCRIPTION: HIGHWAY 52 CONSTRUCTION STAGING PLAN
PREPARED BY:
S. KVENVOLD
The Minnesota Department of Transportation (MnDOT) prepared four different construction staging
alternatives for T.H. 52 (see attached).
The City Council has reviewed these alternatives with MnDOT representatives and has agreed to recommend
that MnDOT pursue the 5 year construction alternative.
COUNCIL ACTION REQUESTED:
Request a motion adopting the prepared resolution requesting MnDOT to proceed with the reconstruction of the
T.H. 52 corridor using the 5 year reconstruction alternative.
COUNCIL ACTION: Motion by: Second by: to:
��p1NE5pT4
,° Highway 52 Construction Staging
a Economic Analysis Summary
OF T.Or
Purpose
An eleven -year construction -staging plan was selected in the 1996 Highway 52 Final
Environmental Impact Statement (EIS). This staging was based on the amount of funding
available for the project in each year. The City of Rochester (with the support of the local
business community) asked the Minnesota Department of Transportation (Mn/DOT) to
accelerate the reconstruction of Highway 52.
Mn/DOT agreed to look at alternative ways of scheduling the reconstruction of the highway.
The Highway 52 Construction Staging Economic Analysis was initiated to examine
alternative construction staging plans and compare the impacts of each alternative. Mn/DOT
Commissioner Elwyn Tinklenberg demonstrated support for accelerating the reconstruction
by funding the Economic Analysis, and by pledging to provide additional financial resources
to complete the project in a timely manner.
Project Description
The decision to reconstruct Highway 52 between Highway 63 (South Broadway) and 75'h
Street NW was made in 1996 and is documented in the EIS.
When complete, an additional (third) lane will have been added in each direction on Highway
52 through the city. The highway pavement will be completely replaced from Highway 63 to
751h Street NW. Additionally, the interchanges at 61h Street SW, 2nd Street SW, Highway 14
West/Civic Center Drive and 191h Street NW will be completely rebuilt. Improvements to the
highway frontage roads will also be made.
The preliminary cost estimate for the project is $150 million, including construction and right-
of-way. This cost estimate is currently being updated to include recent changes to the project.
The revised estimate should be available in early 2001. The majority of the project will be
paid for with Federal and State highway funds, but the City of Rochester will be responsible
for a portion of the project cost. The City's portion may vary substantially depending on the
level of enhancements added to the project. Olmsted County's portion of the project cost is
expected to be minimal.
Business and Economic Analysis
The EIS determined the need for the project; the Economic Analysis will help determine how
to build it.
The Economic Analysis estimates the costs incurred by the traveling public and change in
corridor businesses' retail sales for four different construction -staging alternatives with
durations of 11 years, 7 years, 4 years, and 5 years.
Highway 52 Economic Analysis Pagel of 3 1/8101
)3
All alternatives were compared to the same base condition, which assumed no physical
changes to the roadway network. Expected growth in traffic volumes and retail sales were
included.
Construction Staging Alternatives
Alternative I — Eleven Year Plan
The first reconstruction alternative studied in the Economic Analysis was described in the
EIS. This alternative maintained two through lanes of traffic in each direction on Highway 52
throughout the entire eleven -year construction period. Traffic would be maintained on the
major east -west roadways crossing the highway. Access to the highway would be maintained
throughout the construction period.
Alternative 2 — Seven Year Plan
Work in the first year of this alternative is limited to the frontage roads. In the second and
third years Highway 52 is closed south of Highway 14 West. The fourth and fifth years
consist of more frontage road work. The highway pavement north of 37'h Street NW would
be replaced in the fourth year. In the sixth and seventh years Highway 52 is closed north of
TH 14 West. The highway pavement south of 121h Street SW would be replaced in the
seventh year:
Alternative 3 — Four Year Plan
Activities in the first year would include frontage road work in the heart of the project and
replacement of the highway pavement on the north and south ends of the project. In the
second and third years Highway 52 would be closed between 12`h Street SW and 37`h Street
NW. Construction in the fourth year would complete the frontage roads.
Alternative 4 — Five Year Plan
The fourth alternative maintains two through lanes of traffic on Highway 52 and maintains
local access to the highway throughout the entire construction period. East -west traffic
crossing the highway is also maintained. Additionally, phases of construction affecting local
access would be completed in November whenever possible to minimize retail impacts during
the holiday season.
The Rochester Olmsted Council of Governments traffic model was used to estimate the
change in miles and hours of travel for the different alternatives. Crash data for the City of
Rochester and Olmsted County obtained from the Minnesota Department of Public Safety
was used to estimate the changes in crashes for the different alternatives.
The retail impacts were estimated based on the change in traffic volume, accessibility and
congestion in the vicinity of businesses.
Impacts to travelers are real economic losses (or gains). The cost incurred to drive an
additional mile, an additional hour, or in more crashes is a loss in productivity.
Highway 52 Economic Analysis Page 2 of 3 1/8/01
By contrast, impacts to retail activity in the condor are generally primarily transfers because
most retail activity will shift within the Rochester area.
The impacts of Alternative 1, with an eleven -year construction period were estimated to be
the lowest, while Alternative 2 resulted in the highest overall impacts. The four-year
construction period in Alternative 3 reduces the overall impacts, primarily due to the reduced
time that the highway is closed. Alternative 4, which maintains traffic on the highway and
maintains local access, reduces the impacts when compared to Alternative 2 and 3, but not as
low as Alternative 1. In Alternative 4 shortening the time to reconstruct the corridor requires
larger areas to be under construction at any given time, which causes higher traffic diversion
and congestion when compared to Alternative 1. Figure 1. shows the relative traveler and
retail impacts of the four construction staging alternatives.
$250
$200
S1so
CN
O
E $loo
$so
so
Conclusion
Figure 1. Traveler Cost and Retail Transfer
Alt 1-Eleven Year AIt2-Seven Year Alt 3-Four Year Alto -Five Year
■Traveler Cosl
❑Relall Treraler
The EIS determined the need for the Highway 52 reconstruction project but the Economic
Analysis will help determine how to build it. Not only will the Economic Analysis supply the
information to make a better decision from several potential construction -staging scenarios,
but it also will help minimize construction impacts to businesses and motorists after
construction begins. This is the first time a study of this magnitude has been done to measure
the economic impacts to businesses and motorists of several construction staging scenarios.
Mn/DOT is concerned about balancing the need to complete the project in a timely manner
with the economic impacts the reconstruction will have on businesses and motorists.
Mn/DOT (Commissioner Tinklenberg) demonstrated support for accelerating the
reconstruction by funding the Economic Analysis and by pledging to provide additional
financial resources to finish the project in a timely manner. The Economic Analysis resulted
from the city of Rochester's request to accelerate the reconstruction time frame from the
original eleven -year plan. Now that the analysis has been completed, the city needs to decide
which reconstruction schedule it will support.
Highway 52 Economic Analysis Page 3 of 3 1/8/O1
REQUEST FOR COUNCIL ACTION
MEETING (�
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
CITY ADMINISTRATOR
D� 3
ITEM DESCRIPTION: 2001 COMPENSATION FOR DEPARTMENT HEADS
PREPARED BY:
S. KVENVOLD
The department heads are a non -union group of City employees who get together as a "meet and confer" group
to present their compensation requests to the City Administrator and City Council.
I recommend the City Council's approval of the following 2001 compensation program for department heads:
1. Cost of living adjustment of 3.25%, effective 1/l/2001.
2. MeritPa -The City Administrator would be authorized to grant pay -for -performance increases of 0-5%
upon the department head's anniversary date. If a department head is at the maximum of his/her salary
range, the City Administrator may grant a pay -for -performance increase of 0-2% paid as a lump sum
rather than a recalculation of annual salary.
3. Salary ranges are to be adjusted by 3.25%.
4. Personal Leave - The department heads would be granted personal leave as follows:
Years of Service Hours/Year
0-2 years 16 hours
2-3 years 20 hours
3-4 years 24 hours
4-5 years 32 hours
5 years or more 40 hours
This leave is paid time off and may be taken at the department head's discretion. Personal leave must be
taken in the year earned and may not be carried over into a subsequent year.
5. Increase the maximum life insurance coverage from $200,000 to $250,000.
COUNCIL ACTION REQUESTED:
Request a motion adopting the prepared resolution setting forth the terms of the department heads' meet and
confer agreement for their 2001 compensation.
COUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION
MEETING (?
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO
CONSENT AGENDA
CITY CLERK
5-q
ITEM DESCRIPTION: LICENSES, BONDS & MISCELLANEOUS ACTIVITIES
PREPARED BY:
DONNA ISCHOTT
The following licenses, bonds and miscellaneous activities are submitted for the Council's approvals or
disapprovals. All are pending departmental approvals, the required insurance, bonds, fees and all outstanding
debts with the City of Rochester.
ON SALE 3.2% TEMPORARY BEER
Church of St. Pius
1315 12'b Ave NW
Rochester, Mn. 5501
Polka Mass & Dance 2/3/01
ON SALE 3.2 BEER
Pizza plus
14 —17' Ave NW
Rochester, Mn. 55901
SINGLE DANCE
Church of St. Pius
1315 12d' Ave NW
Rochester, Mn. 5501
Polka Mass & Dance 2/3/01
GAMBLING — TEMPORARY RAFFLE
Rochester Ducks Unlimited
PO Box 475
Rochester, Mn. 55903
Raffle 3/20/01 AT:
Holiday Inn South
1630 S Bdwy
Rochester, Mn. 55904
COUNCIL ACTION REQUESTED
A motion to approve or disapprove the above licenses.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
Consent Agenda I Finance Department
Approval of Accounts Payable
Respectfully request a motion to approve payment of Accounts Payable
(submitted separately) in the amount of $2,729,922.20.
Less: Any exceptions
COUNCIL ACTION: Motion by second
MEETING 'q
DATE: 1 /17/01
ITEM NO.
D-S
PREPARED BY:
Dale Martinson
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1/17/2001
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT
Finance
(D-67
ITEM DESCRIPTION:
PREPARED BY:
Audit Engagement Letters for Fiscal Year Ending December 31, 2000
D. Martinson
On November 16 of 1998, the City Council accepted a proposal from Smith, Schafer
and Associates, Ltd. to provide audit services for the five fiscal periods ending
December 31, 1998, 1999, 2000, 2001, and 2002. That proposal provided for the
examination of financial records and controls for the City's financial statements, audits
of federal grant activity (single audit) as well as the separate financial statements of
the City's Department of Public Utilities (RPU). The attached five-year cost summary
outlining that proposal reflects total costs for the year-end 2000 audit of $43,550, up
just $1,200 from their fee for the previous year.
Additionally, the City annually requests examination of the financial statements of the
Rochester City Lines Company. The scope of the examination will include comments
on the accounting procedures and controls. The firm will also prepare and review the
mandatory reporting forms required bythe Urban Mass Transportation Administration.
The fee for this service will be at the firm's regular per -diem rates also found on the
attached quote summary. These fees amounted to $29,950 for last year's program.
This fee is reimbursed through the state grant agreement.
Three separate letters found attached confirm the significant terms of engagement for
these audit examinations. One provides for the general audit, another for the public
utility audit and the third provides for the urban mass transit review.
COUNCIL ACTION REQUESTED:
Respectfully request a motion authorizing execution of the three letters of
engagement to audit both the City's general purpose financial statements, the public
utility's statements and the City's Urban Mass Transportation Program for the fiscal
year ending December 31, 2000.
COUNCIL ACTION: Motion by: second by: to:
r
d
O
7
CY
d
V
a
to
O
Q
O
L.
a
a
a
a�
w
R
.0
ci
.0
i+
L1J
N
O
O
N
Do
Im
0)
V-
V N
Np
O
N
V
O
C
F Eli
FR
N
O O
O
�p
MCI) N
A
O
F
o u�iLO
OCN °D
LO
u kn
v
N
V
O
G
� vi
ffi
N
L^ n c00
V
2 c) N
(D
N
r
O
H
M O
O
0oo�
LO
U
CNcli
0
N
O O
O
eeyy
2 M N
ED
w
LO
..U)00
cri
U '�r M
cli
N
V
N
Ot
T
0 to
to
F
O O
(D
co
2 N
r
H
N O O �
CD
O
O
CM
um 1 m
m N
V
co
m
O
H fA
Vi
Or (D
IT
2 m N
ED
N
O
H
„ v
¢ d U
CM a
m
U U) a'
!O-
O
cD O) 00 m
O m O [
m
rd
O
ova
N
U
U
U)
aZ+
O N V r)
LO C14 to r
Ul
E
�
cc
N
C
Q
Y
rn
c
y
m
c
t
0
D
40
In
U
m
o
c
N O1 A
O
QR
'0
Oi C
c N
rnr a
a
—a2im=
nu)0
REQUEST FOR COUNCIL ACTION
MEETING g;? 3
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Consent
Human Resources
b -r7
ITEM DESCRIPTION: Wage Recommendation for 2001 - Non Bargaining Unit Employees
PREPARED BY:
Linda Gilstud
The Director of Human Resources recommends that City employees not covered by any collective bargaining
agreement or meet and confer agreement be granted a 3% base rate adjustment effective 1/1/01.
Included are:
City Administration Police Department
Secretary Fleet Mechanic*
Mechanic Assistant*
City Attorney's Office Secretary
Legal Technician * Senior Clerk Typist
Prosecution Assistant* Animal Control Officer*
Sr. Clerk Typist(Word Processor* Accounting Clerk
Civilian Evidence Coordinator*
City Hall
Custodian Public Works
Building Maintenance Worker
Parking Meter Worker*
Fire Department Parking Technicnan*
Clerk Typist Traffic Aide*
Secretary
man Resources
man Resources Aide*
Clerk Typist
Lim
Building Maintenance Worker
Building Maintenance Worker 3
Custodian
R1'li
Assistant to General Manager*
Associate Engineering Technician/Drafter*
Record/Drafting Technician*
Results Technician*
Senior Engineering Technician*
Effective with anniversary dates after 1/i/01, employees in job titles* who are not paid according to a seniority -based
wage schedule are eligible for consideration for merit increases of 0-2% based on his/her performance during the 12
months prior to his/her anniversary date up to the maximum of the pay range assigned. This change is recommended
so the employees are allowed to advance through assigned pay ranges similarly to job titles assigned to seniority -
based wage schedules.
