HomeMy WebLinkAbout07/02/2001_RegularCITY OF ROCHESTER
COUNCIL AGENDA
COUNCIL/BOARD CHAMBERS 1
GOVERNMENT CENTER
151 4T" STREET SE
MEETING NO. 13 July 2, 2001
Regular 7:00 P.M.
PAGE
1-2 A) OPEN COMMENT PERIOD
B) CALL TO ORDER
C)
LETTERS AND PETITIONS
3-4
1)
Petition for Improvement — Overlay on 6t' Street SE
5-6
D)
CONSENT AGE NDAIORGAN IZATI ONAL BUSINESS
1)
Approval of Minutes
7-8
2)
Extension of Joint Powers Agreement Between the City of Rochester
and MHFA for the Administration of the Housing Tax Credit Program
9-14
3)
IBM Credit Union Skyway Connection Agreement
15-16
4)
Request for a Public Hearing/Consider the Issuance of an Abatement
Order for the Properties at 1950, 2024, 2032, 2048 8'/2 Street SE
17-18
5)
Licenses, Bonds, and Miscellaneous Activities
19-20
6)
Approval of Accounts Payable
21-22
7)
Request to Schedule a Public Hearing/Consider Issuance of Tax
Exempt Health Care Facility Revenue Bonds on Behalf of Mayo
Foundation
23-24
8)
Accept the Bid for the Biosolids Injector
25-38
9)
Library Reorganization
39-40
10)
Appointment to Rochester Civic Music Board
41-42
11)
Permit #3473- Civic Music/Civic Center
43-50
12)
Annexation Petition #01-14 by Graham Properties Limited Partnership
to Annex 109.88 Acres of Land Located West of Eastwood Golf
Course, South of Highway 14 and North of Eastwood Road SE
51-52
13)
Determination by the Council Under Provisions Analogous to Section
60.150 Whether to Process an Excavation Activity Proceeding as Part
of the GAC Theater Project Adjacent to the North Shopko Site as a
Substantial Land Alteration
53-54
14)
Local Law Enforcement Block Grant Program/Application and
Acceptance of Funds
55-62
15)
Consideration of Public Utility Board Action
63-64
16)
Development Agreement — Spruce Meadows
Qty Council Meeting
July 2, 2001
Page 2 of 3
65-66
17)
Development Agreement — Fox Hill
67-68
18)
Owner Contract — Water Main & Hydrant to Serve Merchants National
Bank, Norwest Plaza (J9800)
69-70
19)
Owner Contract — Basic Construction In Fox Hill Subdivision (J9814)
71-72
20)
Stormwater Management Agreements
73-74
21)
Professional Services Agreement/Preparation of Addenda to the
Rochester Surface Water Management Plan
75-76
22)
Award of Contract/Reconstruction of Cascade Street NW from 9h
Avenue NW to 18th Avenue NW (J9612)
77-78
23)
Advertise for Bids/Curb, Gutter & Overlay on Green View Drive SW,
Green View Place SW, and Green Field Lane SW (J9541)
79-80
24)
Award of Contract/Traffic Calming on Fox Valley Drive from 23 d
Avenue SW to Salem Road (J9777)
81-82
25)
Traffic Signal at West Circle Drive & North Frontage Road TH 14
(J6381)
83-84
26)
Parking Restriction /2nd Avenue SW/1400 Block
85-86
27)
Parking Restriction/2100-2200 Blocks of 2nd Street SW
E) HEARINGS
87-112 1)
Final Plat #00-45/Century Hills Fifth Subdivision
113-118 2)
Zoning District Amendment #01-08 Initiated by the Rochester City
Council to Re -zone Approx. 165 Acres of Airport Property to the AG -
Agricultural District
119-126 3)
Final Plat #00-05 to be Known as Northern Heights North Fourth
Subdivision
127-134 4)
Final Plat #01-24 to be Known as Westway Manor Twinhomes
Subdivision
135-140 5)
Utility Easement Vacation Petition #01-08 by J & C Gardens,
LLC/Located East of 11`h Avenue SE and North of 20th Street SE
141-148 6)
City Council Initiated Right -of -Way Vacation #01-07 to Vacate the
Alley Right-of-Way/Located West of TH 52, North of 1st Street NW,
South of 2nd Street NW, and East of 18th Avenue NW
149-152 7)
City Initiated Text Amendment #01-01 to Amend Section 64.133 of
the Rochester Zoning Ordinance and Land Development
Manual/Addresses Funding Required Improvements
153-160 8)
Annexation by Ordinance Petition #01-11 by Morris Memorial LLC to
Annex Approx. 40 Acres of Land/East of River Road NE and West of
TH 63.
161-162 9)
Special Assessment of Water Service Replacement Charges (J9523,
J9525, and J9330)
163-164 10)
Giving Host City Approval to the City of Oronoco in their Issuance of
Revenue Obligations for a Project by Resurrection Evangelical
Lutheran Church of Rochester
City Council Meeting
July 2, 2001
Page 3 of 3
F) REPORTS AND RECOMMENDATIONS
165-174 1) Carpet One Final Site Plan
175-176 2) Traffic Study 4th Avenue & 13ffi Street SE
177-178 G) RESOLUTIONS AND ORDINANCES
H) TABLED ITEMS
1) OTHER BUSINESS
J) ADJOURNMENT
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 7/2/01
AGENDASECTION:
ORIGINATING DEPT:
ITEM NO.
OPEN COMMENT PERIOD
CITY ADMINISTRATOR
A
_J DESCRIPTION: OPEN COMMENT PERIOD
PREPARED BY:
S. KVENVOLD
This agenda section is primarily for the purpose of allowing citizens to address the City Council on a topic of
their choice. The following guidelines apply:
• This section of the agenda may not be used as a forum to continue discussion on an agenda item which has
already been held as a public hearing.
• This agenda section is limited to 15 minutes and each speaker is limited to 4 minutes.
• Any speakers not having the opportunity to be heard will be first to present at the next Council meeting.
• Citizens may only use this forum to address the Council on a maximum of one time per month.
• Matters currently under negotiation, litigation or related to personnel will not be discussed in this forum.
• Questions posed by a speaker will generally be responded to in writing.
_ _ UNCIL ACTION: motion by: second by: to:
REQUEST FOR COUNCIL ACTION
MEETING 3
DATE: 7/2/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Letters and Petitions
City Clerk
n - I
i i rn1 DESCRIPTION: Petition for Improvement - Overlay on 6th S4@ei S.E.
PREPARED BY:
A--& •
Judy Scherr
A petition was received from the property owners abutting Sixth Street S.E. requesting the
Council to initiate an improvement project for the "Overlay of Sixth Street S.E.".
COUNCIL ACTION REQUESTED
A motion to adopt the prepared resolution referring the petition for "Overlay of Sixth
Street S.E."
to the Public Works Department for feasibility study.
u%jUNCIL ACTION: Motion by: second by. to:
PETITION FOR LOCAL IMPROVEMENT PROJECT
CITY OF ROCHESTER
We the undersigned owners of property in 6`° Ave SE in
Olmsted County, Minnesota, do hereby petition the Rochester City
Council to construct the following local improvement project:
Overlay on 6`" Street SE
Commencing at:
and Ending at:
In the year:
We are aware that as owners of property abutting this proposed
local improvement project, we are subject to special assessment
charges according to the City of Rochester's Comprehensive
Pavement Management Program.
Name (please print) Address S natur
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REQUEST FOR COUNCIL ACTION
MEETING 5
DATE: 7/2/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
CITY ADMINISTRATOR
D-1 to D-27
. ,d DESCRIPTION:
PREPARED By:
APPROVAL OF CONSENT AGENDA ITEMS
G. NEUMANN
This RCA lists all the items which have been included in the consent agenda for this meeting. The Council can
approve all of the items with a single motion to approve. The Council President will allow the Councilmembers
an opportunity to state whether there are any of these items which you wish to have removed from the consent
agenda approval and to have them discussed and acted upon separately by the Council.
The consent agenda for this meeting consists of the following RCAs:
D-1 Approval of Minutes
D-2 Extension of Joint Powers Agreement Between the City of Rochester and MHFA for the Administration
of the Housing Tax Credit Program
D-3 IBM Credit Union Skyway Connection Agreement
D-4 Request for a Public Hearing/Consider the Issuance of an Abatement Order for the Properties at 1950,
2024, 2032, 2048 8'/2 Street SE
"131-5 Licenses, Bonds, and Miscellaneous Activities
D-6 Approval of Accounts Payable
D-7 Request to Schedule a Public Hearing/Consider Issuance of Tax Exempt Health Care Facility Revenue
Bonds on Behalf of Mayo Foundation
D-8 Accept the Bid for the Biosolids Injector
D-9 Library Reorganization
D-10 Appointment to Rochester Civic Music Board
D-11 Permit #3473 —Civic Music/Civic Center
D-12 Annexation Petition #01-14 by Graham Properties Limited Partnership to Annex 109.88 Acres of Land
Located West of Eastwood Golf Course, South of Highway 14 and North of Eastwood Road SE
D-13 Detemtination by the Council Under Provisions Analogous to Section 60.150 Whether to Process an
Excavation Activity Proceeding as Part of the GAC Theater Project Adjacent to the North Shopko Site
as a Substantial Land Alteration
D-14 Local Law Enforcement Block Grant Program/Application and Acceptance of Funds
D-15 Consideration of Public Utility Board Action
D-16 Development Agreement — Spruce Meadows
—D-17 Development Agreement — Fox Hill
D-18 Owner Contract — Water Main & Hydrant to Serve Merchants National Bank, Norwest Plaza (J9800)
D-19 Owner Contract — Basic Construction in Fox Hill Subdivision (J9814)
D-20 Stormwater Management Agreements
�D-21 Professional Services Agreement/Preparation of Addenda to the Rochester Surface Water Management
Plan
D-22 Award of Contract/Reconstruction of Cascade Street NW from 9d Avenue NW to 18d Avenue NW
(J9612)
L,JUNCIL ACTION: Motion by: second by: to:
Request for Council Action
Approval of Consent Agenda Items
July 2, 2001
Page 2
D-23 Advertise for Bids/Curb, Gutter, & Overlay on Green View Drive SW, Green View Place SW, and Green
Field Lane SW (J9541)
D-24 Award of Contract/Traffic Calming on Fox Valley Drive from 23 d Avenue SW to Salem Road (J9777)
D-25 Traffic Signal at West Circle Drive & North Frontage Road TH 14 (J6381)
D-26 Parking Restriction/2 d Avenue SW/1400 Block
D-27 Parking Restriction/2100-2200 Blocks of 2"d Street SW
COUNCIL ACTION REQUESTED:
Motion to approve consent agenda items.
REQUEST FOR COUNCIL ACTION
►/
MEETING `
DATE: 7/2/01
AGENDA SECTION:
Consent Agenda
ORIGINATING DEPT:
City Administrator
ITEM NO.
J -
—.A DESCRIPTION Extension of Joint Powers Agreement between the City of Rochester
PREPARED BY:
and MHFA for the administration of the Housing Tax Credit Program
T. Spaeth
There is presently a Joint Powers Agreement between the City of Rochester and the Minnesota Housing Finance
Agency (MHFA) for the year 2001 Tax Credit program wherein the MHFA reviews and scores applications for
housing tax credits based upon the City's Qualified Allocation Plan, and handles the compliance monitoring of
those projects that are approved by the City. MHFA in return, will collect the application and scoring fees from
the applicants to cover their expenses.
The reason for this agreement is to provide a greater efficiency by having the applicants work directly with
MHFA staff, rather than through the sub-allocators (such as City of Rochester) for application for tax credits and
the day to day program administration.
This arrangement has worked out well for the past several years, and staff is seeking Council approval to extend
the terms of the Joint Powers Agreement for the 2002 tax credits, with the same terms as the present agreement.
COUNCIL ACTION REQUESTED:
Adopt Resolution to approve an amendment extending the term of MHFA Housing Tax Credit Administration
Joint Powers Agreement for 2002 and directing Mayor and City Clerk to execute amendment on behalf of the
City of Rochester.
. wUNCIL ACTION: Motion by Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE: 7/2/01
AGENDASECTION: ORIGINATING DEPT: ITEM NO.
Consent Agenda Administration D -3
ITEM DESCRIPTION: IBM Credit Union Skyway Connection Agreement PREPARED BY:
Doug Knott O
IBM Mid America Employees Federal Credit Union is the owner of the former Odd Fellows Building
located at 23 2Id Street SW. They wish to connect their building to the skyway system. The proposed
connection will occur at the rear of the building and would open into the concourse that runs between the
Galleria and US Bank buildings.
Our original skyway agreement with BGD5 obligates BGD5 to permit the connection provided that IBMCU
has entered into a skyway connection agreement with the City. Among other things, the skyway
agreement must provide for a connection fee and for the equitable sharing of operation and maintenance
costs. BGD5 must also approve the location of the connection (which they have done).
The agreement terms summarized below are consistent with the City's adopted skyway policies.
1) IBMCU must provide BGD5 and the City with a copy of the plans and specifications for the skyway
connection for review and approval.
2) IBMCU will be charged a connection fee of $17,538.00. The fee is established by City policy and
is based upon the Assessor's estimate of market value of the connected building times one and
one-half percent. Upon collection, the fee is to be divided equally between the City and BGD5 (the
same ratio as the original construction cost).
3) IBMCU will pay a pro-rata share of the operating and maintenance costs for the First Avenue and
alley skyway bridges based upon the formula contained in the City skyway connection policy.
4)) The agreement will run for a term equal in length to the BGD5 skyway agreement.
Council Action Requested
1) Adopt the prepared resolution approving the IBMCU skyway connection agreement and authorize
signing by the appropriate officials.
2) Authorization for the Development District Administrator to review and approve IBMCU's
connection plans.
L,vUNCILACTION: Motion by: second by: to:
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June 13, 20t11
Mr. Doug Knott
Development Administrator
City Hall
201 4th Street Southeast, Room 266
Rochester,' Minnesota 55904
Re: IB\l Credit Union/IOOF Building
HG1 Commission Number 1692-014-00
Dear Doug:
1CR I'I1:R'S DI ItB('I' DIAL '50-j 281-8632
Pursuant to our recent conversation regarding the IBM Credit Union GOOF) Building at the
northeast comer of 1" Avenue and 2' Street Southwest, I am writing to confirm the intended use
of the building with respect to the proposed skyway connection. The Owner intends to occupy
the 2nd and 3rd floors at the south end of the building, about 1600 square feet on each level. The
offices located on these floors will not have a direct business function with respect to the IBM
Credit Union customer service business on the fast floor, and therefore will not require a direct
interior connection. 'isle balance of the second floor, about 4,800 square feet, will be meeting
space for lease. An existing access easement through the Brackenridge Skyway Plaza on the east
will be maintained (copy attached).
The first floor is presently occupied by 4 tenants, one of which is the IBM Credit Union. The
leases on these spaces expire at various times within the nest five years. Until such time as the
First floor can be remodeled, the skvwav connection to the first floor will be in the form of the
existing south stairway leading directly to the street. The accessible route connecting the street and
skcvway levels will be provided via the existing skyway system and the existing elevators within the
network.
As the tenant situation changes, and IBM Credit Union plans to occupy more of the building.
Skyway connections and connection to all floors will be coordinated with your office to assure all
conditions have been addressed.
We respectfully request approval of a skyway connection from the City of Rochester. Please
contact me if further information is required to process our request.
Sincerely,
GREEN AND ABRAHAMSON, INC.
MA
cc: -Taul Horgen, Steve Spohn, IBMCU
Hal Henderson, HGA
Ilamniel. Green and A6r3hamsan, Inc. 202 lst Avenue SW - suite 200 • Rochester, Minnesota USA 55902�3129
Te l e pe o me 507. 281. 8600 Facsimile 5 0 7 . 2 8 1 . 8 6 8 8
visit our Website-: www.h9a.com
l�Chafoulias Companies
June 6, 2001
City of Rochester
Attn: Doug Knott
201 Fourth Street SE
Rochester MN 55904
Re: IBM Credit Union Building
2nd Street SW and 1" Avenue SW
Dear Mr. Knott:
Pursuant to the agreements of BDG5 Limited Partnership with the City, BDG5 has been asked
to consent to IBM Credit Union's application to access the Skyway directly from their
building located at 2"d Street SW and 1" Avenue SW. Pursuant to our agreements with the
City, we hereby consent to such connection by the IBM Credit Union, subject to the
following:
The fee is mandated by our agreements being paid by the Credit Union and distributed
to BDG5 and the City of Rochester pursuant to such agreements.
IBM Credit Union executing a Skyway Agreement.
3. IBM Credit Union agreeing to pay its proportionate share of the upkeep of the
Skyway.
If you need further information from me, please advise.
BGDS Li d Partnership
Gus A. Chafoulias
Chafoulias Companies
PO Box 249
Rochester, MN 55903
(507) 289-5556 Fax (507) 289-0238
i�
Architecture i Engineering i Fi ann in9
May 16, 2001
Mr. Gus Chafoulias
Chafoulias Companies
P. O. Box 249
Rochester, Minnesota 55903
Re: IBM Credit Union Building
2nd Street SW and 1 st Avenue SW
HGA Commission Number 1692-011-00
Dear Gus:
WRITER'S DIRECT DLU (507 281-8601
On behalf of the IBM Mid America Employees Federal Credit Union, I am requesting your review
and approval of a skyway connection for the IBM Credit Union building (formerly the
International Order of Odd Fellows - IOOF - building) located at 2nd Street Southwest and 1"
Avenue Southwest.
The IBM Credit Union would like to open up the north wall on the second level to gain access to
the skyway system. The opening would be directly across from the Eastwood Bank entry. In
order to do so, the credit union understands that they must enter into a Skyway Connection
Agreement with the City and gain your approval for the connection.
In addition to other terms and conditions included in the Citv's Skyway Plan and Policy, and
various individual skvwav agreements, the IB\I Credit Union understands the following provisions
shall apply to parties desiring to make a skyway connection:
1. The connecting party will be responsible for reimbursement of a portion of the capital costs
associated with constructing the skyway bridges. The reimbursement shall be based on an
amount equal to 1 1 /2% of the connecting buildings estimated market value as determined by
the County Assessor's records at the time the request for the connection is made.
2. The connecting party will be responsible for a pro rata share of the skyway bridge operating
and maintenance costs. The pro rata share will be determined by dividing the gross square
footage in the connecting party's building by the total gross square footage which can be
served by the skyway bridges which most directly benefit the building.
Hammel, Green and Abrahamson, Inc, 202 1st Arenue SW - Suite 200 • Rochester, Minnesota USA 55902-3129
Telephone 507.281.8600 Facsimile 507.281.8688
Visit our Website: Www-hila.com
i�I Mr. Gus Chafoulias
May 16, 2001
Page 2
We respectfully request your approval of the skyway connection and access.
Sincerely,
HAAM/MEL, GREEN
j�AND
� ABRAHAMSON, INC.
Hal L. Henderson, AIA
Principal
cc: Paul Horgen, IBM Credit Union
Steve Spohn, IBM Credit Union
i Doug Knott, City of Rochester
Steven Kvenvold, City of Rochester
Mark Jasmin, HGA
r.\ 1600\ 1692\011-00\comet-des\Conn\hlh l.doc;tab
REQUEST FOR COUNCIL ACTION MEETING 1 5 /
DATE: 7/2/01
AGENDASECTION: ORIGINATING DEPT: IT�O.
Consent Agenda Building Safety
ITEM DESCRIPTION: Request for a Public Hearing to Consider the Issuance of an PREPARED BY:
Abatement Order for the Properties at 1950,2024,2032,2048-8 1/2 Street SE Ron Boose
The Rochester Building Safety Department desires to commence an abatement action against the properties
located at 1950-2024-2032-2048-8 %: Street SE in the City of Rochester. The properties appear to have been
abandon and were placarded as unfit for human habitation on May 17, 2001. The county records identify the
owner to be Mr. Pat L.arrison with a last known address of 1559 Wilshire Drive NE, Rochester, MN 55906.
Minnesota Statues, Chapter 463 provides a procedure by which the owners of a property can be ordered to repair
or remove conditions or structures that are determined to be hazardous. By statue a hazardous building or
hazardous property means any building or property, which because of inadequate maintenance, dilapidation,
physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or
health. This department believes that the properties currently meet this definition.
The first step in this process is a determination by the council that the conditions amount to a hazardous building
or hazardous property. This determination can be made following a public hearing at which public comment can
be received. The council has used the public hearing process in previous abatement matters. The council will
also have to consider what actions on the part of the owner will be sufficient to make the property non-
hazardous and what amount time will be allowed for the owner to take these actions.
COUNCIL ACTION REQUESTED
Schedule a public hearing for July 16 2001, at which time the council will receive comment on the issue of
whether the properties at 1950-2024-2032-2048-8 %2 Street SE in the Eastwood Village Apartment complex in
Rochester are hazardous as defined by state law. Direct the City Clerk to publish notice of this hearing one time
prior to the hearing and send notice to the owner at his address above.
COUNCIL ACTION: Motion by: second
REQUEST FOR COUNCIL ACTION
MEETING II
-
DATE: 7/2/01
AGENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT:
CITY CLERK
ITEM NO.
_
1 1 CIA DESCRIPTION: LICENSES, BONDS & MISCELLANEOUS ACTIVITIES
PREPARED BY:
DONN.AJSCHOTT
The following licenses, bonds and miscellaneous activities are submitted for the Council's approvals or
disapprovals. All are pending departmental approvals, the required insurance, bonds, fees and all outstanding
debts with the City of Rochester.
BEER — 3.2% OFF SALE
Wal-Mart Stores, Inc DBA Wal-Mart Supercenter 41971
3400 55' St NW
Rochester Mn 55901
DANCE — SINGLE
Aviary Restaurant
Malibu Mania Parking Lot Party 7/20/01
4320 HN�y 52 North
Rochester, Mn. 55901
PLUMBING
Precision Plumbing & Heating
845 22nd St SE
Rochester, Mn 55904
SEWER & DRAINS
Precision Excavating,Inc.
1909 Bear Ct SE
Rochester, Mn. 55904
SOUND AMPLIFICATION
Local 21 Hotel, Hospital, & Restaurant Union
PO Box 847
Rochester, Mn 55903
Raffle Peace Plaza 7/9101 5:00 PM to 7:00 PM
....UNCIL ACTION: Motion by: second by: to:
1 " LICENSES, BONDS AND MISCELLANEOUS
PAGE 2
July 2, 2001
5th Annul Juvenile Diabetes Golf Tournament 8/11/01
Northern Hills Golf Course
Dinner & Music after Golf 6:30 PM to 10:00 PM
600 3')" St Ln NW
Rochester Mn 55901
Khin Soue Wedding 7/6/01 4:00 PM to 10:00 PM
600 33`d St Ln NW
Rochester, Mn 55901
Aviary Restaurant
Malibu Mania Parking Lot Party 7/20/01 8:00 PM to 10:00 PM
4320 Hwy 52 North
Rochester, Mn. 55901
(Please Waive 8:00 PM Time Period)
Gay Lesbian Community Services
Pridefest Celebration 7/21/01 9:00 AM to 6:00 PM
Central Park
Rochester, Mn. 55901
African American Community Committee
Multi -Cultural Back to School Picnic 8/19/01 8:00 AM to 8:00 PM
Eastwood Park
Rochester, Mnn. 55901
MISCELLANEOUS
Original Annual Toy Run 8/18/01
Marine Corps Toys for Tots Program
Start at Harley Davidson (Hwy 14 E) to Wal-Mart S. (Hwy 63 S)
Rochester, Mn 55904
Rochester Jaycees
Kiddie Parade 7/4/01 10:00 AM
Central Park Down I n Ave to YMCA
Ironwood Springs Christian Ranch
Wheelchair Race 7/7/01 5:00 pm to 8:00 PM
Start & Finish at Lourdes High School
COUNCIL ACTION REQUESTED
A motion to approve the above licenses, bonds and miscellaneous City Activities.
July 2, 2wl
Rochester City Council
Rochester, MN
Dear Council Members,
Best Western
Soldiers Fielcl
Tower & SllitP5
D-�
I am writing you on behalf of the Best Western Soldiers Field and the Shady Hill
Tree Top Lounge. The Tree Top Lounge is our third floor outdoor patio that is open
Friday nights in the summer time (weather permitting) from 5:00 pm to 12-00 am.
This summer we are having alive DJ play music at the Tree Top from 7:00 pm to
11:00 pm, and we would like to apply loran amplified noise permit for these times.
The Tree Top Lounge will be open only until Labor Day weekend
Thank you for your time and considerations!
Sincerely,
Mike Craft
Bar Manager
Shady Hill Grille & Tree Top Lounge
Best Western Soldiers Field Tower & Suites
/o ,ac RW-j • and t 1
noise_ eShRnfs
o a ,m
401 6n S;reei 5_W
Boches+e' Minoespts.
(507) 258-2P77 Fax (50- VH2-2042
1-300-3H--2357
REQUEST FOR COUNCIL ACTION
C�MEETING
DATE: 7/2/01
AGENDA SECTION:
Consent Agenda
ORIGINATING DEPT:
Finance Department
ITEM NO.
D .-6�
ITVV DESCRIPTION:
PREPARED BY:
Approval of Accounts Payable
Dale Martinson
Respectfully request a motion to approve payment of Accounts Payable
(submitted separately) in the amount of $2,903,220.02.
Less: Any exceptions
UNCIL ACTION: Motion by Second by: to:
REQUEST FOR COUNCIL ACTION MEETING /
DATE: 7/2/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO. r
Consent Agenda / Routine Business Items
Finance Department
, ZEM
t t tzal DESCRIPTION: Request to Shedule a Public Hearing to Consider Issuance of Tax
PREPARED By:
Exempt Health Care Facility Revenue Bonds on Behalf of Mayo Foundation
Dale Martinson
The City received a request from representatives of Mayo Foundation to schedule and hold a public
hearing at the City Council's regular meeting of August 6, 2001. The purpose of the hearing is to
consider their proposal that the City issue tax exempt revenue bonds in an approximate aggregate
principal amount of up to $250,000,000 ($250 million). The requested financing would be used to a)
continue their "Practice Integration Project" (Gonda, and expansion/remodeling of existing facilities in
downtown Rochester), b)acquisition and construction of a parking ramp at 3 d Avenue NW and I" Street
NW, and c) expansion of the Corporation's steam capacity facilities at 233 3`d Street NW (RPU/Mayo
Project).
If approved at the hearing, these bonds would be considered "limited obligations" of the City.
Repayment of the bonds and any interest on the bonds would be payable solely from the revenue pledged
by Mayo Foundation for repayment. No bondholder could ever require the City to use its taxing powers
to repay the bonds. We would, again, obtain "issuers" bond counsel,. separate from Mayo's bond counsel
to protect the City's interest in this financing.
This issue would also cause the City to exceed the $10 million annual limit on issuance of "bank
qualified" tax exempt debt. The City will also require an agreement that would specify reimbursement to
the City for any higher interest costs we might incur for non -bank qualified debt in the issuance of bonds
for our own capital improvements.
The preliminary application is on file with the office of the City Clerk. A representative from Mayo
Foundation, will be available at the hearing to address any questions that may be raised.
Recommendation:
Adopt the attached resolution calling for a public hearing on August 6, 2001 to consider issuance of tax-
exempt revenue bonds on behalf of Mayo Foundation and directing the City Clerk to publish notice of
said hearing in the City's official newspaper.
�,uUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 7/2/01
AGENDA SECTION:
Consent Agenda
ORIGINATING DEPT:
Finance Department
ITEM NO.
a
ITEM DESCRIPTION: Accept the Bid for the Biosolids Injector
PREPARED BY:
Jennifer King
The Water Reclamation Plant requests that the one bid received from Ag-Chem for the Biosolids Injector
be accepted by the City Council. The bid amount for the unit is $215,429.00. This unit was budgeted in
the 2001 Equipment Revolving budget. This unit is a specialized piece of agricultural equipment and only
one vendor is known to be able to meet the specifications and requirements necessary for this unit.
COUNCIL ACTION REQUESTED:
Accept the bid for the Water Reclamation Plant Biosolid Injector vehicle that was submitted by Ag-Chem.
Authorize the Mayor and City Clerk to sign a contract for the purchase of this vehicle.
T
—,)UNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING d //
DATE: 7/2/01
AGENDASECTION:
Consent
ORIGINATINGDEPT:
Human Resources
ITEM O.
/
ITEM DESCRIPTION: Library Reorganization
PREPARED BY:
Linda Gilsrud
The Personnel Advisory Committee (PAC) met on June 27 to review the proposed Library organizational
changes based on a Library task force's review of findings as reported in the Himmel and Wilson Study
commissioned in 2000.
The PAC recommends approval of the following Library organizational structure changes:
-Add two additional FTEs (Clerk Typist and Automation Services Associate)
-Approve reclassifications of present positions to create a Communications Manager, Volunteer and Training
Assistant, and Automation Services Coordinator
-Approve the review of two reclassifications based on job content evaluation results to come:
Library Assistant 2, Reserves to Library Associate 1, Circulation Services
Library Assistant 1, Acquisitions, to Library Assistant 2, Acquisitions/Public Services
Council Action Requested:
Request a motion approving Library organizational structure changes stated above as approved by the
Personnel Advisory Committee
COUNCIL ACTION: Motion by: Second by: to:
�I
101 SECOND STREET SE
ROCHESTER, MN 55904
507/285-8000
FAX 507/287-1910
Memo
To: Stevan Kvenvold
From: Audrey Betcher
Date: June 12, 2001
Subject: Proposed Organizational Changes
GGe/,
In 2000 the Library asked Himmel and Wilson, Library Consultants, to
www.arochestecmn.ushbrary look at a number of aspects of library service. With two administrative .`
positions open (the Director and the Circulation Services Manager) the
board felt that the structure of the organization should be looked at as part
of the study.
Upon completion of the report, the board asked a team of board and staff
members to look over the organization structure recommendations and
propose detailed changes. The committee recommendations are outlined
below. Letters correlate the narrative with the spreadsheet.
All proposed costs are shown as if the position was filled starting January
1, 2001. If all proposed changes had occurred on January 1, 2001, the total
cost of the proposal in 2001, including estimated benefits, would be
$12,505.
New Authorized Positions:
A. Create a Clerk/Typist position for the Office. Turn in unbenefitted hours to help pay for
the position.
B. Add a new position of Technical Associate at AFSCME Grade 7. With our expanding
reliance on technology for both the public and staff, we need an additional staff person to
work on the infrastructure.
Additional Temporary Hours
C. Add page hours for the Reader's Service Division.
Downgraded Open Positions
D. Downgrade Assistant Director position and hire a Head of Communications who will be
responsible for public relations, marketing, and will be a liaison to the Friends and
Foundation.
E. The existing Library Associate lI position in Adult Services will be downgraded to a
Library Assistant lI position in the Communications Department which will be
responsible for volunteer and training coordination and will work 20 hours per week on a
public desk. The volunteer coordination responsibilities were removed from, the Head of
the Extension Division.
F. Duties are being shifted in Technical Services resulting in a part-time Library Associate
position downgraded to a part-time Library Aide U.
Reclassifications
G. At the time that the Library Associate I position in Readers Services opens,'that position
would be reclassified to a Librarian I and additional duties of collection development
would be added.
H. In evaluating the correct placement of the Technical Associate position on the scale, it
was determined that the Technical Coordinator position, which is currently at AFSCME
Grade 7 was not classed properly. Human Resources recommended placement at RPEA,
Management 1, Grade 2.
I. Additional responsibility would be added to a Library Assistant H to manage the patron
registration and overdues area. The position will be reclassified to a Library Associate I.
J. Library Assistant I will be reclassed to a Library Assistant H to accomplish better
distribution of workload.
Change in Responsibility, but No Change in Classification
K. The Circulation Services Manager retired at the top of the scale. The position will be
filled, but a new hire will come in at a lower salary.
L. The current Head of Extension will become the Head of Reader's Services. She gives up
the Volunteer Coordination and Friends liaison _and picks up responsibility for the
Fiction, Movies and Music desk.
2001
Budgeted
Amount
2001
Propose(
Costs
A.
Clerk Typist/Office (NEW), AFSCME, Grade 1, Step A/Propose turning in
unbenefitted hours to fill this position
25,611
Library Assistant 20 hrs/wk, unbenefitted
14,801
Library Assistant new starting 7/1 , 20 hrs/wk, unbenefitted
3,877
B.
Technical Associate/Automation NE
36457
C.
Pages 312 hrs /NEW - for new Readers Services Division
2,075
D.
Assistant Director current) vacant), RPEA, Management 1, Grade 9
64,843
Head of Communications, RPEA, Management 1, Grade
43,459
E.
Library Assoc it downgraded to a Library Assistant It level
32,413
Volunteer and Training Coordinator, AFSCME, Grade 2
27,823
F.
Library Assoc 702 hrs Downgraded to Library Aide II 442 hrs
8,396
3,509
G.
Library Associate I, AFSCME, Grade 3 / At such time as the Library Associate
position becomes vacant it is proposed to be reclassified to a Librarian I,
AFSCME grade 5 ($33,067). This position would retain and expand
responsibilities in Young Adult Services
35,413
35,413
Librarian I , AFSCME, Grade 5
H.
Technical Coordinator currently at AFSCME grade 7, step F ($46,529); would
move to step G $48,854 on 12/01101.
46,821
48,854
I.
Library Assistant II currently at step D ($32,212)1Proposed reclassification to
Library Associate I, step D ($34,975). This position, picks up the remaining duties
of registration and overdues from the Library Associate I, Young Adult Services. -
31,633
34,975
J.
Library Assistant I currently at AFSCME, Grade 1, Step C ($28,235), eligible for
step increase on Aug 16/Proposed reclassification to Library Assistant II, step D
$32,212
28,765
32,212
K.
Circulation Services Manager current) vacant).
54,139
37,596
L.
Librarian III 1
49,0391
49 039
t
ORGANIZATIONAL TASK FORCE
REVIEW OF HIMMEL & WILSON RECOMMENDATIONS
RECOMMENDATIONS
SERVICE POINTS
ITEMS FOR FURTHER STUDY
ROCHESTER PUBLIC LIBRARY - PROPOSED STRUCTURE
ROCHESTER PUBLIC LIBRARY - EXISTING STRUCTURE
ORGANIZATIONAL STUDY - STAFFING RESOURCES
ROCHESTER PROFESSIONAL EMPLOYEES (RPEA) PAY GRID - 2001
AFSCME PAY GRID - 2001
30
ORGANIZATIONAL TASK FORCE
REVIEW OF HIMMEL & WILSON RECOMMENDATIONS
1.2 Staffing levels in Automation Services should reflect the increasing
importance of technology to the library. The division should be enlarged to
include at least one additional full-time equivalent technician and a full-
time web developer.
Recommend a full-time technician at a Library Associate I pay level.
5.2 The Library should replace the current Assistant Director's position with a
non -supervisory professional (MLS) position which could be characterized
either as the "Training and Project Coordinator" or as the "Internal Affairs
Coordinator". This individual filling this position would report to the
Director and serve in a dual capacity of Project/Team Coordinator and Staff
Training/Quality Service Coordinator.
Have proposed a Library Assistant II level position which will handle
coordination of library -wide activities with an internal focus including volunteers,
training, general staff meetings, and the general staff manual.
After much discussion we felt the coordination was the piece missing, not the
training itself. The responsibility for the content will remain with Administrative
Team and the individual divisions.
5.3 The supervisory position previously held by the current Acting Assistant
Director should either be relocated to the Business Office or should be
connected to the Director's office upon the incumbent's retirement. The
position might be characterized as the "External Affairs Coordinator". A
new job description should be written to include public relations, Friends
liaison, Foundation liaison, and volunteer coordination. While the person
filling this position would occasionally represent the library, the Library
Director would continue to be the primary "face of the library" in the
community. The External Affairs Coordinator would serve more in a
behind -the -scenes coordination role.
Have proposed moving the vacant Assistant Director position to the office as
Head of Communications at a Rochester Public Employees Association (RPEA)
Management 1, Grade 7 pay level. This position will handle coordination of
activities with an external focus: Friends Liaison, Library Foundation Liaison,
Planning/Coordination of Off -site Events, Programming Coordinator,
PR/Marketing, Library Newsletter articles, etc.
5.4 The Library should merge the current Extension Services Division with the
Adult Fiction/AV section into a structured Readers'/Media Services Division
that includes Adult Fiction, Fiction Audiovisual, Young Adult, Bookmobile,
3l
and all other extension services (deposit collections, etc.) The current
Head of Extension Services position and the balance of the Extension staff
would be moved to this Division. The deletion of Friends and volunteer
activities from the Extension Head's duties would allow for a greater
emphasis on young adult and outreach efforts.
Have proposed creating a Readers Services Division which will combine the
Fiction, Movies and Music Desk, Readers Advisory, Selection, and Young Adult
functions from the Adult Services Division and the Bookmobile/Outreach Delivery
functions. This new division will be headed by Kim Edson, Librarian III.
5.5 A "pure" Circulation Services Division should be created to include all
materials check -in and shelving, all adult circulation, and adult registration.
Have proposed creating a Circulation Division from the functions remaining in
Adult Services: check-in/check-out, registration, overdues, and reserves. The
vacant Circulation Services Manager position will be filled.
3a
ORGANIZATIONAL TASK FORCE
RECOMMENDATIONS
The Organizational Task Force has been meeting since January and offers the following
recommendations for your consideration.
The cost of these recommendations for 2001 is $12,505 more than already budgeted. We
figured on the high end in terms of insurance benefits and also that the positions would have
been filled for the entire year.
We worked within our resources to re -align priorities. This proposal does not solve all staffing
issues, however we tried to fill the most pressing staffing issues in the most economical and
efficient way possible.
Remove volunteer and Friends Liaison activities from the current Extension division.
Create a new Readers' Services Division. This division will provide selection and readers'
advisory services for the adult fiction, young adult, feature film, and recorded music
collections. Also included in this division are bookmobile services, homebound services,
outreach deposit collection services, and programming for adults and young adults. The
head of this division, Kim Edson, has overall responsibilities for the fiction, YA, feature film,
recorded music, and bookmobile collections. Beth Warfield will select from the children's
review magazines new children's books for the bookmobile, and Louise Moe will do the
same for the bookmobile's adult nonfiction collection.
The Readers' Services Division will be staffed by Kim Edson, Librarian III; Lynette
Diekmann, Library Associate I; Kari Carlson, Library Associate I; 16 hours/week of Beth
Befort, Library Assistant 11 from Technical Services; 6.5 hours of Sarah Waletzki, Library
Associate I from Technical Services; 6 new page hours; and the existing bookmobile staff
consisting of Marge Brumm, Library Associate I; Karyn Smith, Library Assistant I, Priv
Domeier, Library Aide 11; Joan Runkle, Driver/Librarian; Ken Dose, Saturday Driver; and 18
hours of page staff.
It is also recommended that the current Library Associate I position be upgraded to a
Librarian I level when the position becomes vacant. Until that upgrade occurs, Beth
Nienow will provide selection for the recorded music collection.
Create a Circulation Division from the functions remaining in Adult Services: check-
in/check-out, registration, overdues, and reserves. The vacant Circulation Services
Manager position will be filled.
Reclassify Deanna Hahn from a Library Assistant II to a Library Associate I since she will
assume new duties overseeing the registration and overdues functions currently handled
by Lynette Diekmann.
At this time, we do not have enough staff to cover existing desk schedules, however it is
our recommendation to move the check-out desk function to the circulation desk and to
move three self -check machines to the current check-out desk location, which should
allow fewer people to be scheduled to work the desk during slower times and make up the
33
deficit in this manner.
Move the vacant Assistant Director position to the office as Head of Communications at a
Rochester Public Employees Association (RPEA) Management 1, Grade 7 pay level. This
position will handle Friends Liaison, Library Foundation Liaison, Planning/Coordination of
Off -site Events, Programming Coordinator, PR/Marketing, Library Newsletter articles, etc.
Marilyn Campbell, Library Associate I, currently does the majority of the desktop publishing
and the proposal will have her position take on even more responsibility for this.
To free up time for this, some duties will move to a new Library Assistant I position in the
office. The hours for this will be covered by the current 20 hour temporary position and a
20 hour temporary position which was to start in July. The rationale for asking for a full-
time authorized staff member is the type of duties being performed and the timelines
necessary. The new Library Assistant I position will also have 10 hours/week at the
Circulation Desk.
The Library Associate II position will move to the office at a Library Assistant II level. This
position will handle volunteer coordination, training coordination, general staff
manual/meetings, and will have 20 hours/week at the Circulation Desk.
The Himmel & Wilson study pointed out the need for more staff in the automation area,
and our proposal includes a new Technical Associate position in Automation at an
AFSCME Grade 7 pay level. The tasks for this position will include network and server
troubleshooting and some web design. While reviewing the pay grade for this position it
was determined that the Technical Coordinator position was in the wrong classification and
should be reclassified to RPEA, Management 1, Grade 2.
The currently vacant 13.5 hour Library Associate position in Technical Services will be
filled at a Library Aide II level at 8.5 hours per week. The Library Assistant I in acquisitions
will be reclassified to a Library Assistant II. This would make all Assistants in Acquisitions
at the same classification and interchangeable so that each Assistant could work on books
or AV items, whichever is needed. Some tasks in TS will be reallocated within existing TS
staff to accommodate children's cataloging.
Special projects and grants coordinated previously by the Assistant Director will be
assigned based on the focus of the project. For example, a project dealing with special
populations will be coordinated by Readers' Services. A library -wide project with an
external focus will be coordinated by Communications. The Library Assistant I I position in
the office will coordinate internal projects, although some projects may be coordinated by
individual divisions.
Who is "in charge" when the director is absent? This recognizes that, of course, the
Director and Assistant Director have both been absent from the building at the same time
in the past. Since there is no longer an Assistant Director position, the person in charge of
the building is the senior AT member in the building and will determine who speaks for the
organization with the understanding that the Head of Communications is the primary
external contact.
ORGANIZATIONAL TASK FORCE
ITEMS FOR FURTHER STUDY
Items discussed of interest that may need to be looked at in the future, but not as part
of the organizational structure at this time; there was consensus that these seem to be
process improvement rather than organizational structure:
Materials Handling
check -in
shelving
Children's fine payment/Children's circulation functions
two areas that take a great deal of staff time need to be de-emphasized
and made self-service: children's CD-ROM stations and PCs for
wordprocessing.
magazine processing/ordering
potential for change with Reserves/ILL
Philosophically agreed that all cataloging and processing should be in
Technical Services. It is a resource issue that isn't as simple as it looks at
first glance
Computer Training Lab
Items not checking out on the self -check machines
Materials donation process
The following matters will be referred to the Facilities Task Force as part of our
recommendations:
There was consensus that the check-out and circulation services desk function
could happen at one desk with facility changes that would include making the
self -checks more obvious, having a place for reserves, and making the entrance
inviting.
Discussed the philosophy of adding Children's pure circulation functions with the
Adult circulation functions. This will require further study on the implications of
staffing, layout, etc., and, if implemented, will require modifications to the
circulation services desk.
Location of word processing PCs.
35
ORGANIZATIONAL TASK FORCE
REVIEW OF SERVICE POINTS
After grouping functions together, we discussed service points. The service points
currently existing in the main library:
• Reference Desk (Information Services)
• Magazine Room (Information Services)
• Reference/Reader's Advisory/Circulation (Children's)
• Check-out Desk (Adult Services)
• Public Services Desk (Adult Services)
• Fiction, Movies & Music Desk (Adult Services)
• Bookmobile (Extension)
With the new grouping of functions and discussing how resources would be allocated,
the recommendation is to lower the number of service points by 1. The new allocation
would be as follows:
• Reference Desk (Information Services) - functions remain as existing.
• Magazine Room (Information Services) - functions remain as existing.
• Reference/Reader's Advisory/Circulation (Children's) - functions remain
as existing.
• Circulation Desk (Circulation) - Move all adult circulation functions to one
desk and have self -checks where check-out desk is currently located.
• Fiction, Movies & Music Desk (Readers' Services) - functions remain as
existing.
• Bookmobile (Readers' Services) - functions remain as existing
3�o
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37
2001
APPENDIX "B"
Pay
Job Description
A
B.
C
D
E
F
G
H
Grd
Start
6 mo
1 yr
2 yrs
3 yrs
4 yrs
5 yrs
6 yrs
1
Library Assistant 1
25,611
26,892
28,235
29,674
31,128
32,684
34,320
36,036
Clerk Typist
11
Library Assistant 11
27,823
29,216
30,675
32,212
33,819
35,510
37,286
39,149
III
Library Associate 1
30,214
31,723
33,310
34,975
36,723
38,561
40,486
42,510
Account Clerk
Sr. Clerk Typist
Data Entry/Prog.
Insurance Clerk
IV
Library Associate 11
31,494
33,067
34,721
36,457
38,280
40,193
42,203
44,315
Librarian I/Driver
V'
Secretary 1
33,067
34,721
36,457
38,280
40,193
42,203
44,315
46,529
Librarian I
Account Technician
V1
34,721
36,457
38,280
40,193
42,203
44,315
46,529
48,854
VII
PC Support
36,457
38,280
40,193
42,203
44,315
46,529
48,854
51,299
Technician
AFSCMELocal31901/31/001:15 PM 30
._J /
REQUEST FOR COUNCIL ACTION MEETINGATE:G
AGENDA SECTION: ORIGINATING DEPT:
CONSENT
anizational Business Mayor's Office
�.I DESCRIPTION:
Appointment to Rochester Civic Music Board
TE C.
I D
PREPARED BY:
Mayor Canfield
I hereby submit for your approval the following appointment to the
Rochester Civic Music Board:
Phyllis Berman
2224 Viking Drive NW
Ms. Berman will fill the vacancy in the Sixth Ward. The three year
term will run to December 2003.
uOUNCIL ACTION: Motion by:
Second by:
El
%laNm Chuck Canfield him
201 Ith Sued Ski Ro,)m 281 ut: aaeeu e ❑n
Rochestet NIN > )904-3782
Phimr: (507- '85. 8080 ! n -i0i i 2S7.7979
CIT. OF ROCHESTER
VOLUNTEER APPLICATION
ADDRESS:
PHONE: eus.oU5 soya ' a 939
DO YOU RESIDE WITHIN ROCHESTER CITY LIMITS? YES ✓ NO
PLACE OF EMPLOYMENT: (.�.f\tPrC; �Ll\� � t�nfi--'
I P.M, SEEKING VOLUNTARY SERVICE oN ( _y �-{c_; (., ) Z/,yt_� �jCiCij d
e
-F7 e Nr.4 c2 CA ,
ACHIEVEMENTS, PREVIOUS EMPLOYMEN'_, COMVUTNITY INVOLVEMENT; Attach additional
info::Ration, if desired.
(), q e, -�T-c(rn t:. lin Lie(so:vlOr f\ -
}act c.
r,
-ot'C0-4r-e- r\"uxJr r;;, CLrY c! 75 ^c.i� i ram«
SU_'.^-TTED:_SIGNED:
Return to: Office of the Mayor
201 4th Street SE
Rochester, MN 55904-3?°2
•♦*..**.*k..*****t1♦**v.,k***w**1v****I..*..***f*..*.**U*♦.**w***
DATE 0" A?PGiNTYE):T:
TEPM X?
^_,HEP. DATA:
REQUEST FOR COUNCIL ACTION
MEETING
DATE: _
-.z -vl
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT
Civic Music
I I
�,d DESCRIPTION:
PREPARED BY:
PERMIT #3473 - CIVIC CENTER
Steven Schmidt
Rochester Civic Music will present the majority of its 2001/02 Riverside Live! events in the Mayo
Civic Center Presentation Hall. Civic Music pays market rates for use of Civic Center facilities,
$1,350 daily rental for performances and $100 daily rental for rehearsals during 2001/02. In
addition, Civic Music pays prevailing market rates for required staffing including, but not limited
to, IATSE stagehands and riggers, ushers and ticket takers, and ticket sellers. In addition, the
department pays prevailing market rates to rent Civic Center equipment including, but not limited
to, in-house sound systems and equipment, in-house theatrical lighting systems and instruments,
pianos, and staging. The use of Civic Center facilities and equipment is governed by a permit
document issued by the Board of Park Commissioners to be executed by the Executive Director of
the Mayo Civic Center.
Civic Music has added an addendum to Permit #3473 that calls for RCM to have exclusive rights
to sell artist products including, but not limited to, recordings, compact discs, cassette tapes,
souvenir books, novelties, etc. The provision calls for neither the Civic Center nor its
Concessionaire(s) to benefit from the sale of any such artist products. The proceeds from the sale
of such products help Civic Music defray the cost of programming events at the Civic Center.
The document has been reviewed and approved as to content by Civic Music's General Manager
and to form by the City Attorney.
Action Requested: That the Council approve and the Mayor and City Clerk be authorized to
execute Permit 93473, an agreement made by and between the Board of Park Commissioners and
Rochester Civic Music.