Council Action Requested:
Resolution to grant a general wage increase and eligibility for merit increases effective 1/1/01 to job titles* not listed
other agreements.
REQUEST FOR COUNCIL ACTION
MEETING NJ
DATE: 1/17/01
orFNDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Organizational / Consent
Human Resources
D-D
ITEM DESCRIPTION: Promotional Appointment - Police Lieutenant - Police Department
PREPARED BY:
L Gilsrud
The retirement of Lieutenant Don Hodkinson effective January 19, 2001 creates
a vacancy for the position of Police Lieutenant.
COUNCIL ACTION REQUESTED:
Section 9.00 of the Rochester Home Rule Charter states that the Mayor appoints
all members of the Rochester Police Department. Pursuant to that authority, the
Mayor has appointed Police Sergeant Al Kuehl to the position of Police
Lieutenant effective February 1, 2001.
This information is given to the Council so members are aware of the
appointment.
COUNCIL ACTION: Motion by Second by: to:
U� `•,,..• f'0
ii %%
AUGU51 S '
Mayor Chuck Canfield
201 4th Street SE - Room 281
s" Rochester, MN 55904-3782
Phone: (507) 285-8080 Fax: (507) 287-7979
TO: City Administrator
RE: Promotional Appointment - Rochester Police Department
haft
ALL-AVFXIC'A I ITl'
'III!
Based on the Eligibility Roster of qualified candidates for the position of Police
Lieutenant, I am appointing Police Sergeant Al Kuehl to the position of Police
Lieutenant effective February 1, 2001.
, 1/11/01
Mayor Charle tanfiel Date
City of Roch�ter
Cc: Human Resources Director
I—aN,ERICA C,7, RO CHE STER
,41
POLICE CIVIL SERVICE COMMISSION HUMAN RESOURCES
BOB MOORE JOY FOGARTY MICHELLE LEA)01 4th Street SE, Room 295
Rochester, MN 55904-3783
January 10, 2001 FAX a(507) 287-7979
Honorable Mayor Canfield
City Hall
Rochester, Minnesota 55904
Dear Mayor Canfield,
The retirement of Lieutenant Don Hodkinson effective January 19, 2001, creates a
vacancy for the position of Police Lieutenant.
We respectfully request that you make one (1) appointment to the position of Police
Lieutenant from the following list of three (3) names which stand highest on the Police
Lieutenant Eligibility Roster of qualified candidates:
1. Al Kuehl
2. Pat Donnelly
3. Bob Schei
Police Chief Roger Peterson requests that this appointment be effective February 1, 2001.
Respectfully Submitted,
Jo Fogarty
Y 9 Y
Secretary
Police Civil Service Commission
An Equnlopportunity Enpfoyer
/J� o .��i HEaTCN• �r�� �f
ROCHESTER
4A��RPD.A UGU55.5•��
.�i2i�zelata
ROGER PETERSON
Chief of Police
Rochester Police Department
101 4th St. S.E.
Rochester, MN 55904-3761
January 2, 2001
Mr. Robert Moore, Chairman
Rochester Police Civil Service Commissioners
201 SE 4s' Street
Rochester, MN 55904
Dear Chairman Moore:
We are requesting that the Civil Service Commision provide the Mayor with a list of the
top three candidates from the Police Lieutenant's eligibility list for selection and
appointment. This Lieutenant's position is due to the retirement of Lt. Don Hodkinson,
January 19, 2001.
We are also requesting that the Civil Service Commission provide the Mayor with a list
of the top three candidates'from the Police Sergeant's eligibility list for selection and
appointment. This Sergeant's position is due to the promotion of a Sergeant to
Lieutenant as indicated in the above request.
It is our desire that these appointments would be effective February 1, 2001.
Thank you for your prompt assistance in this matter.
Sincerely,
Ro er Peterson, Chief
An'E'l.d oppnrtuniiy'Vnpfoyer
REQUEST FOR COUNCIL ACTION
MEETING "`�
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Organizational / Consent
Human Resources
L), q
ITEM DESCRIPTION: Promotional Appointment - Police Sergeant - Police Department
PREPARED BY:
L Gilsrud
The promotion of Police Sergeant AI Kuehl effective February 1, 2001 creates a
vacancy for the position of Police Sergeant.
COUNCIL ACTION REQUESTED:
Section 9.00 of the Rochester Home Rule Charter states that the Mayor appoints
all members of the Rochester Police Department. Pursuant to that authority, the
Mayor has appointed Police Officer Robert Miller to the position of Police
Sergeant effective February 1, 2001.
This information is given to the Council so members are aware of the
appointment.
COUNCIL ACTION: Motion by: second by: to:
yoE.NE.iTEII . Mihh
i
�R4 co': Sucusi • s • r-
Mayor Chuck Canfield
201 4th Street SE - Room 281
Rochester, MN 55904-3782
Phone: (507) 285-8080 Fax: (507) 287-7979
TO: City Administrator
RE: Promotional Appointment - Rochester Police Department
haft
ALL-1MERT,1 IITI'
Based on the Eligibility Roster of qualified candidates for the position of Police
Sergeant, I am appointing Police Officer Robert Miller to the position of Police
Sergeant effective February 1, 2001.
n M/')
Mayor Charles/Canfield
City of Rochejs er
Cc: Human Resources Director
1/11/01
Date
�i
I
:
ROCHESTER
LL—An1ERICA CITY -
� .�i��tevata
POLICE CIVIL SERVICE COMMISSION HUMAN RESOURCES
BOB MOORE JOY FOGARTY MICHELLE LEAK1 4th street SE, Room 295
Rochester, MN 55904-3783
January 10, 2001 FAX #(507) 287 7979
Honorable Mayor Canfield
City Hall
Rochester, Minnesota 55904
Dear Mayor Canfield,
The promotion of Sergeant Al Kuehl effective February 1, 2001, creates a vacancy for the
position of Police Sergeant.
We respectfully request that you make one (1) appointment to the position of Police
Sergeant from the following list of three (3) names which stand highest on the Police
Sergeant Eligibility Roster of qualified candidates:
1. Robert Miller
2. Elisa Umpierre
3. Kent Perlich
Police Chief Roger Peterson requests that this appointment be effective February 1, 2001.
Respectfully Submitted,
Nj� F "/�-
Joy Fogarty
Secretary
Police Civil Service Commission
An EquafOppartuuity Empfoyu
3 � yVCH Ei TC N. fI/5V�
ROCHESTER
O�'irt D•AUG UST'S�'
���rtrce�a�a
ROGER PETERSON
Chief of Police
Rochester Police Department
101 4th St. S.E.
Rochester, MN 55904-3761
January 2, 2001
Mr. Robert Moore, Chairman
Rochester Police Civil Service Commissioners
201 SE 4 h Street
Rochester, MN 55904
Dear Chairman Moore:
We are requesting that the Civil Service Commision provide the Mayor with a list of the
top three candidates from the Police Lieutenant's eligibility list for selection and
appointment. This Lieutenant's position is due to the retirement of Lt. Don Hodkinson,
January 19, 2001.
We are also requesting that the Civil Service Commission provide the Mayor with a list
of the top three candidates"from the Police Sergeant's eligibility list for selection and
appointment. This Sergeant's position is due to the promotion of a Sergeant to
Lieutenant as indicated in the above request.
It is our desire that these appointments would be effective February 1, 2001.
Thank you for your prompt assistance in this matter.
Sincerely,
Ro� er Peterson, Chief
All Cquu(OpronurtityEmpfoyer
REQUEST FOR COUNCIL ACTION
MEETING 33
DATE: 1/17/01
AGENDASECTION:
ORIGINATING DEPT:
ITEM NO.
Organizational / Consent
Human Resources
D-10
ITEM DESCRIPTION: Promotional Appointment - Police Lieutenant - Police Department
PREPARED BY:
L Gilsrud
The retirement of Lieutenant Ron Wegman effective January 22, 2001 creates a
vacancy for the position of Police Lieutenant.
COUNCIL ACTION REQUESTED:
Section 9.00 of the Rochester Home Rule Charter states that the Mayor appoints
all members of the Rochester Police Department. Pursuant to that authority, the
Mayor has appointed Police Sergeant Pat Donnelly to the position of Police
Lieutenant effective February 1, 2001.
This information is given to the Council so members are aware of the
appointment.
COUNCIL ACTION: Motion by: second by: to:
3� }p�NUtfR :, MlMq�
bRATFp; AUW5t • S • �
Mayor Chuck Canfield
201 4th Street SE - Room 281
Rochester, MN 55904-3782
Phone: (507) 285-8080 Fax: (507) 287-7979
TO: City Administrator
RE: Promotional Appointment - Rochester Police Department
Based on the Eligibility Roster of qualified candidates for the position of Police
Lieutenant, I am appointing Police Sergeant Pat Donnelly to the position of Police
Lieutenant effective February 1, 2001.
1/11/01
Mayor Charles 9anfield Date
City of Roches�er
Cc: Human Resources Director
ROCHESTER
�izr�,eda�a
POLICE CIVIL SERVICE COMMISSION
BOB MOORE JOY FOGARTY MICHELLE
January 10, 2001
Honorable Mayor Canfield
City Hall
Rochester, Minnesota 55904
Dear Mayor Canfield,
HUMAN RESOURCES
LEA101 4th Street SE, Room 295
Rochester, MN 55904-3783
(507) 285-8074
FAX #(507) 287-7979
The retirement of Lieutenant Ron Wegman effective January 22, 2001, creates a vacancy
for the position of Police Lieutenant.
We respectfully request that you make one (1) appointment to the position of Police
Lieutenant from the following list of three (3) names which stand highest on the Police
Lieutenant Eligibility Roster of qualified candidates:
Pat Donnelly
2. Bob Schei
3. Lou Bode
Police Chief Roger Peterson requests that this appointment be effective February 1, 2001.
Respectfully Submitted,
-\fo7 ri)k /4t�
Joy Fogarty
Secretary
Police Civil Service Commission
An EqualOpportunity Employer
�� y,.cHesren • u+.tti
V✓ -Iff.
ROCHESTER
?•.• r
p. Y
'��ATf D.A000ST.S-�
�i��rtrte�ota
ROGER PETERSON
Chief of Police
Rochester Police Department
101 4th St. S.E.
Rochester, MN 55904-3761
January 2, 2001
Mr. Robert Moore, Chairman
Rochester Police Civil Service Commissioners
201 SE 4th Street
Rochester, MN 55904
Dear Chairman Moore:
We are requesting that the Civil Service Commision provide the Mayor with a list of the
top three candidates from the Police Lieutenant's eligibility list for selection and
appointment. This Lieutenant's position is due to the retirement of Lt. Ron Wegman,
January 22, 2001.
We are also requesting that the Civil Service Commission provide the Mayor with a list
of the top three candidates from the Police Sergeant's eligibility list for selection and
appointment. This Sergeant's position is due to the promotion of a Sergeant to
Lieutenant as indicated in the above request.
It is our desire that these appointments would be effective February 1, 2001.
Thank you for your prompt assistance in this matter.
Sincerely,
Roger Peterson Chief
An'Gjuaf Opportunity'Lmp(oyer
REQUEST FOR COUNCIL ACTION
MEETING u'?
DATE: 1/17/01
ercNDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Organizational / Consent
Human Resources
a--1 SBYJ
ITEM DESCRIPTION: Promotional Appointment - Police Sergeant - Police Department
PREPARE
L Gilsrud
The promotion of Police Sergeant Pat Donnelly effective February 1, 2001
creates a vacancy for the position of Police Sergeant.
COUNCIL ACTION REQUESTED:
Section 9.00 of the Rochester Home Rule Charter states that the Mayor appoints
all members of the Rochester Police Department. Pursuant to that authority, the
Mayor has appointed Police Officer Elisa Umpierre to the position of Police
Sergeant effective February 1, 2001.
This information is given to the Council so members are aware of the
appointment.
COUNCIL ACTION: Motion by: second by: to:
39
Mayor Chuck Canfield
201 4th Street SE - Roan 281
Rochester, MN 55904-3782
Phone:(507) 285-8080 Fax: (507) 287-7979
TO: City Administrator
RE: Promotional Appointment - Rochester Police Department
r .
Mayor
City of
ewe
ALI.-AIERICA I ITT
V
Based on the Eligibility Roster of qualified candidates for the position of Police
Sergeant, I am appointing Police Officer Elisa Umplerre to the position of Police
Sergeant effective February 1, 2001.
Cc: Human Resources Director
1/11/01
Date
i
I-aMEa,CaCn ROCHESTER
vz,/%lcir,�2eva�a
POLICE CIVIL SERVICE COMMISSION HUMAN RESOURCES
BOB MOORE JOY FOGARTY MICHELLE LEAIC1 4th street SE, Room 295
Rochester, MN 55904-3783
January 10, 2001 FAX#(507) 2807979
Honorable Mayor Canfield
City Hall
Rochester, Minnesota 55904
Dear Mayor Canfield,
The promotion of Sergeant Pat Donnelly effective February 1, 2001, creates a vacancy for
the position of Police Sergeant.
We respectfully request that you make one (1) appointment to the position of Police
Sergeant from the following list of three (3) names which stand highest on the Police
Sergeant Eligibility Roster of qualified candidates:
Elisa Umpierre
2. Kent Perlich
3. Jeffrey Stilwell
Police Chief Roger Peterson requests that this appointment be effective February 1, 2001.
Respectfully Submitted,
�g�/��
Joy Fogarty
Secretary
Police Civil Service Commission
An 4yualOppartunity'Empfayer
V .J�'��,;HE STEII . lrll 16
ROCHESTER
./��irrLe.�a�a eR�TfO.A000ST•S•�
ROGER PETERSON
Chief of Police
Rochester Police Department
101 4th St. S.E.
Rochester, MN 55904-3761
January 2.2001
Mr. Robert Moore, Chairman
Rochester Police Civil Service Commissioners
201 SE 4"' Street
Rochester, MN 55904
Dear Chairman Moore:
We are requesting that the Civil Service Commision provide the Mayor with a list of the
top three candidates from the Police Lieutenant's eligibility list for selection and
appointment. This Lieutenant's position is due to the retirement of Lt. Ron Wegman,
January 22, 2001.