COUNCIL ACTION: Motion by: Second by to:
REQUEST FOR COUNCIL ACTION
MEETING `
DATE: 07-02-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
r'nNSENT AGENDA
PLANNING
�(�J
I
A DESCRIPTION: Annexation Petition #01-14 by Graham Properties Limited Partnership
PREPARED BY:
to annex 109.88 acres of land located west of Eastwood Golf Course, south of Highway 14
Theresa Fogarty,
and north of Eastwood Road SE.
Plannerj'Lj�
June 28, 2001
Planning Department Recommendation:
See attached 'staff report, dated June 28, 2001.
As part of the Orderly Annexation Agreement, property taxes payable on annexed land shall continue to be paid to the
Town of Marion for the entire year in which the annexation becomes effective. If the annexation becomes effective on or
before August 1 of a levy year, based on the date specified in the order from the Minnesota Municipal Board, the City may
levy on the annexed areas beginning with that levy year. If the annexation becomes effective after August 1 of a levy year,
the Town may continue to levy on the annexed area for that levy year. Thereafter property taxes on the annexed land shall
be paid to the City.
Council Action Needed:
1. If the Council wishes to proceed as petitioned, it should instruct the City Attorney to
prepare an resolution to be adopted and transmitted to the MN Planning /Office of
Strategic and Long Range Planning.
2. The signed resolution and a copy of the Joint Resolution for Orderly Annexation (Marion
Area #2) should be transmitted to the MN Planning / Office of Strategic and Long Range
Planning by the City Clerk (attached is a filing fee for the application in the amount of
$200). The resolution and a copy of the Joint Resolution shall also be sent to the Town of
Marion and the Olmsted County Auditorrrreasurer.
Attachments
1. Staff report, date June 28, 2001.
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Legal Description Attached
4. City Finance Director: Tax Information Attached
5. Planning Department File
6. Applicant: This item will be considered sometime after 7:00 p.m. on Monday, July 2, 2001 in the Council Chambers at
the Rochester 1 Olmsted County Government Center.
7. McGhie & Betts, Inc.
COUNCIL ACTION: Motion by: Second by: to:
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CERTIFICATE OF SURVEY
PART OF S. 1/6EC. 6-106-13
ROCHESTER-OLNISTED PLANNING DEPARTMENT
2122 Campus Drive SE, Suite 100 • Rochester, 1 55904.4744
couxrr OF
TO: City Council
FROM
DATE:
www, olmstedcounty.com/planning
Theresa Fogarty, Planner
June 28, 2001
.OF; R�CHF.tiTE R.Jp.11f
k,f Teo:.a i�c�s�• .
RE:Annexation Petition #01-14 by Graham Properties Limited Partnership
to annex 109.88 acres of land located west of Eastwood Golf Course,
south of Highway 14 and north of Eastwood Road SE
Planning Department Review:
Applicants/Owners:
Location of Property:
Existing Land Use:
Size:
Existing Zoning:
Future Zoning:
Graham Properties Limited Partnership
20 Second Avenue SW
Rochester, MN 55902
The property is located west of Eastwood Golf Course, south
of Highway 14 and north of Eastwood Road SE.
This property is currently undeveloped land.
The property proposed for annexation is approximately
109.88acres.
The property is zoned A-4 (Agricultural Urban Expansion) on
the Olmsted County zoning map.
Upon annexation, -the property will be zoned R-1 (Mixed Single
Family Residential) district on the Rochester zoning map.
L_an_ d_Use Plan;_- This property is designated for "low density residential" uses
and "medium density residential' on the Rochester Urban
Service Area Land Use Plan. The "medium density
residential' designation is in the northwest portion and
northeast portion of the site
Adjacency to the Municipal
Limits:
The property is adjacent to the city limits along the its
northerly, eastern and a portion of the southern boundaries.
Sewer and Water: Municipal sewer and water will be available to serve this area.
The Rose Harbor High Level Water System service will be
available to the upper portions of this property and the Main
Level Water System service is available to the lower portion of
this property on the north side of Highway 14, adjacent to the
NW corner.
BUILDING CODE 507/285-8213 • GIS/ADDRESSING/MAPPING 507/285-8232 • HOUSING/HRA 507/285-8224
�,..,,.,.PLANNING20NING 507/285-8232 • WELUSEPTIC 5071285-8345
FAX 507/287-2275
�.w
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Page 2
Annexation #01-14
June 28, 2001
Utilities: Pursuant to Minnesota Statutes 414.033 (subd.13), a
municipality must notify a petitioner that the cost of electric
utility service may change if the land is annexed to the
municipality. A notice has been provided to the applicant.
Townboard Review: Townboard review is not required for this annexation.
Referral Comments: 1. Rochester Public Utility Department— Water Division
2. Rochester Public Works Department
Report Attachments: 1. Annexation Map
2. Location / Marion Township Orderly Annexation Area #2
Map
3. Referral Comments (3 letters)
Staff Recommendation:
Section 7, Paragraph (b) of the Joint Resolution for Orderly Annexation (Marion Area #2) between
the City of Rochester and Townboard of Marion allows any lands contained in the orderly
annexation area may be annexed to the City upon adoption of a resolution when a landowner abuts
the City limits and said landowner files a petition for annexation with the City. In such instance,
review by the Rochester Planning and Zoning Commission shall not be required prior to the City
acting upon said petition.
Staff recommends that the City adopt a resolution annexing the property.
4
ROCHESTER
Mnne3ota
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
Date: 6/27/01
DEPARTMENT OF PUBLIC
WORKS
2010 Street BE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-261-6216
The Department of Public Works has reviewed the requested application for
Annexation #01-14 on the Graham Properties LP (p/o Sect 6, Marion) property.
The following are Public Works comments on the proposal:
1. This property can be served by municipal sanitary sewer & water.
C:llempNANNX01-14 Graham Properties LP Sect 6 Marion.doc
rpu
we pledge-, we deliver
June 26, 2001
Rochester -Olmsted
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Annexation #01-14 by Graham Properties Limited Partnership to annex
109.88 acres of land located west of Eastwood Golf Course, south of Hwy 14 and north of
Eastwood Rd. SE.
Dear Ms. Gamess:
Our review of the referenced petition is complete and our continents follow:
1. The property may be subject to the water availability fee, connection fees or assessments.
The Land Development Manager (507-281-6198) at the Public Works Department
determines the applicability of these fees.
2. Rose Harbor High Level Water System service will be available to the upper portions of this
property with the completion of the Rose Harbor Water Quality Protection Project. Main
Level Water System service is available to the lower portion of this property on the north
side of Hwy 14 adjacent to the NW comer.
3. We will work with the applicant's engineering firm to develop the necessary water system
layout to serve this area.
Please contact us at 507-280-1600 if you have questions.
Very truly yours, ..,,��''
061JA RSQQAA..V SLI
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention
McGhie & Betts, Inc.
Graham Properties, LP
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507-280-1542
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 7-02-2001
aENDA SECTION:ORIGINATING
CONSENT
DEPT:
Ilj— PLANNING
ITEM NO.
� - i3
PREPARED BY:
Phil Wheeler, AICP
ITEM DESCRIPTION: Determination by the Council under provisions analogous to
Section 60.150 whether to process an excavation activity proceeding as
part of the GAC Theater project adjacent to the North Shopko site as a
planning Director
substantial land alteration.
June 27, 2001
Background:
GAC, LLC, Inc., is applying for approval of excavation of the adjoining hillside associated with a proposed theater site. The
determination of whether or not this excavation meets the definition of "substantial land alteration" is based on Section
62.1101 (2) a and 62.1101 (2) b, which distinguishes between "substantial land alteration" and "quarry." That distinction in
"quarry"
part is based on the height of exposed bedrock slopes. When a slope exceeds 25 feet in height, the site becomes a
by ordinance definition. Administering this section of the ordinance requires making an interpretation of how slopes should be
measured when they are separated by intervening benches,. Staff and the City Attorney are of the opinion that such cuts
should be treated as one single cut whenever the overall slope exceeds a 3:1 slope. Furthermore, the City Attorney indicated
that the ordinance definition of a "quarry" is satisfied when several cuts occur resulting in exposed rock face in excess of 25
feet in height. The City Attorney concluded that, despite the developer's attempt to "zig-zag" the cuts to the hillside, this
excavation constituted a "quarry" and needed to satisfy all of the resulting requirements (zoning, neighborhood meetings,
etc.).
The proposed finished grade for the GAC Theater property consists of approximately 60 vertical feet of exposed bedrock
separated by two, nearly horizontal benches, 10 feet in width. The benches interrupt the 60' vertical cut so that there are two
24 foot segments and one 12 foot segment interrupted by the two benches. The applicant's engineering firm, McGhie and
Betts, Incorporated, has been proceeding with site design and grading plans under the Impression that staff has concurred
with their interpretation that the proposed excavation is a substantial land alteration, because the height of individual exposed
edrock faces is each under 25 feet. The applicant bases this impression on meetings they have had with the staff and on the
;suance of grading permits by the Public Works Department involving their review of the finished grade. While Planning staff
does not recall having agreed to this interpretation of the relevant provisions of the Land Development Manual, the stiff did
not identify the potential discrepancy and call it to the applicant's attention until well into the application process.
Discussion
Section 60.150 of the Land Development Manual states that "Where a landowner has, In good faith and in reliance upon a
permit issued in error, begun construction, the matter shall be referred to the Council for disposition.' The "permit" referred to
in this paragraph refers to permits related to administration of the Land Development Manual (LOM). Even though no LDM
permits have been issued to this case, it is clear that the applicant had the impression that their proposal met applicable
ordinance definitions, at least, and proceeded with their planning and site work under that impression. Planning staff arguably
erred in failing to call to the attention of the applicant the fact that the excavation work being contemplated goes beyond the
ordinance definition of "substantial land alteration."
Recommendation
If the Council concurs that there is grounds for treating this matter under the provisions of Section 60.150, it should direct the
staff to continue processing the application for a "substantial land alteration." In addition, to avoid future similar problems, the
Council should direct the staff to clarify the language of the sections of the ordinance distinguishing "quarry" from "substantial
land alteration."
Council Action Needed:
1. If it determines that there are grounds for proceeding under the provisions of Section 60.150, the
Council should pass a motion directing the staff to continue processing the application for
excavation work associated with GAC Theater as a "Substantial Land Alteration" and directing the
Planning Department and City Attorney to prepare ordinance amendments clarifying the distinction
between "quarry"and "substantial land alteration"in the Land Development Manual.
COUNCIL ACTION:
FBy:LMotion
— Seconded By: Action'.
REQUEST FOR COUNCIL ACTION
MEETING 5 --5 /
DATE: 7/2/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM O.
CONSENT AGENDA
POLICE
.. '
I DESCRIPTION LOCAL LAW ENFORCMENT BLOCK GRANT PROGRAM
PREPARED BY:
Application and Acceptance of Funds
Roger Peterson
The Mayor and Police Department seek approval to apply for and accept a Local Law Enforcement
Block Grant in the amount of $67,520. The Department of Justice has awarded the community this
amount pending final application and review of the proposed use of these funds. The purpose of
the grant program is local crime prevention activities. Some of the local requirements for the
receipt of the grant are as follows:
The City as the grantee is to establish an Advisory Board to make recommendations for the use
of the grant funds. The Advisory Board Members for the grant are:
Chairman - Roger Peterson, Chief of Police
Local Prosecutor - Dave Goslee, Deputy City Attorney
Local Law Enforcement Representative - Darrel Hildebrant
Local Public School System Representative - Dennis Johnson
Local Court System - Charles Kjos, Court Administrator
Local Non -Profit Group - Don Dallman, Rochester Olmsted County Safety Council
The City is also required to hold a public hearing to discuss the proposed use of the funds.
cal match for the grant of approximately $7502 is required. Funding should be authorized
the Contingency Account.
COUNCIL ACTION REQUESTED:
Approval to apply for and accept the Local Law Enforcement Block Grant award of approximately
$67,520. Approval of the local match of approximately $7502.
UNCIL ACTION: Mofion by: second by to:
Meeting
REQUEST FOR COUNCIL ACTION Date 7/2/01
3ENDASECTION
ORIGINATING DEPT:
IT O�
CONSENT
=.ochester Public Utilities
ITEM DESCRIPTION:
PREPARED BY:
Consideration of Public Utility Board Action
Kathy Wilson
The Rochester Public Utility Board has approved the following on June 27, 2001 and requests the
Common Council's favorable consideration:
to approve a resolution to approve a contract agreement with Ulteig Engineers, and
that the Common Council authorize the Mayor and the City Clerk to execute the
agreement for professional engineering services for the transmission line Q1
upgrade and Eastside substation design. The amount of the contract agreement not
to exceed $400,000.00, and Ulteig Engineers being lowest responsible bidder.
- to approve a resolution to approve a purchase order agreement with Dakota
Minnesota and Eastem Railroad Corporation for a license agreement for the
transmission line Q1 upgrade. The amount of the purchase order to be $84,480.00.
to approve a resolution to approve a purchase order agreement with United
Conveyor Corporation for the purchase of a bottom ash paddle mixer/unloader. The
amount of the purchase order agreement to be $44,060.00 and United Conveyor
Corporation being sole source.
to approve a resolution to approve a steam supply project between Rochester Public
Utilities and the Mayo Clinic. Based on the engineer's cost estimate, the amount of
the project to be $9,136,500.00. The expenses related to the Silver Lake Plant
revisions ($4,410,850.00) will be recovered with a capital recovery charge built into
the steam rate. The piping delivery system costs ($4,725,650.00) will be a pass ..
through and billed directly to Mayo as the expenses are incurred.
GENERAL MANAGER: / x� 4G/, /,I
3UNCIL ACTION: Motion by: Second by: to:
5 69
i
FOR BOARD ACTION
Agenda Item # 3 Meeting Date: 6/27/01
SUBJECT: Contract for Engineering Services
Transmission Line Q I Upgrade and Eastside Substation
PREPARED BY: Greg Woodworth <'uv
Engineering Managers `
ITEM DESCRIPTION:
In December, 2000 the Board approved an agreement with Xcel Energy to upgrade the 161kV Q1
transmission line connecting Silver Lake and Chester Substations. The agreement stated that NSP/Xcel
would pay $1.87 million to RPU and we would upgrade Q1 in order to increase the capacity of the line.
The upgrade was ordered by the Federal Energy Regulatory Commission (the FERC) as part of the NSP-
New Centuries Energy merger that formed Xcel Energy. NSP paid RPU the $1.87 million on December
31" of last year.
RPU planning studies have indicated for the last 10 years that additional substation capacity would be
required to serve new load on the east side of Rochester. With the high rate of development and load
growth in the Century High School area, a new substation is budgeted to be constructed along the current
Q I route.
We have sought three proposals from engineering firms to design the Q1 upgrade and the new eastsid
substation. The three engineering firms contacted have all done work for RPU in the past. Th,
engineering service proposals cover both the Q 1 upgrade and the design of the new substation. The
estimated totals for the proposals ranged from $400,000 to $485,000. Ulteig Engineers of Minneapolis
submitted the $400,000 proposal and has performed work for RPU since 1980.
The proposed engineering services contract would provide services on a time and material basis. The
$400,000 estimate is based on a detailed and agreed -to scope of services for both the line and the
substation. The project proposal, proposed contract for engineering services, a description of the services,
and the billing rates are attached. The agreement is the standard professional services agreement that we
have used in the past and has been reviewed by the City Attorney's office.
UTILITY BOARD ACTION REOUESTED:
It is recommended that the Board request the Common Council to approve a contract agreement with
Ulteig Engineers, Inc not exceed $400,000 to provide professional engineering services per the attached
proposal for the Transmission Line Q 1 Upgrade and Eastside Substation design.
4 GaIe7
Ge ral Manager ate
57
FOR BOARD ACTION
Agenda Item# 4 Meeting Date: 6/27/01
SUBJECT:
License Agreement
DME License for the Q 1 Upgrade
PREPARED BY: Greg Woodworth
Engineering Manager
ITEM DESCRIPTION:
1611V transmission line QI is currently in the railroad right-of-way for roughly 95% of its current route
from Silver Lake to Chester Substations. The Ql upgrade consists of demolishing the current line,
reconstructing and reconfiguring the transmission lines in the existing railroad right-of-way in two phases.
Due to the nature and extent of the changes to the transmission lines in the right-of-way, a new license is
required.
The DME's standard license fee is based on a per foot charge, which in this case calculates to S84,480.
This is the usual and customary charge for this type of license.
UTILITY BOARD ACTION REQUESTED:
It is recommended that the Board request the Common Council to approve a license agreement with
Dakota Minnesota and Eastern Railroad Corporation in the amount of $84,480 for the Q1 Transmission
Line Upgrade.
Ge ral Manager Date
5Y
LICENSE AGREEMENT #052401
DAKOTA, NUWESOTA & EASTERN RAILROAD CORPORATION, hereinafter referred to
as "Company", hereby licenses the City of Rochester acting through its Public Utility Board, hereinafter
referred to as 'Licensee', subject to the terms and conditions hereinafter set forth, to construct, install,
maintain and use an overhead Q1 power line, hereinafter referred to as 'Facility", upon and across the right-
of-way and property and under or over the tracks of the Company near MP 44.4 to MP 48.9, Rochester,
Minnesota, pursuant to request of the Licensee and in accordance with the plan and in the location shown in
yellow on map dated May 24, 2001, attached hereto, made a part hereof, for the sole purpose of supplying
electricity.
The Company may, at its option and without liability to the Licensee, revoke this license at any time
by giving written notice thereof to the Licensee if the Licensee shall violate or breach any of the following
terms and conditions:
The Licensee will procure all necessary public authority for the construction, installation, maintenance
and use of said Facility and use said Facility in conformity with all requirements of public authority.
2. The Licensee will pay all taxes and assessments that may be levied or assessed against said Facility
3(a). Said Facility shall be constructed, installed and maintained by and at the expense of the Licensee, in
a manner satisfactory to the Company.
3(b). The Company shall have the right at any time to judge the necessity of repairs to said Facility. The
Licensee will, within ten (10) days after written notice, make all necessary repairs at its expense.
3(c). If, at any time the Company judges it necessary to change the location, elevation or method of
construction or installation of said Facility, the Licensee will do so at its sole expense.
4. Right of entry will be granted by the Company's representative upon request from the Licensee or
its contractor after the Company has received a copy of the Railroad Protective Liability Insurance
Certificate from the Licensee or its contractor and has notified the Licensee or its contractor of
approval for said insurance. Said insurance limits shall be $6,000,000.00 aggregate limit and
$2,000,000.00 each occurrence.
5. The Licensee agrees to pay the Company $15.00 per protective train order, per day, issued by
Company, for each train passing through or affected by said construction area when work performed
by Licensee or its contractor is within scope stated herewith:
A. Men, equipment, material, structures or any other obstructions are placed within 25 feet
laterally of the centerline of track;
B. Men, equipment, material, structures or any other obstructions working or placed at any
distance vertically from top of rail of said track, within 50 feet laterally of the centerline of
said track;
C. Protective train orders shall be issued until completion of construction to the satisfaction of
Company's Engineering Department.
D. Work outside of 25 feet from track centerline will be covered by protective train order.
6. The Licensee or its contractor agrees to pay the Company the actual costs of flagging services work
performed by the Company in manner stated herewith:
A. Flagging services performed per day - $300.00 or actual expenses, incurred by Licensee;
5
I
B. Flagging services required when men, equipment, material, structures or any other
obstructions are placed within 25 feet laterally of the centerline of track;
C. Flagging services required when men, equipment, material, structures or any other
obstructions are working or placed at any distance vertically from top of rail of said track
within 50 feet laterally of the centerline of said track; and
D. Flagging services are required on days of active construction by Industry or others at said
location.
7. The Licensee or its contractor agrees to notify the Engineering Department of the Company (605-697-
2,434) 48 hours prior to commencing any work on Company right-of-way.
8. In case of an emergency call 605497-2414. A copy of this agreement must be in the contractor's
possession while performing work on job site and the contractor must be prepared to produce
it upon proper demand. No work will be permitted if a copy is not available upon demand.
9. The Licensee assumes and agrees to protect, indemnify and hold harmless the Company, its officers,
agents, employees, invitees and other licensees, from and against any and all claims, demands, suits,
liability and expense by reason of loss or damage to any property whatsoever or injury to or death
of any person whomsoever, from any cause whatsoever, arising or growing direct or indirectly out
of said Facility.
10. This License is personal to the Licensee and is not assignable or transferable without the written
consent of the Company.
1 I . For the privileges herein permitted, the Licensee shall pay to the Company a one-time fee of Eighty
Four Thousand Four Hundred Eighty Dollars and no/100 ($84,480.00).
IT' WITNESS WIIEREOF, this instrument is executed at Brookings, South Dakota this a }
day of, r 2001.
ATTEST:
DAKOTA, MINNESOTA & EASTERN
RAILROAD CORPORA
VP ransportanon & Engineering
The undersigned, the Licensee mentioned in the foregoing License, ACCEPTS the same subject to
the terms and conditions therein stated.
CITY OF ROCHESTER
By:
Its Mayor
By:
Its City Clerk
By:
Its City Attorney
M
ROCBESTER PUBLIC UTILITIES
Its General Manager
(¢ \052401)
/,aU
FOR BOARD ACTION
Agendaltem# 6 Meeting Date: 6/27/01
SUBJECT: Silver Lake Power Plant
Purchase of Bottom Ash Paddle Mixer! Unloader
PREPARED BY:
Wally Schlink, Manager of Power Production
ITEM DESCRIPTION:
Bottom ash is one of the primary waste products remaining from the combustion process of burning
coal. This ash is collected in special removal equipment in the boilers and transported into a central
storage vessel where it is contained until it can be loaded into trucks and transported for disposal.
Ash is fine in nature and must be mixed with water to contain the fugitive dust when transported. It
is also susceptible to fugitive dust emissions during the unloading process. Environmental
regulations and our operating permit require us to take steps to control fugitive dust emissions and
bottom ash is included in that category.
The specific equipment used to perform the unloading function and comply with the regulations is a
paddle mixer ! unloader in which the ash is combined with water and conveyed into a discharge
chute for transfer into the disposal vehicle. The existing unloader is the original equipment supplied
with Unit I in 1949 and is no longer providing satisfactory service from either an operational or
environmental perspective.
Staff recommend the purchase and installation of a new paddle mixer / unloader from United
Conveyer Corporation (UCC). RPU staff will install the equipment during the fall outage period.
UCC is the original equipment manufacture of the bottom ash system and the sole source for the
replacement component.
UTILITY BOARD ACTION REQUESTED:
Staff recommends that the Board approve a resolution requesting the Common Council to approve a
purchase order with United Conveyor Corporation to provide the services and materials as defined in
the proposal for a price of $44,060.00.
Rev«ued u-lc�-o� wn�-
- t alo
Gen al Manager Date
( rr /
Agenda Item # 7
SUBJECT:
PREPARED BY:
ITEM DESCRIPTION:
FOR BOARD ACTION
Meeting Date:
Mayo Steam Sale Project Approval
Wally Schlink, Manager of Power Production
6/27/01
The Mayo Foundation has been going through a period of tremendous growth and expansion of
physical facilities in Rochester. Mayo's campus energy needs have grown concurrently with the
physical expansion of their facilities. As early as 1989, the long-range utility supply plans have
recognized the potential for a partnership between Mayo and RPU to supply steam from the Silver
Lake Power Plant to the Mayo campus to meet the future energy requirements.
In 1997, staff from both organizations started informal discussions on a potential steam sale project.
With the construction of the Gonda Building and the continued growth of the campus, Mayo staff
received approval this spring to begin formal negotiations for steam service.
The project scope is comprised of the following main components:
• Purchase and install valves, piping, meters, controls and steam conditioning
equipment to interconnect the SLP units into a single steam supply line
• Extend high pressure steam supply piping and condensate return piping from SLP to
the Mayo Prospect Utility Plant
• Purchase and install water treatment equipment and facilities
• Enter into a professional services agreement to provide architectural and engineer
services for the project.
Preliminary engineering design and basic financial justification were presented to the Utility Board at
the May 2001 meeting and the Board voiced its support of continuing with project development.
RPU staff is working on several fronts addressing permitting, design, budget, contract language,
physical installation and operating issues.
The projected commercial date for the project is December 2002 to meet the winter heating demand.
The critical path items at this time are environmental permitting, completing design engineering and
completing a steam sale purchase contract.
The engineer's cost estimate (attached) for this project totals $9,136,500 and includes the work at
Silver Lake Power Plant and the steam piping and condensate delivery system. The expenses related
to the Silver Lake Plant revisions ($4,410,850) will be recovered with a capital recovery charge built
General Manager Date
■
FOR BOARD ACTION
Agenda Item # 7 (cont. ) Meeting Date:
6/27/01
into the steam rate. The piping delivery system costs ($4,725,650) will be a pass through and billed
directly to Mayo as the expenses are incurred.
It is anticipated that outside funding will be procured in a form recommended by bond counsel,
financial advisor or similar.
UTILITY BOARD ACTION REQUESTED:
It is recommended that the Board approve the identified scope of installing a steam supply system to
the Mayo campus, including:
1. Project budget based on engineer's estimate
2. Investigation of financing options.
Staff will return for approval of major purchases and contracts as required.
,�s/ D
Date
REQUEST FOR COUNCIL ACTION MEETING
Co.S
AGENDA SECTION.
CONSENT AGENDA
ITEM DESCRIPTION:
ORIGINATING DEPT:
Public Works
Agreement — Spruce Meadows
DATE: 7/2/01
ITFM MQ. _' ��
PREPARED BY40
M. Nigbur r
The Owner/Developer of the Spruce Meadows area, located along 11" Avenue SW, and City Staff have
had discussions relating to impacts of the development of the remaining lands in the approved General
Development Plan on the surrounding infrastructure. Based on the discussions, the content for a
development agreement has been decided and a document has been created. The major items
covered in the agreement include the following:
• Pedestrian facilities within and abutting the development.
• Dedication of right of way.
• Traffic Improvements including access control, signage and trip limitations.
• Construction of off -site improvements needed for the development of the property.
• Owners payment of the assessments, development/connection related charges
including SAC, WAC, and Storm Water Management.
Staff recommends the Council approve the Development Agreement. The Owner has executed the
agreement.
i
ls_
WN
0
20th Street
COUNCIL ACTION REQUESTED:
Authorize the Mayor and City Clerk to execute the Development Agreement for the Spruce Meadows
Development with Americanna Realty.
COUNCIL ACTION: Motion by: second by. to.
-�
REQUEST FOR COUNCIL ACTION MEETING CO / /
DATE: 7/2/01
AraFNDA SECTION:
CONSENT AGENDA
ITEM DESCRIPTION:
reement —
ORIGINATING DEPT- ITEM NO.
Public Works D — 1
PREPARED BY:
M- Nigbur
The Owner/Developer of the Fox Hill area, located along Fox Valley Drive SW, and City Staff have had
discussions relating to impacts of the development of the remaining lands in the approved General
Development Plan on the surrounding infrastructure. Based on the discussions, the content for a
development agreement has been decided and a document has been created. The major items
covered in the agreement include the following:
• Pedestrian facilities within and abutting the development.
• Dedication of right of way.
• Traffic Improvements including access control, signage and participation in the
neighborhood traffic calming measures.
• Declaration/maintenance agreement for the management of the openspace.
• Owners payment of the assessments, development/connection related charges
including SAC, WAC, and Storm Water Management.
• City shall cancel all existing pending, deferred, and active assessments and replace
them with those that are outlined in the agreement.
Staff recommends the Council approve the Development Agreement. The Owner has executed the
agreement.
COUNCIL ACTION REQUESTED:
(V Authorize the Mayor and City Clerk to execute the Development Agreement for the Fox Hill
Development with John Klopp.
COUNCIL ACTION: Motion by: second by. to.
REQUEST FOR COUNCIL ACTION MEETING
DATE: 7/2/01
AGENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT:
Public Works
ITEM NO.
) 8
J .
ITEM DESCRIPTION: Owner Contract — Watermain & Hydrant to Serve Merchants
PREPARED BY: er
National Bank — Lot 4, Block 1, Northwest Plaza (J9800)
M. Baker
Staff would offer the following Owner Contract project for consideration by the Council:
Merchants National Bank of Winona (Owner) & Fraser Construction (Contractor) are requesting a City /
Owner Contract J9800 consisting of "Watermain & Hydrant to Serve Merchants National Bank (Lot 4,
Block 1, Northwest Plaza Subdivision)".
551h ST N w
s
dry -own" cm ct
J8
rch
rtlwnie National nk
COUNCIL ACTION REQUESTED:
Adopt a Resolution authorizing the Mayor and City Clerk to execute the City / Owner Contract for J9800.
"Watermain & Hydrant to Serve Merchants National Bank (Lot 4, Block 1, Northwest Plaza Subdivision)"
%.JUNCILACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING �'
DATE: 7/2/01
AGENDA SECTION:
ORIGINATING nEPT,
ITEM NO,
CONSENT AGENDA
Public Works
-- I
ITEM DESCRIPTION: Owner Contract —Basic Construction in Fox Hill Subdivision
PREPARED BY
(J9814)
M Baker
Staff would offer the following Owner Contract project for consideration by the Council:
Wynnwood Company (Owner) & Elcor Construction (Contractor) are requesting
a City / Owner Contract
J9814 consisting of "Basic Construction in Fox Hill Subdivision".
E
s
Y
d
o
U ° ti
a
a
44 �
ro
f
COUNCIL ACTION REQUESTED:
Adopt a Resolution authorizing the Mayor and City Clerk to execute the City /
Owner Contract for J9814
"Basic Construction in Fox Hill Subdivision"
COUNCIL ACTION: Motion by: second by:
to
REQUEST FOR COUNCIL ACTION MEETING
DATE:
7/2/01
AGENDA SFCTInN: ORIGINATING DFPT:
ITEM NO.
CONSENT AGENDA Public Works
—a O
ITEM DESCRIPTION: STORMWATER MANAGEMENT AGREEMENTS
PREPARED By�
l5 � M. Baker
The Department of Public Works has received a request on two (2) properties, to voluntarily
participate in the City's Regional Storm Water Management Plan (SWMP). This department
has reviewed the information for this property and has determined that there is support for
participation. The Owners of the following properties have requested voluntary participation in
the City's Plan, with the applicable participation fee as follows:
• Rouhoff Commercial Building (Lot 2, Block 1, West Century First Replat)
(SDP#01-29) $ 5,526.22
• Resurrection Evangelical Lutheran Church (p/o Lot 1, Block 1,
Moehnke's First Subdivision (SDP#01-42) $ 1,227.03
The Owners of these properties have already provided payment for their respective charges.
These funds will be deposited upon acceptance by the Council for the property to participate in
the City's Plan.
COUNCIL ACTION REQUESTED:
Adopt a Resolution accepting voluntary participation by the above noted properties, in the
City's Regional Storm Water Management Plan.
COUNCIL ACTION: Motion by: second by to
REQUEST FOR COUNCIL ACTION MEETING
DATE: 7/2/01
AGENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT•
Public Works
ITEM NO.
,-�
ITEM DESCRIPTION: Professional Services Agreement for Preparation of Addenda to
PREPARED BY: kJ
. the Rochester Surface Water Management Plan
B. Huberty
In 1997, Rochester's Surface Water Management Plan (SWMP) was completed by the engineering firm
Bonestroo, Rosene, Anderlik and Associates. At that time, coverage of the SWMP was limited to the
core areas of the City and the immediately adjacent urbanizing areas in the 25-Year Urban Service
Area.
Since that time, additional geographic areas have been added to the Urban Service and Reserve Areas
for which sewer service extension planning and construction is underway. As a result, the
commensurate surface water management planning also needs to be completed. The three areas to be
evaluated and added to the SWMP at this time are:
1) The Bear Creek Sewer Service Area,
2) The Northwest Territory Sewer Service Area, and
3) The Hadley Valley Sewer Service Area.
The Bear Creek area surface water analysis is needed as part of the AUAR for Sewer Service District 16
in Marion Township. Because this analysis needs to be consistent with the 1997 SWMP, it was not
included in the previously approved contract with Earth Tech to perform the AUAR. However. funds
were earmarked in the Water Quality Protection Project (J9772) allotment for the completion of the
AUAR to complete the Bear Creek SWMP addendum. The contract amount attributable to the Bear
Creek portion of the project is $50,252.
The completion of the SWMP is a corresponding project element to the sewer and water preliminary
engineering analyses for Hadley Valley and Northwest Territory that are slated to begin in 2002. The
contract amount for the Hadley Valley and Northwest Territory is $99,546 with funding to come from the
Storm Water Management Voluntary Contribution fund (J2137). The SWMP contributions received from
these developing areas will be directed back into J2137 to replace the funds used for these addenda.
The Total Not to Exceed Cost for the entire contract is $149.798.
We recommend that the Council authorize the Mayor and the City Clerk to execute a professional
services agreement with Bonestroo, Rosene, Anderlik and Associates to prepare addenda to the
Rochester Surface Water Management Plan:
1) to serve the Bear Creek Sewer Service Area in an amount not to exceed $50,252 (J9772)
funded by the WQPP, and
2) to serve the Hadley Valley and Northwest Territory Sewer Service Areas in an amount not to
exceed $99,546 funded by the Storm Water Management Voluntary Contribution fund (J2137).
COUNCIL ACTION REQUESTED:
Authorize the Mayor and the City Clerk to execute a professional services agreement with Bonestroo.
Rosene, Anderlik and Associates to prepare addenda to the Rochester Surface Water Management
Plan:
. 1) to serve the Bear Creek Sewer Service Area in an amount not to exceed $50,252 (J9772)
d funded by the WQPP, and
2) to serve the Hadley Valley and Northwest Territory Sewer Service Areas in an amount not to
exceed $99,546 funded by the Storm Water Management Voluntary Contribution fund (J2137).
COUNCIL ACTION: Motion by: second by: to:
H:\stormwatcr\BRAAcontractRCA.doc
REQUEST FOR COUNCIL ACTION MEETING 7-5
DATE: 07/02/01
AGENDA SECTION: i ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA PUBLIC WORKS
'�GL
i i cM DESCRIPTION:
AWARD OF CONTRACT: (J9612)
PR PARED BY:
Reconstruction of Cascade Street NW from 9th Avenue NW to
A R. Kelm
18th Avenue NW
Bids were received and opened after 11:00 a.m., June 27, 2001 for the following local improvement project:
Project Number
M009 (J9612)
Project Name
Reconstruction of Cascade Street NW from 9th Avenue NW to 18th Avenue NW
The following bids were received:
Total Bid
1. Rochester Sand & Gravel $ 360,546.02
2. Road Constructors $ 368,157.50
Engineers Estimate $ 479,669.75
Proiect Background
The project feasibility report and assessments were approved during the May 21, 2001, City Council meeting.
The project, engineering and construction will be funded with Special Assessments and General Street
Resurfacing funds (J-2200).
This project will involve the placement of concrete curbigutter, bituminous street construction, storm sewer
modifications, and associated sidewalk repairs.
Proiect Recommendation:
The Public Works Department recommends the City Council proceed with an award to the low bidder.
Project Location -
zi.!
N
rFvr
h
I
�m
1H
y.
COUNCIL ACTION REQUESTED:
Adopted a resolution awarding the contract, " Reconstruction of Cascade Street NW from 9th Avenue NW to
18th Avenue NW " (J9612) to Rochester Sand & Gravel,
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING / /(
DATE: 07/02/01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
Public Works
ITEM DESCRIPTION: ADVERTISE FOR BIDS: (J9541)
PREPARED BY:
Curb, Gutter & Overlay on Green View Drive SW, Green View
/ R Kelm
r
Place SW, and Green Field Lane SW
This is a request for a resolution to advertise for bids for the following project.
Protect Number
7104-99 (J9541)
Project Name
Curb, Gutter & Overlay on Green View Drive SW, Green View Place SW, and Green Field Lane SW
Protect Background
The existing street'was constructed with bituminous curbing in 1971.77 & 78,
At the request of the property owners an informational meeting was held on November 30, 2000. Their support for
a rehabilitation project resulted in this request for preparation of the Engineer's Feasibility Report. A Project
Hearing and Assessment Hearing were held by the City Council on April 2, 2001. The City Council subsequently
authorized the project to be made and directed staff to complete the project design.
Project Location
I
I
COUNCIL ACTION REQUESTED:
A resolution should be adopted authorizing the City Clerk to advertise for bids and conduct a bid opening
on August 1, 2001 at 11:00 AM.
Note to City Clerk; Advertise 3 times in the Post Bulletin and Construction Bulletin.
COUNCIL ACTION: Motion by: second by to
AGEN
REQUEST FOR COUNCIL ACTION
CONSENT AGENDA
ORIGINATING DEPT:
PUBLIC WORKS
MEETING -)(-I'
DATE: 07/02/01
ITEM NO.
.b-aq
M DESCRIPTION: AWARD OF CONTRACT: (J9777) PREPARED BY:
Traffic Calming on Fox Valley Drive from 23rd Ave SW to Salem Rd R. Kelm
!U`
Bids were received and opened after 11:00 a.m., June 29, 2001 for the following local improvement project:
Project Number
M1-18 (J9777)
Project Name
Traffic Calming on Fox Valley Drive from 23rd Ave SW to Salem Rd
The following bids were received:
Total Bid
1. Winona Mechanical $ 108,467.74
2. Elcor Construction $ 110,156.00
Engineers Estimate $ 79,267.00
Project Background
The City Council approved the Project and directed Public Works staff to proceed on April 16, 2001. The original
project bids were received May 30, and rejected at the June 4, 2001 City Council meeting because bids were
(37%) over the Engineer's Estimate. Public works recommended re -biding, with twice the amount of construction
time, for June 29, 2001.
The existing 44' wide urban state aid street was constructed with sanitary sewer, watermain, storm sewer, sub
drain, and concrete curbing in 1991.
Project Recommendation:
The Public Works Department recommends the City Council proceed with an award to the low bidder.
Project Location I
%
xb
COUNCIL ACTION REQUESTED:
Adopt a resolution awarding the contract, " Traffic Calming on Fox Valley Drive from 23rd Ave SW to Salem Rd "
(J9777) to Winona Mechanical.
OUNCIL ACTION: Motion by: second by: to:
Doug Nelson, P.E.
Manager of Engineering
281-6151 (direct)
281-6216 (fax)
• dnelson@ci.rochester.maus
Memorandum
TO: City Council Members
From: Doug Nelson
Date: June 29, 2001
Re: J-9777 Traffic Calming on Fox Valley Drive from 23rd Ave SW to Salem Rd
The existing 44' wide urban state aid street was constructed with sanitary sewer, watermain,
storm sewer, sub drain, and concrete curbing in 1991. At the request of the property
owners an informational meeting was held on February 22, 2001, A Project and Assessment
Hearing for this Project was conducted by the City Council on April 16, 2001. The City
Council approved the Project and directed Public Works staff to proceed with the Project.
Bids were received from three contractors on May 30,2001. The Engineers Estimate was
$69,443.00. The bids were 37% over the Engineer's Estimate and were rejected by the City
Council on June 4, 2001. Based on feedback received from the contractors, they indicated
one of the main reasons for the higher costs was the short timeframe to complete the
project. As such, Public Works recommended we rebid the project and extend the
completion date by several weeks. The Council authorized rebidding the project at the June
4, 2001 Council meeting.
During review of the project as it was being rebid; quantities for some bid items were added
or modified (i.e. insulation for water main, increased bituminous quantity over storm sewer
pipe). This changed the Engineers Estimate to $79,267.00.
Bids were received from two contractors on June 29, 2001. The low bidder was still 37%
higher than the Engineers Estimate. Contractors prices remained relatively the same for
both bid openings. Further discussions with the contractors stated that increasing the time
did not significantly change their prices. They stated that maintaining the traffic and phasing
of the work required an unusually high number of mobilizations for them and their
subcontractors. For instance, the concrete subcontractor is required to mobilize a minimum
of 8 times for this relatively small quantity project. We've required that traffic must be
maintained at all times thus requiring the speed humps to be poured half at a time.
Additionally, the bituminous prices are nearly double what we expected and three times the
normal rate we are paying on other City projects. This is due to the small quantity and the
number of mobilizations required. Each mobilization is a high cost item for contractors,
normally spread out over larger quantities.
We believe, based on this explanation and discussion with the contractors that these bids
are "appropriate" for the type and nature of this work involving traffic calming projects.
City of Rochester
Public Works Department .
DATE 06/29/01 C1 TY OF R 0 C H E S T ER PAGE 1
A 8 S T R A C T O F B I D S
PR0777 M1-18
IFW TRAFFIC CALMING ON FOX VALLEY DRIVE S.W. FROM 23R0
AVE. S.W. TO SALEM ROAD S.W.
ENGINEERS
ESTIMATE 1
WINONA MECHANICAL 2
ELCOR CONSTRUCTION
LINE
APPROXIMATE
UNIT
UNIT
UNIT
NO.
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMOUNT
PRICE
AMOUNT
PRICE
AMOUNT
STORM SEWER
1
TRENCH EXCAVATION FOR PIPE 241N
S100.501
364.00
LIN FT
11.00
4004.00
12.45
4531.80
27.00
9828.00
& UNDER OFT TO 6FT DEEP
2
F&I 4 IN POLYSTYRENE INSULATION
S100.510
384.00
SO FT
3.00
1152.00
2.00
768.00
2.00
768.00
3
FURNISH & INSTALL 121N REINFORCED
S100.514
338.00
LIN FT
21.00
7098.00
23.50
7943.00
17.00
5746.00
CONCRETE PIPE CLASS 4
4
CONSTRUCT STRUCTURE TYPE 1
S100.540
8.00
STRUCTURE
1200.00
9600.00
1225.00
9800.00
1600.00
12800.00
OFT TO 6FT DEEP
5
CONSTRUCT STRUCTURE TYPE 4 (48")
S100.540
1.00
STRUCTURE
1200.00
1200.00
1514.00
1514.00
1970.00
1970.00
0' - 6' DEEP
6
CONSTRUCT STRUCTURE TYPE 4 (48")-
S100.540
1.00
STRUCTURE
1300.00
1300.00
1585.00
1585.00
2410.00
2410.00
6' TO 10' DEEP
7
CONSTRUCT STRUCTURE TYPE 4 (60")-
S100.540
1.00
STRUCTURE
1900.00
1900.00
2728.00
2728.00
3140.00
3140.00
0' TO 6' DEEP
8
CONSTRUCT STRUCTURE TYPE 4 (60")
S100.540
1.00
STRUCTURE
2000.00
2000.00
3363.00
3363.00
3800.00
3800.00
6FT TO 1OFT DEEP
9
ADJUST FRAME AND RING CASTING
2506.522
1.00
EACH
100.00
100.00
340.00
340.00
250.00
250.00
SUBTOTAL STORM SEWER
28354.00
32572.80
4071Z.00
GRADING & PAVING
10
REMOVE CONCRETE CURB
2104.501
109.00
LIN FT
7.00
763.00
5.10
555.90
30.00
3270.00
11
REMOVE BITUMINOUS PAVEMENT
2104.505
1110.00
SO YD
3.00
3330.00
1.75
1942.50
3.00
3330.00
12
SAWING BITUMINOUS PAVEMENT (FULL DEPTH2104.513
1115.00
LIN FT
5.00
5575.00
3.55
3958.25
5.00
5575.00
13
COMMON EXCAVATION
2105.501
10.00
CU YD
10.00
100.00
40.00
400.00
20.00
200.00
14
TOPSOIL BORROW (LV)
2105.525
47.00
CU YD
15.00
705.00
16.65
782.55
25.00
1175.00
15
AGGREGATE BASE (CV) CLASS 2
2211.503
32.00
CU YD
16.00
512.00
20.00
640.00
30.00
960.00
16
CONCRETE PAVEMENT (SPECIAL)
2301.604
444.00
SO YD
23.00
10212.00
42.78
18994.32
43.00
19092.00
17
BITUMINOUS STAMPING
2331.501
1.00
LUMP SUM
1500.00
1500.00
3561.00
3561.00
2200.00
2200.00
18
TYPE LV WEARING COURSE MIXTURE
2350.609
35.00
TON
55.00
1925.00
97.20
3402.00
100.00
3500.00
19
TYPE LV NON -WEARING COURSE MIXTURE
2350.609
69.00
TON
55.00
3795.00
97.20
6706.80
100.00
6900.00
20
41N CONCRETE WALK
2521.501
194.00
SO FT
4.00
776.00
4.29
832.26
3.90
756.60
21
CONC C AND G DESIGN B624
2531.501
377.00
LIN FT
12.00
4524.00
16.50
6220.50
20.00
7540.00
22
CONC C AND G DESIGN 8624 (MOD)
2531.501
41.00
LIN FT
22.00
902.00
20.90
856.90
24.00
984.00
23
CONCRETE MEDIAN (NOSE)
2531.503
36.00
SO YD
80.00
2880.00
55.86
2010.96
50.00
1800.00
24
TRAFFIC CONTROL
2563.601
1.00
LUMP SUM
3000.00
3000.00
10166.00
10166.00
3000.00
3000.00
25
PAVEMENT MESSAGE (SPECIAL)
2564.602
8.00
EACH
2O0.00
1600.00
1100.00
8800.00
750.00
6000.00
26
41N SOLID LINE YELLOW - EPDXY
2564.603
724.00
LIN FT
2.00
1448.00
1.10
796.40
.70
506.80
27
41N DOUBLE SOLID LINE YELLOW - EPDXY
2564.603
833.00
LIN FT
4.00
3332.00
2.20
1832.60
1.40
1166.20
28
12" SOLID LINE WHITE -EPDXY
2564.603
481.00
LIN FT
8.00
3848.00
5.50
2645.50
4.40
2116.40
29
SODDING TYPE SALT RESISTANT
2575.505
62.00
SO YD
3.00
186.00
12.75
790.50
6.00
372.00
SUBTOTAL GRADING & PAVING
50913.00
75894.94
70444.00
DATE 06/29/01
C I T Y
O F R 0 C
H E S T E R
PAGE 2
A B S T
R A C T O
F 8 I D S
PR0�777 M1-18
TRAFFIC CALMING ON
FOX VALLEY
DRIVE S.W. FROM 23RD
AVE. S.W. TO SALEM
ROAD S.W.
ENGINEERS ESTIMATE 1
WINONA MECHANICAL 2
ELCOR CONSTRUCTION
LINE
APPROXIMATE
UNIT
UNIT
UNIT
NO. ITEM DESCRIPTION
QUANTITY
UNIT
PRICE AMOUNT
PRICE AMOUNT
PRICE AMOUNT
GRAND TOTALS 79267.00 108467.74 111156.00
Page 1 of 1
Kvenvold, Steve
From: Freese, Richard
Sent: Monday, July 02, 2001 8:06 AM
To: 'MLMarcoux@aol.com'
Cc: Kvenvold, Steve; Nelson, Doug
Subject: RE: Fox Valley Drive Traffic Calming Bid
Here is the way I way I will answer that question. The total bid was $108,468. Of that amount $32,572 was for
modifications to the existing storm sewer to accomodate the recommended traffic calming improvements.
That leaves a balance of $75,894.94 that reflects the cost of the speck traffic calming "devices" to be
constructed under the contract. Adding 9% for design and construction inspection puts the cost at $82,800.
The neighborhood is assessed for 50% which equals $41,400 which is the Council approved assessment
amount of $600 for the 69 property owners.
-----Original Message -----
From: MLMarcoux@aol.com [mailto:MLMarcoux@aol.com]
Sent: Monday, July 02, 2001 7:44 AM
To: rfreese@cLrochester.mn.us
Subject: Re: assessment
Richard,
Thanks for keeping me posted on the bids. Does your recommendation mean that
the City is picking up the difference and the neighborhood assessment stays
the same .... or is that number going to be reworked? Just so I know - in
case I am asked.
Marcia Marcoux
7/2/01
REQUEST FOR COUNCIL. ACTION
MEETING 61
DATE: 7-2-01
AGENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT:
Public Works
ITTO.��
IlIMIDESCRIPTION: Traffic Signal at West Circle Dr (CSAH #22) & N. Frontage Rd
PREPARED BY:
TH 14 City of Rochester Project No. 9753 (J-6381)
D. Rossman
This project is in the City's Capital Improvement Program, item 14 on page 40. The intersection meets both
warrant # 1 and Warrant #2 of the Mn MUTCD. The County Engineer has agreed to proceed with the project at
this time with the provision that the new signal be interconnected and coordinated with the other 3 near -by
traffic signals on CSAH 22. The project will be programmed for construction in 2002. Funding for the City
share is Municipal State Aid Funds. Staff is requesting City Council approval of three items for this traffic
signal project.
1. City -County Cooperative Agreement:
A City -County Cooperative Agreement has been prepared that includes funding at 50% for both agencies,
and adds the intersection to the standing City -County Traffic Signal Maintenance Agreement.
2. Engineering Services Agreement:
An Engineering Services Agreement has been negotiated with the firm of Short Elliot Hendrickson Inc.
(S.E.H.) for preparation of Plans & Specifications. Three firms were contacted for this work and S.E.H. is
best able to meet the schedule and to provide the expertise needed for a project of the nature.