We are also requesting that the Civil Service Commission provide the Mayor with a list
of the top three candidates from the Police Sergeant's eligibility fist for selection and
appointment. This Sergeant's position is due to the promotion of a Sergeant to
Lieutenant as indicated in the above request.
It is our desire that these appointments would be effective February 1, 2001.
Thank you for your prompt assistance in this matter.
Sincerely,
Roger Peterson Chief
All 'Lqua(Opponunity Emptnyer
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 01-17-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
-alONSFNT AGENDA
PLANNING
M DESCRIPTION: Annexation by Ordinance Petition #00-18 by Western Walls to initiate
PREPARED BY:
Orderly Annexation of approximately 12.51 acres of land legally described as Lots 10-14,
Thcresa Fogarty,
Block 1; Lots 5-10, 15-17, Block 2; Lots 12-15, Block 3 and Lots 5-12, Block 5 Rose Harbor
Planner
Second Subdivision and Lot 3, Block 2 and Lot 1, Block 10 Rose Harbor Fourth
Subdivision. The properties are located south of Eastwood Road SE (Co. Rd 144) north of
15t1 Street SE.
January 11, 2001
City Planning and Zoning Commission Recommendation:
The City Planning and Zoning Commission reviewed this annexation request on January 10, 2001. The Commission found that this
property is adjacent to the city limits and can be served by City services. The Planning Commission therefore recommends approval of
this request.
Mr. Werven moved to recommend approval of Annexation Petition #00-18 by Western Walls. Mr. Quinn
seconded the motion. The motion carried 9-0.
Planning Department Recommendation:
See attached staff report, dated January 4, 2001.
As part of the Orderly Annexation Agreement, property taxes payable on annexed land shall continue to be paid to the Town of Marian
for the entire year in which the annexation becomes effective. If the annexation becomes effective on or before August 1 of a levy
diftyear, based on the date specified in the order from the Minnesota Municipal Board, the City may levy on the annexed areas beginning
IWIth that levy year. If the annexation becomes effective after August 1 of a levy year, the Town may continue to levy on the annexed
area for that levy year. Thereafter property taxes on the annexed land shall be paid to the City.
CouncH Action Needed.,
1. If the Council wishes to proceed as petitioned, it should instruct the City Attorney to
prepare an resolution to be adopted and transmitted to the MN Planning /Office of
Strategic and Long Range Planning.
2. The signed resolution and a copy of the Joint Resolution for Orderly Annexation (Marion
Area #2) should be transmitted to the MN Planning 1 Office of Strategic and Long Range
Planning by the City Clerk (attached is a filing fee for the application in the amount of $25).
The resolution and a copy of the Joint Resolution shall also be sent to the Town of Marion
and the Olmsted County AuditorlTreasurer.
Attachments
1. Staff report, date January 4, 2001,
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Legal Description Attached
4. City Finance Director. Tax Information Attached
5. Planning Department File
6. Applicant: This item will be considered sometime after 7:00 p.m, on Wednesday, January 17, 2001 in the Council Chambers at
the Rochester / Olmsted County Government Center.
COUNCIL ACTION: Motion by: second by: to:
9t�MA
R�
11
T
Eastwood
Golf Course
T
TM1pti-44C.&A
Lvav ,
4or
TO: City Planning and Zoning Commission
FROM: Theresa Fogarty, Planner J!�
DATE: January4, 2001
ROCHESTER-OLMSTED
PLANNING DEPARTMENT
2122 CAMPUS DR SE
ROCHESTER MN 55904-4744
ADMINISTRATION/ 507/285-8232
PLANNING
GIS/ADDRESSING/ 507/285-8232
MAPPING
HOUSING/HRA 507/285.8224
BUILDING CODE 507/285-8213
WELJSEPTIC 507/285-8345
FAX 507/287-2275
RE: Annexation Petition #00-18 by Western Walls to initiate Orderly
Annexation of approximately 12.51 acres of land legally described as
Lots 10-14, Block 1; Lots 5-10, 15-17, Block 2; Lots 12-15, Block 3 and
Lots 5-12, Block 5 Rose Harbor Second Subdivision and Lot 3, Block 2
and Lot 2, Block 10 Rose Harbor Fourth Subdivision. The properties are
located south of Eastwood Road SE (Co. Rd .144) and north of 15`h Street
SE.
Planning Department Review.-
Applicants/Owners: Western Walls, Inc.
604 11"Avenue NW
Rochester, MN 55901
Location of Property: The property is located south of Eastwood Road SE (CR144)
and north of 151" Street SE.
Existing Land Use:
This property is currently vacant platted residential lots.
Size:
The property proposed for annexation is approximately 12.51
acres. The property is platted as Lots 10-14, Block 1; Lots 5-
10, 15-17, Block 2; Lots 12-15, Block 3 and Lots 5-12, Block 5
Rose Harbor Second Subdivision and Lot 3, Block 2 and Lots
2, Block 10 Rose Harbor Fourth Subdivision.
Existing Zoning:
The property is zoned R-1 (Mixed Single Family) district on
the City of Rochester zoning map. The City has control of the
zoning of the property.
Future Zoning:
Upon annexation, the property will be zoned R-1 (Mixed
Single Family Residential) district on the Rochester zoning
map.
Land Use Plan:
This property is designated for "low density residential" uses
on the Rochester Urban Service Area Land Use Plan.
T-0 .
`5 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
-w,w
Page 2
Annexation #00-18
January 4, 2001
Ys
Adjacency to the Municipal Even though not all the lots are adjacent to the city limits, all
Limits: the lots may be annexed according to the Joint Resolution for
Orderly Annexation between the City of Rochester and the
Townboard of Marion.
Sewer and Water: Municipal sewer and water is available to serve this area.
Utilities: Pursuant to Minnesota Statutes 414.033 (subd.13). a
municipality must notify a petitioner that the cost of electric
utility service may change if the land is annexed to the
municipality. A notice has been provided to the applicant.
Townboard Review:
Referral Comments:
Report Attachments:
Staff Recommendation:
Townboard review is not required for this annexation.
RPU Operations Division, Rochester Public Works, MN
Department of Transportation, Rochester Fire Department
and Planning Department - John Hanford - Wetlands.
1. Location Map
2. Marion Township Orderly Annexation Area #2 Map
Section 7, Paragraph (c) of the Joint Resolution for Orderly Annexation (Marion Area #2) between
the City of Rochester and Townboard of Marion allows any lands contained in the orderly
annexation area may be annexed to the City upon adoption of a resolution whenever a landowner
seeks to develop a residential, commercial, industrial, or governmental use on land which is platted
or subdivided or which Is proposed to be platted or subdivided for development at a density of
more than one unit per 40 acres. In such instances, the City may immediately annex the area
proposed to be developed and the adjacent necessary land which, in the City's discretion, is need
to extend municipal sewer or water service to the area to be annexed.
Staff recommends that the City adopt a resolution annexing the property.
REQUEST FOR COUNCIL ACTION MEETING
DATE:
,1117/01
AGENDA SECTION:
,�Zi7►6��i:�i[el��I71
iT EM DESCRIPTION: Development Agreement -Manor
Forbrook/Bigelow Development
ORIGINATING DEPT: ITEM NO.
Public Works D -/ 3
BARED BY:
M. Nigbur
The Owners of the Manor Woods West 12" Development area and City Staff have had discussions
relating to Platting of the property and impacts on the surrounding infrastructure. Based on the
discussions, the content for a development agreement has been decided and a document has been
created. The major items covered in the agreement include the following:
• Stormwater Management
• 71h Street Reconstruction
• Construction of pedestrian facilities.
• Payment of development/connection related charges including SAC, WAC, and
participation in the City's Storm Water Management Plan.
Staff recommends the Council approve the Development Agreement. The developers have executed
the agreement.
COUNCIL ACTION REQUESTED:
Authorize the Mayor and City Clerk to execute the Development Agreement for the Manor Woods West
12' Development with Forbrook Bigelow Devlopment.
. OUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING q5
DATE: 1 /17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENTAGENDA
Public Works
5-4
ITEM DESCRIPTION: Project Solicitation and Prioritization for Federal Highway Funds
PREPARED BYb,,,
for FY 2004 - 2005
D. Nelson
Mn/DOT is again seeking candidate road projects for the State Transportation Improvement Program (STIP).
This request is for projects to be let during Fiscal Year 2004 (Oct 1, 2003 to Sep 20, 2004) and Fiscal Year 2005
(Oct 1, 2004 to Sep 30, 2005). These projects are funded through the Federal Transportation Bill, TEA-21.
The application deadline is January 19, 2001 for the road projects. The applications must include prioritizing
projects if more than one is submitted. Local agencies submitting a project must also commit to funding a
minimum of 20% of the construction costs, all the design & inspection cost, and all the ROW costs. Mn/DOT
normally receives applications for more projects than can be funded. Applications are reviewed and ranked by
the Southeastern Minnesota Area Transportation Partnership. Agencies that have successful project applications
will be notified in about three months.
Public Works staff has identified the following projects that we feel would compete well for the federal funding,
and we recommend the applications be submitted for these in the priority listed:
ROAD PROJECTS Total Federal
Pri. Category Description Fiscal Yr Cost Cost Share
1 Rehabilitation 7th Street NW from TH 63 to 11th Ave NW 2004 $3.05M $0.98M
2 Rehabilitation Bendel Rd NW from 55th St to 65th St 2004 $0.94M $0.43M
3 Preservation Elton Hills Dr NW from TH 52 to TH 63 2004 $1.29M $0.50M
4 Expansion 65th Street NW from TH 52 to 18th Ave NW 2004 $1.73M $0.65M
5 Preservation 15th Ave SE from 4th St to TH 14 2004 $0.52M $0.30M
6 Expansion 20th Street SE from CR 1 to CR 36 2004 $5.61M $1.85M
COUNCIL ACTION REQUESTED:
Adopt a resolution acknowledging the City's support, sponsorship and priority of the STIP road projects,
including a commitment to secure and guarantee the local share of the project costs including the construction
costs, all the design and inspection costs, and all the ROW costs.
%.JUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
Public Works
D -1 S
ITEM DESCRIPTION: Permission to Advertise: Installation of Sanitary Sewer Flow and
PARED BY:
Rainfall Monitoring Facilities and Equipment.
17 D. Nelsons
In March 1999, the City entered into a Professional Services Agreement for an analysis of its sanitary
sewer system. The initial focus of this study was to determine the sources of infiltration and inflow of
water into the sanitary sewer collection system and identify cost effective solutions to reduce I & I.
As a part of this study, it has become necessary to conduct long-term monitoring of sanitary sewer flow
data and rainfall data for periodic updating of system hydraulic modeling. This will enable city staff to
determine when pipe capacities are being exceeded or about to be exceeded and to determine remedies to
correct these situations. Remedies could include construction of parallel sewer mains, increased
maintenance efforts, lining of pipe, or other courses of action.
The Public Works Department has identified the need to construct and install 6 permanent sites for
sanitary sewer flow monitoring, 4 permanent rainfall -monitoring sites, and a main data storage and
analysis site at the Water Reclamation Plant.
The Public Works staff request permission to advertise to obtain the necessary equipment and services to
setup these monitoring locations. Estimated costs is $158,000.00.
The project has been included and approved in the 2001 Capital Improvement Program, Sewer and
Water, Project #1, J-2179 and is funded by retained earnings from the Sewer Utility--4330.
COUNCIL ACTION REQUESTED:
Adopt a resolution authorizing the City to advertise for bids for sanitary sewer flow monitoring and
rainfall monitoring equipment and installation.
"UNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION MEETING ei3
DATE: 1/17101
AGENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT:
Public Works
ITEM NO.
i i EM DESCRIPTION: Amendment to Water Quality Protection Program to Provide
PREPARED BY:
Additional Allowances for Private Improvements, J8205
J. Loehr
The Water Quality Protection Program (WQPP) was adopted by the City Council on December 21,
1998. The WQPP is intended to provide safe, reliable and affordable public water supply and sewage
disposal to existing homes within the City of Rochester and in the surrounding townships. The WQPP
provides Sales Tax revenues to fund improvements on private property to connect a property to the
public sanitary sewer and water systems, and for well and septic tank closures.
In all cases attempts are made to design projects that provide gravity flow sanitary sewer service to the
lowest elevation of each home within a subdivision. However, in spite of these efforts there are
instances that the elevations of some properties are too low to provide gravity flow sewer service.
These properties were developed and the homes built a number of years ago when it was unknown
whether the property would ever be served by the public sewer system or what the elevation of the
sanitary sewer mains would be if the subdivision were served.
In these cases a property owner must incur additional costs for the installation of a private sewage
disposal system that will pump the sewage (once it leaves the lowest elevation by gravity flow) to the
public sewer mains. The estimated cost for these systems based on an average installation is as
follows:
1000 gallon tank $ 630
Risers 100
1-1/2" grinder pump or 2" sewage injection pump 800
Excavation, installation, hook up and backfill 800
Electrical service 350
Estimated Cost to Provide Gravity Flow Sewage Service $2,680
Since the estimated cost of $2,680 is based on"an average installation, and knowing that the cost will
vary from one property to another, the Department of Public Works feels that a property could be faced
with a cost of up to $4,000 to have gravity flow sewage from the lowest elevation of their home until it is
pumped.
The Department of Public Works recommends that the City Council consider amending the WQPP to
provide an Allowance for the installation of a private sewage disposal system, if gravity flow sewer
service cannot be provided to a property.
COUNCIL ACTION REQUESTED:
1. Adopt a resolution amending the previously adopted Water Quality Protection Program to
include Allowances for private tank, risers, 1-1/2" grinder or 2" sewage injection pumps,
excavation, installation, hookup, backfill and electrical service in an amount equal to the actual
cost not to exceed $4,000 per property.
�JUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING 5�
DATE: 1-17-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
Public Works
D '%
ITEM DESCRIPTION: Passenger Loading Zone @ 1114 4th Avenue SE
PREPARED BY: A. I'
ti D. Rossman
The City has received a request for a passenger -loading zone for the "Kalico Kids" Daycare operated
by Mrs. Kaley Strong at 1114 4" Avenue SE. Their business hours are 7:00 am to 6:00 pm Monday thru
Friday. The loading zone is needed for parent loading and loading. The request is for two spaces, one
on each side of their driveway. The southerly one would be in front of the neighbors house, and the
neighbor has signed the application letter giving permission for one of the spaces to be in front of his
house.