COUNCIL ACTION REQUESTED:
1. Approve the City County Cooperative Agreement for City Project J-6381 and authorize the Mayor and City
Clerk to sign the Agreement.
2. Approve an Engineering Service Agreement with Short Elliot Hendrickson INC of 3535 Vadnais Center
Drive St. Paul Minnesota 55110-5196 and authorize the Mayor and City Clerk to sign the Agreement.
COUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE:
Q-D /
7/2/01
AGENDA SECTION:
ORIGINATING DEPT:
ITq NO.AhM
CONSENT AGENDA
Public Works
tV\
�
1 ESCRIPTION: Parking Restriction 2nd Avenue SW / 1400block
PREPARED BY:
D. Rossman
The City has received a petition from 7 of the 12 residents in the 1400 block of this street, to modify the
parking restriction on the west side of the street, by removing a portion of the restriction toward the
south end. The restriction was installed in 1999 in response to a petition from the residents. The reason
being was due to the street width, the traffic volume, and the amount of on street parking that is
generated by the commercial businesses on the Eastside of the street. The pavement is 36 feet wide. The
average daily traffic is around 1,800 vehicles per day. Parking was allowed along both sides of the street
and was heavily used during business hours. The restriction installed reads " No Parking on Second
Avenue SW on the west side of the street, from 14' Street to a point 600 feet south of 14th Street,
during the hours of 8:00 am to 5:00 pm, Monday thru Saturday"
Attached is a map, which shows the residents who signed the current petition. In addition, a postal
survey was sent to the remainder of the 1400 block who did not sign the petition. No additional support
has surfaced as a result of the postal survey. Therefore staff would recommend in favor of the residents
request by removing the restriction only in front of houses # 1443 and 1449.
•
COUNCIL ACTION REQUESTED:
Adopt the prepared resolution modifying paragraph (73) of section B "No Parking Zones' to read;
(73) Second Avenue SW on the west side of the street, from 14`n Street to a point 500 feet, more or
less south of 14th Street, during the hours of 8:00 am to 5:00 pm, Monday thru Saturday.
ql%UNCIL ACTION: Motion by: Second by: lo.
2nd Ave SW: 1400 Black
„ST SW
1208'
1
206
1409
1415�
",
i �
14191
f
1425
1431
1437 '
1443
-�-1
1449,
t
I
ct
1
1
N
Q
N
0.06 0 0.06 Miles
E
REQUEST FOR COUNCIL ACTION MEETING
DATE:
7-2-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSEN
Public Works
r�
DESCRIPTION: Parking Restrictions: 2100 - 2200 blocks of 2nd Street SW
PREPARED BY: I
Rossmanr
The City has received a request, from residents of Shorewood (2115 2"d Street SW), to restrict parking on
the north side of 2"d Street SW (Country Club Road, CSAH 34), at the entrance to Shorewood. The
reason being is for visibility, the traffic volume and speed, and the amount of on street parking occurring.
The pavement on 2"d Street SW is 75 feet wide. This width allows two thru lanes in each direction, a
center two-way left -turn lane along with a parking lane on both sides. The average daily traffic is around
8,900 vehicles per day. Parking is allowed along both sides of the street. Construction workers working
on nearby buildings heavily use the street parking. Adjacent businesses have indicated a willingness to
allow the workers to use their commercial lots, since this is a short-term problem.
Staff would recommend in favor of the resident's request. In addition, staff recommends restricting
parking in two turn lanes recently constructed for the Shorewood development. Staff also requests a
resolution restricting parking on County Club Road from 23`d Avenue west to the City Limits.
% COUNCIL ACTION REQUESTED: w
\ Adopt the prepared resolution adding paragraph (.7-3) and (303.2) of section B "No Parking Zones" to
read;
(73) Second Street SW on the north side of the street, at all times at the following locations:
a) From 23i° Avenue to a point 190 feet east of 23'd Avenue.
b) From a point 60 feet west of the Shorewood driveway to a point 190 feet east of the driveway.
(303.2) Country Club Road SW, on both sides of the street, from 23rtl Avenue west to the City Limits, at
all times.
UNCIL ACTION: Motion by: second by: to:
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REQUEST FOR COUNCIL ACTION
MEETING v I
DATE 7-2-0I
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
PUBLIC HEARLNGS - Continued Item
PLANNING
E
i i tnw ESCRIPTION: Final Plat #00-45 to be known as Century Hills Fifth
PREPARED BY:
Subdivision.
Brent Svenby,
Planner
June 28, 2001
Planning Department Review:
The City Council held a public hearing on this item on June 18, 2001. The item was continued so that some
private roadway standards could be established for the secondary access which is required.
See attached Staff Report dated June 28, 2001.
1. The applicant agrees that this subdivision will have an impact upon the City's needs for parkland and that the
deferred dedication of land will fulfill the dedication obligation of this plat has stated in the June 6, 2001 memo
from the Rochester Park and Recreation Department. n yt
2The fang age on the sign locate at the s condary access shall be modified to clearly identify that residential
traffic, not just construction traffic, is permitted to use the secondary access. The Planning Department shall
review and approve the language change to the sign.
3. That the secondary access is constructed to meet the following criteria:
• The driving surface shall be paved within 200 feet of any public street intersection.
• The driving surface shall be a minimum of 20 feet in width.
• The design shall meet a 15 mile per hour design speed for sight and stopping distance.
• The roadway shall contain adequate compacted aggregate base and surface to be passable throughout the
year.
u Prior to recording of the final plat documents, the applicant shall have the Public Works Department review and
approve the secondary access roadway to ensure that the roadway meets the construction criteria.
Council Action Needed:
1. A resolution approving the plat.
2. The Council should include a motion to adopt findings to support either approval or
denial of the proposed Substantial Land Alteration Activity.
Enclosures: (To be submitted separately to the City Clerk by the Planning Staff upon receipt from the applicant)
1. City Clerk's Copy of Applications
2. Recording/Treasurer/Auditor's Statement
3. Recording Fee
4. Title Opinion
5. 1 Original Plat Mylar
6. 3 Mylar Copies of Plat
COUNCIL ACTION: Motion by: second by: to:
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DATE: July 2, 2001
TO: Mayo & Common Council
FROM: Michael Nigbur
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Staff would request modifications to two of the conditions:
3. (first bullet) — The driving surface shall be pow4 maintained to minimize
dust within 200 feet of the South end of Century Hills Drive NE.
4. Prior to the issuance of building
permits, the applicant shall.....
ROCHESTER PUBLIC WORKS DEPARTMENT
LAND DEVELOPMENT SECTION
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ARCHITECTS
June 5, 2001
Ms. Mitzi Baker
Rochester -Olmsted Planning Department
2122 SE Campus Drive
Rochester, MN 55904
RE: Substantial Land Alteration
Century Hills 5E" Subdivision
Rochester, Minnesota
Dear Ms. Baker:
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Af50C1 ACES
LANDSCAPE ARCHITECTS
This letter is to serve as a request for substantial land alteration approval for the above
referenced final plat. The existing agricultural land will be regraded to be suitable for
residential applications. Generally, the ravine will be filled to match existing grades on
either side of the ravine. All graded materials will stay on -site.
The grading would be completed in summer 2001 as well as the street and utilities.
Generally, the site will be graded to seven percent (7%) slopes or less, except for 3:1
slopes as noted on the plan, which will be stabilized with wood fiber blanket when
seeded.
Please call Denny Christopherson or me if you have any questions.
Sincerely,
-Y]AG� _GY/-COLLBBY, �ASSOCIATES
Wade DuMond, ASLA
Department Head of Land Development
WD
YCA #7161 LD2
Attachment: Grading Plan with 10' cuts and fills marked
Cross-section
PLANNERS
ROCHESTER OFFI
717 Third Avenue
Rochester, MN 55C.
507-288-6,
Fax •8-5(
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CENTURY HILLS FIFTH
ROCHESTER, MN
1�25
ROCHESTER-OLAISTED PLANNING DEPARTMENT
2122 Campus Drive SE, Suite 100 • Rochester. MN 55904-4744
c a u".. OF www.olmstedcounty.com/planning
Rochester Common Council
FROM: Brent Svenby, Planner
DATE: June 28, 2001
oF• wocxesrea::'�!t,�Ff.
DR'�JED:ACGUSK •�
RE: Final Plat #00-45 to be known as Century Hills Fifth Subdivision.
Planning Department Review:
ApplicantlOwner:
Surveyors/Engineers:
Referral Comments:
Report Attachments:
Plat Data:
Location of Property:
Zoning:
Proposed Development:
Streets:
Payne Company
1700 Northwood Drive NE
Rochester. MN 55906
Yaggy Colby Associates
717 3rtl Avenue SE
Rochester, MN 55904
1. Park and Recreation Department
2. Planning Department - Wetland LGU
3. Planning Department - Addressing
4. RPU Operations Division
5. RPU Water Division
6. Rochester Public Works Department
1. Referral Comments (4 Letters)
2. Approved GDP
3. Copy of Final Plat
4. SLA Map
5. Land Development Manual Excerpts
6. Photos of Secondary Access
The property is located east of East Circle Drive and
south of Century Hills Lane NE and Century Hills TO
and 4r" Subdivisions.
This property is zoned R-1 (Mixed Single Family)
district in the City of Rochester.
This development consists of 13.66 acres of land to
be subdivided into 34 lots for single family
development.
This plat proposes to dedicate right-of-way for three
new roadways.
The first would be a southerly extension of "Century
Hills Drive NE". This roadway is designed with a 66'
right-of-way. Execution Of a temporary tum-aiuurtd-
BUILDING CODE 507/285-8213 • GISIADDRESSING/MAPPING 5071285-8232 • HOUSING/HRA 507/285-8224
,.....aa.,.. PLANNING/7ONING 5071285-8232 • WELUSEPTIC 507/285-6345
D FAX 507/267-2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
.wu.
Page 2
Century Hills 5'6 Subdivision
June 28, 2001
Sidewalks:
easement is required for the proposed turn -around at
the southerly end of "Century Hills Drive NE".
The second roadway is an easterly extension of
"Oakview Drive NE". This roadway is designed with a
60' right-of-way.
The third roadway known as "Century Valley Road
NE" intersects into "Oakview Drive NE". This
roadway is designed with a 60" right-of-way.
According to the approved Development Agreement
Amendment #1 with the City and as required by the
Land Development Manual, Section 64.127,
Paragraph 10, the owner is required and has agreed
to provide a secondary access suitable to serve the
development by June 15, 2001. Staff is of the opinion
that the secondary access is not suitable to serve the
development. Please see the attached pictures,
which were taken on Wednesday, June 13, 2001.
In accordance with current City policy, sidewalk is
required along both sides of all of the streets in the
subdivision.
Drainage: The topography of this plat indicates natural drainage
to the southwest. The elevations range from about
1,240' on the northeastern portion of the plat to about
1,156' on the southwestern end.
Grading and drainage plans do address all of the
comments expressed by the Public Works
Department and will be approved if the Substantial
Land Alteration is approved.
Wetlands: The Soil Survey and National Wetland Indicator maps
were reviewed for the presence of wetlands. The
maps do not indicate the presence of wetlands on this
property.
Public Utilities: Sanitary sewer and water lines will be extended from
their present ends to accommodate this development.
The public improvement plans are approved for this
development.
Spillover Parking: The proposed roadway appears to be adequate to
accommodate the required spillover spaces.
Additional spillover spaces will likely be
accommodated within the driveways.
Parkland Dedication: The owner of this proposed plat will be required to
dedicate .83 acres of vacant land for dedication of
parkland. The City Park & Recreation recommends
that dedication requirements be met via: Deferred
land dedication. Land to be dedicated at the future
Page 3
Century Hills 5ffi Subdivision
June 28, 2001
site of the neighborhood park located south of this
plat.
General Development Plan: The proposed final plat is consistent with the
approved Century Hills GDP.
Substantial Land Alteration
The applicant is also requesting approval of land disturbing activities defined as Substantial Land
Alteration according to Section 62.1101, B of the Rochester Zoning Ordinance and Land
Development Manual. Section 62.1102 of the LDM allows the City to consider a request for
excavation or substantial land alternation as part of a Type III application, such as a final plat,
subject to making findings established in Sections 62.1105 and 61.146 of the LDM.
D This development includes a proposal for fill work which involves a grade change of 10-feet or
more from the pre-existing grades. The attached map labeled SLA Map identifies the areas
on the site where the existing grades are proposed to be altered by 10-foot or more. This
includes two areas of fill greater than 10 feet on lots 3 & 4 and Lots 9 & 10, Block 4. The
attached letter from Wade DuMond of Yaggy Colby Associates has identified the location
were the SLA is taking place. All graded materials will stay on -site and the grading work will
be completed this summer.
Sections 61.146, 62,1102 and 62.1105 of the LDM are attached
Staff Suoaested Findings:
If the City Council approves the proposed substantial land aftemation, staff recommends the
following findings to Sections 62.1105 and 61.146 of the Rochester Zoning Ordinance & Land
Development Manual:
62,1105
1) The activity should not result in danger to life or property. The slopes will be designed with a
maximum slope of 3:1. The grading and drainage plans will need to comply with City
standards and be approved by the Rochester Public Works Department.
2) The grading and drainage plan for this project needs to be approved by the Rochester Public
Works Department and it will document the extent of the work. All materials will be used to fill
in two low areas of the site. Noise and dust control will need to comply with City standards.
3) The equipment conducting the grading work on the property will also be the equipment utilized
in grading the roadways in the subdivision. All excess material will be used on the site so no
additional trucks will be necessary for the excavation work.
4) The proposed excavation work should not affect air quality or ground and surface water
quality.
5) The proposed grading work should not adversely affect the scenic quality of Rochester.
There will not be any steep slopes or exposed rock faces. The natural topography of the area
will be re -graded to provide adequate slopes for dwellings, roads and drainage.
�! Page 4
Century Hills 5'h Subdivision
June 28, 2001
6) The result of the proposed activity will be compatible with existing development and
development anticipated in the future. The finished result of the grading work will allow for
development that is consistent with the land use plan.
7) The grading will be confined to the property and should not affect the use and enjoyment of
adjacent properties. The duration of the excavation activity is expected to be completed this
year.
8) The grading activity will only take place during the construction of the roadways and buildings
pads that are planned for the site, The grading is expected to be completed this year.
9) The grading and drainage plan will need to provide the proper restoration and stabilization in
accordance with the adopted codes for the City of Rochester.
10) The grading and drainage plans will need to be reviewed and approved by the City.
Stormwater management will be provided for the development. The grading of these areas
will help provide the adequate drainage for the property.
11) The areas of grading does not contain sinkholes or wetlands and should not effect the ground
water or surface quality once restoration and stabilization is completed.
12) The grading work is expected to be completed during the first phase of development, which
should be completed this year. The duration seems appropriate for this type of activity and
the size of the project.
13) The Rochester Public Works Department will need to review and approve the grading and
drainage plan for this work. This plan must accommodate permanent and interim erosion and
sediment control.
14) Surety will need to be provided that guarantees the site will be fully restored after the
completion of the excavation activity. This surety can be provided through the owner contract
process for this development. If grading is to happen prior to the Owner Contract, a separate
means of surety will need to be provided.
15) The grading and drainage plan will need to be approved by the Rochester Public Works
Department prior to any grading on the property.
The Planning Staff would suggest the following findings for Section 61.146:
1) Not applicable
2) Not applicable
3) Not applicable
4) The Rochester Public Works Department will need to review and approve the grading and
drainage plan for this work. This plan must accommodate permanent and interim erosion and
sediment control.
5) Not applicable
6) Not applicable
7) Not applicable
Page 5
Century Hills 5" Subdivision
June 28,2001
8) Not applicable
Preliminary Plat:
A preliminary plat for this property was approved by the City Council on December 11, 2000 with
the following conditions:
1. The Plat shall be revised:
a. Providing an additional utility easement along the north side of Lot 3, Block 5
according to the memo from Rochester Public Utilities - Water Division, dated
November 2, 2000.
2. Dedication of parkland be met via cash in lieu of land, with payment due prior to
recording the final plat, as recommended by the City Park & Recreation Department
in the attached memo, dated October 24, 2000.
3. Temporary turn -a -rounds and associated easements shall be provided for the
proposed turn -around at the southerly end of Century Hills Drive NE prior to
recording the Final Plat documents.
4. Stormwater Management must provided.
5. Prior to the approval of the final plat of Century Hills Fifth Subdivision, the
secondary access must be passable for the residents of Century Hills.
Planning Staff and Recommendation:
A condition placed on the preliminary plat states that the secondary access must be passable for
the residents of Century Hills prior to the approval of the final plat of Century Hills Fifth
Subdivision. This condition on the preliminary has not been met. Also in the Agreement
Amendment # 1 to the Development Agreement for Century Hills the owner's obligations included
completion of the secondary access to serve the development by June 15, 2001. Staff took
pictures of the secondary access on Wednesday June 13, 2001 and finds that the access does
not appear to be suitable for the use by the residents of Century Hills and does not meet the intent
of the ordinance (pictures are attached). Also a sign posted at the entrance states that it's to be
used by construction traffic only.
According to Section 64.127, Paragraph 10 of the City of Rochester Zoning Ordinance and Land
Development Manual a secondary access is required for any low density residential development
that is projected to generate more than 500 average daily trips. Where secondary access is not
constructed as part of the initial phase of development, the secondary access shall be provided
before the City authorizes any construction that would be projected to generate traffic in excess of
1,200 average daily trips. So far the permitted development of Century Hills is broken-down like
this:
q'/
Subdivision Name
Number of Lots
Average Daily Trips
Hills First
23
230 10 trips/lot)
-Century
Hills Second
20
200
-Century
-Century Hills Third
47
470
Page 6
Century Hills 5" Subdivision
June 28, 2001
-Century Hills Fourth
27
270
Hills Townhomes
16
120 7.5 tri stlot
-Century
-Century Hills Townhome Supplemental
20
150
Centu Hills Townhomes Second
12
90
-Century Hills Townhomes Third
20
150
185 total # of lots
1,680 average daily trips
from the development
The City Council held a public hearing on this item on June 18, 2001. The item was
continued so that some private roadway standards could be established for the secondary
access which is required. The Public Works Department has established the following
criteria for the construction of the secondary access roadway:
• Paved surfacing along private secondary access within 200 feet of any public street
intersection.
• Driving surface width a minimum of 20 feet wide.
• Must meet a 15 mile per hour design speed 1 for sight and stopping distance
• Contain adequate compacted aggregate base and surface to be passable throughout the
year.
The Planning Staff has reviewed the submitted final plat and finds that it is consistent with the
approved preliminary plat. The staff would then recommend approval subject to the following
conditions:
1. The applicant agrees that this subdivision will have an impact upon the City's needs
for parkland and that the deferred dedication of land will fulfill the dedication
obligation of this plat has stated in the June 6, 2001 memo from the Rochester Park
and Recreation Department.
2. The language on the sign located at the secondary access shall be modified to clearly
identify that residential traffic, not just construction traffic, is permitted to use the
secondary access. The Planning Department shall review and approve the language
change to the sign.
.3.—That-thesecondary-access-is-constructed-to meet -the following criteria:
• The driving surface shall be paved within 200 feet of any public street intersection.
• The driving surface shall be a minimum of 20 feet in width.
• The design shall meet a 15 mile per hour design speed for sight and stopping
distance.
• The roadway shall contain adequate compacted aggregate base and surface to be
passable throughout the year.
4- Prior to recording of the final plat documents, the applicant shall have the Public
Works Department review and approve the secondary access roadway to ensure
that the roadway meets the construction criteria.
Page 7
Century Hills 5'" Subdivision
June 28, 2001
CITY OF ROCHESTER
ZONING ORDINANCE AND LAND DEVELOPMENT MANUAL
EXCERPTS
62.1100 EXCAVATION ACTIVITIES & SUBSTANTIAL LAND ALTERATION
62.1102 Exempt Activities:
1) Except as required for a reclamation plan, which may be imposed on any of the
following activities as part of any required City permit or approval process, the
provisions of these Sections 62.1100 through 62.1113 shall not apply to the following
activities:
a) The land area included within 15' or as reasonably defined by the City Engineer to
allow soil stabilization of the identified boundaries of a building submitted for a
building footing and foundation permit.
b) Stormwater management facilities or other public infrastructure approved by the City.
c) Excavations or blasting for wells, tunnels or utilities that have received all necessary
governmental approvals.
d) Refuse disposal sites controlled by other applicable City, State or federal regulations.
e) On -going cemetery (burial) operations.
f) Development activity for which a general development plan, subdivision permit or
other Type III approval has resulted in the review of the proposed cut and fill work and
for which a grading permit is required. To qualify for this exemption, the Council shall
have made the findings established in Section 62,1105.
g) Uses in the Central Development Core (CDC) District.
62.1105 Findings Necessary for Issuance of a Conditional Use Permit:
The City shall approve a conditional use permit authorizing an excavation activity only if all
of the following findings with respect to the proposed activity are made, in addition to
those listed in Section 61.146:
1) The activity will not result in a danger to life or property due to (1) steep or
unstable slopes, (2) unsafe access to the property, (3) excessive traffic, or (4)
proximity to existing or planned residential areas, parks and roadways;
2) Visual, noise, dust, and/or excessive on- or off -site environmental impacts on
public parks, roadways and residential areas can be adequately mitigated by
the Applicant and a fully detailed plan is submitted by the Applicant to
demonstrate the mitigation methods to be used, the cost of such mitigation,
the source of funds for such mitigation, and adequate legal assurance that all
of such mitigation activities are carried out;
I Uu Page 8
Century Hills 5'" Subdivision
June 28, 2001
3) The use of trucks and heavy equipment will not adversely impact the safety and
maintenance of public roads providing access to the site, or such impacts will
be mitigated;
4) The proposed use will not adversely affect air quality or ground water or surface
water quality;
5) The proposed use will not adversely affect the scenic quality of Rochester or the
natural landscapes, environment, wildlife and wildlife habitat; or if such effects
are anticipated to occur, the reclamation plan provides for adequate restoration
of the site following completion of the excavation activity;
6) The activity will be compatible with existing development and development
anticipated in the future, including other uses as shown in the Comprehensive
Plan, including but not limited to: patterns of land use, recreational uses,
existing or planned development, public facilities, open space resources and
other natural resources;
7) The activity will not unduly affect the use and enjoyment of adjacent
properties;
8) The site plan provides for adequate buffers and screening year-round from
unsightly features of the excavation operation;
9) The reclamation plan provides for adequate and appropriate restoration and
stabilization of cut and fill areas;
10) The excavation activity will not result in negative impacts on drainage
patterns or stormwater management facilities;
11) The proposed activity will minimize impacts on sinkholes, wetlands and other
natural features affecting ground water or surface water quality;
12) The intensity and the anticipated duration of the proposed excavation activity
is appropriate for the size and location of the activity;
13) Permanent and interim erosion and sediment control plans have been
approved by the City;
14) Surety has been provided that guarantees the site will be fully restored, after
completion of the excavation activity, to a safe condition, and one that permits
reuse of the site in a manner compatible with the Comprehensive Plan,
neighborhood plans, the Land Use Plan and applicable City policies.
15) The proposed activity complies with the requirements of the adopted building
code.
61.146 Standards for Conditional Uses: The zoning administrator, Commission, or Council
shall approve a development permit authorizing a conditional use unless one or more of
the following findings with respect to the proposed development is made:
1) Provisions for vehicular loading, unloading, parking and for vehicular and pedestrian
circulation on the site and onto adjacent public streets and ways will create hazards
to safety, or will impose a significant burden upon public facilities.
Page 9
Century Hills 5" Subdivision
June 28, 2001
2) The intensity, location, operation, or height of proposed buildings and structures will
be detrimental to other private development in the neighborhood or will impose
undue burdens on the sewers, sanitary and storm drains, water or similar public
facilities.
3) The provision for on -site bufferyards and landscaping does not provide adequate
protection to neighboring properties from detrimental features of the development.
4) The site plan fails to provide for the soil erosion and drainage problems that may be
created by the development.
5) The provisions for exterior lighting create undue hazards to motorists traveling on
adjacent public streets or are inadequate for the safety of occupants or users of the
site or such provisions damage the value and diminish the usability of adjacent
properties.
6) The proposed development will create undue fire safety hazards by not providing
adequate access to the site, or to the buildings on the site, for emergency vehicles.
7) In cases where a Phase I plan has been approved, there is a substantial change in
the Phase II site plan from the approved Phase I site plan, such that the revised
plans will not meet the standards provided by this paragraph.
8) The proposed conditional use does not comply with all the standards applying to
permitted uses within the underlying zoning district, or with standards specifically
applicable to the type of conditional use under consideration, or with specific
ordinance standards dealing with matters such as signs which are part of the
proposed development, and a variance to allow such deviation has not been
secured by the applicant.
61.147 Conditions on Approval: in considering an application for a development permit to
allow a Conditional Use, the designated hearing body shall consider and may impose
modifications or conditions to the extent that such modifications or conditions are
necessary to insure compliance with the criteria of Paragraph 61.146.
il
V�o WOCHESTER PARK AND &EATION DEPARTMENT
rochester
201 FOURTH STREET SE
ROCHESTER MINNESOTA 55904-3769
TELE 507-281-6160
FAX 507-281-6165
MEMORANDUM
DATE: June 6, 2001
TO: Jennifer Garness
Planning
RE: Century Hills 5th
Final Plat #00-45
Acreage of plat..........................................................
13.66 acres
Number of dwelling units .............................................
34 units
Dwelling unit density ...................................................
2.49 units/acre
Density factor............................................................
.0244
Dedication...............................................................
.83 units
Fair market value of land .............................................
$14,000/acre
The Park and Recreation Department recommends that dedication requirements
be met via:
Deferred land dedication. Land to be dedicated at site of neighborhood park / open space
located south of this plat and identified on the GDP as open space.
Applicant:
Payne Company
1700 Northwood Drive NE
0:\➢ST0TZ\2000\DEDICATI0N\NE 2B96\CEN HILLS STH.DOC
ALL-VAUCACM RpCHESTER
vzizrce�a�a
DATE: June 12, 2001
TO: Jennifer Garness, Planning
FROM: Lyle Felsch, Deputy Chief
µpCNEETCR.;
R'�rE D.ACDC
03
DAVID A. KAPLER, Chief
Rochester Fire Department
201 4th Street SE, Room 10
Rochester, MN 55904-3726
(507)285-8072
FAX #(507) 285-8256
SUBJECT: Final Plat #00-45 Century Hills 5th Subdivision, located east of East Circle
Drive and south of Century Hills Lane NE.
With regard to the above noted general development plan, the fire department has the
following requirements:
1. An adequate water supply shall be provided for fire protection including hydrants
properly located and installed in accordance with the specifications of the Water
Division. Hydrants shall be in place prior to commencing building construction.
2. Streets and roadways shall be as provided in accordance with the fire code, RCO
31 and the Zoning Ordinance and Land Development Manual including approved
cul-de-sac dimensions and street widths. Emergency vehicle access roadways
shall be serviceable prior to and during building construction.
3. All street, directional and fire lane signs must be in place prior to occupancy of any
residential buildings.
4. All buildings are required to display the proper street address number on the
building front, which is plainly visible and legible from the street fronting the
property. Number size must be a minimum 4" high on contrasting background when
located on the building and 3" high if located on a rural mail box at the public road
fronting the property. Reflective numbers are recommended.
c: Donn Richardson, RPU, Water Division
Roger Payne, 1700 NE Northwood Dr., Rochester, MN. 55906
Yaggy Colby Assoc., 717 3rd Ave SE, Rochester, MN 55904
N ROCHESTER
Knixedola
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DATE: 6/13/01
DEPARTMENT OF PUBLIC
WORKS
20140 Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the requested application for
Final Plat #00-45 on the Century Hills Fifth Subdivision (Payne Company)
property. The following are the Public Works comments on the proposal:
1. There is an executed Development Agreement for this property.
Charges/fees applicable to the development of this property are addressed in the
Development Agreement, and include:
Trunkline Sanitary Sewer (J9218) @ $1403.17 per acre (no
interest based on prepaid contribution).
High Level Water Tower in Northern Heights Area (J9288) @
$1021.46 per acre plus interest @ 7.5% from May 4, 1998
•:• A Stormwater Management Fee @ $2043.01 per acre (rate
through 7/31/01), for any area of this property that does not
drain toward a detention facility, constructed by the Owner, to
serve this property.
•:• Traffic Signs as determined by the City of Rochester Traffic
Division:
4 Street name Signs
1 Street Ends Sign
4 Stop Signs
CMempTP00-45 Century Hills 5th.doc
rpm .- --) � -
IV. pledge, we delirer
June 8, 2001
Rochester -Olmsted
#A lb /0-5
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Final Plat #00-45 and a Substantial Land Alteration Permit by Payne Company
to be known as Century Hills Fifth.
Dear Ms. Gamess:
Our review of the referenced final plat and substantial land alteration permit is complete and we
have no objections.
The final utility plans have been approved.
Please contact us at 507-280-1600 if you have questions.
Very truly yours,
06-OA S,
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906.2813
telephone 507-280-1540 facsimile 507-280-1542
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REQUEST FOR COUNCIL ACTION
MEETING i
DATE: 7-2-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
PUBLIC HEARINGS
PLANNING
ITEM DESCRIPTION: Zoning District Amendment #01-08 initiated by the
PREPARED BY:
Rochester City Council to re -zone approximately 165 acres of Airport
Mitzi A. Baker,
property to the AG — Agricultural District. The land is located in the E 1/2, SW
Senior Planner
1b Section 16 and also in the E'/2, NW'/. and the NW Y., NE'/. of Section 21
High Forest Township and was recently annexed by the City of Rochester
June 27, 2001
NOTE: When this property was annexed, it was not placed in the H-Holding zone, but rather defaulted to the R-1 Zoning
District. This zone change, is therefore, from the R-1 (Low Density Residential) district to the AG (Agricultural) district.
City Planning and Zoning Commission Recommendation:
The City Planning and Zoning Commission held a public hearing on June 13, 2001, to consider this petition.
Motion by Rivas, seconded by Brede to recommend approval of Zoning District Amendment #01-08, with the
finding suggested by Staff. Motion carried 7-0.
fining Staff Recommendation:
�U� attached staff report dated June 8, 2001.
Council Action Needed:
The Council should direct the City Attorney to prepare findings of fact reflecting the Councils decision
on this zone change.
If the Council approves this zone change as petitioned, it should instruct the City Attorney to prepare an
ordinance that can be adopted supported by findings of fact and conclusions of law to amend the
Zoning for the property.
Distribution:
1. City Clerk
2. City Administrator
3. City Attorney: Legal Description attached
4. Planning Department File
5. Applicant: This item will be considered sometime after 7:00 p.m. on Monday July 2, 2001, in the Council/Board
Chambers at the Government Center, 151 4th Street SE. L�' rj p
UNCIL ACTION:
Motion By: Seconded By: Action:
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ROCISTER-OLbISTED PLANNING DEP.410bIENT
2122 Campus Drive SE, Suite 100 - Rochester, MN 55904-4744
G O U %T V OF www.olmstedcounly.com/planning
TO: City Planning and Zoning Commission
FROM: Mitzi A. Baker, Senior Planner
DATE: June 8, 2001
�pCVIE 5TER ,rlr �1� L ✓�
A .•
Ba TED•A UGUST
RE: Zoning District Amendment #01-08 initiated by the Rochester City
Council to re -zone approximately 165 acres of Airport property from H-
Holding to the AG — Agricultural District. The land is located in the E'/2,
SW'/. Section 16 and also in the E'/z, NW'/4 and the NW Y., NE'/. of
Section 21 High Forest Township and was recently annexed by the City
of Rochester.
Planning Department Review:
AppiicantslOwners:
City of Rochester, C/O City Administration
201 41h St. SE Room 108
Rochester, MN 55904-3740
Location of Property:
The property is located in the E %, SW '% Section 16
and also in the E %, NW '/. and the NW %, NE '% of
Section 21 High Forest Township.
Requested Action:
The City Council initiated zoning this property AG -
Agricultural District.
Existing Land Use:
Agricultural
Proposed Land Use: Airport buffer and agricultural uses.
Report Attachments: 1. Location Map & Area Zoning Map
Analysis for Zonina District Amendment:
Under the provisions of Paragraph 60.338 of the Rochester Land Development Manual, the
Commission shall recommend for approval and the Council shall approve, an application
requesting an amendment to the zoning map if the amendment satisfies the following criteria:
BUILDING CODE 5071285-8213 - GIS/ADDRESSING/MAPPING 507/285-8232 - HOUSING/HRA 5071285-8224
,.,., PLANNING1ZONING 507/285-8232 - WELUSEPTIC 507/285-8345
FAX 5071287-2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Page 2 • •
June 8, 2001
1) The criteria of this subdivision apply to those amendments to the zoning map filed by formal
petition, An amendment need only satisfy one of the following criteria:
a) The area, as presently zoned, is inconsistent with the policies and goals of the
Comprehensive Plan;
b) The area was originally zoned erroneously due to a technical or administrative error;
c) While both the present and proposed zoning districts are consistent with the Plan, the
proposed district better furthers the policies and goals of the Comprehensive Plan as
found in Chapters 2 and 3 of the Rochester Urban Service Area Land Use Plan, Chapter
3 of the Housing Plan, and Chapter 10 of the ROCOG Long Range Transportation Plan;
or
d) The area has changed or is changing to such a degree that it is in the public interest to
rezone so as to encourage development or redevelopment of the area.
This property is not included in the Rochester Urban Service Area, according to the
Rochester Land Use Plan or the Olmsted County Land Use Plan. The Olmsted County
Land Use Plan designates this property as "Resource Protection Area". The
Rochester International Airport owns the property, which is identified on the Airport
Master Plan. Use of the property is planned to be agricultural in nature, consistent
with the Olmsted County Land Use Plan designation as "Resource Protection Area".
The property was recently annexed to the City.
2) The criteria of this subdivision also apply to those amendments to the zoning map filed by
formal petition. However, an amendment must satisfy all of the following criteria:
a) the permitted uses allowed within the proposed zoning district will be appropriate on the
subject property and compatible with adjacent properties and the neighborhood; and
Uses permitted in the AG- Agricultural District in the City of Rochester will be
appropriate on the subject property, and should be compatible with adjacent
properties in the area.
b) the proposed amendment does not involve spot zoning. (Spot Zoning involves the
reclassification of a single lot or several small lots to a district which is different than that
assigned to surrounding properties, for reasons inconsistent with the purposes set forth in
this ordinance, the state enabling legislation, or the decisions of courts in this state).
This zoning district amendment does not involve spot zoning.
Staff Recommendation:
Staff recommends approval to zone approximately 165 acres of land, included in this
petition, AG — Agricultural District.
Page S � � 7
City Planning and Zoning Co•ssion Minutes 4P
Hearing Date: June 13, 2001
i
approximately 165 acres of Airport property from H-Holding to the AG — Agricultural
and the NW 114, NE 114 of Section 21 High Forest Township and was recently annexed by
the City of Rochester.
Mr. Svenby presented the staff report, dated June 8, 2001, to the Commission. The staff report
is on file at the Rochester -Olmsted Planning Department.
The property consists of 165 acres and was recently annexed to the City of Rochester.
Mr. Burke asked if there is any special zoning with relation to the flyaway area, specifically any
restrictions on zoning relating to that need to be addressed at this time.
Mr. Livingston addressed the Commission and explained the airport zoning overlay district. Any
development that may occur will be required to meet the standards of both City's zoning
regulations and the Airport Zoning regulations with the most restrictive being enforced.
With no one wishing to be heard, Ms. Petersson closed the public hearing.
REQUEST FOR COUNCIL ACTION
MEETING 1 ��
DATE 7-2-01
SECTION: I ORIGINATING DEPT:
PUBLIC HEARINGS PLAMNTING
_M DESCRIPTION: Final Plat #00-05 to be known as Northern Heights North
Fourth Subdivision
June 28, 2001
Planning Department Review:
See attached Staff Report dated June 28, 2001.
ITEM NO.
E - 3
tEPARED BY:
Brent Svenby,
The Planning Staff has reviewed the submitted final plat and would recommend approval subject to the following
conditions:
1. The applicant agrees that this subdivision will have an impact upon the City's needs for parkland and that
dedication of cash ($5,265) in lieu of land will fulfill the dedication obligation of this plat. Payment of parkland
dedication fee is required prior to the recording of the final plat documents.
2. The applicant is required to install and pay for the construction of the cut -de -sac bulb at the southerly extent on
Glady Lane NE on the park property, per the agreement with the Parks Department.
Council Action Needed:
A resolution approving the plat can be adopted.
Enclosures: (To be submitted separately to the City Clerk by the Planning Staff upon receipt from the applicant)
1. City Clerk's Copy of Applications
2. Recording/Treasurer/Auditor's Statement
3. Recording Fee
4. Title Opinion
5. 1 Original Plat Mylar
6. 3 Mylar Copies of Plat
Attachment.,
Staff Report dated June 28, 2001.
Distribution:
1. City Attorney
2. Planning Department File
3. Planning Department —GIS
4. Applicant: This item will be considered sometime after 7:00 p.m. on Monday, July 2, 2001, in the Council/Board
Chambers at the Government Center, 151 4th Street SE.
5. Yaggy Colby Associates.
COUNCIL ACTION: VctonW Second
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TO:
ROCHESTER-OLbISTED PLANNING DEPARTNIENT
2122 Campus Drive SE. Suite 100 - Rochester, MN 55904-4744
CC V N T Y OF www.olmstedcounly.com/planning
Rochester Common Council
Brent Svenby, Planner
DATE: June 28, 2001
nt. RO C H E ...... tirrh if
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R'V TEO..a 11GU5Z'
RE: Final Plat #00-05 by Arnold Bomgaars to be known as Northern Heights
North Fourth. The plat proposes to subdivide approximately 5.55 acres
into 16 lots for single family development. The Plat also includes the
dedication of right-of-way for one public roadway. The property is
located east of Rocky Creek Drive NE and south of Raechel Place NE and
allows for the continuation of Glady Lane NE.
Planning Department Review:
Applicants/Owners: Americana Realty, Inc.
Arnold Bomgaars
1530 Greenview Drive SW
Rochester, MN 55902
Surveyors I Engineers: Yaggy Colby Associates
717
Third Avenue SE
Rochester, MN 55904
Referral Comments: 1.
Rochester Park & Recreation
2.
Rochester Public Works Department
3.
RPU — Water Division
4.
Planning Dept. - Wetlands
Report Attachments: 1.
Referral Comments (2)
2.
Copy of Final Plat
3.
Copy of approved General Development Plan
Plat Data:
Location of Property: The property is located east of Rocky Creek Drive NE and
south of Viola Heights Drive NE and allows for the continuation
of Glady Lane NE.
Existing Zoning: The property is zoned R-1 (Mixed Single Family) district on the
City of Rochester Zoning Map.
Proposed Development: This development consists of approximately 5.55 acres of
land to be subdivided into 16 lots for single family dwellings
BUILDING CODE 5071285-8213 • GIS/ADDRESSING/MAPPING 5071285-8232 • HOUSING/HRA 507/285-8224
PLANNING/ZONING 507/285-8232 • WELUSEPTIC 507/285-8345
FAX 5071287-2275
AN EQUAL OPPORTUNITYIAFFIRMATIVE ACTION EMPLOYER
Page 2
Final Plat 00-36
Northern Heights North Fourth
June 28,2001
03
Roadways:
The plat dedicates right-of-way for one new roadway.
This roadway, labeled "Glady Lane NE", is a southerly
extension of Gladly Lane NE. This roadway is designed with a
56' right-of-way with a 33 foot driving surface. The road ends
as a cul-de-sac with the bulb of the cul-de-sac on park
property.
Wetlands:
The Soil Survey and National Wetland Indicator maps were
reviewed for the presence of wetlands. These maps do not
indicate the presence of wetlands or hydric soils on this site.
Public Utilities:
Water and sewer can be extended from their present location.
The public improvements plans have been approved by the
City for the project.
Pedestrian Facilities:
In accordance with current City policy, sidewalk is required
along both sides of all of the streets in the subdivision.
Drainage:
The grading and drainage plan has been approved for this
plat. The property generally drains to the east and west
property boundaries then drains to the south.
Spillover Parking:
As per Section 63.426 of the LDM, all residential development
must provide spillover parking for service vehicles and visitors.
This development requires 20 spillover parking stalls.
Additional spillover spaces will likely be accommodated within
the driveways.
Parkland Dedication:
The City Park and Recreation Department recommends that
dedication requirements be met cash in lieu of land in the
amount of $5,265 payable prior to recording the plat.
General Development Plan:
This property is included within the Northern Heights North
General Development Plan (GDP). The plat is consistent with
the approved GDP for the property.
Preliminary Plat:
A preliminary plat for this property was approved by the City Council on April 3, 2000 with the following
conditions:
1. The Plat shall be revised to: 1) Change the roadway labeled Raechel Place NE to
Viola Heights Drive NE; 2) Relocate the 20 foot public utility easement between
Lots 8 & 9, Block 2 to Lots 9 & 10, Block 2; and 3) Provide controlled access along the
entire frontage road of East Circle Drive (CSAH 22).
2. The applicant shall enter into a development agreement with the City that outlines the
obligations of the applicant, relating to, but not limited to, stormwater management, park
dedication, traffic improvements, pedestrian facilities, right-of-way dedication, and
contributions for public infrastructure. The Development Agreement shall also outline the
1a� Page 3 /
Final Plat 00-36
Northern Heights North Fourth
June 28, 2001
developer's responsibility for design, engineering, and construction of the temporary turn-
around indicated on the City Park land at the southerly end of Glady Lane NE, and a 10'
bituminous path long East Circle Drive (CSAH).
Staff Recommendation:
The Planning Staff has reviewed the submitted final plat and finds that it is consistent with the approved
preliminary plat that relates to this final plat. The staff would then recommend approval subject to the
following conditions:
1. The applicant agrees that this subdivision will have an impact upon the City's needs for
parkland and that dedication of cash ($5,265) in lieu of land will fulfill the dedication obligation
of this plat. Payment of parkland dedication fee is required prior to the recording of the final
plat documents.
2. The applicant is required to install and pay for the construction of the cul-de-sac bulb at the
southerly extent on Glady Lane NE on the park property, per the agreement with the Parks
Department.
0 1 dJ'
RocxESTEx
Minnedola
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DATE: 6/26/01
DEPARTMENT OF PUBLIC
WORKS
201 41' Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the application for Final Plat #00-05,on
the Northern Heights North Fourth Subdivision property. The following are Public Works
comments on the proposal.
1. A Development Agreement has been executed for this property.
2. Execution of a City -Owner Contract is required prior to construction of public
infrastructure to serve this subdivision.
3. Per Agreement with the Parks Department, the Owner is required to include
construction of the cul-de-sac bulb at the southerly extent of Glady Ln NE (on
City Park Property).
4. Five (5) foot wide sidewalk should be required along Glady Ln NE since this
will be used to access the park.
Charges/fees applicable for the development of the property are addressed in the
Development Agreement, and include:
Sewer Availability Charge (SAC) @ $1653.67 per acre (rate is adjusted August
is' each year, and is only valid if the City -Owner Contract for this project is
approved by Council prior to 8/1/01).
J8680 Rocky Creek Channel Improvement @ $394.6768 per acre plus 10 years
interest @ 7.5%
J9288 High Level Water Tower in Northern Heights Area @ $1,021.46 per acre
plus interest @ 7.5% from May 4, 1998
> Stormwater Management @ $572.04 per acre (28% water quality portion only,
the rate is adjusted August is' each year, and is only valid if the City -Owner
Contract for this project is approved by Council prior to 8/1/01).
Traffic Signs as determined by the City of Rochester Traffic Division:
NONE
C:ltemplFP00-05 Northern Heights North Fourth Subd.doc
10 ROCHESTER PARK AND FdbREATION DEPARTMENT
201 FOURTH -STREET SE
ROCHETER MINNESOTA 55904-3769
TELE 507-281-6160
FAX 507-281-6165
MEMORANDUM
DATE: June 21, 2001
TO: Suzanne LaPalm
Planning
RE: Northern Heights North 41i
Preliminary Plat # 00-05
Acreageof plat..........................................................
Number of dwelling units .............................................
Dwelling unit density ...................................................
Density factor............................................................
Dedication...............................................................
Fair market value of land .............................................
5.55 acres
16 units
2.88 units/acre
.0244
.39 acres
$13,500/acre
The Park and Recreation Department recommends that dedication requirements be met
via:
Cash in lieu of land in the amount of $5,265 payable prior to recording of the plat .
The temp turn around shown at the end of Glady Lane NE is located on city parkland.
During the January 1996 revision of the Northern Heights North GDP Park staff met
with the applicant where it was agreed that the applicant would be allowed to construct the
required street turn around on park property. The Park Department along with Public
Works was to approve the size and design of the turnaround. The applicant was to install
and pay for the turn around as part of the subdivision street construction.
Applicant:
Arnold Bomgaars
1530 Greenview Drive SW
REQUEST FOR COUNCIL ACTION MEETING J
DATE 7-2-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM .
PUBLIC HEARINGS
PLANNING
ITEM DESCRIPTION: Final Plat #01-24 to be known as Westway Manor
PREPARED BY:
Twinhomes Subdivision
Brent Svenby,
i
June 28, 2001
Planning Department Review:
See attached Staff Report dated June 28, 2001.
The Planning Staff has reviewed the submitted final plat and would recommend approval subject to the following
conditions:
1. The applicant agrees that this subdivision will have an impact upon the City's needs for parkland and that
dedication of cash ($195) in lieu of land will fulfill the dedication obligation of this plat. Payment of parkland
dedication fee is required prior to the recording of the final plat documents.
2. The applicant is required to construct a 5 foot concrete sidewalk along the entire frontage of 71h Street
concurrent with the development of this property.
3. Prior to submitting the final plat documents, the applicant shall revise the Plat to:
• Identify lots and block.
• Dedicate an additional 5 feet utility easement on the west side and on the east side of the existing 10' utility
easement.
Council Action Needed:
1. A resolution approving the plat can be adopted.
Enclosures: (To be submitted separately to the City Clerk by the Planning Staff upon receipt from the applicant)
1. City Clerk's Copy of Applications -
2. Recording/Treasurer/Auditor's Statement W
3. Recording Fee 11
4. Title Opinion (desI
5. 1 Original Plat Mylar / • i
l/rJ �^ ,�
6. 3 Mylar Copies of Plat r"
aQ.
Attachment: t•�
Q'"""P� /
Staff Report dated June 28, 2001. -U B/
Distribution:
1. City Attorney��
2. Planning Department File
Department GIS
3. Planning —
4. Applicant: This item will be considered sometime after 7:00 p.m. on Monday, July 2, 2001, in the Coun/Board
Chambers at the Government Center, 151 4th Street SE.
,d,
5. Brand & Massey Surveying, Inc.
COUNCIL ACTION: Motion by: second by:: "` -
Final Plat
Westway Manor Twinhomes
1,000' Notification Distan
Ward 2 Marcoux
06/20/01
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ROCHESTER-OLNISTED PLANNING DEPARTNIENT
2122 Campus Drive SE, Suite 100 • Rochester, MN 55904-4744
C U U M T Y OF www.oirnstedcounty.com/planning
Rochester Common Council
FROM: Brent Svenby, Planner
DATE: March 28, 2001
ff�iws�a-mom.
nsn"v�
RE: Final Plat #01-24 to be known as Westway Manor Twinhomes
Subdivision
Planning Department Review:
Applicant/Owner:
Bigelow Enterprises Inc.
706 County Road 3
Byron, MN 55920
Surveyors/Engineers:
Brand & Massey Surveying, Inc.
1009 W hitewater Avenue
St. Charles, MN 55972
Referral Comments:
1. RPU Water Division
2. RPU Operations Division
3. Rochester Park and Recreation Dept.
4. Rochester Public Works
5. Rochester Fire Department
6. Planning Dept. Wetlands
7. Planning Dept. GIS Addressing
Report Attachments:
1. Referral Comments ( 3 Letters)
2. Location Map
3. Copy of Final Plat
Plat Data:
Location of Property: This plat is located along the north side of 71h St. NW,
east of 341" Avenue Court NW and south of Highway
14.
Zoning: The property is zoned R-3 (Medium Density
Residential) on the City Zoning Map.
Proposed Development: The property is being re -subdivided to divide one lot
into two.
Streets: There are no new roadways being dedicated with this
Plat.
Drainage: Grading and drainage information for this re -plat was
reviewed by the Rochester Public Works Department
BUILDING CODE 507/285-8213 • GIS/ADDRESSING/MAPPING 507/285-8232 • HOUSING/HRA 507/285-8224
PLANNING20NING 5071285-8232 • WELVSEPTIC 507/285-8345
FAX 507/287-2275
AN EOUAL OPPORTUNITY!AFFIRMATIVE ACTION EMPLOYER
Page 2
Westway Manor Twinhomes Subdivision
June 28, 2001
required for individual lot development If earthwork
exceeds 50 cubic yards.
Wetlands: Minnesota Statutes now require that all developments
be reviewed for the presence of wetlands or hydric
soils. The Soils Survey does not indicate hydric soils
within this Plat.