The street width is 36 feet. There are no other parking restrictions posted on this section of 41 Avenue.
Staff has reviewed the request and recommends its approval.
COUNCIL ACTION REQUESTED:
Adopt the prepared resolution adding paragraph (70.2) of Section E "Passenger Loading Zones" of
the Comprehensive Traffic And Parking Resolution Book; to read:
(70.2) Fourth Avenue SE, in the 1100 block, on the east side of the street, two spaces for Kalico Kids
Daycare at 114 4' Avenue SE, 15 minute limit, from 7:00 am to 6:00 pm, Monday Thru Friday.
. JUNCIL ACTION: Motion by: second by: to:
10 STSE
0 14STSE
1012 ST SE
El
ZSTSE
I
1112STSE
w
Q
N
Q
m
yJ �y Cai[+j'L LCp�d^J1t� L-Eir
14 ST SE
REQUEST FOR COUNCIL ACTION MEETING
DATE:
1-17-01 /
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENTAJENDA
Public Works
p
L?-/O
ITEM DESCRIPTION: Special Parking Zone for the Mayo Clinic's Landmark Building
PREPARED BYy,j
D. Rossma
The City has received a request to install a Special Parking Zone on 2nd Street SW / 10 block from
Mary Ann Morris of the Mayo Clinic for exclusive use by Mayo delivery vehicles. The reason for this
request is that the volume of mail and packages to be delivered to Pavilion, Lanmark, and Massey
Buildings.
The exact location being requested is the meter adjacent to and west of the alley between Lanmark and
Massey on Second St SW. The delivery vehicle is a Mini van. The vehicle is at the building periodically
throughout the day, concluding at 3pm. The van would take 20-30 minutes load/unload.
The Mayo staff has attempted to use the Skyways to reach their destination. However, the skyway
connections don't connect with all buildings served, and the amount of mail being delivered is too much,
as well as the concern with movement of sensitive information (medical records). The drivers doing this
delivery now are forced to illegally park (this is a daily occurrence) every time they are required to drive
mail to the building. The Building is open 6:00 am to 6:00 pm Monday through Friday; and Saturday till
noon.
Staff has reviewed the request and would recommend in favor it. The area recommended is presently a
30-minute meter The area is marked "No Parking " from 2:00am to 6:00am for street cleaning. Staff
recommends that the special parking be designated immediately west of the alley and that it be effective
from 6:00am to 4:00 pm. The 2:00am to 6:00am restriction would remain. The space would be available
for the general public from 4:00pm to 2:00am. The vehicle would be clearly identified as "Mayo Clinic
Delivery Vehicle"
Special Parking Zones are established in accordance with Section 134.13 of the Rochester Code of
Ordinances which reads:
134.13. Special Parking Zones. No person, excepting a person authorized to do so, shall park a vehicle on
any street or alley where the council has established a special parking zone. The council may establish
special parking zones wherever the convenience or necessity of the traveling public requires or wherever
necessary in the proper exercising of the police power.
COUNCIL ACTION REQUESTED:
Adopt the prepared resolution adding paragraph (3.6) of section C "Special Parking Zones" (Zone A —
General) to read;
(3.6) Second Street SW / 10 block on the south side, west of the alley, 1 space for Mayo Delivery
Vehicles, from 6:00am to 4:00pm Monday thru Saturday.
COUNCIL ACTION: Motion by: Second by: to:
IS�T
r 1 II 1
01
dg.
Hilton
Hotel
IMM
�=U�
0
Holiday
Inn
Chamber
Of
'G ego ®`
1 R. All
m
e
aDW r
U L
D ! CD
E CENTER
Civic
;' I I Theatre
FZ
Post Bulletin r hr - ���
Public
CAI
0
•
Center
.O
C
■ll
�rifffffffff�•_ ,
!W
MAY
�.
IN
2114
Rp ,.-
Ior a
PastngO
SP��,AI PA
I
aers- SLJ /tD C3t lL 1
AT[ ♦..,. ,., CL. ....... ... ..... ......., /- 11
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1- 18-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
Public Works
L)"iq
ITEM DESCRIPTION: Change Order #1 for Traffic Signal Installation at 2nd Street & 16"
PREPAREDABY:Avenue
SW
WLD. Ross
This is a recommendation to approve Change Order #1 for City Project No. 9859 (J-6394)
"Traffic Signal Installation at 2nd Street & 16th Avenue SW.
The total cost of C.O.#1 is $ 6,168. The items contained in the Change Order are the result of
finding that approximately 240 feet of the existing 3" signal interconnect conduits must be
relocated due to the curb construction. Records indicated that they were far enough from the
curb to be safe from the construction.
Total project costs are now estimated as follows:
Original Contract $ 144,436
Change Order #1 (conduit runs) $ 6,168
Signal controller $ 7,500
Overhead Street Name Signs $ 1,500
Permanent Crosswalks & Stop Bars $ 1,500
Construction subtotal $ 161,104
Engineering (8%) $ 12,888
Project Total $ 173,992
This project is funded thru MSA funds. Staff recommends that Council
Approve Change Order #1.
COUNCIL ACTION REQUESTED:
Approval of Change Order #1 in the Amount of $ 6,168 to the Winkels Electric Contract for City
Project No. 9859 (J-6394) "Traffic Signal Installation at 2nd Street & 16th Avenue SW.
L.UUNCIL ACTION: Motion by: second by: to:
AGENDA SECTION:
CONSENT AGENDA
REQUEST FOR COUNCIL ACTION
ORIGINATING DEPT:
Public Works
ITEM DESCRIPTION: School Zone Safety Changes for Folwell School
MEETING
DATE:
17-01
ITEM NO.
D ao
PREPARED BY:
.o.- D. Rossmaf
The City has received a request to make a change to on street parking adjacent to Folwell School at 603
15"' Avenue SW. The school is experiencing an increase in traffic congestion around the school during the
normal school day. There is a need for a designated area for passenger drop-off and pick-up. With the
present congested condition, some of this activity is forced to occur across the street or down the block a
ways. This presents a hazard to the students.
The School Principal, Jean Murphy, has requested that the west side of 15" Avenue be restricted to allow
only passenger drop-off and pick-up. Parents will be instructed to stay with their vehicles during
passenger drop-off and pickup. Other parking is available for parents that need to leave their vehicle and
enter the building for various purposes. The school hours are 9:15 am to 3:35 pm. The student population
is 281 students.
Staff recommendation: Staff has reviewed the request and recommend in favor of the request.
COUNCIL ACTION REQUESTED:
Adopt the prepared resolution making the following changes to the Comprehensive Traffic And Parking
Resolution Book:
A) amending paragraph (97.5) of Section E "Passenger Loading Zones" to read;
(97.5) Fifteenth Avenue SW, on the west side of the street, from 6's Street to 7" Street, "No Parking,
Passenger Loading Only, 7:00 am to 4:00 pm school days only.
B) delete paragraph (19.8) of Section C "Special Parking Zones"
,,JUNCIL ACTION: Motion by: Second by:
` 11, 34 St
pA93e^1cr La, IZI Zow�
Fo1wr[I Sr No
l ^ 2oor
REQUEST FOR COUNCIL ACTION
MEETING
l�3 '
DATE : 2/01/17
ENDA SECTION:
nsent Agenda
ORIGINATING DEPT:
Water Reclamation Plant
ITEM NO:
D
ITEM DESCRIPTION: Advertise for Bids
PREPARED BY:
Local Area Network Installation
Lyle J. Zimmerma
The Water Reclamation Plant will be replacing the process control computer this year and as part of this work
the existing communications network will be replaced with a fiber optics Local Area Network.
Council Action Requested:
Approval to advertise for bids for finmishing and installing a fiber optics Local Area Network (LAN) at the
Water Reclamation Plant.
COUNCIL ACTION: Motion by: Second by: To:
REQUEST FOR COUNCIL ACTION
MEETING G
DATE: 2/17/2001
ENDA SECTION:
CONSENT
ORIGINATING DEPT:
I Water Reclamation Plant
ITEM NO: oZeZ
ITEM DESCRIPTION: Consulting Services Contract
PREPARED BY:
Agronomy Services Plus, Inc.
Lyle J. Zimmerma
The City of Rochester has contracted with Agronomy Services Plus, Inc. since 1993 to provide consulting
services required for the proper management of the land application of biosolids from the Water Reclamation
Plant. This consulting service will be required on a continuing basis. It is recommended that the current
agreement with Agronomy Services Plus, Inc. be extend for another year and be amended as follows:
1. Extend the agreement through December 31, 2001
2. The hourly rate for the principal consultant will increase from $40 to $42 per hour.
3. The mileage rate will be $0.34 per mile.
4. The total maximum allowable amount for billable time will decrease from $30,000 in 2000 to $25,000 in
2001 and will not be exceeded without prior approval by the City
COUNCIL ACTION REQUESTED
Approval of a contract between the City and Agronomy Services Plus, Inc. to continue consulting service
through December 31, 2000.
COUNCIL ACTION: Motion by: Second by: To:
REQUEST FOR COUNCIL ACTION MEETING
DATE: 1 / 17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM
Agenda/Organizational Business
Finance DepartmentITEM
jNOConsent
DESCRIPTION:
PREPBY:
Authorize Software License Agreement with Vertex, Inc. for Payroll Tax Rate Updates
Dale Martinson
Council previously authorized staff to proceed with contracts for the installation of hardware and software
for a new financial and payroll system with J.D. Edwards, IBM, and Sirius Computer Solutions
implementation consultants. One aspect of this implementation is the maintenance of payroll tax rates
within the payroll software. J.D. Edwards requires clients to utilize a third -party software product to update
and maintain these rates for their clients worldwide.
License fees for this software on our configuration and employment base are: $9,2000 for the initial year,
and $3,565 for each year thereafter. In the earlier negotiations on the J.D. Edwards contract, they agreed
to reduce their already -discounted price by the cost of the first year of the annual license fee for this tax
rate software. The existing project budget (J#1971) should therefore be sufficient to fund this first
contract year fee.
The contracts have been reviewed and approved as to form by the City Attorney's office.
RECOMMENDED ACTION:
Authorize Mayor and City Clerk to execute software license agreement with Vertex, Inc. for Quantum
Payroll System tax rate software.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE: 1/17/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
j. Consent Agenda/Organizational Business
Finance Department
24
ITEM DESCRIPTION: Authroize Mayor and City Clerk to Execute Current and Future
PREPARED BY:
Guaranteed Investment Contracts (GICS)
Dale Martinson
At the December 18, 2000 regular meeting, council authorized an amendment to the City's investment
policy that made guaranteed investment contracts, or "GICS," an authorized investment for the City when
structured as specified in Minnesota Statutes 18A.05 subdivision 5.
The City received bids on its first such GIC offering for bond proceeds received on the recent RPU bond
issue. From a practical standpoint, these GICS are just another investment vehicle like any other security our
treasury might purchase. However, due to the contractual nature of this investment type, the City Attorney's
office is recommending we request council authorization for the Mayor and City Clerk to execute this
investment contract. Staff is recommending acceptance of MBIA's bid of 5.6% and execution of the GIC
for both the construction and debt service reserve monies.
Additionally, we requesting the council to authorize the Mayor and City Clerk to execute any and all future
guaranteed investment contracts (GICs) purchased by the City. For this offering, we were fortunate to have
a council meeting occurring the day before the scheduled close date for this investment contract. Future bids
may not be able to be timed so well, however. We believe the statute governs these contracts to minimize
risk to local governments and our financial consultants are used in these large offerings to assure compliance
with those statutes. We therefore believe it both prudent and efficient to authorize execution of future
possible GIC agreements.
RECOMMENDED ACTION:
1. Authorize the Mayor and City Clerk to execute guaranteed investment contract documents with MBIA
for the RPU bond proceeds, and
2. Authorize the Mayor and City Clerk to execute all future guaranteed investment contracts under MN
statutes 118A.05, subdivision 5 as recommended by City staff and City financial consultant.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE: D1 - 1 `[ • O I
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
rganizational Business
Mayor's Office
0-Ab
TEM DESCRIPTION:
PREPARED BY:
Appointment to Library
Board
ayor CAnfield
I hereby submit
for your approval the following
appointment
to the Rochester
Public Library Board:
David Robert Nelson
5112 Nicklaus Drive NW
Mr. Nelson will
fill the vacancy of Frank Iossi
whose term
expired. Mr.
Nelson's first three year term will run to
January 2004.
COUNCIL ACTION: notion byi
second ey:
to:
♦'toot. ,+u�°G
all
°.
clf �.i' ti %i .
�•AU US'f
N=ME :
Mayor Chuck Canfield
201 4th Street SE - Room 281 ALL-AItERICA CITY
Rochester, MN 55904-3782 l
Phone: (507) 285-8080 Fax: (507) 287-7979
CITY OF ROCHESTER
VOLUNTEER APPLICATION
- --^
A cREss: S/lZ /VI[ XG AL15
DO YOU P.3SIVE WITHIN ROCHESTER CITY LIMITS? YES- NO_
PLACE OF EMPLOYMENT:
I AM S EKING VOLUNTARY SERVICE ON �0CwLa5--"✓i /L, �i. ;r [-iII.c�4::✓ LSoA�?n
B='USE:
ammidz i' t C "'t ,44J V'!l TAX- L'2,24ays' Q—$i-
g,�`2LE7tl7" _.'+'= �•n= _.;•!E'�__1lYiR4K�7.2.__-
4
PLEASE PROVIDE HACKGROUNO INFOtRIIATI'ON (SDCCATION, S?"CIA�.\TERESTS,
ACHIEVEMENTS, PREVIOUS EMPLOYMENT, COMMUNITY INVOLVEMENT) Attach ad:- tional
in=ormation, if desired.
DATE SUBMITTED: p 2 ^tt SIGNED:
Return to:
Office of the
Mavor
--
201 4th Street
SE
Roches-.er, MN
55904-3782
♦+##I#+#+h#++##}Y+4weh+#++}++ii#+##i##i
l+wi}}w+##+}w++#h1#####i#+
l:r
-_
DATEOF APPOINM4ENT:
TERM EXPIRATION:
i
OTHER DATA:_ -.. ..
,
r =�
kr
Dave R Nelson
Program Manager, Database Development
IBM iSeries, Server Group Division
Dave Nelson is the Program Manager of Database Development
for IBM's iSeries. Dave is responsible for database strategy and
product development for the IBM eServer iSeries product line.
Dave joined IBM in Rochester in 1982 after completing his
Bachelor of Science degree in Electrical Engineering from South
Dakota State University. He has worked in a variety of technical
and management assignments within IBM that have included
hardware and software development in storage and commercial
computers. His key roles have included managing high volume
manufacturing engineering processes, hardware and software
test, and software development.
In addition to Dave's current responsibilities in iSeries software
development, he also serves as IBM's Campus Relationship
Manager to Purdue University.
Dave has been married for 13 years. He and his wife, Jolene,
have two sons, ages 10 and 7. He enjoys spending time with his
family, collecting coins, and involvement with sports. Dave has
volunteered to coach basketball at the YMCA, and also has
helped with youth football.
REQUEST FOR COUNCIL ACTION MEETING 61 r
DATE: 1-17-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
PUBLIC HEARINGS - Continued Hearing
PLANNING
G - r
i i eM DESCRIPTION: Type III, Phase II Restrictive Development #00-29 Preliminary Plan by
PREPARED BY:
Waste Management to permit the construction of a 7,140 square foot transfer station. The
Brent Svenby,
transfer station would accept mixed municipal solid waste and recyclable as well as some
Planner
industrial and demolition debris type waste. The property is located along the east side of
111h Avenue SW and south of 101h Avenue SW.
January 11, 2001
The applicant has requested a continuance of the hearing until February 21, 2001. They are
agreeable to waiving the 60-day rule while the item is continued.
Council Action Needed:
1. Continue this item until the February 21 2001 council meeting.:
Distribution:
1. City Clerk
2. City Administrator
3. City Attorney
4. Planning Department File
5. Applicant: This item will be considered some time after 7:00 p.m. on Wednesday, January 17, 2001 in the Council/Board
Chambers in the Government Center at 151 4th Street SE.
6. A.B. Systems, Inc.
7. John Arnold, Dunlap and Seeger, PA ,o r
COUNCIL ACTION: Motion by: Second by: to:
LAW OFFICES
r.....--.-._
RONALD L. SEEGER
M1LTON A. ROSENBLAD
PAULA, FINSETH
DANIEL E. BERNDT
JOHN B. ARNOLD
PETER C. SANDBERG
TINA L SIOHR
KBNNETH R. MOEN
WILLWd J. RYAN
PAUL W. BUCHER
DOUGLAS A. BOESE
THOMAS W. JACOBSON
January 11, 2001
VIA FAX 287-2275
Odglool to follow by Mall
DUNLAP & SEEGER, P.A.
206 SOUTHBROADWAY, SUITE $06
MARQUETTS BAN%RUILDINO
PO BOX 549
ROC6ESTHR, MINNESoTA s$903.0548
TELEPHONE. (507) 288-91I2
PAX' (307) 288.9342
FAX (607) 288-UIZ
RORERT X DUA'LAP
(191&1992)
ROCHESTER/OL.NjSTED PLANNING DEPARTMENT
ATTN BRENT SVENI3Y
2122 CAMPUS DRIVE SE
ROCHESTER MN 55904
MARY H. DUNLAP
MUL+M P. VOLKMAR
MARK E. FOSSE
KEN D. SCHUELER
GREGORY J. GRIFFITHS
M2CHAEL 9, DIM
ERIC D. LARSON
SHARON C. 2EHE
AARON T. ALROLD
of cou"Cl
FRANRLIN MIGAAELS
A-X'SANDY' KEITH
RE: Type 1L1, Phase II Restrictive Development #00-29 Preliminary Plan by Waste
Management to permit the construction of a 7,140 square foot transfer station
Dear Mr. Svenby:
On behalf of Waste Management, we are requesting a continuance of the council hearing until
February 21, 2001, The request is based on the fact that Olmsted County will not have made
its decision until February 6, 2001, regarding the continued Waste Management contract. For
purposes of the request we are waiving the requirements of the 60 day rule.
JBA/ck
cc Troy Healy, via fax 282-8961
Dan Rigazio, via fax (608) 784-4464
TOTAL P.01
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 1-17-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
PUBLIC HEARINGS
PLANNING
ITEM DESCRIPTION: Land Use Plan Amendment #00-08 by R.L. Hexum Associates to
PREPARED BY:
designate approximately 46 acres of land for "commercial'
Mitzi A. Baker,
development.
January 10, 2001
The applicant will not be able to attend the January 17, 2001 City Council meeting and requests
this item be continued to February 5, 2001.
Council Action Needed:
1. Continue this item to January 5, 2001
ibutlon:
1. City Clerk
2. City Administrator
3. City Attorney
4. Planning Department File
5. Planning Department, GIS Division
6. Kane and Johnson Architects, Inc.
7. Applicant: This item will be considered some time after 7:00 p.m. on WEDNESDAY January 17, 2001 in the Council ! Board Chambers
in the Government Center at 151 4th Street SE.
,,,vUNCIL ACTION: Motion by: Second by: to:
10
1002 North Broadway
Rochester. MN 559M
Mitzi Baker Planning and Zoning
Members of the City Council
Steve Kvenvold
The Hexum Companies Inc.
Telephone (507) 281.8820
Fax (507) 281.8839
E-mail: hexco(Ddeskmedia.com
1-10-01
R.L. Hexum & Associates request that the three items to be heard by the public
on January 17"' 2001 be continued until February 5tt', 2001. I will be out of the
State on the 17� .
Respectfully,
Thomas M. Hexum
R.L. Hexum & Associates Inc.
REQUEST FOR COUNCIL ACTION
W /
MEETING
DATE: 1-17-01
AGENDA SECTION:
ORIGINATING DEPT:
PUBLIC HEARINGS
PLANNING
ITEM DESCRIPTION: Zoning District Amendment #00-16 by R.L. Hexum Associates to re-
EPREPAREDB
zone 36.32 acres from R-1 to R-2 and 45.66 acres from R-1 to M-1.
January 10, 2001
The applicant will not be able to attend the January 17, 2001 City Council meeting and requests
this item be continued to February 5, 2001.
Council Action Needed.
1. Continue this item to January 5, 2001
ribution:
1. City Clerk
2. City Administrator
3. City Attorney
4. Planning Department File
5. Planning Department, GIS Division
6. Kane and Johnson Architects, Inc.
7. Applicant: This item will be considered some time after 7:00 p.m. on WEDNESDAY January 17, 2001 in the Council ! Board Chambers
in the Government Center at 151 4th Street SE.
.. UNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING /
DATE: 1-174
AGENDA SECTION:
PUBLIC HEARINGS
ORIGINATING DEPT:
PLANNING
ITEM NO.
e -41
ITEM DESCRIPTION: General Development Plan #159 , 48 Street GDP by R.L. Hexum
PREPARED BY:
Associates
Mitzi A. Baker,
January 10, 2001
The applicant will not be able to attend the January 17, 2001 City Council meeting and requests
this item be continued to February 5, 2001.
Council Action Needed:
1. Continue this item to January 5, 2001
ibutlon:
1. City Clerk
2. City Administrator
3. City Attorney
4. Planning Department File
5. Planning Department, GIS Division
6. Kane and Johnson Architects, Inc.
7. Applicant: This item will be considered some time after 7:00 p.m. on WEDNESDAY January 17, 2001 in the Council 1 Board Chambers
in the Government Center at 151 4th Street SE.
. wUNCIL ACTION: Motion by: Second by to:
REQUEST FOR COUNCIL ACTION
MEETING jl�— '
DATE: 1-171-17-001__
Aur-NUM 1=u 1 [UN:
PUBLIC HEARINGS
C-5
BEM DESCRIPTION: Preliminary Plat #00-49 by Joel Bigelow and Sons Enterprises, Inc. to PREPARED BY:
be known as Southern Hills Third. The Plat proposes to subdivide approximately 21.40 acres Theresa Fogarty,
of land into 36 lots for low density residential development and 2 outlots. The plat also Planner
dedicates the right of way for the continuation of two roadways (Leslie Lane SW and
Southern Hills Lane SW). The property is located west of I Vh Avenue SW, south and west of
Southern Hills and north of Southern Hills Second.
January 10, 2001
ORIGINATING DEPT:
PLANNING
NOTE: Staff recommends re -wording condition #3 to provide clarification. The text to be removed
will be shown as strikeout and added text in "italic bold':
City Planning and Zoning Commission Recommendation
The City Planning and Zoning Commission held a public hearing on December 27, 2000 to consider this preliminary plat.
Mr. Harvey Ratzloff, applicant's representative, addressed the Commission. He stated that the applicant is agreeable to
the conditions presented at the meeting.
The Planning Commission found that this preliminary plat will conform with the applicable criteria with the following
conditions or modifications:
1. The Plat shall be revised:
a. Widening the 20' utility easement, shown between Lots 7 & 8, Block 1, providing for a minimum of 10' of
easement north of the proposed water main and south of the storm sewer.
b. To identify the existing 30' utility easement crossing Lots 7 & 8, Block 1 and Lots 1 & 2, Block 5.
c. Widening the easement serving the storm sewer In Lots 1 & 2, Block 5 to a minimum of 20'.
d. Widening the easement serving the sanitary sewer between Lots 3 & 4, Block 5 to a minimum of 20'.
2. Pedestrian facilities are required along both sides of all new public road including along the road frontage
and Outlot A and Outlot B.
3. The grading and GGnStFuetlen of the hituminews le and turf establishment on Outlot B is required to be
concurrent with the site grading and paring for this development, at the owner/developer's expense. Outlot B
shall be dedicated to the City after the final plat is recorded. Grading, if any, for Outlot "A" shall be completed
concurrent with the site grading for this subdivision, at the owner/developer's expense.
4. The Care and Maintenance Agreement for Outlot A shall be reviewed and approved by the Planning
Department, prior to recording of the final plat. Said Agreement shall be recorded concurrent with the final
plat documents.
5. Stormwater Management must be provided for this development.
6. The Developer shall enter into a Development Agreement with the City of Rochester that outlines the
obligations of the applicant relating, but not limited to; storm water management; park dedication; traffic
improvements; pedestrian facilities; contributions for public infrastructure.
Mr. Burke moved to recommend approval of Preliminary Plat #00.49 by Joel Bigelow and Sons Enterprises, Inc. to
be known as Southern Hills Third with staff -suggested conditions. Ms. Schultze seconded the motion. The
motion carried 8-0.
)UNCIL ACTION: Motion by: Second by: to:
9 ge 2
CA
Planning Department Recommendation:
See attached staff report, dated December 21, 2000.
Council Action Needed:
1. The Council may approve, approve with conditions, or deny the land subdivision permit The
Council must make findings of fact based on the criteria' included in the staff report A
motion to deny must include supporting reasons for a conclusion. that at least one of the
fifteen findings for denial in paragraph 61.225 can be made.
Attachments:
1. Staff Report, dated December 21, 2000.
2. Copy of revised conditions, dated December 27, 2000
3. Comments from City Public Works
4. Minutes of the December 27, 2000 CPZC Meeting.
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney
4. Planning Department File
5. Planning Department, GIS Division
6. Applicant: This item will be considered sometime after 7:00 p.m.
Chambers at the Rochester / Olmsted County Government Center.
7. McGhie & Betts
on Wednesday, January 17, 2001 in the Cori aai
g
{
S
CC W
CT)
Ile
f �s
as d
s "� • ,
1
1
(n
�OOOOOO,
� E9
17�
•
I
I I I I 1
�� •
-+
'*
-�•
x
1 lil
F
I T
Jav�Pt� +i—...
I
— —I—
qq 11
FACSIMILE TRANSMISSION COVER SHEET
ATTN: (2YL2,-AT'
COMPANY: (/onbu r1(iTFJ]t Pp A�, G Q� i� tTM 6�T
FAXNUMBER: ?_0I- 2,015 TIME SENT: 8. Yo
PIIONE NUMBER: DATE SENT: 1 /1 ) na
R o c It e S t e r
M i n n e s o t a TOTAL # OF PAGES WITH COVER SHEET: 2
ORIGINAL WILL BE MAILED: _ YES NO
Land Surveying
RE: yn ALL,
Urban — Land Planning FROM:
�.p57-�!0 rYq co
Consulting - Civil If you do not receive the number of pages indicated or if you have problems with the
transmission, please call 507-289-3919.
Engineering
Geotechnical Engineering MESSAGE:
Construction Material F-YzN"r`
Testing
Landscape Architecture 1111
1648 Third Avenue S.E.
Rochester, MN 55904
Tel. 507.289,3919
Fax. 507.289.7333
mail.mbi n.mc¢hiebeits.com
Established 1946
4ht_ �n "eF_n LG %.� nt..e .
�C F� U✓4" UGN L C(a.St4'+-c�: e.. o{ 4�C �t/I...hho,.3 Da�° E
This telefaxed information is intended only for the use of the individual or
entlty to which It is addressed and contains inrurmativn that Is private,
privileged and confidential. If the reader of this message is not the intended
recipient, the employer, employee or agent responsible to deliver it to the
intended recipient, you are hereby notified that dissemination, distribution or
copying of this communication by any means or in any manner is strictly
prohibited. If you have received this fax in error, please notify its
immediately by telephone and return the original message to us by mail at the
above address.
T'd EEEL-Gat-LOS SIIaARa THnoW eaT:an Tn Rn uen
ROCHESTER
/V/ l,nebola,
1 /R/01
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DEPARTMENT OF PUBLIC
WORKS
201 4'h Street SE Room 108
Rochester, MN 55904-3740
507-297.7800
FAX — 507-281-6216
REVISED 12/26/00
The Department of Public Works has reviewed the requested application for a Preliminary Plat
Request #00.49 on the Southern Hills Third property. The following are Public Works comments
on the proposal:
1. The applicant shall enter into a development agreement with the City that outlines the
obligations of the applicant relating to, but not limited to, stormwater management,
park dedication, traffic improvements, pedestrian facilities, right-of-way dedication,
and contributions for public infrastructure.
2, A Grading Plan and Drainage Plan must be approved for this development,
3. Stormwater Management must be provided for this development either through on -
site detention, or through participation in the City's Regional Storm Water Plan,
4. Pedestrian facilities will be required along both sides of all new public roads,
including along the road frontages of Outlot "A", and Outlot "B".