Public Utilities: Utilities are available to serve this property. The
property Is subject to development charges that are
due when connection permits for sewer and water is
issued for the property.
Spillover Parking: As per Section 63.426 of the LDM, all residential
development must provide spillover parking for
service vehicles and visitors. This development
requires 3 spillover parking stalls. Additional spillover
spaces will likely be accommodated within the
driveways.
Parkland Dedication: The City Park and Recreation Department
recommends that dedication requirements be met
cash in lieu of land in the amount of $195 payable
prior to recording the plat.
General Development Plan: The General Development Plan, approved in 1978,
shows this property being zoned R-3.
Preliminary Plat:
There was not a preliminary plat for this property. This plat is a re -plat of Lot 26, Block 4,
Westway Manor First Subdivision with no new right-of-way being dedicated.
Planning Staff and Recommendation:
The Planning Staff has reviewed the submitted final plat and would recommend approval subject
to the following conditions:
1. The applicant agrees that this subdivision will have an impact upon the City's needs
for parkland and that dedication of cash ($195) in lieu of land will fulfill the dedication
obligation of this plat. Payment of parkland dedication fee is required prior to the
recording of the final plat documents.
2. The applicant is required to construct a 5 foot concrete sidewalk along the entire
frontage of 7a' Street concurrent with the development of this property.
3. Prior to submitting the final plat documents, the applicant shall revise the Plat to:
• Identify lots and block.
• Dedicate an additional 5 feet utility easement on the west side and on the east side of
the existing 10' utility easement in the easterly part of the lot.
131
0
•
�3?-
ROCHESTER
/!'/innaJola
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DATE: 6/26/01
DEPARTMENT OF PUBLIC
WORKS
201 4" Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the application for Final Plat #01-24 on the
Westwav Manor Twinhomes Subdivision (Replat of Lot 26, Block 4, Westway Manor 1" Subd).
The following are Public Works comments on the proposal:
1. Grading Plan approval is not required for this plat, however, a grading permit will be
required for individual lot development if earthwork exceeds 50 cubic yards.
2. Construction of 5 foot wide concrete sidewalk is required along the entire frontage of
7t° St NW, concurrent with construction for this plat.
3. The existing 10 foot wide utility easement over part of the easterly lot should be
rededicated as a 20 foot wide utility easement.
4. The lots and block are not identified on the Final Plat.
S. The Development charges identified below are due prior to / concurrent with
issuance of any connection permits for sewer & water to serve this subdivision.
Charges/fees applicable to the development of this property include the following (Note: The
rates below are adjusted August 1" each year, and only valid if paid prior to 8/l/01):
:• Water Availability Charge (WAC) @ $1653.67 per acre X 0.26 acres = $429.95
S• Watermain Connection Charge @ $37.13 per foot of frontage X 230 feet = $8,539.90
i Stormwater Management, if on -site detention is not provided @ $2043.01 x 1.40 Land Use
factor x 0.26 acres = $743.66
:• Note: Development charges have previously paid on this property for J8687, which included
Sanitary Sewer Connection Charges, and also J8619 for trunkline sewer availability
C:ltemp\FP01.24 Westway Manor Twinhomes Subd.doc
1J--)
0 ROGHt31 ER PARK AND ISCREATION DEPARTMENT
`A� Cl111�TU CT�CCT CC
V• •VV\l\•\ V\\l•�•...\VV
ROCHES T ER MINNESO T A 65904-3769
TELE 507-281-6160
FAX 507-281-6165
MEMORANDUM
DATE: June 27, 2001
TO: Jennifer Garness
Planning
RE: Westway Manor Lot 26 Block 4 Replat
Final Plat #01-24
Number of dwelling units .............................................
Density factor............................................................
Dedication...............................................................
Fair market value of land..... ................. ......................
1"
.0244
.0244 acres
$8, 000
'applicant only responsible for the increase in number of dwelling units as a result of the re -subdivision
The Park and Recreation Department recommends that dedication requirements
be met via: Cash in lieu of land in the amount of $$195 (.0244 a x $8,000 /acre) with payment
due prior to recordation of the final plat.
Applicant:
Bigelow Enterprises
706 County Road 3 NW
Byron MN 55920
0:\DSTOTZ\2001\DED:CP.TION\NW 2898\WESTWAY MANOR RESUS.DOC
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 07-02-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM O.
PUBLIC HEARINGS
PLANNING
: S
.M DESCRIPTION: Utility Easement Vacation Petition #01-08 by J 6 C Gardens, LLC. The
PREPARED BY:
applicants are proposing to vacate approximately 3' wide x 72' portion of an existing public utility
Theresa Fogarty,
easement located along Lot 1, Block 1, The Willows. The property is located east of 11`h Avenue SE
Planner
and north of 201" Street SE. The easement was recorded by separate document, prior to recording
��
the final plat known as "The Willows".
June 28, 2001
Planning Department Recommendation:
See attached staff report dated June 28, 2001.
Council Action Needed:
1. Following the hearing, if the Council wishes to proceed, it should
instruct the City
Attorney to prepare a resolution to approve the vacation petition as
submitted.
Attachments:
1. Staff Report dated June 28, 2001.
a �T
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Copy of legal description is attached
4. Planning Department File
5. Applicant: This item will be considered by the Council sometime after 7:00 p.m. on Monday,
July 2, 2001, in the
Council/Board Chambers at the Government Center, 151 4th Street SE.
6. GGG Engineering
COUNCIL ACTION: Motion by: second by: to:
13LO
rn
a
n
t3
M
-U,sjZw a
N3p3Sb3 h
3.9p.9ZFIN
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UNITS 17 NRI.
ROCHESTER-OLDISTED PLANNING DEPARTMENT
2122 Campus Drive SE, Suite 100 - Rochester, MN 55904-4744
C 0 0 „„ OF www.olmstedcounty,com/planning
TO: City Council
FROM: Theresa Fogarty, Planner
DATE: June 28, 2001
AF. R�G}7ESTEk.•Lft'/ �f
z'
Rq rED•q I:GI'ST'
RE: Utility Easement Vacation Petition #01-08 by J & C Gardens, LLC. The
applicants are proposing to vacate approximately 3' wide x 72' portion
of an existing public utility easement located along Lot 1, Block 1, The
Willows. The property is located east of 11th Avenue SE and north of
201h Street SE. The easement was recorded by separate document,
prior to recording the final plat known as "The Willows".
Planning Department Review:
Petitioner(s):
J & C Gardens, LLC
937 371h Avenue NW
Rochester. MN 55901
Reason to Vacate: The petitioner is requesting to vacate a portion of
an existing power line easement recorded May 27,
1968, because constructed garages encroach into
the easement.
Referral Comments:
Report Attachments:
Staff Recommendation:
1. Rochester Public Works
1. Vacation Petition
2. Location Map
3. Referral Comments - 1 letter
Upon review of this request staff recommends approval of this vacation petition. This
utility vacation request does not include the utility easement dedicated on "The Willows"
plat, only a 3' wide x 72' portion of the May 27, 1968 recorded powerline easement.
BUILDING CODE 5071285-8213 - GIS/ADDRESSING/MAPPING 507/285-8232 - HOUSING/HRA 507/285-8224
PLANNING20NING 507/285-8232 - WELUSEPTIC 507/285-8345
FAX 507/287.2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
1Y
ROCHESTER
itneeota
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DATE: 6/27/01
DEPARTMENT OF PUBLIC
WORKS
201 40 Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the requested application for
Vacation #01-08 by J & C Gardens (along 1-1, B1, The Willows). The following
are Public Works comments on the proposal:
1. Public Works has no objection to approving the request to vacate a
portion of the May 27, 1968 power line easement, with the
understanding that the vacation does not involve the overlapping utility
easement dedicated on the plat.
CMempWAC01-08 JC Gardens The Willows.DOC
REQUEST FOR COUNCIL ACTION
MEETING ' l
AULNUA JCL I IVN:
PUBLIC HEARINGS
ORIGINATING DEPT:
PLANNING
DATE: 07-02-01
ITEM NO.
M DESCRIPTION: City Council Initiated Right -of -Way Vacation #01-07, to vacate PREPARED BY:
the alley right-of-way located adjacent to the lots 1-5 and 12-16, Block 3 West Theresa Fogarty,
Zumbro Addition. This is a platted and undeveloped alley located west of T.H. 52, Planner
north of 1" Street NW, south of god Street NW and east of 181h Avenue NW. 1
June 28, 2001
Planning Recommendation:
See attached staff report dated June 7, 2001.
Staff recommends approval of the vacation petition subject to the following:
1. Retaining a utility easement over the entire area being vacated.
The Planning & Zoning Commission reviewed this vacation request at the June 13, 2001 meeting. The
Commission recommended approval of the vacation petition.
Ms. Rivas moved to recommend approval of the City Council Initiated Right -of -Way Vacation #01-
07, as recommended by staff. Mr. Ohly second the motion. The motion carried 7-0.
Council Action Needed:
1. Following the hearing, if the Council wishes to proceed, it should instruct the City Attorney
to prepare a resolution to approve the vacation petition as recommended by the City
Planning and Zoning Commission.
Attachments:
1. Staff Report dated June 7, 2001.
2. Minutes of the CP&ZC June 13, 2001 meeting.
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Copy of legal description is attached
4. Planning Department File
5. Applicants: This item will be considered by the Council sometime after 7:00 p.m. on Monday, July 2, 2001, in the
Council/Board Chambers at the Government Center, 151 41h Street SE, Rochester, MN.
COUNCIL ACTION: Motion by: second
iH�
a
RASTER-OLDISTED PLANNING DEPA NIENT
2122 Campus Drive SE, Suite 100 - Rochester, MN 55904-4744
C o u M+Y OF www.olmstedcounty.com/planning
TO: City Planning and Zoning Commission
FROM: Theresa Fogarty, Planner
DATE: June 7, 2001
04 .tyOCif EST ¢R.Aq.Y1
D AUC. P,ST'°
RE: City Council Initiated Right -of -Way Vacation #01-07, to vacate the alley
right-of-way located adjacent to Lots 1-5 and 12-16, Block 3, West
Zumbro Addition. This is a platted and undeveloped alley located west
of T.H. 52, north of 15t Street NW, south of 2nd Street NW and east of 18th
Avenue NW.
Planning Department Review:
Petitioner(s):
City of Rochester
201 4'h Street SE
Rochester. MN 55904
Reason to Vacate: Platted alley was never constructed. The City
Council approved vacating the alley right-of-way
adjacent to Lots 6, 7 and lots 10, 11, Block 3, West
Zumbro Addition, at their May 21, 2001 meeting.
At this same meeting, the City Council initiated
vacating the remaining alley right-of-way adjacent
to Lots 1-5 and 12-16, Block 3, West Zumbro
Addition.
Referral Comments: Department of Public Works
Rochester Public Utilities - Operations Division
- - - Report Attachments: 1. Location Map
2. Referral Comment (2 letters)
Staff Recommendation:
The 14' alley was platted in 1915 but has remained undeveloped. Rochester Public
Utilities -Operations Divisions and the Rochester Public Works Department have no
objections to vacating the alley right-of-way subject to retaining a utility easement over
the proposed area to be vacated.
Staff recommends approval of the vacation petition subject to retaining a utility
easement over the entire area being vacated.
BUILDING CODE 5071285-8213 - GIS/ADDRESSINGRdAPPING 5071285-8232 - HOUSING/HRA 507/285-8224
PLANNING20NING 507/285-8232 - WELUSEPTIC 507/285-8345
FAX 507/287-2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
i
ROCHESTER
Minnejota
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
DATE: 5/29/01
DEPARTMENT OF PUBLIC
WORKS
201 4'" Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the requested application for
Council Initiated Alley Right -Of -Way Vacation #01-07 abutting Lots 1-5 & 12-16,
Block 3 West Zumbro Addition. The following are Public Works comments on
the proposal:
1. Public Works has no objection to granting this request. The rights for a
utility easement should be retained.
C:%temp\VAC01-07 Council Initiated Alley B3 West Zumbro.DOC
rpu
r pledge, we deliczr
507/280-1579
May 29, 2001
TO: Jennifer Gamess, Planning Department
Rochester -Olmsted Planning Department
FROM: Michael J. Engle, Supv. of Distribution Design
Rochester Public Utilities
SUBJECT: City Council Initiated Right -of -Way Vacation #01-07, to vacate the alley right-of-
way located adjacent to Lots 1-5 and 12-16, Block 3 West Zumbro Addition.
This is a platted and undeveloped alley located west of T.H. 52, north of I" Street
NW, south of 2nd Street NW, and east of 18d' Avenue NW.
RPU's Operations Division has an overhead power line located in this alley. We have no
objection to the alley being vacated as long as it remains as a utility easement.
Sincerely,
Michael J. Engle
ks
Rochester Public Utilities, 4000 East River Road NE, Rochester, MN 55906.2813
telephone 507.280.1540 facsimile 507.280.1542 website www.rpu.org
MINUTES OF THE
CITY OF ROCHESTER PLANNING COMMISSION
2122 CAMPUS DRIVE SE —SUITE 100
ROCHESTER MN 55904
Minutes of the regularly scheduled meeting of the City Planning and Zoning Commission held
on Wednesday, June 13, 2001, at 7:00 p.m. in the Council/Board Chambers of the Government
Center, 151 4th Street SE, Rochester, MN.
Members Present: Ms. Mary Petersson, Chair; Mr. Ardell Brede; Ms. Leslie Rivas; Mr. Paul
Ohly; Mr. John Hodgson; Mr. Michael Quinn; and Mr. James Burke
Members Absent: Mr. Randy Staver, Vice Chair and Ms. Lisa Wiesner
Staff Present: Ms. Theresa Fogarty; Mr. Ron Livingston; Mr. Greg Wise; and Mr. Brent Svenby
Other City Staff Present: None
ADMINISTRATIVE BUSINESS:
Mr. Burke made a motion to approve the minutes of May 23, 2001, as
written. Mr. Quinn seconded the motion. The minutes from May 23, 2001
were approved unanimously.
Mr. Quinn made a motion to approve the agenda, moving Item C-5 Land
Use Amendment #01-03 & Zoning District Amendment #01-06 and Item
C-6 General Development Plan #164 to be considered first under the
Public Hearings. Ms. Rivas seconded the motion. The motion carried
unanimously.
Mr. Svenby stated that item C-1, Type III Phase I Conditional Use Permit #01-14 and Variance
#01-09 by Mayo Foundation had been withdrawn. Therefore, no action would need to be taken.
RIGHT-011 VACATION:
City Council-Initiated-Right=of=WaYVacation #01-07, to vacate the alley right-of-way
located adiacent to lots 1-5 and 12-16, Block 3 West Zumbro Addition. This is a slatted
y( and undeveloped alley located west of T.H. 52, north of 1" St. NW, south of Z" St.
NW
ITS' and east of 18 Ave. NW.
Mr. Svenby presented the staff report, dated June 7, 2001, to the Commission. The staff report
is on file at the Rochester -Olmsted Planning Department.
Mr. Svenby explained that the City Council approved vacating the alley right-of-way adjacent to
Lots 6, 7, 10 and 11, Block 3, West Zumbro Addition at their May 21, 2001 meeting. At this
same meeting, the City Council initiated vacating the remainder of the alley to the west.
Mr. Burke asked why the entire alley wasn't vacated at the same time when Lots 6, 7, 10 and 11
were vacated. Mr. Svenby explained that the previous application only included property owned
by the petitioner's Addition. It was through that review process it was determined that the
Page 2
City Planning and Zoning Co •sion Minutes !! LL 111
Hcaring Date: June 13, 2001
i
remainder of the platted right-of-way was not needed, but a utility easement will be maintained
over the alley right-of-way because there are utilities located in the alley right-of-way.
Mr. Burke asked if the alley right-of-way is split between the adjacent property owners. Mr.
Svenby explained that the alley right-of-way would be split between the adjacent property
owners and that the land did not need to be replatted.
Ms. Rivas moved to recommend approval of the City Council Initiated Rightwof
Vacation #01 07, as recommended lby.staff Mr Ohly econded "the mot on .he of o
caned 7 0 i tE �i�LY�.v .yx<��b n
+ �&
^bry.
Approval of.the vacation petition subject to retaining a:utility easement over.+t e:enti
area being vacated; F, ,w+, �z� f,f e r�� s�fyr� r
LL
land from " w density residential" to "
the same fro .1 (Mixed Sinale Famil,
Mr. Svenby explained the locate of the property and the Wing districts that the applicant has
requested. Staff is recommendin that this item be con � ued until July 11, 2001.
Ms. Wendy Turi of 604 33rd Street S ddressed t Commission. She stated that she lives
adjacent to the area of the zoning chan reque . Ms. Turi explained that the change in zoning
would affect their area. The neighborhoo a o different concerns with the proposal. One is
the change of zoning which would allow pos ly going from one to two homes in their backyard
to having a potential of four to six homes.
The other concern is regarding the a ronment. Thqre is evidence of wetlands and a lot of oak
trees. The area is very erodable a96 with the develo ent of Greystone Subdivision, there is
evidence of significant erosion. ere are also a numb of streams in the area that may be
disturbed.
Mr. Brede moved to con ue Land Use Plan Amendment 03 and Zoning District a
Amendment #01-06 b iver Ridge Development, L.l to July 1; 2001 ;Mr
seconded the motio The motion�carried 7 0.` z�
REQUEST FOR COUNCIL ACTION
MEETING 1 i 7
AGENDA
PUBLIC HEARINGS
1NG DEPT:
PLANNING
M DESCRIPTION: City Initiated Text Amendment #01-01, to amend Section 64.133 of the
Rochester Zoning Ordinance and Land Development Manual. This Section addresses
funding required improvements.
June 27, 2001
City Planning and Zoning Commission Recommendation:
DATE: 7-2-01
ITEM NO.
c-- Y7
PREPARED BY --.-
Mitzi A. Baker,
Senior Planner
On June 13, 2001 the City Planning and Zoning Commission held a public hearing to review the proposed zoning text
amendment.
The Planning & Zoning Commission found that the proposed amendment meets the criteria outlined in Paragraph 60,338 (2)
of the Land Development Manual and recommended approval of the proposed amendment.
Hodgson moved to approved Text Amendment #01-01 with staff suggested findings. Seconded by Quinn. The motion carried
7-0.
Planning Staff Recommendation:
See attached staff report dated May 31, 2001,
Council Action Needed:
1. If the Council wishes to proceed with the zone change as petitioned, it should instruct
the City Attorney to prepare an ordinance that can be adopted. The Council's
decision must be supported by findings based on the criteria listed in Paragraph
60.338 (2) of the Rochester Zoning Ordinance and Land Development Manual (see
attached staff report).
Distribution:
1. City Clerk
2. City Administrator
3. City Attorney: 1
4. Planning Department File
. JUNCIL ACTION: motion by: Second by: to:
1 ROCAESTER-DLMSTED PLANNING DEPAUNT
2122 Campus Drive SE, Suite 100 - Rochester, MN 55904-4744
cae„T, OF www.olmstedcounty.com/planning
DATE: May 31, 2001
TO: Rochester Planning and Zoning Commission
FROM: Mitzi A. Baker, Senior Planner
na*-�'�iniA
!c■r�idn■�r,
�+m■n�ioi
- �qun4l�nr
y�i QN=
RE: Text Amendment #01-01 Initiated by the Rochester Planning and Zoning
Commission
Chapter 64 of the Rochester Zoning Ordinance and Land Development Manual (LDM) includes
provisions related to Adequate Public Facilities. One of the sections related to Adequate Public
Facilities needs to be amended to provide clarification that it applies to "development" and not
just the "subdivision" of land.
Section 64.130 Adequate Public Facilities Standards, states that "the requirements of this section
supplement ....identify the standards to be followed in the establishment of infrastructure
improvement associated with any development'. The intent to interpret this provision more
broadly is clear.
Section 64.133, which is a sub -section of 64.130, needs to be amended to clarify that it applies to
"development", and not just the "subdivision" of land.
The primary author of the subdivision regulations has been consulted and agrees that the use of
the word "subdivision" is too restrictive, and that the provision should be broadened to refer to
development or development applications.
Text Amendment:
To amend Section 64.133 Funding Required Improvements, to clarify that this section applies to
"development", not just the "subdivision" of land.
64.133 Funding Required Improvements: Required improvements reasonably
related to the subd+visiGR development shall be installed at the sole expense of
the applicant. Assessment of costs to subsequent users or public participation
may in certain instances be applicable to a proposed project. The City
Engineer shall recommend to the Council when such policies may be
applicable.
BUILDING CODE 507/285-8213 - GISIADDRESSINGIMAPPING 5071285.8232 - HOUSING/HRA 507/2B5.8224
,.,�.... PLANNING/ZONING 507/285-8232 - wELUSEPTIC 507/285.8345
FAX 507/287-2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
s
% 151
FINDINGS & RECOMMENDATION:
A decision must be supported by finding based on the criteria listed in Paragraph 60.338 (2) of
the Zoning Ordinance as follows:
a) whether there is a public need for the amendment;
b) whether the amendment will accomplish one or more of the purposes of this
ordinance, the Comprehensive Plan or other adopted plans or policies of the City of
Rochester;
c) whether adoption of the amendment will be lawful.
Suggested Findings:
a) Staff suggests that there is a public need for this amendment to provide for clarification.
b) Section 64.130 Adequate Public Facilities Standards, states that "the requirements of this
section supplement ....identify the standards to be followed in the establishment of
infrastructure improvement associated with any development. The intent to interpret this
provision more broadly is clear. In addition, the primary author of the subdivision regulations
has been consulted and agrees that the use of the word "subdivision" is too restrictive, and
that the provision should be broadened to refer to development or development applications.
Amending the Ordinance will accomplish one or more purposes of the Ordinance.
c) The amendment will provide clarification of regulations and consistency, and this amendment
will be lawful.
Staff recommends approval of this text amendment.
Page 6 0 • /
City Planning and Zoning Commission Minutes
Hearing Date: June 13, 2001
Text Amendment #01-01 initiated by the Rochester Planning and Zoning Commission, to
amend Section 64.133 of the Rochester Zoning Ordinance and Land Development
Manual. This Section addresses funding required improvements.
Mr. Svenby presented the staff report, dated May 31, 2001, to the Commission. The staff report
is on file at the Rochester -Olmsted Planning Department.
Mr. Svenby explained that the proposed amendment to Section 64.133 of the Zoning Ordinance
is basically replacing the word "subdivision" with the word "development".
With no one wishing to be heard, Ms. Petersson closed the public hearing.
Mr. Wis ecapped with the Commission information regarding the various parkin ituation:
within the 'ty of Rochester. Mr. Wise explained that this information was also esented to
the City Cou\ofRochester.
uncil recommended that a committee be forme o study the
parking in th.A committeeshed including City Planning Commissi members,
Neighborhopresentatives, City Public Works sta , and local consulting
companies.
Mr. Wise explained that initially hN,,was reviewing residentia arking issues, anything from
front yard parking on asingle-family t to parking lot7sesuggested
artment buildings.
Due to technical difficulties with the equip nt, Mr. that he continue his
presentation at the next meeting. At that tim e I be able to present some pictures.
The Commission members agreed to con er is issue at their June 27, 2001
meeting.
2. As may be brouqht up with memb
Incentive Development #00-0 mown as River lace.
Mr. Svenby presented the t n approved by the City Planning Corn sion and City Council
last year. He explained at the plan approved did not have any windo in the stairwells
and had stucco mater' on the dormers. One of the conditions for approv was that it be
built as submitted.
The plan that Xs submitted for the building permit had four windows added on eacFTgf the
stairwells. is was thought to be a good idea because it would add some natural light1h the
stairwells Also, the areas that were changed are the dormers and above the entryways from
REQUEST FOR COUNCIL ACTION
MEETING ` �
DATE: 07-02-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
PUBLIC HEARINGS
PLANNING
A DESCRIPTION: Annexation by Ordinance Petition #01-11 by Morris Memorial LLC to
PREPARED BY:
annex approximately 40 acres of land located east of East River Road NE and west of
Theresa Fogarty,
T.H. 63. The property is located in the Southwest Quarter of the Southwest Quarter of
Planner /�
Section 13 of Cascade Township.
7
June 28, 2001
City Planning and Zoninq Commission Recommendation:
The City Planning and Zoning Commission reviewed this annexation request on June 27, 2001. The Commission found that this
property is adjacent to the city limits and can be served by City services. The Planning Commission therefore recommends approval of
this request.
Ms. Wiesner moved to recommend approval of Annexation Petition #01-11 by Morris Memorial LLC.
Ms. Rivas seconded the motion. The motion carried 9.0.
Planning Department Recommendation:
See attached staff report, dated June 20, 2001.
Minnesota Statutes now specify that the property taxes payable in the year an annexation is effective shall be paid to the Township.
For the five years following the annexation, the City must make a cash payment to the Township equaling 90%, 70%, 50%, 30% and
10% of the Townships share of the taxes in the year the property was annexed. The Township Taxes on this property for 2000 is
$19.93.
Council Action Needed:
1. Following the public hearing, if the Council wishes to proceed as petitioned, it should
instruct the City Attorney to prepare an ordinance to be adopted and transmitted to the MN
Planning /Office of Strategic and Long Range Planning.
AttachmentsY"`I"
1. Staff report, dated June 2001. ,�
es of the 6/27/01
2. Draft copy of CP&ZC minutes S
_meeting.
Distribution:
y
1. City Administrator
2. City Clerk
3. City Attorney: Legal Description Attached
4. City Finance Director: Tax Information Attached
5. Planning Department File
6. Applicant: This item will be considered sometime after 7:00 p.m. on Monday, July 2, 2001 in the Council Chambers at the
Rochester / Olmsted County Government Center.
COUNCIL ACTION: Motion by: second by: to:
RO(.'FIESTER-OLbiSTED PLANNING DEPAAMENT
2122 Campus Drive SE, Suite 100 • Rochester, MN 55904-4744
C o u N r. OF www.olmstedcounty.com/planning
TO: City Planning and Zoning Commission
FROM: Theresa Fogarty, Planner �J-
DATE: June 20, 2001
Rocxesree.,t��
fikp •.., ..J'�J
QR'ITE D:aU GUST •:•.
RE: Annexation Petition #01-11 by Morris Memorial LLC to annex
approximately 40 acres of land located east of East River Road NE and
west of T.H. 63. The property is located in the Southwest Quarter of the
Southwest Quarter of Section 13 of Cascade Township.
Piannina Department Review:
Applicants/Owners:
Location of Property:
Existing Land Use:
Size:
Existing Zoning:
Future Zoning:
Land Use Plan:
Adjacency to the Municipal
Limits:
Sewer & Water:
Morris Memorial LLC
3775 Willow Ridge Drive SW
Rochester. MN 55902
The property is located east of East River Road NE and west
of T.H. 63.
This property is currently undeveloped land.
The property proposed for annexation is approximately
40 acres of unplatted land.
The property is zoned A-3 (Agricultural) District on the
Olmsted County zoning map.
Upon annexation, the property will be zoned R-1 (Mixed Single
Family Residential) district on the Rochester zoning map.
This property is designated for "low density residential" uses
on the Rochester Urban Service Area Land Use Plan.
The property is adjacent to the city limits along its southern
boundary.
The Main Level Water System service is available to this
property approximately 300' south the of the SW corner.
Municipal sewer and water can be served to this property.
BUILDING CODE 507/285-8213 • GIB/ADDRESSING/MAPPING 507/285-8232 • HOUSING]HRA 5071285-8224
.mow.. PLANNING/ZONING 5071285-8232 • wELUSEPTIC 507/285-8345
FAX 5071287-2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
` �(1Page 2 . •
L Annexation #01-11
June 21, 2001
Utilities: Pursuant to Minnesota Statutes 414.033 (subd. 13), a
municipality must notify a petitioner that the cost of electric
utility service may change if the land is annexed to the
municipality. A notice has been provided to the applicant.
Townboard Review: Minnesota State Statutes require that the Townboard
members receive a written notice, by certified mail, 30 days
prior to the public hearing. The City Council will hold a public
hearing on this item on July 2, 2001. The City Clerk has sent
the certified 30 day notice.
Referral Comments:
1. Rochester Public Utilities - Water Division
2. Rochester Public Works
3. MN Department of Transportation
Report Attachments: 1. Annexation / Location Map
2. Referral Comments (3letters)
Staff Recommendation:
This property is adjacent to the City limits and can be served by city services upon extension of the sanitary
sewer and water lines from their present ends. The Planning staff recommends that the City proceed to
adopt an ordinance annexing the property according to Minnesota Statutes 414.033, Subdivision 2(3).
r uI .._ t 157
we olkdye, we 6elever
June 13, 2001
Rochester -Olmsted
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Annexation 901-11 by Moms Memorial LLC to annex 40 acres of land
located east of East River Rd. NE & west of TH 63 in the SW %4, of the SW '/4, Section 13,
Cascade Township.
Dear Ms. Gayness:
Our review of the referenced petition is complete and our comments follow:
1. The property maybe subject to the water availability fee, connection fees or assessments.
The Land Development Manager (507-281-6198) at the Public Works Department
determines the applicability of these fees.
2. Main Level Water System service is available to this property approximately 300' south of
the SW corner.
3. We will work with the applicant's engineering firm to develop the necessary water system
layout to serve this area.
Please contact us at 507-280-1600 if you have questions.
Very truly yo
"-JA
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention
Morris Memorial LLC
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507-280-1542
is� • 9
ROCHESTER
WinneJoita
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Michael J. Nigbur
Date: 6/15/01
DEPARTMENT OF PUBLIC
WORKS
201 4" Street BE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the requested application for
Council Initiated Annexation #01-11 on the Morris Memorial LLC (SW 1/4 , SW
'/4, Sect 13, Cascade Township) property. The following are Public Works
comments on the proposal:
1. This property can be served with sewer & water. Public Works has no
other comments on this request.
CAtemp\ANNX01-11 Morris Memorial LLC Property.doc
I D I
0\NNESO;q
ti
OP TRPaS
June 5, 2001
0
Minnesota Department of Transportation
District 6
2900 — 48ih St. NW
Rochester, Minnesota 55901-5848
Jennifer Gamess
Rochester -Olmsted Planning Department
2122 Campus Drive SE — Suite 100
Rochester, MN 55904
(507)280-2913
Subject: Annexation #01-11 by Morris Memorial LLC to annex approximately 40
acres of land located east of East River Road NE and west of TH 63.
TH 63, CS 5510
Planning Log #01-05.06
Dear Ms. Garness:
The Minnesota Department of Transportation (Mn/DOT) has completed its review of a
proposal from Moms Memorial LLC to annex to the City of Rochester property west of
TH 63 and east of East River Road NE.
The proposed future use of this 40-acre parcel and adjoining properties for residential and
other development was discussed in a predevelopment meeting held in the Rochester -
Olmsted Planning Office on May 30, 2001 and attended by Mn/DOT.
Mn/DOT recommends the primary access to future development of this property be onto
East River Road NE, which would allow traffic to be directed to the currently signalized
intersection at 37`t' Street NE.
In response to the discussion of additional access or a future traffic signal on TH 63 at
4 1 " Street NE or elsewhere, Mn/DOT will review development concepts for this area of
northeast Rochester according to access management principles for new urbanizing areas.
No additional signals would be allowed on TH 63 unless warrants are met.
If you have any questions about this annexation review, please contact Fred Sandal (507)
285-7369 or, Debbie Persoon-Bement at (507) 281-7777.
Sincerely, �J
Dale E. Maul
Planning Director
An Equal opportunity Employer
Draft Minutes of the City Planning & Zoning Commission
Date of Hearing: June 27, 2001
Cascade Township.
Mr. Svenby presented the staff report, dated June 20, 2001, to the Commission. The
staff report is on file at the Rochester -Olmsted Planning Department.
Ms. Wiesner moved to recommend approval of Annexation #01-11 by Morris Memorial
LLC. Ms. Rivas seconded the motion. The motion carried 9-0.
REQUEST FOR COUNCIL ACTION
MEETING I (P I
AGENDA SECTION:
Public Hearing
ORIGINATING DEPT:
Public Works
�M DESCRIPTION: SPECIAL ASSESSMENT HEARING - ASSESSMENT OF
WATER SERVICE REPLACEMENT CHARGES, J9523 9525
AND J9330.
DATE 7%2 01
ITEM NO
PREPARED BY
M Nigbur
This is a Hearing to consider the levying of the proposed assessments regarding the service line
replacements associated with the following local improvement projects.
Project No. 6307-2-99. 1
9523
"Street Reconstruction on 7 Avenue SE from 6"Street SE to 12`" Street SE"
Assessments Adopted October 5, 1998
Proiect No. 6306-2-99, J9525
'Reconstruction of 6 Avenue SE from East Center Street to 4t" Street SE"
Assessments Adopted November 17, 1998
Project No.6201-3-95, J9330
"Reconstruct 15 Street SW from 1 Vh Avenue SW to 16'" Avenue SW"
Assessments Adopted November 17, 1997
Assessment Spread - Payment of this assessment is required over a period not to exceed five years
Interest is charged 7.5% annually from the date the service replacement is billed to the property owner
Assessment Rate — The Owners have been charged the standard rates for Service Line Replacements
which include: $800 for one utility (sewer or water) and $1200 for two utilities (sewer and water)
NOTE: Service Replacement Charges are assessed as J7033.
COUNCIL ACTION REQUESTED:
Adopt the resolution levying the proposed assessments.
)UNCIL ACTION: Motion by: second by __ to
1 Lo -�)
REQUEST FOR COUNCIL ACTION MEETING
DATE: 7/2/01
nrENDA SECTION:
ORIGINATING DEPT:
ITEM N0.
PUBLIC HEARINGS
Finance
C5 — D
ITEM DESCRIPTION:
PREPARED BY:
Giving Host City Approval to the City of Oronoco, Minnesota in Their
D. Martinson
Issuance of Revenue Obligations for a Project by Resurrection
Evangelical Lutheran Church of Rochester, Located in Rochester
The City of Oronoco has been asked to issue conduit revenue bonds on behalf of a
501(C)(3) nonprofit agency for a project to be located in the City of Rochester. The
proposed borrower is the Resurrection Evangelical Lutheran Church of Rochester,
Minnesota ("Borrower"). Minnesota Statutes, Section 469.152 through 469.165
requires that the City approve of the City of Oronoco issuing such bonds if the monies
are to be used for a project located within the City's boundaries.
Monies from the bond issue would be used for a portion of the cost of constructing
and equipping a 15,938 square foot addition to Borrower's elementary school and
renovating and equipping 2,129 existing square feet at its location of 4520 19"
Avenue N.W. in Rochester.
The City does not participate in the issuance of these bonds, and is making no
recommendation to the City of Oronoco to issue the bonds. The City would have no
obligation whatsoever with respect to the bonds or the project. The City's bond
counsel has reviewed the proposed resolution consenting to the issuance and has
made minor amendments to further protect the City.
City staff recommends approval of the proposed financing.
Council Action Requested
Adoption of the prepared resolution approving and consenting to acting as host city
in the financing of the project for Rochester Evangelical Lutheran Church of
Rochester, Minnesota.
DUNCIL ACTION: Motion by Second by. to:
REQUEST FOR COUNCIL ACTION MEETING
DATE: 7/2/01
AGENDA SECTION:
Reports and Recommendations
ORIGINATING DEPT:
Administration
ITEM NO.
F'
ITEM DESCRIPTION: Carpet One Final Site Plan
PREPARED BY:
S. Kvenvold
One of the City Council approval conditions on the final site plan for the proposed Carpet One store in the
Arboretum Special District required the developers to acquire and dedicate a public easement to allow for
the looping of a water main that would serve this project and provide the water pressure necessary to
satisfactorily operate the fire sprinkler system.
The developer has indicated that he is unable to secure the necessary easement from Cordual Properties
and that he should not have to pay to acquire the easement.
The developer is anxious to have the matter resolved in order that he may obtain a building permit.
COUNCIL ACTION REQUESTED
Some of the options available to the Council are:
1) Maintain the condition as currently imposed. The developer would then be required to proceed to
attempt to obtain the easement from Cordual Properties. It is my understanding that Cordual would
agree to convey the easement for $20,000 for the 12' by 79' foot easement required. This property
would therefore cost approximately $21 per square foot for this relatively unusable property.
2) The Council could adopt a resolution deleting this condition from the first site plan for Carpet One.
Since the water main looping is needed to provide adequate water service to the site, the City would be
required to purchase the necessary easement.
3) The Council could agree to acquire the easement, through condemnation if necessary, with the
developer paying the City's expenses, or the Council could agree to share in the acquisition expenses.
COUNCIL ACTION: Mobonby: second by: to:
l6?
rib
I&
A.B. SYSTEMS, INC. / 209 WOOD I_A.KE OR. S.E. / ROCHESTER, MN 55904 / (507) 2B8-9397
Ge^era! Cnnaracl or Developer FAX (507] 2BB-5113
June 28, 2001
City of Rochester
Mr. Stevan Kvenvold
201 4th Street S.E.
City Hall, Room 266
Rochester, MN 55904
SUBJECT: Building Permit
Carpet One
5139 West Frontage Highway 52 Road N.W.
Rochester, MN 55901
A. B. Systems, Inc. Project 21-030.01
Dear Mr. Kvenvold:
Mr. Kvenvold Fax 287-7979
A. B. Systems, Inc. is trying to obtain the final building permit for this
project, and we are hereby sending by fax the related information. A hard
copy will be sent by mail.
1. This project is located in the SD-1 Arboretum Special District.
The Rochester City Council approved this project subject to
eight (8) conditions.
2. The owner, builder, architect, and civil engineer have agreed to
these conditions with the exception of a portion of Item No. 6,
which requires a WATER MAIN UTILITY EASEMENT through an adjacent
property. The property is presently owned by Cordual Establishment Inc.
3. Robert Ward, the Attorney representing Cordual, is not willing to grant
the Water Main Utility Easement without compensation.
4. The easement consists of an area 12.19 feet wide x 78.93 feet long or
approximately 962 square feet, which runs parallel with an existing
sanitary sewer line easement.
S. The owner, Darren Groteboer, does not feel that he should pay for an
easement through an adjacent property which is not owned by him. He
feels that the City of Rochester should have acquired this easement
when the sanitary sewer easement was procured.
I b7
The Rochester Utility Department is requiring that the water main be
connected and looped to obtain higher water pressure and to prevent
a dead end water line.
The Utility Department is also asking the owner to pay for this looped
water connection which will cost $4,070.00. The owner feels that the
City of Rochester should participate in this cost.
6. My immediate problem obtaining a Zoning Certificate in order to
obtain a building permit.
Enclosed please find attachments for Items 1, 2, 3, 4, and 6.
Pursuant to our telephone conversation of today, please review this with the
Council on Monday, July 2, 2001 and advise me accordingly.
Your assistance will be greatly appreciated.
Sincerely,
A. SYSTEMS, INC.
ter Schuller
President and CEO
Enclosures
PS/vmf
c.c. Darren Groteboer
'1P.29.7001 3:23PM H H SYSTEMS
C(R,� REQUEST FOR COUNCIL ACTION
MEETING 7i
DATE 2-5-01
4GENDA SECTION:
ORIG TING DEPT:
ITEM NO. \\
PUBUGJMARINGS
1TEM DESCR PTION: Final Site Plan for Carpet One store in SD-1, Arboretum Special
�•
,PREPARED BY:
'ta A Baker,
\ District. \ \
January29, 2001
The Rochester Planning and Zoning Commission considered this application at a public hearing on January 10, 2001, The
Commission considered and approved a Variance to the impervious surface coverage within the Shoreland Overlay District.
The Commission recommends approval of the Final Site Plan, subject to the following conditions/modifications:
Site and utility plans shall be revised to comply with comments from RPU Water dated November 21, 2000.
. An additional hydrant shall be provided, per comments from Rochester Fire Department dated November 30,
2000.
Separate grading drainage plan approval and permit are required prior to development.
The applicant shall grade a 10' wide bituminous path within the property of this application along the south
side of Kings Run Creek. The applicant shall coordinate with the Park Department on the location of the path.
Prior to development, the Kings Run Corridor and pedestrian trail area shall be dedicated to the City or
easements shall be dedicated covering these areas.
,5/. Additfonal easements may be required for drainage or utility purposes. Any easements necessary for the
development of this property shall be executed prior to development.
B. The extension of public watermain and/or the addition of hydrant(s) on -site will require the dedication of an.
applicable easement, and the execution of a City -Owner Contract.
Future additions are not approved with this application. if additions are pursued in the future, the applicant will
need to submit an application to amend the approved Final Site Plan.
Execution of Maintenance and Ownership Agreement is required for the proposed private stormwater
treatment pond.
Council Action Needed:
1- If the Council wishes to proceed, it should instruct the City Attorney to
prepare a resolution approving the proposed Final Site Plan.
;OUNCILACTION: Moeou oy _ sea dby: to: •
7U'+.2s.2221 3:23?" F e eY57Et15
WATER MAIN UTILITY EASP—MENT
THIS INDENTURE made this day of 20_, by and between CORD12L
ESTABLISHMENT INC., a Minnesota corporation, hereinafter "Grantor", and the CITY OF ROCHESTER, a
Minnesota municipal corporation, hereinafter"Grantee ".
WITNESSETH:
In consideration ofthe payment of ONE DOLLAR and other good and valuable consideration, the receipt
and sufficiency of which is hereby acknowledged, Grantor does hereby dedicate to the public, and does hereby
grant, bargain, sell, and convey to Grantee, a water main utility easement over, under, and across the following
described land in the City of Rochester, Olmsted County, Minnesota, to wit:
A permanent water main utility easement for construction and maintenance purposes, over, under, and across that
part of the Northeast Quarter of the Northwest Quarter of Section 16, Township 107 North, Range 14 West,
Olmsted County, Minnesota, described as follows:
Beginning at the northwest comer of Lot 1, Block I, of THE ARBORETUM FIRST
SUBDIVISION, according to the plat thereof on file at the County Recorder's office, Olmsted
County, Minnesota; thence westerly on a Minnesota State Plane Grid Azimuth from north of 268
degrees 05 22 seconds along the westerly extension of the north line of said Lot I
distance o(12.19 eet; thence southwesterly 210 degrees 39 minutes 22 seconds azimutK79.93
feet; theac. a .terly I I I degrees 59 minutes 22 seconds azimuth 12.57 feet thence northe�terty
30 degrees 00 minutes 39 seconds azimuth 79.62 feet to the easterly line of said Lot 1; thence
northerly 13 degrees 04 minutes 28 seconds azimuth along said easterly line 4.17 feet to the point
of beginning.
Grantor does hereby covenant with Grantee that it has lawfully seized and possessed of the real estate
above described, that is has a good and lawful right to convey the same, that the said real estate is free from all
encumbrances, and that it will forever warrant and defend title thereto against the lawful claims of all persons
whomsoever.
IN WITNESS WHEREOF, Grantors have caused these presents to be executed on the date and year f=
above written.
CORDUL ESTABLISHMENT INC.
BY:
ITS;
STATE OF MINNESOTA )
) SS
COUNTY OF 7
Grantor
On this day of 2001, before me, a notary .public within and for said
county, personally appeared the proper officer of CORDUL
ESTABLISHMENT INC., a Minnesota corporation, personally known to me to be the person described in and
who executed the foregoing instrument on behalf of the corporation.
Notary Public
a
UTILITY EASEMENTS
PART OF THEN 1/2 OF SEC. 16, T107N, R14W
OLMSTED COUNTY, MINNESOTA
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An unobstructed easement for the construction and
maintenance of ell necessary overhead, underground or
surfoce Publle uttllGes, including rights to conduct
dro;nage and trimming an said easement.
EBY CERTIFY THAT THIS SURVEY, PLAN OR
ENOINEERS•ARCHITECTS
PROJECT NUMBER 7031RT
WAS PREPARED BY ME OR UNDER MY
T SUPERVISION AND THAT I AM A DULY
SURVEYORS • PLANNERS
DATE OF SURVEY 4/4/2001ESTATEOFMINNES
SED LAND SURVEYOR U THE LAWS
LANDSCAPE ARCHITECTS
k
TA
SURVf:YEp 9Y YCd
717 THIRD AVE. S.E.
ROCHESTER, MN
RUDE LICENSE EXPIRES 6130/02
507-266.6464 i
SURVEYED FOR A B SYSTEMS, INC
t` �-�— ��4TZ
MASON CITY, IA 50401
D{.TE NUmgER
515-424-6344 t
Sur i. 2e. 2o21 3 c 34Pr1 A E SYS I Er15
WARD & OEHLER, LTD.
Attorneys at Law
Robert T. Ward
William Oohler
Mav 25.2001
Mr. Peter Schuller
A.B. Systems, Inc.
209 Wood Lake Drive S,E.
Rochester, MN 55904
Dear Mr. Schuller:
1765 GREENVIEW DRIVE S.W.
ROCHESTER, MINNESOTA 55902
Telophone f507) 2S5-5567
Facsimile(507)298-5589
Cordul Establishment Inc. is not willing to sign your proposed Water Main Utility
Easement (copy attached) without compensation.
Yours truly,
W & OEHLER, LTD,
Robert T. Ward
RTW/dM
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Project Name:
Address:
Applicant's Name:
Company:
Address:
City, State, Zip:
Phone:
Fax Number;
Comments
ZA Action Form
O.K. For Plan Check at Rochester 131
Zoning C 'fica�e De}t�e�
Other K U�l„'MI
V" /}I;,r (I)'I
v Rochester -Olmsted Planning Department
2122 Campus Drive SE, Rochester MN 55904
(507)2S5-8232
No. 1 354
U ' (W-
7
Form fiM920-25
REQUEST FOR COUNCIL ACTION MEETING
DATE:
(_'3
7-2-01
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
r
REPORTS RECOMMENDATIONS
Public Works
_.N DESCRIPTION: Traffic Study 4th Avenue & 131h Street SE
PREPARED BY:
D. Rossman
Staff has completed a Traffic Study for the intersection of 4'h Avenue & 13`h Street SE. as requested by
Carol Nassif of 1251 4'h Avenue SE (292-9725). Attached is a map of the area. The intersection study
included the following items:
1. Visual Observation the intersection during the daytime hours and during the nighttime hours during
the month following the request. Things to be observed are;
a) Are all the traffic control signs of record inplace? Yes, the east -west approaches both have stop
signs, which are in good condition.
b) Is there a street light inplace and is it working? Yes, it is on the SW comer.
c) Is the intersection visible on all approaches at a distance that drivers can stop? Yes, there are no
visibility obstructions.
d) Is there anything unusual about the intersection? No.
2. Accident History: There are four recorded traffic accidents at this intersection in the past 5 years.
This is below the City —wide average for intersections with stop sign control.
3. Geometries: The intersection is at a 90-degree angle, which is normal. See the aerial photo.
4. Area Stop Pattern: Attached is a map showing the area Stop Pattern. 4' Avenue is a Thm Street
from the cul-de-sac in the 1500 block to 121h Street. It is similar that way to 6`h Avenue, and 8'h
Avenue SE. It would not be appropriate to reverse the Stop Pattern at this intersection since that
would affect the East-West Stop Pattern in a negative manner.
5. Street Widths: 4'h Avenue has a 34-foot wide pavement on a 66-foot ROW. 13`h Street has a 29-
foot wide pavement on a 66-foot ROW.
6. Sidewalks: There are sidewalks provided on portions of 4`h Avenue but none on 11' Street. Some
future sidewalk may be warranted on 13'h Street.
7. Traffic Volumes: Both roadways have traffic volumes less than 1,000 cars per day. This is well
within the range where the existing traffic control is adequate.
8. Expected traffic changes in near future: No changes are anticipated other than normal growth.
F,.-.....,
COUNCIL ACTION REQUESTED:
1. Leave the Traffic Control as it is.
2. Or Reverse the Stop Sign Pattern to stop the North -South approaches instead of the East-West.
1UNCIL ACTION: Motion by: Second by: to:
15 ST SE
ro!l
16 ST SE
iOlasTm
12STSEOO
13 Si SE
13112STM
14 Sig
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14 V2 ST SE
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0- : 3 it p 5 1 J;-
REQUEST FOR COUNCIL ACTION
ENDA SECTION:
SOLUTIONS AND ORDINANCES
11 EM DESCRIPTION:
RESOLUTIONS AND ORDINANCES
G. 1. RESOLUTIONS
ORIGINATING DEPT:
CITY ATTORNEY'S OFFICE
G. 2. FIRST READING OF ORDINANCES, as appropriate.
G. 3. SECOND READING OF ORDINANCES (for adoption).
MEETING
DATE: 7/2/2001
IT NO.
G
PREPARED BY:
00 a) An Ordinance Annexing to the City of Rochester Approximately 165 Acres of Land Located in a
Part of the East Half of the Southwest Quarter of Section 16, the East Half of the Northwest Quarter
and the Northwest Quarter of the Northeast Quarter of Section 21, Township 105 North, Range 14
West, Olmsted County, Minnesota. Said Property Located on the Southside of the Airport.
G.4. MISCELLANEOUS
t.OUNCIL ACTION: Motion by: second