�--e s thin City faF a PedeistFian PatEit Outlot "B" should
be dedicated to the City. The ownership and maintenance of Outlot "A" should
be addressed through a homeowner's association.
S. Gpa f yhe bit""�''^` tea Grading, if any, for
Outlot "A", and pedestrian connection on Outlot "B", is required concurrent with
site grading aradstresF pav ng for Southern Hills Third, at the Owner/Developer's
expense.
7. Utilities must be extended to adjoining properties
S. Execution of a City I Owner Contract will be required prior to construction of any
public infrastructure to serve this development.
The following charges/fees are applicable for the development of the property (rates are subject
to annual review and chongo):
Sewer Availability Charge (SAC) @ $1653.67 per developable acre.
J9266 Airport Water Tower @ $1298.94 per developable acre, plus 7.5% interest from
:516/9b.
> Storm Water Management Fee (if on -site detention is not provided), @ $2043.01 per
acre.
> A piuportional Substandard Street Reconstruction Charge for 11' Ave SW.
Traffic Signs as determined by the City of Rochester Traffic Division:
2 Street Ends Signs
C:IWIND0WSITEMP1PPp00-49 Revised 12-26 doc
P-al RRR/.-RRR-/.nC RI Ig91gT"nQU eRT:Rn Tn an uer
DATE: December 27, 2000
TO: Rochester Planning & Zoning Commission
RE: Preliminary Plat #00-49
�'9i1•+��i� 4�
glY�MLL� �tl1la
tvAp ji��y��
ROCHESTER-OLMSTED
PLANNING DEPARTMENT
2122 CAMPUS DR SE
ROCHESTER MN 55904-4744
ADMINISTRATION/
507/285-8232
PLANNING
GIS/ADDRESSING/
507/285-8232
MAPPING
HOUSING/HRA
5071285-8224
BUILDING CODE
5071285-8213
WELLISEPTIC
5071285-8345
FAX
5071287-2275
Staff recommends revisions to the recommended conditions. These conditions replace those in
the staff report.
1. The Plat shalt be revised:
a. Widening the 20' utillty easement, shown between Lots 7 & 8, Block 1, providing
for a minimum of 10' of easement north of the proposed water main and south
of the stone sewer.
b. To identify the existing 30' utility easement crossing Lots 7 & 8, Block 1 and
Lots 1 & 2, Block 5.
c. Widening the easement serving the storm sewer in Lots 1 & 2, Block 5 to a
minimum of 20'.
d. Widening the easement serving the sanitary sewer between Lots 3 & 4, Block 5
to a minimum of 20'.
2. Pedestrian facilities are required along both sides of an new public road including
along the road frontages and Outlot A and Outlot B.
3. The grading and construction of the bituminous path on Outlot B is required to
concurrent with the site grading and paving for this development, at the owners/
developer's expense. Outlot a shall be dedicated to the City after the final plat is
recorded. Grading, if any, for Outlot "A" shall be completed concurrent with the
site grading for this subdivision, at the owner/developer's expense.
4. The Care and Maintenance Agreement for Outlot A shall be reviewed and approved
by the Planning Department, prior to recording of the final plat. Said Agreement
shall be recorded concurrent with the final plat documents.
5. Stormwater Management must provided for this development.
6. The Developer shall enter into a Development Agreement with the City of Rochester
that outlines the obligations of the applicant relating, but not limited to; storm water
management, park dedication; traffic improvements; pedestrian facilities;
contributions for public infrastructure.
` 3 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
8� ROCHESTER
Minnesota
12/27/00
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DEPARTMENT OF PUBLIC
WORKS
201 4h Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
REVISED 12/26/00
The Department of Public Works has reviewed the requested application for a Preliminary Plat
Request #00-49 on the Southern Hills Third property. The following are Public Works comments
on the proposal:
1. The applicant shall enter into a development agreement with the City that outlines the
obligations of the applicant relating to, but not limited to, stormwater management,
park dedication, traffic improvements, pedestrian facilities, right-of-way dedication,
and contributions for public infrastructure.
2. A Grading Plan and Drainage Plan must be approved for this development.
3. Stormwater Management must be provided for this development either through on -
site detention, or through participation in the City's Regional Storm Water Plan.
4. Pedestrian facilities will be required along both sides of all new public roads,
including along the road frontages of Outlot "A", and Outlot "B".
S. Outlet "A." hA dedinated te the Got), faF a 129GISStFlan Path. Outlot "B" should
be dedicated to the City. The ownership and maintenance of Outlot "A" should
be addressed through a homeowner's association.
6. Grading, if any, for
Outlot "A", and pedestrian connection on Outlot "B", is required concurrent with
site grading aR s#eet-paving for Southern Hills Third, at the Owner/Developer's
expense.
7. Utilities must be extended to adjoining properties
8. Execution of a City / Owner Contract will be required prior to construction of any
public infrastructure to serve this development.
The following charges/fees are applicable for the development of the property (rates are subject
to annual review and change):
Sewer Availability Charge (SAC) @ $1653.67 per developable acre.
J9256 Airport Water Tower @ $1298.94 per developable acre, plus 7.5% interest from
3/6195.
Storm Water Management Fee (if on -site detention is not provided), @ $2043.01 per
acre.
❖ A proportional Substandard Street Reconstruction Charge for 11"' Ave SW.
Traffic Signs as determined by the City of Rochester Traffic Division:
2 Street Ends Signs
i
C:ITEMP\PP#00-09 Revised 12-26.doc
TO: City Planning and Zoning Commission
FROM: Theresa Fogarty, Planner J
DATE: December 21, 2000
Asenue�
ws�ivai �iMae
ROCHESTER-OLMSTED
PLANNING DEPARTMENT
4KRZ61 I010111 M&W
ROCHESTER MN 55904-4744
ADMINISTRATION/ 507/265-8232
PLANNING
GIS/ADDRESSING/ 507/265-8232
MAPPING
HOUSING/HRA 507/285-8224
BUILDING CODE 507/285-8213
WELL/SEPTIC 507/285-8345
FAX 507/287-2275
RE: Preliminary Plat #0049 by Joel Bigelow and Sons Enterprises, Inc.
to be known as Southern Hills Third. The Plat proposes to
subdivide approximately 21.40 acres of land into 36 lots for low
density residential development and 2 outlots. The plat also
dedicates the right-of-way for the continuation of two roadways
(Leslie Lane SW and Southern Hills Lane SW). The property is
located west of 1 Vh Avenue SW, south and west of Southern Hills
and north of Southern Hills Second.
Plannino Department Review:.
Applicant/Owner: Joel Bigelow & Sons Enterprises, Inc.
706 County Road 3 NW
Byron, MN 55920
SurveyorslEngineers: McGhie & Betts, Inc.
1648 Third Avenue SE
Rochester, MN 55904
Referral Comments: RPU Water Division
Park and Rec. Department
Rochester Public Works Department
Rochester Fire Department
Planning Department - Wetlands staff
Planning Department - Addressing staff
MN Department of Transportation
RPU Operations Division
Report Attachments: 1. Land Development Manual Excerpts
2. Referral Comments (4 letters)
3. Copy of Preliminary Plat
4. Gerlach General Development Plan
`--'Y AN EQUAL OPPORTUNITYIAFFIRMATIVE ACTION EMPLOYER
i
Page 2
Preliminary Plat #00-49
Southern Hills 3rd
December 21, 2000
Development Review.
Location of Property:
The property is located west of 11" Avenue SW, south
and west of Southern Hills and north of Southern Hills
Second.
Zoning:
The property is currently zoned R-1 (Mixed Single
Family) district on the City of Rochester Zoning Map.
Proposed Development:
This development consists of 21.40 acres of land to be
subdivided into 36 lots for low density residential
development and two outlots.
Roadways:
This plat proposes to dedicate right-of-way for the
continuation of two roadways.
The first roadway labeled "Leslie Lane SW" is designed
with a 50' right-of-way and a 51' cul-de-sac radius. This
roadway is a continuation of "Leslie Lane SW" from the
south-east (Southern Hills 2nd).
The second roadway labeled "Southern Hills Lane SW"
is designed with a 50' right-of-way and a 51' cul-de-sac
radius. This roadway is a continuation of "Southern
Hills Lane SW" from the east (Southern Hills
Subdivision).
Pedestrian Facilities:
In accordance with current City policy Pedestrian
Facilities are required for this development along both
sides of all new public roads including along the road
frontages of Outlot A and Outlot B.
Outlot A shall not be dedicated to the City, but shall be
managed and maintained by a homeowners
association. The Care and Maintenance /
Homeowners Association agreement shall be reviewed
and approved by the Planning Department, prior to
recording of the final plat.
Outlot B shall be dedicated to the City and the
developer shall grade and establish the Outlot B to turf
prior to deeding the outlot to the City.
Drainage: The elevations of this property range from about
1190' / 1120' along the northern portion of the plat to
about 1150' / 1160' along the southern portion.
Grading and drainage plans will need to be approved
by the City Public Works Department prior to the
submittal of the final plat. The grading and construction
of the bituminous bike path on "Outlot A" pedestrian
connection on "Outlot B", is required to be concurrent
with the site grading and street paving for this
development, at the owners / developers expense.
Page 3
Preliminary Plat #00-49
Southern Hills 3rd
December 21, 2000
Storm Water Management must be provided for this
development.
Wetlands: Minnesota Statutes now requires that all developments
be reviewed for the presence of wetlands or hydric
soils. The site was studied for wetlands and no
wetlands were found .
Public Utilities: Sanitary sewer and water lines will need to be extended
from their present ends to accommodate this
development.
The 20' utility easement shown between Lots 7 & 8,
Block 1 will need to be widened to provide for a
minimum of 10' of easement north of the proposed
water main and south of the storm sewer.
The easement serving the storm sewer in Lots 1 & 2,
Block 5 needs to be a minimum of 20' wide.
The easement serving the sanitary sewer between
Lots 3 & 4, Block 5 needs to be a minimum of 20' wide.
Rochester Public Utilities records indicate an existing
30' utility easement that crosses Lots 7 & 8, Block 1,
and Lots 1 & 2 , Block 5 - only a portion of this water
main is shown. The entire easement shall be shown on
the plat.
Spillover Parking: As per Section 63.426 of the LDM, all residential
development must provide spillover parking for service
vehicles and visitors. This development requires 44
spillover parking stalls. It appears as though the
additional parking can be accommodated on the
roadways and most likely within private driveways, as
well.
Parkland Dedication: The City Park and Recreation Department recommends
that dedication requirements be met via: A reduction in
previously established credits resulting from the
dedication of 3,87 acre neighborhood park to serve this
subdivision.
General Development Plan: This property is included within the Gerlach General
Development Plan (GDP), revised and approved,
November, 1997.
Staff Review and Recommendation:
Section 61.225 of the Land Development Manual lists the findings which must be considered by
the Planning Commission and the Council when reviewing a land subdivision permit application.
This section is attached for your information.
910 /
Page 4
Preliminary Plat #00-49
Southern Hills 3rd
December 21, 2000
The Planning staff has reviewed this preliminary plat request for compliance with the Rochester
Zoning Ordinance and Land Development Manual including Section 61.225 of the LDM. The staff
recommends approval with the following conditions / modifications:
1. The Plat shall be revised;
a. Widening the 20' utility easement, shown between Lots 7 & 8, Block 1, providing
for a minimum of 10' of easement north of the proposed water main and south
of the storm sewer.
b. Indicating the entire 30' utility easement crossing Lots 7 & 8, Block 1 and
Lots 1 & 2, Block 5.
c. Widening the easement serving the storm sewer in Lots 1 & 2, Block 5 to a
minimum of 20'.
d. Widening the easement serving the sanitary sewer between Lots 3 & 4, Block 5
to a minimum of 20'.
2. Pedestrian facilities are required along both sides of all new public road including
along the road frontages and Outlot A and Outlot B.
3. Outlot B shall be dedicated to the City and the developer shall grade and establish
the outlot to turf prior to deeding the outiot to the City.
4. The grading and construction of the bituminous bike path on Outlot A is required to
be concurrent with the site grading and paving for this development, at the owners/
developers expense.
5. The Care and Maintenance Agreement for Outlot A shall be reviewed and approved
by the Planning Department, prior to recording of the final plat.
6. Stormwater Management must provided for this development.
7. The Developer shall enter into a Development Agreement with the City of Rochester
that outlines the obligations of the applicant relating, but not limited to; storm water
management; park dedication; traffic improvements; pedestrian facilities;
contributions for public infrastructure.
Reminder to Applicant:
Prior to development, the property owner will need to execute a City I Owner Contract
for construction of all public infrastructure and utilities to serve this subdivision.
This Plat is subject to the Subdivision regulations which became effective May 15,
1999. Approved grading, drainage and construction plans will need to be submitted
with the final plat application, if the applicant intends to record the final plat
documents prior to completion of infrastructure improvements.
Page 5
Preliminary Plat #00-49
Southern Hills 3rd
December 21. 2000
CITY OF ROCHESTER
ZONING ORDINANCE AND LAND DEVELOPMENT MANUAL
EXCERPTS
61.225 Finding for Land Subdivision:
The Zoning Administrator, Commission or Council shall approve a development permit authorizing
a land subdivision if all of the following findings with respect to the proposed development are
made:
A. The proposed land subdivision conforms to all relevant requirements of this ordinance and
variances have been granted to permit any nonconformance.
B. That the proposed water system and sanitary sewer system are adequate to serve the normal
and fire protection demands of proposed development and to provide for the efficient and
timely extension to serve future development.
C. That the plan for soil erosion and stormwater management meets the adopted standards of
the City of Rochester and is consistent with the adopted Stormwater Management Plan or
adopted drainage or stormwater policies.
D. That the vehicular and non -motorized system is consistent with adopted transportation plans
and is consistent with the street layout standards listed in Section 64.120 and traffic service
standards in Section 61.526.
E. That the lot and block layout provide for safe and convenient vehicular, service and
emergency access, efficient utility service connections, and adequate buildable area in each
lot for planned uses.
F. That the proposed land subdivision has taken into account the current 6-Year and other
Long -Range Capital Improvements Programs and the elements listed therein in the design of
the subdivision.
G. That the proposed subdivision, if in a resident zoning district, -addresses the need for spillover
parking consistent with the requirements of Section 63.426.
H. That right-of-ways and easements of adequate size and dimensions are -provided for the
purpose of constructing the street, utility, and drainage facilities needed to serve the
development.
1. That the proposed parks, trail thoroughfares and open space dedications are consistent with
adopted plans, policies and regulations.
J. That the proposed subdivision will not have off -site impacts on the street, drainage, water or
wastewater systems that exceed adopted standards.
K. That the proposed subdivision will not have adverse impacts on the safety or viability of
permitted uses on adjacent properties.
L. That the proposed land subdivision is designed in such a manner as to allow for continued
development in an efficient manner on adjacent undeveloped lands.
Effective May 15, 1999
S? /
�SPage 6
Preliminary Plat #00-49
Southern Hills 3rd
December 21, 2000
M. That the soils, topography and water tables have been adequately studied to ensure that all
lots are developable for their designated purposes.
N. That the proposed land subdivision is consistent with the standards of the City's adopted
Comprehensive Plan,
O. That any land located within Zone A as shown as on the currently adopted Flood Boundary
and Floodway Maps of the Flood Insurance Study, Rochester, Minnesota prepared by the
Federal Emergency Management Agency, is -determined to be suitable for its intended use
and that the proposed subdivision adequately mitigates the risks of flooding, inadequate
drainage, soil and rock formations with severe limitation for development, severe erosion
potential or any other floodplain related risks to the health, safety or welfare of the future
residents of the proposed subdivision in a manner consistent with this ordinance.
61.226 Conditions on Approvals:
In considering an application for development permit to allow a land subdivision, the approving
body shall consider and may impose modification or conditions to the extent that such
modifications or conditions are necessary to insure compliance with the criteria of Section 61.225.
Effective May 15, 1999
u' ' S�
r
IV, pledge, we deliver
December 8, 2000
Rochester -Olmsted
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Preliminary Plat #00-49 by Joel Bigelow and Sons Enterprises, Inc. to be
known as Southern Hills Third.
Dear Ms. Gamess:
Our review of the referenced preliminary plat is complete and our comments follow:
1. The property may be subject to the water availability fee, connection fees or assessments.
The Land Development Manager (507-281-6198) at the Public Works Department
determines the applicability of these fees.
2. The 20' utility easement shown along the south line of Lot 7, Block 1 should be widened to
provide for a minimum of 10' of easement north of the proposed water main.
3. Our records indicate that there should be an existing 30' utility easement for the existing 12"
water main that crosses lots 7 & 8, Block:1 and Lots 1 & 2, Block 5 (only a portion of this
water main is shown). This easement should be shown on the plat. If this easement was never
recorded last year with the installation of the 12" water main it should be now.
4. Minor revisions to the proposed water system layout are required. We have provided the
applicant's engineering firm with these comments.
Please contact us at 507-280-1600 if you have questions.
Very truly yours,
",40� RISC,
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention Bureau
McGhie & Betts, Inc.
Joel Bigelow & Sons Enterprises, Inc.
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507.280-1542
VA
ROCHESTER PARK ARID RECREATI.ON DEPARTMENT
201 FOURTH STREET SE
ROCHESTER MINNESOTA 55904-3769
TELE 507-281-6160
FAX 507-281-6165
MEMORANDUM
DATE: December 6, 2000
TO: Jennifer Garness
Planning
RE: Preliminary Plat #00-49
Southern Hills Third
Acreage of plat.......................................................... 21.40 acres
Number of dwelling units ............................................. 36 units
Dwelling unit density ................................................... 1.68 units/acre
Density factor............................................................ .0244
Dedication............................................................... .88 acres
The Park and Recreation Department recommends that dedication requirements
be met via: reduction in previously established credits resulting from the dedication of 3.87
acre neighborhood park to serve the subdivision.
Outlot A is part of a series of pathways intended to be used for utilities, pedestrian and golf
cart access to the golf course. At the GDP approval it was decided that the outlots and
paths would not be publicly owned but managed and maintained by a homeowners
association.
Outlot B provides pedestrian access to the neighborhood park. The Park Department
would support acceptance of this outlot by the City. The outlot could then be maintained by
the Park Department as part of the park. The applicant should be required to grade and
establish the outlot to turf prior to deeding the outlot to the City. The Park Department has
no objection to having this outlot remain under the control of the association similar to
Outlot B.
\\CITY OF ROCHESTER\CITYHALL\PARK\DSTOTZ\2000\DEDICATION\SW 2897\SO HILLS 3RD.DOC
Page 10
City Planning and Zoning Comrnission Minutes
Hearing Date: December 27, 2000
Company to be known as Plateau E es and Zoning District Amendment #00-17 to
January 10, 2001. Ms. McGowariAc2Ned the motion. The motion carried 8-0.
a
west of Southern Hills and north of Southern Hills Second.
qI
Ms. Mitzi Baker presented the staff report, dated December 21, 2000, to the Commission. The
staff report is on file at the Rochester -Olmsted Planning Department.
Ms. Baker handed out revised proposed conditions and revised referral from Mike Nigbur,
Rochester Public Works. She indicated that she provided those documents to Mr. Ratzloff prior
to the meeting,
Ms. Schultze asked if the handout listing the new conditions included Mike Nigbur's comments.
Ms. Baker responded yes.
Mr. Slaver stated that the Fire Department recommended that the developer give consideration
to residential fire sprinklers to reduce the distribution and number of fire hydrants. He
questioned if that practice is being done.
Ms. Petersson stated that the issue is going before the State next year. She indicated that it
would be recommended that the urbanized and rural areas be required to have fire sprinkler
systems.
The applicant's representative, Mr. Harvey Ratzloff, addressed the Commission. He explained
that they are looking into addressing the Fire Department's suggestion. He stated that it is
reasonable to put the sprinkler systems in the mechanical room, since that is where most fires
begin. However, he explained that there are some aesthetic problems with putting an entire
sprinkler system throughout the home.
Mr. Ratzloff stated that he plans on using the same language from the Southern Hills First and
Second covenants because they would be using the outlots in Southern Hills Third for paths.
Mr. Ratzloff stated that he agreed with Ms. Baker's revised conditions.
Mr. Mark Wulf, of 1118 Southern Hills Lane, addressed the Commission. He stated that there is
an cutlot that runs along the edge of the property. He asked if the outlot would stay.
Ms. Baker responded that it is not identified on the map. However, nothing has been proposed
to alter that part of the existing development.
Mr. Wulf he questioned if the covenants would be modified for the existing landowners.
Mr. Ratzloff responded that he is trying to adopt covenants for the new subdivision to be
harmonious with the present covenants.
Page 11
City Planning and Zoning Commission Minutes
Hearing Date: December 27, 2000
Mr. Wulf asked if the association that would maintain Outlot A and B would include just the
residents of Southern Hills Third or also the current landowners.
Mr. Ratzloff responded that he was unsure.
Mr. Burke asked if Southern Hills First and Second would utilize Outlot A as a trail.
Mr. Ratzloff responded yes.
Ms. Schultze stated that, the reason staff may have recommended that Outlot A be public, is to
utilize it as an access that can be used by other people.
Mr. Ratzloff stated that Outlot A was originally planned to be public. However, Mr. Nigbur
requested that it be private. He indicated that Outlot B is planned to be public.
Mr. Dave Pickett, of 1209 Lone Pine Drive, addressed the Commission. He asked how the
applicant could include him in the association to maintain Outlot A.
Ms. Baker stated that staffs recommended condition does not specify who had to be in the
homeowner's association. She explained that, how the association is created, is up to the
applicant.
Ms. Petersson closed the public hearing.
Page 12
City Planning and Zoning Commission Minutes
Hearing Date: December 27, 2000
site grading for this subdivision, at the ownerideveloper's expense.
4. The Care and Maintenance Agreement for Outlot A shall be reviewed and approved
by the. Planning Department, prior to recording of the final plat Said Agreement
shall be recorded concurrent with the final plat documents.
5. Stormwater Management must provided for this development. .
6. The Developer Shall enter into a Development Agreement with the City of
Rochester that outlines the obligation's of the applicant relating, but not limited to;.
storm water management; park dedication; traffic'Improvements; pedestrian
facilities; contributions for public infrastructure
lip
Ms. Schultz sked if there had been additional discussion regarding Mr. W}�Eeler making a
presentation f he Annual Meeting on January S, 2001.
Ms. Baker stated th 'nclusionary zoning was mentioned. She indi ed that Ms. Petersson
stated she would cont Mr. Wheeler regarding his presentation.
Ms. Schultze suggested th\other pic could be infill dev pment.
Ms. Baker thanked the Coall their work in a last year. She expressed gratitude
to Ms, Schultze and Ms. Mt was their I meeting as a Commissioner.
Ms. Baker stated that the Council would b cti on a possible candidate to take Mr. Suk's
vacancy. She indicated that Lisa Wiesner w the candidate.
Ms. Petersson thanked Ms. Schultze an s. Mc wan for their service on the Commission.
Discussion ensued regarding Ofrici treet Map #12.
ADJOURN:
Motion made by . Brede to adjourn, seconded b s. Schultze. Ms. Petersson,
Vice Chair, adj rned the meeting at 8:52 p.m.
Respectfully
Philip
Jlg
Ms. Mary Petersson,
43
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 01-17-01
BLIC HEARINGS
ORIGINATING DEPT:
PLANNING
ITEM NO./
e �W
ITEM DESCRIPTION: Annexation by Ordinance Petition #00-16 by BARCO Development I PREPARED BY:
Company to annex 53.9 acres of land located north of East Circle Drive (CSAH 22), west of Theresa Fogarty,
Century High School and east of the Deerhaven Development Planner
January 9, 2001
City Planning and Zoning Commission Recommendation:
The City Planning and Zoning Commission reviewed this annexation request on December 27, 2000. The Commission found that this
property is adjacent to the city limits and can be served by City services. The Planning Commission therefore recommends approval of
this request.
Mr. Burke moved to recommend approval of Annexation Petition #00-16 by BARCO Development
Company. Mr. Brede seconded the motion. The motion carried ".
Planning Department Recommendation:
See attached staff report, dated December 21, 2000.
Minnesota Statutes now specify that the property taxes payable in the year an annexation is effective shall be paid to the Township.
For the five years following the annexation, the City must make a cash payment to the Township equaling 90%, 70%. 50%, 30% and
10% of the Townships share of the taxes in the year the property was annexed. The Township Taxes on this property for 2000 is
$32.43.
Council Action Needed:
1. Following the public hearing, if the Council wishes to proceed as petitioned, it should
instruct the City Attorney to prepare an ordinance to be adopted and transmitted to the MN
Planning /Office of Strategic and Long Range Planning.
Attachments
1. Staff report, date December 21, 2000
2. Minutes of December 27, 2000 CPZC Meeting
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Legal Description Attached
4. City Finance Director, Tax information Attached
5. Planning Department File
6. Applicant This item will be considered sometime after 7:00 p.m. on Wednesdav, January 17, 2001
the Rochester / Olmsted County Government Center.
7. Yaggy Colby Associates
COUNCIL ACTION: Motion by: Second by:
in the Council Chambers at
PLATEAU ESTATES
ROCHESTER, MINNESOTA
ANNEXATION MAP
0
�'?
r
d
Scc
d
V
0
d
x
W
H
r
Q
W.j
W
C
V
C
%
_
d
9 q
U
y
L u
.2
O
6
m
AN
TO: City Planning and Zoning Commission
.r -f
FROM: Theresa Fogarty, Planner =->
DATE: December 21, 2000
•piiiii'�ivi
t►pvrnjlVnry l
,
ROCHESTER-OLMSTED
PLANNING DEPARTMENT
2122 CAMPUS DR SE
ROCHESTER MN 55904-4744
ADMINISTRATION/ 5071285-8232
PLANNING
GIS/ADDRESSING/ 5071285-8232
MAPPING
HOUSING/HRA 507/285-8224
BUILDING CODE 507/285-8213
WELUSEPTIC 507/285-8345
FAX 5071287-2275
RE: Annexation Petition #00-16 by BARCO Development Company to
annex 53.9 acres of land located north of East Circle Drive (CSAH 22),
west of Century High School and east of the Deerhaven Development.
Planning Department Review:
Applicants/Owners: BARCO Development Company
119 South Jones
Algona, IL 50511
Location of Property: The property is located north of East Circle Drive (CSAH 22),
west of Century High School and east of Deerhaven
Development.
Existing Land Use: This property is currently undeveloped land.
Size: The property proposed for annexation is approximately
53.9 acres of unplatted land.
Existing Zoning: The property is zoned A-4 (Agricultural Urban Expansion)
District on the Olmsted County zoning map.
Future Zoning: Upon annexation, the property will be zoned R-1 (Mixed
Single Family Residential) district on the Rochester zoning
map.
Land Use Plan: This property is designated for "low density residential" uses
on the Rochester Urban Service Area Land Use Plan.
�� AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Page 2
Annexation #00-16
December 21, 2000
2
Adjacency to the Municipal The property is adjacent to the city limits along its western and
Limits: north-eastern boundary.
Sewer & Water:
The Northeast High Level Water System service is available
to this property. Sanitary Sewer will need to be extended to
serve this property.
Utilities:
Pursuant to Minnesota Statutes 414.033 (subd. 13), a
municipality must notify a petitioner that the cost of electric
utility service may change if the land is annexed to the
municipality.
Townboard Review:
Minnesota State Statutes require thatthe Townboard
members receive a written notice, by certified mail, 30 days
prior to the public hearing. The City Council will hold a public
hearing on this item on January 17, 2001. The City Clerk has
sent the certified 30 day notice.
Referral Comments:
1. Rochester Public Utilities - Water Division
2. Rochester Fire Department
3. Olmsted County Public Works Department
Report Attachments:
1. Annexation Map
2. Location Map
3. Referral Comments (3 letters)
Staff Recommendation:
This property is adjacent to the City limits and can be served by city services upon extension of the sanitary
sewer and water lines from their present ends. The Planning staff recommends that the City proceed to
adopt an ordinance annexing the property according to Minnesota Statutes 414.033, Subdivision 2(3).
(Ob r u.'t
we pledfe, we deliver
December 8, 2000
Rochester -Olmsted
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Annexation Petition #00-16 by BARCO Development Company to annex 53.9
acres of land located north of East Circle Dr. NE and west of Century High School to be known
as Plateau Estates.
Dear Ms. Garness:
Our review of the referenced petition is complete and our comments follow:
1. Northeast High Level Water System service is available to this property.
2. We will work with the applicant's engineering firm to develop the necessary water system
layout to serve this area.
Please contact us at 507-280-1600 if you have questions.
Very truly yours,rs. p,.-L
06441�
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention
Yaggy Colby Associates
BARCO Development Company
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507-280-1542
T
December 18, 2000
Jennifer Garness
Planning Department
Dear Jennifer:
161 '
PUBLIC WORKS DEPARTMENT
2122 CAMPUS DR SE
ROCHESTER MN 55904-4744
5071285-8231
The Public Works Department has reviewed Annexation Petition #00-16 by BARCO
Development Company and has the following comments:
• Right -and left turn lanes will be required to public street at CSAH
22 East.
Sincerely,
Michael Sheehan
County Engineer
MTS: bw
bengindoc%planzone.doc
AN EQUAL OPPORTUNITYIAFFIRMATIVE ACTION EMPLOYER
Administration Building Maintenance Surveying and Mapping Engineering Highway Maintenance Parks & Agriculture Solid Waste
WN
MINUTES OF THE
CITY OF ROCHESTER PLANNING COMMISSION
2122 CAMPUS DRIVE SE - SUITE 100
ROCHESTER MN 55904
Minutes of the regularly scheduled meeting of the City Planning and Zoning Commission held
on Wednesday, December 27, 2000, at 7:00 p.m. in the Council/Board Chambers of the
Government Center, 151 4th Street SE, Rochester, MN.
Members Present: Ms. Mary Petersson, Vice Chair; Mr. James Burke; Ms. Christine Schultze;
Mr. Ardell Brede; Mr. Gerry Werven; Mr. Michael Quinn; Mr. Randy Staver; and Ms. Diane
McGowan
Members Absent: Mr. Jim Suk, Chair
Staff Present: Ms. Jennifer Gamess and Ms. Mitzi Baker
Other City Staff Present: None
ADMINISTRATIVE BUSINESS:
Mr. Burke made a motion to approve the minutes of December 13, 2000,
as written. Ms. Schultze seconded the motion. The minutes from
December 13, 2000 were approved unanimously.
Mr. Burke made a motion to approve the agenda, as written. Mr. Staver
seconded the motion. The motion carried unanimously.
ANNEXATION:
Annexation petition #00-16 by 8
J'[ land located north of East Circlf
of the Deerhaven Development.
Ms. Mitzi Baker presented the staff report, dated December 21, 2000, to the Commission. The
staff report is on file at the Rochester -Olmsted Planning Department.
Ms. Baker explained that the applicant submitted a general development application to the
Rochester -Olmsted Planning Department. She indicated that the item would be before the
Commission at their next meeting.
Mr. Burke asked who owned the property to the south and west of the roadway.
Ms. Baker responded Mayo.
Mr. Burke moved to recommend approval of Annexation Petition #00A6 by BARCO
Development Company. Mr. Brede'seconded the motion. The motion carried 8-0.
REQUEST FOR COUNCIL ACTION MEETING r63
DATE: 01 /17/00
AGENDA SECTION: ORIGINATING DEPT: ITEM NO.
PUBLIC HEARINGS Public Works 9,07
ITEM DESCRIPTION: PROJECT HEARING: (J9725) PREPARED BY:
Curb,
10th Ave's NEOf orlay on 22nd St m N. Heights DNE from 7th Ave to o 22 d St NE andoth Ave, R Kelm
21 st Street d } &
7th
This is a Hearing to consider the following local improvement project:
Proiect Number
6222-1-00 (J9725)
Project Name
Curb, Gutter, and Overlay on 22nd St NE from 7th Ave to 10th Ave, and 7th - 10th Ave's NE from N. Heights Dr to
22nd St NE and 21st Street
Prolect Background
At the request of the property owners informational meetings were held on October 18, and November 26, 2000.
Based on the response from the two meetings, both project and assessment hearings were requested at the
December 11, 2000 council meeting.
Estimated Prolect Costs
Project
Cost
Construction: ••' •®m_
Grading & Paving,Curb & Gutter
$488,000.00
Sidewalk Replacement
$24,000.00
Slane Sewer Repalrs/Upgrades
$17,000.00
Watermaln Replacement
Won
Watennain Service Replacement
Sanita Sewer
$0.00
Sub Total
$529.000.00
lEn.gineering, Interest Contingencies 30%
1 $158700.00
TOTAL
1 $687,700.00
Prolect Cost Distribution
Distribution:
Special Assessments - Frontage
_
95 653,22
Special Assessments - Sidewalk
$20,495.32
Special Assessments - Service Replace
Water Utility Funds
s000
Sanitary Sewer Utility Funds
$0.00
Ci Street Share
$571 551.47
TOTAL
$687,700.00
Assessment Period
All special assessments may be levied for a period of ten years with interest charged at a rate of 7.5% annually on
the unpaid balance, or they may be paid in full when levied.
COUNCIL ACTION REQUESTED:
Adopt the resolution ordering the project to be made.
Attach: Feasibility Report, Map
)UNCIL ACTION: Motion by: second by: to:
-2-
DECEMBER 7, 2000
Assessment Distribution:
The cost of street rehabilitation, as established by City Council Policy, for the year 2001 will be
used for this project as follows:
Residential Zones .............$15.45 per assessable foot
Commercial Zones ...........$23.18 per assessable foot
Residential comer lot assessments are based on the length of the short side of the lot plus any
length greater than 120 feet on the long side if the long side is reconstructed.
Curb Gutter Overlay Rates
Year
2001
feet
Total
Cost
Residential Zones
$15.45
4,375.59
$67,602.87
Commercial Zones
$23.18
1,210.11
$28,050.35
Subtotal
$95.653.22
Replacement sidewalk is assessed by the square foot of sidewalk replaced and is assessed
directly to the abutting property owner at the following rates:
4" Sidewalk (residential).................................................$5.15 per square foot
5" Sidewalk (commercial)...............................................$5.92 per square foot
6" Sidewalk (at residential drive approaches).................$6.70 per square foot
7" Sidewalk (at commercial drive approaches) .............. $7.21 per square foot
6" Conc. Drive Approach (residential) ........................... $30.90 per square yard
Residential corner lot sidewalk assessments are based on the replacement length of the short side
of the lot plus half the quantity on long side if the long side is replaced. The long side credit
reflects the half dollar amount for all long side quantities.
Sidewalks
2001
sq. ft
sq, tt
Total
Cost
4" Sidewalk (residential)
$5.15
2,313.22
$11,913.08
5" Sidewalk (commercial)
$5.92
1,488.48
$8,811.80
6" Sidewalk (at residential drive approaches)
$6.70
261.17
$1,749.84
7' Sidewalk (at commercial drive approaches)
$7.21
Subtotal
$22,474,72
credit for long side
($2,432.41)
Subtotal
$20,042.31
Project Distribution:
Distribution:
Special Assessments - Frontage
$95,653.22
Special Assessments - Sidewalk
$20,042.31
Special Assessments - Service Replace
Water Utility Funds
$0.00
Sanitary Sewer Utility Funds
$0.00
101t Street Share
$572,004.47
TOTAL
$687,700.00
Submitted for your consideration:
Russell Kelm, PE
P:'dFKOJ E(I �J97125',13i-ci4, Ducs'o,,d 6iliw Nip„r..1),1C
Douglas Nelson, PE
has
REPORT ON THE FEASIBILITY OF A PROPOSED
LOCAL IMPROVEMENT PROJECT FOR:
PROJECT NO. 6222-1-00 J9725
CONCRETE CURB & GUTTER AND OVERLAYON
22ND ST NE FROM 7TH AVE TO IOTH AVE AND
7TH - IOTH AVE'S NE FROM N. HEIGHTS DR TO
22ND ST NE AND 2157 STREET
December 4, 2000
Honorable Mayor & Common Council
City of Rochester, Minnesota
A resolution proposing certain petition requesting the following project:
Curb, Gutter, and Overlay on 22nd St NE from 7tb Ave to 1 Oth Ave, and 7th - 1 Oth Ave's
NE from N. Heights Dr to 22nd St NE and 2 1 " Street, was referred to the Public Works
Department on April 28, 2000 and November 10, 2000 for preparation of the Engineers
Feasibility Report.
Feasibility Report
We report the project is feasible and recommend its construction in the year 2001 based
on the current condition of the street and participation by the abutting property owners.
The existing street was constructed with bituminous curbing in 1962-68.
We recommend that the project be constructed and funded in accordance with the City's
Comprehensive Pavement Management Strategy (CPMS). The CPMS is an objective,
cost-effective program for the preservation, rehabilitation and reconstruction of the City's
infrastructure. The most cost-effective strategy at this time for this street, which has a
Pavement Condition Index (PCI) rating of 35-45, is rehabilitation.
Work typically will include the following
1. Removal of existing edges of the roadway and gravel base, boulevard sod
2. Construction of concrete curb and gutter, and driveway aprons
3. Storm sewer design considerations
4. Resurfacing of the entire street with bituminous asphalt.
5. Sidewalk sections reviewed for replacement.
6. Boulevard areas re -sodded.
This report and the estimated costs for the project are prepared without the benefit of field
surveys, soils boring or completed plans and specifications:
Project
Cost
Construction:
Grading & Paving, Curb & Gutter
$488 000.00
Sidewalk Replacement
$24,000.00
Storm Sewer RepairsAJpqrades
$17 000.00
Watermain Replacement
$0.00
Watermain Service Replacement
Sanitary Sewer
$0.00
Sub Total
$529,000.00
En ineerin2, Interest Contingencies 30%
$158,700.00
TOTAL
$687,700.00
0
- 3 - DECEMBER 4, 2000
CONCRETE CURB & GUTTER AND OVERLAY
22ND ST NE FROM 7TH AVE TO 10TH AVE AND
7TH - LOTH AVE'S NE FROM N. HEIGHTS DR TO 22ND ST NE and 21st STREET
P:U'RG[L'f:1S\I-PRUfg9i=5\UcFgn ;Uuuifc:uibility Rcpott.DUC
lb? �
— 4 — DCCEMB&A 4, 2000
BUDGET AND ASSESSMENT SCHEDULE
FOR CONSTRUCTION CONTRACT
Project No:
6222-1-00 Date:1
December4 2000
J No:
9725
Description:
Curb, Gutter, and Overlay on 22nd St NE from 7th Ave to 10th Ave,
and 7th - 10th Ave's NE from N. Heights Dr to 22nd St NE and 21st St
Project
Cost
Contract
Cost
Final
Cost
Construction:
Grading & Paving, Curb & Gutter
$488 000.00
Sidewalk Replacement
$24 000.00
Storm Sewer Repairs/Upgrades
$17 000.00
Watermain Replacement
$0.00
Watermain Service Replacement
Sanitary Sewer
$0.00
Sub Total
$529,000.00
Engineering, Interest, Contin encles 30%
$158,700.00
TOTAL
$687,700.00
Distribution:
Special Assessments - Frontage
$95,653.22
Special Assessments - Sidewalk
$20 042.31
Special Assessments - Service Replace
Water Utility Funds
$0.00
Sanitary Sewer Utility Funds
$0.00
Ci Street Share
$572,004.47
TOTAL
687,$700.00
Note:
Make Initial Disbursement from P. 1. R. Fund
P:1,I'R0II.fCI'S' I I'ILUj" 197^_i\Ucsigm\1)ues'',fca>ibilitg RePort'DOC
REQUEST FOR COUNCIL ACTION MEETING to
DATE: 01 17/00
I AGENDA SECTION: ORIGINATING DEPT: ITEM NO.
PUBLIC HEARINGS Public Works e. -g
ITEM DESCRIPTION: ASSESSMENT HEARING: (J9725) PREPARED BY:
Curb, Gutter, and Overlay on 22nd St NE from 7th Ave to 10th Ave, and R. Kelm
7th - 10th Ave's NE from N, Heights Dr to 22nd St NE and 21st Street
This is a Hearing to consider levying of the proposed assessments regarding the following public improvement
project:
Protect Number
6222-1-00 (J9725)
Protect Name
Curb, Gutter, and Overlay on 22nd St NE from 7th Ave to 10th Ave, and 7th - 10th Ave's NE from N. Heights Dr to
22nd St NE and 21 st Street
Estimated Project Costs
Project
Cost
Construction;
Grading $ Paving, Curb 8 Gutter
$488,000.00
Sidewalk Replacement
$24,000.00
Stone Sewer Flepairs/Upgrades
$17,000.00
Walermaln Replacement
$0.00
Walermaln SomICe Replacement
Bonne Sower
$0.00
Sub Total
$529,000.00
lEngineering, Interest Contingencies 30%
158700.00
TOTAL
1 $687.700.00
Project Cost Distribution
Distribution:
Special Assessments - Fronta a
$95,653.22
S eclal Assessments - Sidewalk
$20,495.32
Special Assessments - service Replace
Water Utility Funds
$0.00
SanOa Sewer Utility Funds
$0.00
City Street Share
571 551.47
TOTAL
$687,700.00
Mt
Assessment Period
All special assessments may be levied for a period of ten years with interest charged at a rate of 7.5% annually on
the unpaid balance, or they may be paid in fu II when levied. The project is scheduled for construction in 2001, No
payments of the assessments are required until the project is substantially completed. Assessment Notices
(invoices) will be sent to the owners of the property abutting the project at that time.
COUNCIL ACTION REQUESTED:
Adopt the resolution levying the proposed assessments.
Attach: Feasibility Report, Map, petition
4,,JUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING
(II
DATE: 1/17/2001
AGENDA SECTION:
ORIGINATING DEPT:
OLUTIONS AND ORDINANCES
CITY ATTORNEYS OFFICE
ITEM DESCRIPTION:
BY:RESOLUTIONS
IG
AND ORDINANCES
INS
G. 1. RESOLUTIONS
G. 2. FIRST READING OF ORDINANCES, as appropriate.
G. 3.OND READING OF ORDINANCES (for adoption).
Pa) An Ordinance Creating and Enacting Section 66.101 of the Rochester Code of Ordinances,
Relating to the Adoption of an Interim Ordinance Regulating the Placement of Telecommunications
Facilities in Residential Zoning Districts within the City.
G.4. MISCELLANEOUS
uuUNCIL ACTION: Mobon by: second by: to: