HomeMy WebLinkAbout08/07/2006_RegularCITY OF ROCHESTERCOUNCIL AGENDA
(( II
COUNCIL/BOARD CHAMBERS Vlo — l7
GOVERNMENT CENTER
151 4T" STREET SE
MEETING NO. 19 AUGUST 7, 2006
REGULAR 7:00 P.M.
DLEUSE of AILE01AwCE
PAGE_
1-2 A) OPEN COMMENT PERIOD
B) CALL TO ORDER
C) LETTERS AND PETITIONS
3-4 D) CONSENT AGENDA/ORGANIZATIONAL BUSINESS
1)
Approval of Minutes
5-8
2)
Authorization to Convert 1/2 Time Librarian I Position to Full Time
9-16
3)
Bid Award to the Schwab Company for an Airport Maintenance/ARFF and
SIRE Building Addition
17-18
4)
Bid Advertisement for a roadway and utility extension to Airport View
Drive
19-22
5)
Change Order #1 with Century Fence Company for the Perimeter Fencing
Project
23-26
6)
Professional Services Agreement with the Boyd Group, Inc., for air service
development
27-28
7)
Licenses, Bonds and Miscellaneous City Activities
29-30
8)
Transfer of On -Sale Intoxicating and Sunday Liquor Licenses — Hangar
Bar & Grill
31-42
9)
Appointment of Election Judges for State Primary Election on September
12, 2006
43-46
10)
Correction to Annexation of Hawthorne Hills Golf Learning Center in
Haverhill and Cascade Townships
47-48
11)
Records Retention Schedule — 2005 Revision
49-50
12)
On -Sale Intoxicating Liquor License — Indigo Fusion, Inc., dba Sonte's
51-52
13)
Approval of Accounts Payable
53-54
14)
LMCIT Liability Waiver Form
55-56
15)
Memorandum of Understanding — City of Rochester and LELS
57-62
16)
Consideration of Public Utility Board Action
63-66
17)
Supplemental Agreement #1 Project #M6-04, (J4610) Sidewalk Repair
and Replacement in Various Locations
Council Agenda
Monday, August 7, 2006
Page 2 of 3
67-70 18)
71-74
75-76
77-78
79-80
81-82
83-84
85-86
19)
20)
21)
22)
23)
24)
25)
Consideration of Bids: Hadley Valley Trunk Sanitary Sewer to Serve
Sewer Service Area 29A Phase 2, J7744
Award of Contract: (J7237) Alley Reconstruction in the 500 block
between 91�' Ave SW and 10th Ave SW
TMDL Storm Water Grant Resolution
Agreement— (J7746) Construction — Storm Sewer Reconstruction
Revocable Permit: Landscaping
Revocable Permit: Awning on Building at 519 15t Avenue SW
Revocable Permit— Part of Lot 1, Block 1, Menards South Subdivision
Owner Contract — Watermain & Hydrant(s) to Serve the Think Federal
Credit Union (Lot 1,
87-88 26) Owner Contract —
J5145
Block 1, Think Plaza) — J5212
Public Improvements to Serve Northern Reserve —
89-90 27) Owner Contract — Public Improvements to Serve Morris Hills Subdivision
— J5172
91-92 28) Award of Contract: (J4608) Construct new sidewalk on east side of 18th
Ave SW
93-94 29) Award of Contract: (J6539) Extend Storm Sewer 4409 Rossi Ct NW to
Kings Run
95-96 30) Real Estate — Purchase of Fire Station Site — 28h' Street SE
E) HEARINGS
97-130 1)
Continued Hearing on Amendment to General Development Plat #248 to be
known as Southern Meadows by Tom Meilander and Perry and Jodi
Kronebusch located along the south side of Pinewood Road, west of 341h
Avenue S.E. legally described as Lots 54 and 58 Auditors Plat "E".
131-146 2)
Continued Hearing on Land Subdivision Permit (Preliminary Plat) #04-03
known as Southern Meadows by Tom Meilander and Perry and Jodi
Kronebusch
147-152 3)
Annexation Petition #06-04 by Greg Wencl to annex lands located along the
west side of West circle Drive (CSAH #22) and along the south side of Country
Club Road (County Road 34) in Rochester Township.
153-158 4)
Vacation Petition #06-07 by Timberland Partners II, LLC to vacate the blanket
easement over all of Lots 1 and 2, Candlewood Subdivision an dedicate wide
public utility easements over a part of Lot 2, Block 1, and Lot 1 and 2, Block 1,
Candlewood Subdivision located on the east side of 181h Avenue NW and
north of 41" Street NW.
159-162 5)
Vacation Petition #06-09 by Dorothy Meisky to vacate an easement in Lot 12,
Block 2, Carroll's Second Addition located at 647 14`h Avenue N.E
163-168 6)
Consider the Making of Local Improvement Project No. 6219-4-00 (J-9707)
"Widening 19`h Street N.W. from CSAH 22 (West Circle Drive) to 2,500 feel
West".
Council Agenda
Monday, August 7, 2006
Page 3 of 3
F) REPORTS AND RECOMMENDATIONS
169-170 1) Award of Contract: (J9707) 19t' Street NW from Ashland Drive NW to
CSAH 22 (West Circle Drive)
171-178 2) Graham Arena IV Funding Proposal
179-180 3) Sound Amplification Requests
G) RESOLUTIONS AND ORDINANCES
181-182
H) TABLED ITEMS
1) OTHER BUSINESS
J) ADJOURNMENT
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 8/7/06
OPEN COMMENT PERIOD
ITEM DESCRIPTION: OPEN COMMENT PERIOD
ORIGINATING DEPT: ITI
CITY ADMINISTRATOR A
PREPARED BY:
S. KVENVOLD
This agenda section is primarily for the purpose of allowing citizens to address the City Council on a topic of
their choice. The following guidelines apply:
• This section of the agenda may not be used as a forum to continue discussion on an agenda item which has
already been held as a public hearing.
• This agenda section is limited to 15 minutes and each speaker is limited to 4 minutes.
• Any speakers not having the opportunity to be heard will be first to present at the next Council meeting.
• Citizens may only use this forum to address the Council on a maximum of one time per month.
• Matters currently under negotiation, litigation or related to personnel will not be discussed in this forum.
• Questions posed by a speaker will generally be responded to in writing.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE: 8/7/06
;ENDA SECTION: ORIGINATING DEPT: rrEM No.
CONSENT AGENDA CITY ADMINISTRATOR D-1-30
ITEM DESCRIPTION: APPROVAL OF CONSENT AGENDA ITEMS PREPARED BY:
G. NEUMANN
This RCA lists all the items which have been included in the consent agenda for this meeting. The Council can
approve all of the items with a single motion to approve. The Council President will allow the Councilmembers an
opportunity to state whether there are any of these items which you wish to have removed from the consent agenda
approval and to have them discussed and acted upon separately by the Council.
The consent agenda for this meeting consists of the following RCAs:
1) Approval of Minutes
2) Authorization to Convert 1/2 Time Librarian I Position to Full Time
3) Bid Award to the Schwab Company for an Airport Maintenance/ARFF and
SIRE Building Addition
4) Bid Advertisement for a roadway and utility extension to Airport View Drive
5) Change Order #1 with Century Fence Company for the Perimeter Fencing
Project
6) Professional Services Agreement with the Boyd Group, Inc., for air service
development
7) Licenses, Bonds and Miscellaneous City Activities
8) Transfer of On -Sale Intoxicating and Sunday Liquor Licenses — Hangar Bar &
Grill
9) Appointment of Election Judges for State Primary Election on September 12,
2006
10) Correction to Annexation of Hawthorne Hills Golf Learning Center in Haverhill
and Cascade Townships
11) Records Retention Schedule — 2005 Revision
12) On -Sale Intoxicating Liquor License — Indigo Fusion, Inc., dba Sonte's
13) Approval of Accounts Payable
14) LMCIT Liability Waiver Form
15) Memorandum of Understanding — City of Rochester and LELS
16) Consideration of Public Utility Board Action
17) Supplemental Agreement #1 Project #M6-04, (J4610) Sidewalk Repair and
Replacement in Various Locations
18) Consideration of Bids: Hadley Valley Trunk Sanitary Sewer to Serve Sewer
Service Area 29A Phase 2, J7744
19) Award of Contract: (J7237) Alley Reconstruction in the 500 block between 9w
Ave SW and 10"' Ave SW
20) TMDL Storm Water Grant Resolution
COUNCIL ACTION: Motion by: Second by: to:
a
Page 2
August 7, 2006
21) Agreement — (J7746) Construction — Storm Sewer Reconstruction
22) Revocable Permit: Landscaping
23) Revocable Permit: Awning on Building at 519 15c Avenue SW
24) Revocable Permit — Part of Lot 1, Block 1, Menards South Subdivision
25) Owner Contract — Watermain & Hydrant(s) to Serve the Think Federal Credit
Union (Lot 1, Block 1, Think Plaza) — J5212
26) Owner Contract — Public Improvements to Serve Northern Reserve — J5145
27) Owner Contract — Public Improvements to Serve Morris Hills Subdivision —
J5172
28) Award of Contract: (J4608) Construct new sidewalk on east side of 18'" Ave
SW
29) Award of Contract: (J6539) Extend Storm Sewer 4409 Rossi Ct NW to Kings
Run
30) Real Estate — Purchase of Fire Station Site — 28t' Street SE
COUNCIL ACTION REQUESTED:
Motion to approve consent agenda items
REQUEST FOR COUNCIL ACTION
CONSENT AGENDA
EM DESCRIPTION:
POSITION TO FULL TIME
ADMINISTRATION
TO CONVERT 1/2 TIME LIBRARIAN I
MEETING
DATE: 8/7/06
ITEM NO. 0
PREPARED BY:
S.KVENVOLD
The Personnel Advisory Committee has received a request from the Public Library to convert
the current ''/2 time, fully benefited, Librarian I position to a full time position.
The''/: time position is becoming vacant and the Library Director has determined that it is more
beneficial, in terms of productivity and return for money expended, to convert the '/z time
position to full time rather than to refill the '/z time position. (see attached).
The attached circulation statistics indicate that the Library's full time equivalent positions have
remained about the same since 1998 while the Library's total circulation figures have increased
substantially during this period of time.
COUNCIL ACTION REQUESTED:
Request a motion authorizing the conversion of the '/2 time Librarian I fully benefited position to a full
time Librarian I position.
jOUNCIL ACTION: Motion by: second by: to:
101 SECOND STREET SE
ROCHESTER, MN 55904
Memo
To: Stevan Kvenvold
From: Audrey Betcher _�Ss
Date: July 5, 2006
Re: Librarian I position
5071285-8000
FAX 507/287-1910
As you know the open position from 2003 was
www.rochosterpubliciibrary.org authorized to be filled in 2006. The hiring process has
found the best qualified candidate is an in-house
candidate.
Herein lies my dilemma: The filling of the full-time
librarian position leaves me with an open .5 fully
benefited position. With the escalating costs of
benefits, I don't find the .5 fully benefited position as
cost effective as a position with more hours.
Benefits for a full-time librarian come to approximately 31 % of total employee
costs. For a .5 librarian, the benefits come to 44% of total employee costs.
This is outlined on the attached spreadsheet.
The AFSCME union contract does not give me the option to prorate benefits.
(Linda and I met with representatives from the union to investigate the
possibility of prorating benefits.) I don't want to give up the position for the
work is needed and important in meeting the needs of the community.
The Library Board's personnel committee has reviewed the situation and
endorsed adding hours to this position.
I know that the council prefers to review requests for increased staffing
during the annual budget cycle, however, since this position has been
occupied in its current form by the same incumbent since 1990, this has
been the first chance to make this change.
Whether this is a part-time or full-time position would have an impact on the
hiring process. I fully expect we would have a stronger and larger candidate
pool if the position is full-time.
I would very much appreciate the opportunity to discuss options for adding
hours to this position to make it more cost effective.
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REQUEST FOR COUNCIL ACTION
MEETING
DATE: 08/07/06
AGENDA SECTION:
Consent
ORIGINATING DEPT:
Rochester International Airport
ITW NO.
ITEM DESCRIPTION: Bid Award to The Schwab Company for an Airport Maintenance/ARFF
PREPARED BY:
and SRE Building Addition.
Steven W. Legve
The Rochester Airport Commission recommends and requests Council authorization to:
l . Bid award to The Schwab Company for an Airport Maintenance/ARFF and SRE Building Addition at
the Rochester International Airport. This project will add a new airport operations area complete with
offices, employee locker rooms, an employee break area and additional snow removal equipment
storage. In addition to the base bid, Alternate #5 — Exterior Salt/Sand Storage Building, and Alternate
#7 — Landscaping, will be added to the project. Bid award will be pending the receipt of Federal
Funding. This project is in the CIP. (FAA AIP 23) (Mn/Dot 5501-149) (City Project #6988).
Bid amount: $2,524,500.00 (complete bid tabs and engineer's estimate attached)
Funding: 95% Federal
5% Local
2. Acceptance of the Federal Grant(s) that will provide 95% funding for this project.
COUNCIL ACTION REQUESTED:
Resolution authorizing the Mayor and the City Clerk to execute the bid award to The Schwab Company and accept the
Federal Grant(s).
COUNCIL ACTION: Motion by: second by: to
I
Maintenance and SRE Facility BuildingAddition
Rochester International Airport
Rochester, Minnesota
Base Bid 1 $2,473,000.001
Alternate #5 1 $35,000.00
Exterior Sand/Salt Stora a unit
Alternate #7 $16,500.00
Sub Total $Z,5Z4,5Uu.UU
tE d
$200A/E & CM
$5,000.00
{Total
Fundin = AIP 2006 and 2007
2006 $1,454,327.00
2007 $1,196,438.00
5% Sponsor $135,687.00
Total 1 1 $2,786,452.001 1
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ArchRecturat Engineering, Planning, and Environmental Services
Reynolds, Smith and Hills, Inc.
900 East Mehl Road Suite 101
Napervlle, Illinois 60550
Voice 63o-505-1991
Fax: 630-505-1977
July 14, 2006
Steven Leqve A.A.E. - Airport Manager
Rochester International Airport
7701 Helgerson Drive SW
Rochester, MN 55902
RE: Maintenance and SIRE Facility Building Addition
Rochester International Airport
AIP No. 03-27-0084-23-06
MnDOT Project No. Sp 5501-149
RIA No. 6988
Dear Mr. Leqve
We have reviewed the bids received at 11:00 am on July 11, 2006 for the above referenced project.
Bid Proposals were received from five contractors. Base Bids were in a range from $2,473,000 to
$2,762,296.
Additive Allowances totaled $53,000 and there were five addftive aftemates as indicated in the
enclosed table. RS&H's estimate of cost was $2,429,390. A copy of the complete bid results are
enclosed with this letter.
The Low Base Bid was from The Schwab Company in the amount of $2,473,000. They provided a fully
executed Bid Bond, Buy American Certificate and Certificate of Compliance for DBE goals at the time
of Bid Submission, constituting a complete bid package.
It is RS&H's recommendation that the following Altemates be incorporate into the award
• Additive Alternate No. 5 - Construct Salt Storage Building $ 35,000
• Additive Alternate No. 7 - Provide Landscaping $ 16,500
• Additive Aftemate No. 9 - Provide In -floor Hot Water System $ 25,000
RS&H recommends that you review Additive Alternate No. 8 Provide Skylights with appropriate
representatives of the Airport Authority to make a determination as to their inclusion into the project.
• Additive Alternate no. 8 - Provide skylights $49,000
Page 1 of 2
RS&H conducted a Due Diligence review of the projects, dollar amounts, business and financial
references provided by The Schwab Company and it appears that The Schwab Company has a
successful record of experience in similar projects generally of the size and scope as the Maintenance
and SIRE Facility Building Addition at Rochester International Airport.
We have reviewed the bids, supporting documents, qualifications and experience of the low bidder
and found no evidence of improprieties therein. Therefore RS&H recommends that the Rochester
International Airport award the Contract to the apparent lowest responsible bidder, The Schwab
Company based on their base bid of $2,473,000, Additive Allowances of $53,000 and Additive
Alternates 5, 7 and 9 in the amount of $76,500 contingent upon applicable contract requirements and
available funding. We await your direction on Additive Alternate no. 8.
Please call me if you need further information or have any questions.
Sincerely,
Reynolds, Smith and Hills, Inc.
A644 Vik'" 004
Mark Wilcer A.I.A.
Aviation Program - Building Service Group
cc: Kurt Claussen
Les Conway
File
encl.
Page 2 of 2
lq
►T;
AmbRectwaL Engineering, Planning, and Envkonmerrtal Services
Reynolds, Smith and Hills, Inc.
900 East Diehl Road Suite 101
Napaeville, Illinois 60563
Voice 63D505-1991
Fax, 630-505-1977
July 14, 2006
Steven Leqve A.A.E.- Airport Manager
Rochester International Airport
7701 Helgerson Drive SW
Rochester, MN 55902
RE: Due Diligence review Maintenance and SRE Facility Building Addition
Dear Mr. Leqve,
Reynolds, Smith and Hills, Inc. (RS&H), as the architectural and engineering firm for the project, has
performed a due diligence review for the apparent low bidder for the Maintenance and SRE Facility
Building Addition project at Rochester International Airport, The Schwab Company.
As part of that review, RS&H contacted Mr. Ben Schwab - Vice President and Mr. Willy Dickenson of
the Schwab Company and requested a list of project, firm and financial references that have worked
with the Schwab Company prior to this project. RS&H contacted the companies and individuals
provided. The firms and contacts we were able to reach provided positive feedback regarding the
execution and follow through of Schwab's work. A memo further describing the feedback from the
review and correspondence from The Schwab Company is attached herein in support of these
findings.
Therefore, based upon the feedback and information provided to RS&H it appears that The Schwab
Company has experience in similar projects generally of the size and scope as the Maintenance and
SRE Facility Building Addition at Rochester International Airport.
Please call me if you need further information or have any questions.
Sincerely,
Reynolds, Smith and Hills, Inc.
Mw,4 K/I44-," iQJ.4
Mark Wiicer A.I.A.
Aviation Program - Building Group
cc: Kurt Claussen
Les Conway
File
encl.
AGENDA SECTII
Consent
REQUEST FOR COUNCIL ACTION
ORIGINATING DEPT:
Rochester International Airport
ITEM DESCRIPTION: Bid advertisement for a roadway and utility extension to Airport View
Drive.
The Rochester Airport Commission recommends and requests Council authorization to:
MEETING 11
DATE: 08/07/06
ITEM NO.
Steven W. Legve
Advertise for bids to construct a roadway and utilities extension to Airport View Drive to the south. This
extension will provide for additional airport development.
Funding: Airport Future Construction Accounts
COUNCIL ACTION REQUESTED:
Resolution authorizing the City Clerk to advertise for bids.
COUNCIL ACTION: Motion by: second
REQUEST FOR COUNCIL ACTION
MEETING ll
DATE: 08/07/06
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Consent
Rochester International Airport
ITEM DESCRIPTION: Change Order #Iwith Century Fence Company for the Perimeter
PREPARED BY:
Fencing Project.
Steven W. Legve
The Rochester Airport Commission recommends and requests Council authorization to:
Accept Change Order #1 with Century Fence Company for the Perimeter Fencing Project at the Rochester
International Airport. The vast majority of this change order involves the installation of additional security
upgrades that were mandated by the TSA after this contract was awarded. Other items include one additional
culvert, a trash rack, and gate stiffeners.
(6972) (FAA AIP 3-27-0084-2-06) (MnDot 5501-148)
Changer Order 41 $27,580.00
New Total Project Cost: $1,185,417.62
Funding: 95% Federal
5% Local
COUNCIL ACTION REQUESTED:
Resolution authorizing the Mayor and the City Clerk to execute Change Order 41 with Century Fence Company.
COUNCIL ACTION: Motion by: second by: to
dO
CHANGE ORDER
Change Order No. 1
Rochester international
AIP 3-27-OD84-2-06
MN Project No. 5501-148
Airport
Sponsor — City of Rochester
Sponsor Address
h
Date Prepared:
7/17106
Amount of Contract
$1,157,837.62
Project No. 6972
201 4 St. SE
Rochester, MN 65904
Contractor
Contractor's Address
COMPLETION DATES
Century Fence Co.
PO Box 277
Forest Lake, MN 55025
Contract 90 Working Days
Revised: NIA
Changes Ordered (See attached for details)
F&I Security Upgrades for Gate #1, #8, & #9 @ $1,235.00/gate X 3 gates = $3,705.00
F&I Security Upgrades for Gate #2 @ $1,235.00/gate X 1 gate = $1,235.00
F&I Security Upgrades for Gate #3, #4, & #5 @ $2,630.00/gate X 3 gates = $7,890.00
F&I One (1) Gate Stiffener on Gate #1, #2, #3, #8, & #9 @ $885.001stiffener X 5 gates = $4,425.00
Furnish Security Upgrades for Gate #6 @ $1,890.00/gate = $1,890.00
Furnish One (1) Gate Stiffener for Gate #6 @ $625.001stiffener = $62&00
F&I One (1) Trash Rack for 36" RCP Apron @ $2,750.00/trash rack = $2,750.00
F&148 L.F. of 18" CMP Culvert @ $95.00/L.F. = $4,560.00
F&I 2 18" CMP Aprons @ $250.00/Apron = $500.00
Total Change Order #1 = $27,580.00
Reason for Change Order
Upgrade security/access control potential of the automated slide gates.
Provide additional culvert to maintain adequate conveyance of surface runoff.
Provide trash rack on culvert inlet to maintain security of airfield.
An equitable adjustment for the changes requested is established as follow:
CONTRACT PRICE CONTRACT TIME
X Not Changed
Not Changed
X Increased by $27 580.00 Dollars Increased by _Dollars
Decreased by _Dollars Decreased by _Dollars
The foregoing is in accordance with your contract dated and the aforementioned change, and the work affected
thereby is subject to all contract stipulations and covenants.
PUBLIC AGENCY: City of Rochester, MN
By
(file) (Date)
ENGINEER: McGhie & Betts, Inc.
/� 5 XVa
10
Approved: Federal Aviation Administration
(District Airport Engineer) (Date)
Century Fence Co.
(Contractor)
By AA4QM W
(Title) (Date)
B&w,4- rye_ 7.
REQUEST FOR COUNCIL ACTION
MEETING 0
DATE: 09/07/06
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
Consent
Rochester International Airport
ITEM DESCRIPTION: Professional Services Agreement with The Boyd Group, Inc. for air
PREPARED BY:
service development.
Steven W. Legve
The Rochester Airport Commission recommends and requests Council authorization to:
Enter into a Professional Services Agreement with The Boyd Group, Inc. for air service development and analysis
services for the Rochester International Airport. State Agreement 486581
Funding: 70% State (Air Service Promotion Grant)
30% Local
COUNCIL ACTION REQUESTED:
Resolution authorizing the Mayor and the City Clerk execute the Professional Services Agreement with The Boyd
Group, Inc.
COUNCIL ACTION: Motion by: Second by: m.
4
PROFESSIONAL SERVICES AGREEMENT
Between
The Boyd Group, Inc.
and
Rochester International Airport
THIS AGREEMENT, made and entered into this _ day of July 2006,
by and between Rochester International Airport, 7701 Helgerson Drive, SW,
Rochester, Minnesota, 55902 (hereafter referred to as the "Client') and The Boyd
Group, Inc. 78 Beaver Brook Canyon Road, Evergreen, CO 80439 whose Federal
Identification Number is 84-0968-568 (hereinafter referred to as "The Boyd
Group") who both hereby (in consideration of the mutual covenants of this
Agreement) agree as follows:
1. TERM OF AGREEMENT
This Agreement shall begin on the date of signing, and shall end upon
mutual agreement of the parties.
2. SCOPE OF SERVICES
The scope of services (hereafter also referred to as "Assignment') shall
include air service development and analysis services to the Client, with the
objective of improving westbound air access. These will include development of
route and market forecasts for targeted airlines, development of market
presentations, and arranging and facilitating meetings between the target airlines
and the Client.
Targeted shall include, but not necessarily be limited to, United Airlines
and Frontier Airlines via DEN, American Airlines via DFW, and US Airways via
m
3. BILLINGS COMPENSATION AND STATUS
The Boyd Group acknowledges that it is an independent contractor and is
responsible for all taxes and there shall be no withholding of taxes.
The Boyd Group understands, acknowledges and The Boyd Group agrees
that none of its employees shall be a classified employee of the client and that
none of its employees shall have, be entitled to or receive any of the benefits
afforded to unclassified employees of the Client.
Professional fees for development of a forecast and market opportunity
presentation will be $4,250 for the first airline and $2,750 for each airline
thereafter. Project expenses are billed at cost, and include only such expenses that
are usual and reasonable and would typically include any printing or overnight
delivery. Additionally, any license fees, registration, business permits, or other
charges required by government or Client policy in connection with this
Assignment shall be billed to the Client.
Attendance at meetings with each target airline related to this Assignment
will be billed $2,500 per day, plus travel and accommodation expenses billed at
cost.
Additional work outside the scope of this Assignment shall be billed at the
rate of $250 per hour.
The Boyd Group's statements are due and payable upon receipt, and shall
be paid in full within thirty (30) days of the statement date.
4. CONFIDENTIALITY
Any information in the records and files of the client shall be considered
confidential and The Boyd Group agrees that it will not disclose any confidential
information without the express written consent of the Client.
5. ASSIGNMENT
This Agreement shall be binding and shall inure to the benefit of the
parties hereto and shall not be assigned or transferred.
6. VENUE
This contract shall be subject to the laws of the State of Minnesota.
el
The Boyd Group, Inc.
By: Date: L/
Michael J. $ yd / G
President
Rochester International Airport
City of Rochester, Minnesota
0
NAME:
TITLE:
Date:
Date:
REQUEST FOR COUNCIL ACTION MEETING 9
DATE: 08/07/06
AGENDA SECTION: ORIGINATING DEPT: ITEM Now
CONSENT AGENDA CITY CLERK
ITEM DESCRIPTION: LICENSES, BONDS & MISCELLANEOUS CITY ACTIVITIES PREPARED BY:
BETHANY
GERBER 0
The following licenses, bonds and miscellaneous activities are submitted for the Council's approvals or
disapprovals. All are pending departmental approvals, the required insurance, bonds, fees and all outstanding
debts with the City of Rochester.
FIREWORKS DISPLAY
Rochester Public School District 535
1510 14' Street NW
Rochester, MN 55901
John Marshall High School -Fireworks set off after every JM touilliown on these dates.
9/1 9/22 9/29 10/18 10/24 10/28 11/03 11/10 Game-2ates.
9/15 9/29 10/13 10/27 12/01 2/16 Pet Rallies
June 9 2007 Graduation
3.2 PERCENT MALT LIQUOR LICENSE
Rochester T.D. Billiards
1207 7d' Street NW
Rochester, MN 55901
Paul R. Allen
SEWER AND DRAIN LICENSE
Minger Construction Inc.
Patrick Minger
P.O. Box 236
Chanhassen, MN 55317
Prior approval by: D. Hanson, A. Blenker, B. Nowicki and
S. Means
COUNCIL ACTION: Motion by: Second by:
to:
LIr'ENSE, BONDS AND MISCELLANEOUS CITY ACTIVITIES
PAGE 2
August 7th, 2006
SINGLE GAMBLING
Rochester Ducks Unlimited
2628 22nd Avenue SE
Rochester, MN 55904
Raffle Held at Rochester International Event Center 09/21/06
Senior Citizens Services
121 North Broadway
Rochester, MN 55906
Raffle Held at the Mayo Civic Center 10/03/06
St. Pius X Catholic Church
1315 12`h Avenue NW
Rochester, MN 55901
Raffle Held at the St. Pius X Catholic Church 09/09/06
TEMPORARY LIQUOR LICENSE
St. Pius X Catholic Church
1315 12`h Avenue NW
Rochester, MN 55901
St. Pius Church 09/09/06
Greek Orthodox Church
703 West Center Street
Rochester, MN 55902
Greek Festival 08/25-08/27
MISCELLANEOUS
Team Rochester and New Wine Fellowship
2006 7'" Avenue NE
Rochester, MN 55906
Wayside Park -Church Band and Picnic 08/12/06 3:30 PM to 8:30 PM
Greek Orthodox Church
703 West Center Street
Rochester, MN 55902
Greek Festival 08/25-08/27
Rochester Track Club '/z Marathon
1418 Woodview Lane SW
Rochester, MN 55902
Marathon Road Race 08/26/06 8:00 AM to 11:00 AM
COUNCIL ACTION REQUESTED
A motion to approve the above licenses, bonds, and miscellaneous city activities.
REQUEST FOR COUNCIL ACTION
MEETING 2-+
DATE: 8/7/06
AGENDA SECTION:
ORIGINATING DEPT:
City Clerk
ITEM NO.
Consent Agenda
D
ITEM DESCRIPTION: Transfer of On -Sale Intoxicating and Sunday Liquor Licenses - Hanger
PREPARED BY:
Judy Scherr
Bar & Grill
William McCollom and Robert Smith, owners of M.C. Smith, LLC are requesting approval of
their application for transfer of the On -Sale Intoxicating and Sunday Liquor Licenses for the
Hanger Bar & Grill, 7386 Airport View Drive S.W. currently owned by Andy Chafoulias dba The
Hanger Bar & Grill, Inc.
A confidential background check of the applications has been successfully completed.
The transfer of the license will be completed upon approval by City departments and the receipt of
the required dram shop and worker's compensation insurance certificates.
COUNCIL ACTION REQUESTED
A motion to approve the transfer of The Hanger Bar & Grill, Inc. dba Hanger Bar & Grill to M.C.
Smith, LLC dba Hanger Bar & Grill at 7386 Airport View Drive S.W. pending departmental
approvals and receipt of required insurance certificates.
F
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 8/7/06
Consent Agenda
ITEM DESCRIPTION: Appointment
September 12, 2006
City Clerk
Judges for State Primary Election on PKtrAKtu
Judy Scherr
The attached list of election judges is submitted for your approval. These individuals will serve at
the State Primary Election to be held on Tuesday, September 12, 2006.
There are currently 55,672 registered voters in the City of Rochester.
The State Primary Election Ballot will include the races of Mayor and Third Ward
Councilmember for the City of Rochester. The two top candidates in each race receiving the
highest votes will then be placed on the State General Election Ballot to be voted on November 7,
2006.
COUNCIL ACTION REQUESTED
A motion to approve the list of election judges to serve at the September 12, 2006, State Primary
Election.
COUNCIL ACTION: Motion by: second by: to.
IElection Judges
As of 7/24/2006 2:39:46 PM Page 1 of 10
1-1 - Studio Academy, 415 16th Street S.W.
Beverly A DeBus, Head Judge
Judith M Thronson, Co -Head Judge
Sharon Claude
Margaret Hake
Gayle A Hubbard
Chris Miksanek
Sue Naessens
Lauren Pehler
full day
M day
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
full day
half day (2 pm - end of day)
full day
half day (6 am - 2:30 pm)
1-2 - Resurrection_ Catholic Church. 1600 llth Avenue S.E.
Phyllis D Kirchner, Head Judge
full day
Urla M Friedline, Co -Head Judge
full day
Marian H Knudsen
full day
Lillian B Krahn
half day (6 am - 2:30 pm)
Launie J Smith
full day
Susan Waughtal
Full day
Angela Whateley
half day (2 pm - end of day)
1-3 - Golden Hill School, 2220 Third Avenue S.E.
Mary Lynn Schiltz, Head Judge full day
Dan Arms, Co -Head Judge full day
Laurie Abell half day (6 am - 2:30 pm)
Rodney D. Beistad full day
Steve M Jenson full day
Delores M Lofgren full day
Carol Jean Peterson half day (2 pm - end of day)
1-4 - Ben Franklin School 1801 Ninth Avenue S.E.
Penelope (Penny) C Ryno, Head Judge
full day
Biola (Boe) K. Beistad, Co -Head Judge
full day
Jean Chadboum
half day (2 pm - end of day)
Jean Michaels
Full day
Joan D Newkirk
full day
Gloria A Pankow
full day
Jeanine R Ringenberg
half day (6 am - 2:30 pm)
As of 7/24/2006 2:39:47 PM
Page 2 0�
1-5 - Ascension Evaneelical Lutheran Church, 220711th Avenue SE
Donald L Beck, Head Judge
full day
William G Beaulieu, Co -Head Judge
Full day
Emily Carol Anderson
full day
Thalia H Becker
half day (2 pm - end of day)
Cindy L Burt
half day (6 am - 2:30 pm)
Vera G Ogren
Primary - full day; general -
half day AM shift
Total judges - 5 zzz-
1-6 - Bamber Valley School, 2001 Bamber Valley Road S.W.
Robert N Markham, Co -Head Judge
full day
Patricia (Pat) K Perkins, Co -Head Judge
full day
Wayne H Laursen
Full day
Lynette M Lenoch-Craft
half day (6 am - 2:30 pm)
Patricia Mann
half day (2 pm - end of day)
Ken Randall
Full day
Total judges - 5 zzz-
1-7 - Oak Hills Wesleyan Church, 410 28th Street S.W.
Joanne L Decker, Head Judge
full day
William M O'Fallon, Co -Head Judge
full day
Douglas Butler
half day (6 am - 2:30 pm)
Gene G Hunder
half day (2 pm - end of day)
Willard C Johnson
full day
Helen K.Scheid
full day
Carole Shulman
half day (2 pm - end of day)
Katy Torchia
half day (6 am - 2:30 pm)
1-8 - Rochester Township Hall, 4111 11 th Avenue SW
Carolyn F Barsness, Head Judge
full day
Patricia B Pearson, Co -Head Judge
full day
Dennis U Anderson
full day
Vivian Gordon-Weinshenker
half day (6 am - 2:30 pm)
Charles J Tarpenning
full day
John W Yunginger
half day (2 pm - end of day)
Total judges - 5 zzz-
1-9 - Sleep Inn & Suites. 7320 Airport View Drive S.W.
Joyce S Markham, Co -Head Judge
full day
Raymond (Ray) L Sibley, Co -Head Judge
full day
Gordon G Carpenter
full day
Dewaine Silker
full day
Total judges - 4 zzz-
1Ssof 7/24/2006 2:39:47 PM Page 3 of 10
2-1 - United Way Building, 903 West Center Street
Sandra Pederson, Head Judge
Lawrence G Gifford, Co -Head Judge
Harley Baker
Nancy J Cribbs
Bob Daly
Wayne Harris
Lucille Wehrs
Lucile Weisbrod
full day
full day
half day (6 am - 2:30 pm)
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
half day (2 pm - end of day)
full day
full day
2-2 - Edison Administrative Building 615 Seventh Street S.W.
Amy C Caucutt, Head Judge
full day
Mike Podulke, Co Head Judge
full day
Susan E Einspahr
full day
Mary Gorfine
full day
Leslie J Harrington
full day
Michael C Mordi
Full day
2-3 - Shorewood Senior Housing, 2115 Second Street S.W.
Chad Jurgensen, Head Judge
Darlene L Timmerman, Co -Head Judge
Mary Kay Broeh]
Cathy Finken
Stephanie A Hallisy
Shirley M Keehn
Kirsten Peterson
Rose (Rorie) Marie Seegmiller
David Shulman
2-4 - Autumn- Autumn Ridge Salem Road S.W.
Gordon F Hoffmann, Head Judge
Nancy Ann Bergerson, Co -Head Judge
Lois M Douglas
Betty Fuchs
Annette Hutchinson
Sheryl A Loeffler
James (Jim) A Morton
Sharon Robinson
full day
full day
full day
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
half day (6 am - 2:30 pm)
half day (6 am - 2:30 pm)
half day (2 pm - end of day)
half day (2 pm - end of day)
full day
full day
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
half day (6 am - 2:30 pm)
full day
Primary -full day; general half
day 6 am- 2:30 pm
half day (2 pm - end of day)
0/
As of 7/24/2006 2:39:47 PM Page 4 of 10
'-5 - Harriet Bishop School 406 36th Avenue N.W.
'aria M Anderson, Co -Head Judge
Carrie L Olson, Co -Head Judge
David Freedman
Michael Grinnell
Christopher Kennedy
Melvyn E Larson
Aria Spears
full day
full day
Full day
Full day
6am-10pm
half day (6 am - 2:30 pm)
half day (2 pm - end of day)
2-6 - People of Hope Church 3703 Country Club Road W
Barb J Mertz, Head Judge
full day
Marion I Heram, Co -Head Judge
full day
Kathleen Freeberg
full day
Jana Heydon
6 am - 10 pm
Rodney Peterson
full day
Susan K Ricketts
half day (2 pm - end of day)
Rita Jean Salmon
primary, half day am shift;
General - full day
2-7 - People of Hope Church 3703 Country Club Road W
See list for 2-6
3-1 - Sunset Terrace School, 170719th Avenue N.W.
Donald M. Nelson, Co -Head Judge
Raymond Rapp, Co -Head Judge
William A Broehl
Lorraine A Deedrick
Richard Lundberg
Theresa M Olson
Marlys Ostby
Phyllis Wright
full day
full day
full day
half day (6 am - 2:30 pm)
half day (6 am - 2:30 pm)
half day (2 pm - end of day)
half day (2 pm - end of day)
full day
3-2 - Gethsemane Lutheran Church, 2204 22nd Street N.W.
Donald (Don) F Pankowski, Head Judge
full day
Martha Nutting, Co -Head Judge
full day
Elvera Cordes
half day (6 am - 2:30 pm)
Betty L Milkamn
full day
Sylvia T Nickel
half day (2 pm - end of day)
Loretta Schillo
Full day
Gregory (Greg) R Wimmer
Full day or half day
A� of 7/24/2006 2:39:47 PM Page 5 of 10
3-3 - Holy Spirit Church 5455 50th Avenue N.W
David Lindstrom, Head Judge
Virginia Nix, Co -Head Judge
Homer H Leichleiter
Dolores R Onnen
Darrell M Ottman
Noreen A Skogeu
David Eugene Williams
Full day
frill day
Full day
half day (6 am - 2:30 pm)
full day
full day
half day (2 pm - end of day)
3-4 - Resurrection Evaneelical Lutheran Church 4520 19th Avenue N.W.
James D Kocer, Co -Head Judge
full day
Glenn Miller, Co -Head Judge
Full day
Patricia S Arndt
half day (2 pm - end of day)
Norma J Holst
half day (6 am - 2:30 pm)
John Scheid
full day
Earl Schillo
Full day
Elaine F G Schmidt
full day
3-5 - Hosanna Lutheran Church 2815 57th Street N.W.
Marlys L Ohnstad, Head Judge
full day
Wilbur L Wakefield, Co -Head Judge
Full day
Nicole Brandt
6 am - 10 pm
Russell M Hird
half day (6 am - 2:30 pm)
Mary M Ho
full day
Bob Maegerlem
full day
Anna Roering
half day (2 pm - end of day)
3-6 - Community Presbyterian Church 3705 55th Street N.W.
Kenneth G Reding, Head Judge
full day
L (Lucky) R B Mullegama, Co -Head Judge
Full day
Britmey Block
6 am - 10 pm
Glen Hope Farrow
Primary - full day; General
half day AM shift
Lynne Marie Gaffey
Primary - full day; general -
half day (6 am - 2:30 pm)
Matthew Lund
Full day
4-1 - Senior Citizens Center, 121 North Broadway
Kenneth L Schultz, Head Judge
Roland N Hansen, Co -Head Judge
Robert Boyson
Mary P Hastings-Brodel
Arline M Hunziker
Laurene A Roepke
Robert (Bob) Royston
Total judges - 5 zzz-
full day
full day
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
Full day
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
51 /
As of 7/24/2006 2:39:47 PM Page 6 of 10
I-2 - Hawthorne Education Center, 700 Fourth Avenue S.E.
Elizabeth (Betty) J Shimek, Head Judge
full day
Linda D Beebe, Cc -Head Judge
Full day
Larry Claude
half day (2 pm - end of day)
Janet S Hird
half day (6 am - 2:30 pm)
Jennifer B Hulsizer
half day (2 pm - end of day)
Suzanne Idso
full day
Roger Polansky
half day (6 am - 2:30 pm)
Margaret (Meg) Repede
half day (4 pm to end of day)
David F Welte
half day (6 am -4:30 pm)
4-3 - Redeemer Lutheran Church 869 Seventh Avenue S.E.
John C Hulsizer, Head Judge
full day
Janet M Kittley, Co -Head Judge
fidl clay
Elaine M. Bergeron
full day
Paul Bissen
Full day
Connie Edwards
half day (6 am - 2:30 pm)
Dallas R Glaser
half day (2 pm - end of day)
Darlene M Wentworth
full day
44 - Olmsted County Health Department 2100 Campus Drive S.E.
Teresa A Hughes, Head Judge
full day
Josephine R Kvittem Co -Head Judge
full day
Mark Bofferding
Full day
Catherine Briese
half day (2 pm - end of day)
Arthur Cote
full day
Amy LuAnn Gores
half day (6 am - 2:30 pm)
Joan M Odland
half day (2 pm - end of day)
Sharon K Smith
half day (6 am - 2:30 pm)
4-5 - UCR Reeional Sports Center, 851 30th Avenue S.E.
Jonathan Thoreson, Head Judge
full day
Ella M VanLaningham, Co -Head Judge
full day
Charles Buhr
full day
Frances (Fran) E Cooper
Full day
David (Dave) L Isaacson
full day
Marlene J Paulson
full day
4-6 - Christ Lutheran Church, 2904 20th Street S.E.
Brenda L Szuberski, Head Judge
Sherry Noser, Co -Head Judge
Sharon DeCathelineau
Janet L Hayden
Carole Kinion Copeland
Mohamed Omar Mohamud
Total judges - 5 zzz-
full day
full day
Full day
half day (2 pm - end of day)
half day (6 am - 2:30 pm)
full day
As of 7/24/2006 2:39:47 PM Page 7 of 10
J
4-7 - UCR Regional Sports Center, 851 30th Avenue S.E.
Sandra Ramage-Peel, Head Judge
full day
Darlene C Aske, Co -Head Judge
full day
Robert M Chamberlin
full day
Janet (Jan) Gonnella
half day (2 pm - end of day)
William M Hoffman
half day (6 am - 2:30 pm)
Carol J Lamberg
full day
Total judges - 5 zzz-
5-1 - Gloria Del Lutheran Church, 1212 12th Avenue N.W.
Margaret E Klobuchar, Head Judge
full day
Colleen A Hesse, Co -Head Judge
full day
Daniel Dogo-Esekie
half day (2 pm - end of day)
Charlotte (Char) G Ellefson
fail day
Frank E Garrett
half day (6 am - 2:30 pm)
Matthew (Matt) D Jenkins
half day (6 am - 2:30 pm)
Arthur J Kennel
half day (2 pm - end of day)
Shirley A Kocer
full day
5-2 - Northrop Community Center, 201 Eighth Street N.W.
Sharon M Northouse, Head Judge
full day
Mabel Marie Walbruch, Co Head Judge
full day
Pamela F Beaulieu
Full day
Charles Brust
full day
JoAnn S Dubbels
full day
Total judges - 5 zzz-
5-3 - Kello g Middle School, 503 17th Street N.E.
Martha A Carlson, Head Judge
Janice A Bailey, Co -Head Judge
Linda Becker
Bill (William) F Born
Faith V Lyons
Judith Rich O'Fallon
Kay L Wellner
54 - Jefferson School, 1201 Tenth Avenue N.E.
Clarence C Zaborowski, Head Judge
Charlotte (Char) Derksen, Co -Head Judge
Caitlin Callahan
Elizabeth Kelsey
Rosemary T Mackey
Lori Oliphant
Philip W Weiler
full day
full day
half day (2 pm - end of day)
full day
half day (6 am - 2:30 pm)
full day
full day
full day
full day
Full day
6am-10pm
half day (6 am - 2:30 pm) or 9
am to 5 pm
half day (2 pm - end of day)
full day
As of 7/24/2006 2:39:47 PM
Page 8 of 1D
i-5 - Churchill School. 2240 Seventh Avenue N.E.
4ylene D Thompson, Head Judge
Methal Majorowicz, Co -Head Judge
Evan Case
Charles Crawford
Susan Hanenberger
Kathleen McCarthy
Darlene F Miller
5-6 - Church of Nazarene. 3343 East Circle Drive NE
Fredrick (Fred) R Hughes, Head Judge
David Welsh, Co -Head Judge
Lyle Eugene Abrahamson
Roberta (Bobbie) J Bailey
Jane Hain
Pat C Thomas
James Williams
full day
full day
half day (6 am - 2:30 pm)
Full day
half day (2 pm - end of day)
6am-10pro
Full day
full day
full day
Full day
full day
half day (6 am - 2:30 pm)
full day
half day (2 pm - end of day)
5-7 - Church of Jesus Christ of Latter Dav Saints, 2300 Viola Road N.E
Brenda Marie Guidinger, Head Judge
full day
Delores M Holland, Co -Head Judge
Full day
John W Ellis
half day (6 am - 2:30 pm)
James D Fredricksen
half day (2 pm - end of day)
Harold H Osborn
full day
Loren D Weisbrod
full day
Paul D Whidden
full day
5-8 - Church of Nazarene. 3343 East Circle Dr N.E
See list for 5-6
6-1 - Elton Hills School, 1421 Elton Hills Drive N.W.
Elaine (Becky) L Schuster, Head Judge
full day
Rose Marie Larson, Co -Head Judge
full day
Marion Bagne
full day
Cora Ann Brackenbury
half day (2 pm - end of day)
Kathleen Evers
full day
Harold B Stewart
full day
Janet Williams
half day (6 am - 2:30 pm)
J
As of 7/24/2006 2:39:47 PM Page 9 of 10
6-2 - Hoover School, 369 Elton Hills Drive N.W.
Karen M. Carney, Head Judge
Delores M Smith, Co -Head Judge
Lorraine A Darling
Lucy Fritz
Carol K Larson
Carol A Schwocb
Victor L Shimek
Peter John Wegwerth
full day
full day
full day
half day (6 am - 2:30 pm)
half day (6 am - 2:30 pm)
full day
half day (2 pm - end of day)
half day (2 pm - end of day)
6-3 - Seventh Dav Adventist Church,1100 37th Street N.W.
Elizabeth (Liz) S Hohnberg, Head Judge
full day
Janice M Kowalczyk, Co -Head Judge
full day
Francis Passe
Full day
Lois A Pihart
half day (6 am - 2:30 pm)
Celia Sue Robinson
half day (6 am - 2:30 pm)
Suecarol Schuler
half day (2 pm - end of day)
Catherine Strange
half day (2 pm - end of day)
Lawrence J Wehrs
full day
6-4 - John Adams Middle School,1525 31st Street N.W.
Patricia Hanson -Marino, Head Judge
full day
Lori A Timmerman, Co -Head Judge
full day
Kathleen Castrovinci
half day (6 am - 2:30 pm)
Tracy L Grove
full day
Michael (Mike) G Hendrickson
Full day
Jackie L Johnson
half day (2 pm - end of day)
RuthAnn Morgan
Primary - full day; General -
half day AM shift
6-5 - Oasis Church,1815 38th Street N.W.
Donald Harrison DeWalt, Head Judge
Philip Barton, Co -Head Judge
Eleanor (Ellie) Dunn
Christopher Paul Kruger
John L Ostby
Jay H Youmans
Total judges - 5 zzz-
full day
full day
half day (6 am - 2:30 pm)
Full day
half day (2 pm - end of day)
full day
4�
As of 7/24/2006 2:39:47 PM Page 10 of 10
6-6 - Assembly of God Church 4240 18th Avenue N.W.
Linda Ruth Kuehn, Head Judge
full day
Peter Huffman, Co -Head Judge
Full day
Teresa Bogar
half day (2 pm - end of day)
Philip Castrovinci
half day (6 am - 2:30 pm)
Dolores Cleveland
half day (6 am - 2:30 pm)
Casey Mullins
6 am - 10 pm
Jody VanOstrand
half day (2 pm - end of day)
Total judges - 5 zzz-
6-7 - Pax Christi Church 4135 18th Avenue NW
Dennis Desmond, Head Judge
Full day
August C Krueger, Co -Head Judge
full day
Ashley Altrichter
6 am - 10 pm
Jo M (Marie) Colter
full day
Alice B Einck
full day
Total judges - 5 zzz-
Absentee Ballot Judge
Steven Rutschow full day
Kathy K Suffrins full day
Consent Agenda
REQUEST FOR COUNCIL ACTION MEETING
DATE: 8n106�
City Clerk
ITEM DESCRIPTION: Correction to Annexation of Hawthorne Hills Golf Learning Center in PKtI'AKtU MY:
Haverhill and Cascade Townships Judy Scherr
On April 17, 2D06, the Council approved the annexation of lands in Haverhill and Cascade
Townships for the Hawthorne Hills Golf Learning Center.
The State Municipal Boundaries Adjustment Office returned approved Ordinance No. 3767
saying that they were unable to process the annexation due to the fact that a portion of the lands in
Haverhill Township were in an orderly annexation area, another portion of the lands in Haverhill
Township were not in the orderly annexation area, and another portion of the lands were in
Cascade Township.
At this time, the Council needs to repeal Ordinance No. 3767 and adopt a Resolution annexing
land in the orderly annexation area of Haverhill Township (No. 2 on the attached map) and adopt
an Ordinance for the Cascade Township portion (No. I on the attached map).
After the Haverhill Township Resolution is approved by the Municipal Boundaries Adjustment
Office, the Council will then adopt a separate Ordinance for the remaining portion of land (No. 3
on the attached map). These lands currently do not abut City property and will not do so until the
Resolution under the Orderly Annexation Agreement has been approved.
COUNCIL ACTION REQUESTED
A Motion to adopt a Resolution approving the annexation of lands in Haverhill Township under
the Orderly Annexation Agreement and adopt an ordinance approving lands for annexation in
Cascade Township, all for the annexation of the Hawthorne Hills Golf Learning Center, and
repealing Ordinance No. 3767.
It is requested that the rules be suspended and the Ordinance be given a first and second reading
and be adopted.
COUNCIL ACTION: Motion by Second by to:
AGENDA SECTION:
CONSENT AGENDA
ITEM DESCRIPTION: Real Estate — Anne
Haverhill Township
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 4117lD6
ORIGINATING DEPT: I ITEM NO.
Public Works L>— `-g
PREPARED BY:
M. Nigbur'�j%7
The City of Rochester has property known as the Hawthorn Hills Goff Learning Center. This property
has been discussed for various uses including development of the property and development of a 9
hole golf course and expansion of the golf learning center.
In anticipation of future City development Staff is recommending the property be annexed into the
City at this time. Since the property is owned by the City there is statutory authority (State Statute
#414.033) allowing cities to annex property that they own. Dj� �pC
I
Ey
02Dr, IG.ei Ca
COUNCIL ACTION REQUESTED:
Authorize the Mayor and City Clerk to adopt the Ordinance for annexation the City's property known
as the Hawthorn Hills Golf Learning Center Property.
COUNCIL ACTION: motion or. Seoondbe to:
w
REQUEST FOR COUNCIL ACTION
MEETING
DATE: 8/7/06 4
Consent Agenda
REM DESCRIPTION: Records Retention Schedule -
City Clerk
` L1
Judy Scherr
The 2005 Revision of the State Records Retention Schedule was scheduled to be approved at the
July 6, 2005, meeting but was inadvertently left off the agenda. The original State Records
Schedule was developed and approved prior to 1988 with yearly updates for a period of years.
The 2003 version was adopted by the City in June 2003.
The schedule provides for the minimum number of years that City documents are to be retained.
COUNCIL ACTION REQUESTED
A motion to adopt a resolution approving the January 2005 revised General Records Retention
Schedule for Minnesota Cities for the City of Rochester.
COUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION
MEETING Aq
DATE: 8/
Consent Agenda
City Clerk
l%�
ITEM DESCRIPTION: On -Sale Intoxicating Liquor License - Indigo Fusion, Inc. dba Sonte's. PREPARtU BY:
Judy Scherr
An application for an On -Sale Intoxicating Liquor license has been received from Tessa Reiser
Leung and Nelson Leung co -owners of Indigo Fusion, Inc. dba Sonte's. The restaurant business
will be located at 4 Third Street S.W., the former location of Wong's Cafd.
The anticipated opening of the restaurant is October 25, 2006. The restaurant will feature Tapas,
which is Spanish for small plate, inviting each person to create their own dining experience while
sharing the experience with others, as well as an extensive wine bar offering.
A confidential investigation of the applicant has been successfully completed. The license is
pending receipt of the license fee, insurance certificates, departmental approvals, and the issuance
of a Certificate of Occupancy from the Building Safety Department.
COUNCIL ACTION REQUESTED
A motion to approve Indigo Fusion, Inc. dba Sonte's at 4 Third Street S.W. pending receipt of the
license fee, insurance certificates, departmental approvals, and the issuance of a Certificate of
Occupancy from the Building Safety Department.
COUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION
MEETING��
DATE: 817106
A SECTION: ORIGINATING DEPT:
Consent Agenda I Finance Department
Approval of Accounts Payable
Respectfully request a motion to approve the following cash disbursements:
Investment purchases of $17,536,297.68
Accounts payable of $19 577 061.04
Total disbursements $37,113,358.72
(Detailed listing of disbursements submitted separately.)
COUNCIL ACTION: Motion by: second by to:
Dale Martinson
NG �
MEETING 3 f
REQUEST FOR COUNCIL ACTION MEETITE: 817l06
Consent Agenda
ITEM DESCRIPTION: LMCIT Liability Waiver Form
Finance Department
Jennifer King
The League of Minnesota Cities Insurance Trust (LMCIT) has indicated that the City of Rochester must
choose to waive or not to waive the statutory tort liability limits for this year's renewal of the liability
insurance policy through the League of Minnesota Cities Insurance Trust. In previous years, the Council
has considered providing additional liability coverage. The decision at that time was not to provide
additional insurance above the statutory tort liability limits. Due to the increased cost of the additional
coverage and the previous determinations of continuing to provide the statutory tort limits under the City's
liability insurance policy, City staff recommends that the Council does not waive the monetary limits on
municipal tort liability established by Minnesota Statutes 466.04. This recommendation would also
include the South Zumbro Watershed Joint Powers Board liability policy provided by the LMCIT.
COUNCIL ACTION REQUESTED:
Approve the recommendation not to waive the monetary limits on municipal tort liability established by
Minnesota Statutes 466.04. Authorize the Mayor and City Clerk to sign the LMCIT Liability Coverage —
Waiver Form for the City of Rochester LMCIT policy as well as the Waiver Form for the South Zumbro
Watershed Joint Power Board policy.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING '7
DATE: 8/7/06
AGENDA SECTI,
Consent
ITEM DESCRIPTION: Memorandum
ORIGINATING DEPT: ITEM NO.
RPD and Human Resources I V\
- City of Rochester and LELS
The City and members of Law Enforcement Labor Services (LELS) have prepared a Memorandum of
Understanding (MOU) agreeing to compensate Police Officer(s) who when specifically assigned by
the Chief or his/her designee to the Planning and Technology Unit are compensated at ten percent
(10%) above regular pay level. The increased pay includes remuneration for being available by pager
when required by the Employer.
The attached document reflects the understanding reached.
The additional cost (earnings only) to the City is estimated at approximately $ 6,000 per officer on an
annualized basis based on 2006 pay rates.
Annualized earnings 4-year
level for Police Officer
Council Action Requested:
Regular Additional10%
$ 61,785 $ 67,964
Resolution authorizing the Mayor and City Clerk to sign the Memorandum of Understanding between the City of
Rochester and LELS
4",
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is entered into between Law Enforcement Labor Services
and the City of Rochester. Representatives of the parties have met and discussed the
compensation for officers assigned to the Planning and Technology Unit. The parties agree as
follows:
An officer (not sergeant) assigned by the employer to the Planning and Technology Unit will be
paid ten percent (1 D%) above their regular pay level. The premium includes remuneration for
being available by pager when required by the employer.
The City of Rochester and Law Enforcement Labor Services agree to enter into this agreement
immediately. Either party may request to meet and negotiate regarding unforeseen or unintended
consequences arising from this agreement.
The Police Chief retains the management right to assign employees to the positions in this
agreement.
This Memorandum of Understanding represents the complete agreement of the parties regarding
this matter.
FOR THE CITY OF ROCHESTER
Dated:
FOR LAW ENFORCEMENT LABOR
SERVICES, INC.
Dated: J } r
l
Meeting
REQUEST FOR COUNCIL ACTION Date_ 08/07M6
AGENDA SECTION
ORIGINATING DEPT:
Consent Agenda
ITEO.
Rochester Public Utilities
ITEM DESCRIPTION:
PREPARED BY:
Consideration of Public Utility Board Action
Kathy Wilson
The Rochester Public Utility Board has approved the following on July 25, 2006 and requests the
Common Council's favorable consideration:
- to approve a resolution to approve the issuance of a Water Revenue Note, Series 2006A, and the
Execution of a Project Loan Agreement by the City of Rochester and the Midwest Consortium of
Municipal Utilities (MCMU) to make certain improvements to the City's municipal water system.
GENERAL MANAGER:
COUNCIL ACTION: Motion by: second by: to:
W FOR BOARD ACTION
Agenda Item # 6 Meeting Date:
SUBJECT: Issuance of 2006A Water Utility Revenue Note
PREPARED BY: Curt Kraft, Director of Corporate Services
ITEM DESCRIPTION:
7125106
In the budget process for 2006, staff reviewed with the Board the need to do short term financing in the
water utility. This would allow the utility to maintain the appropriate reserve levels without having a
dramatic impact on rates.
Since 2003, the water relocation work done for Highways 52 & 63, which is a non -typical cost, has had a
major draw on the water reserves. The cost to date of these activities is $ 1,450,000 with an estimated
$200,000 additional outlay in 2006.
Based on the Board's liquidity policy, the water utility should be carrying cash reserves in the amount of a
little more than $ 2,000,000. It currently is carrying a balance of $ 800,000, with our estimates showing no
change at the end of the year.
Staff is recommending that a fixed rate note be issued against the Midwest Consortium of Municipal
Utilities (MCMU) bond issue with net proceeds of $ 1.5 million dollars for 5 years to finance water capital
infrastructure improvements.
UTILITY BOARD ACTION REQUESTED:
The Board is requested to pass a resolution approving and consenting to the issuance of a Water Revenue
Note, Series 2006A, and the Execution of a Project Loan Agreement by the City of Rochester.
` 7 ,1e k
G eral Manager ate
Sprimslnd tr¢urpa!2ted
36P laekmn Simi, Suitc 3M
Saint Paul. MN 551P1-2EW
Springsted 1ei651.223-30M
vvy" Springsled.cw
July 21, 2006
Mr. Curt Kraft, Director of Corporate Services
Rochester Public Utilities
4000 East River Road NE
Rochester, MN 55906-2813
Re: Participation in MMUA Financing Pool
independent Advisor Review of Financing Terms
Dear Mr, Kraft f
The Rochester Public Utilities (RPU) would like to participate in the MMUA Financing Pool in the approximate
amount of $1,525,000, The RPU has asked for our opinion of the financing terms, given our independent status and
long-term relationship with RPU.
We understand the RPU will enter into a loan agreement with MMUA. We understand the agreement sets all of the
financing terms, by establishing costs of issuance, repayment form and interest rate. The interest rate is a fixed
interest rate, which as of the most recent information provided to us is currently estimated at 3.95% over the four-
year repayment term. We have compared this estimated rate to the current interest rate market for an issue sold by
RPU without the MMUA. We believe this current estimated rate is reasonable based on this market analysis.
The other major cost component is the costs of issuance. As a general statement we believe these costs to also be
reasonable.
We would be pleased to elaborate further on any of these topics and other aspects of the transaction at your
direction.
Respectfully,
David N. MacGillivray
Chairman
maj
0 /
Public Sector Advisors
rO
r
RY �(id90, H[ZII::YJ
"C' RESOLUTION NO.45
Resolution Approving and Consenting to
the Issuance of a Water Revenue
Note, Series 2006A, and the Execution of a
Project Loan Agreement by the City of Rochester
BE IT RESOLVED by the Public Utility Board (the "Board") of the City of Rochester,
Minnesota (the "City"), as follows:
Recitals.
(a) The Board, in cooperation with the Rochester Common Council (the
"Council"), has determined to make certain improvements (the
"Improvements") to the City's municipal water system (the "Water
Utility").
(b) In order to provide financing for the Improvements, the Council is
expected to consider for approval on August 7, 2006, a resolution entitled
"Resolution Relating to a Water Revenue Note, Series 2006A;
Authorizing the Issuance Thereof in Connection with the Minnesota
Municipal Utilities Association Financing Program; Providing for the
Execution and Delivery of a Project Loan Agreement and Related
Documents; and Authorizing Certain Future Actions" (the 'Resolution"), a
copy of which has been presented to the Board for its consideration.
(c) The Resolution would, upon its adoption, authorize the issuance of an
Water Revenue Note, Series 2006A (the 'Note"), specify the terms, rates
of interest, redemption premiums, form, and other details of the Note,
pledge the Net Revenues of the Water Utility for the payment of the Note,
and set forth other covenants and obligations of the City, including
without limitation certain covenants relating to the Water Utility).
(d) The Resolution, as the same may be finally adopted by the Council, is
hereby incorporated into this Resolution to the same extent as though set
forth in full herein, and each capitalized term which is used in this
Resolution but not otherwise defined herein shall have the meaning given
to that term in the Resolution.
2. Consent and Approval. The Board hereby consents to and approves the issuance
of the Note and execution of the Project Loan Agreement by and between the City and Midwest
Consortium of Municipal Utilities in substantially the form presented to the Board, and
determines that the issuance of the Note and execution of the Project Loan Agreement by the
City is necessary and desirable and that the issuance of the Note in the principal amount to be
issued is appropriate for the purposes for which the Note is issued.
1926695YI
k' Ok
The Board hereby consents to, adopts and endorses the representations, terms and
covenants of the Resolution, as incorporated in this Resolution in full. The Board hereby
covenants and pledges to cooperate with the Council (and to take such actions, or refrain from
acting, as the case may be, as may be necessary) in order to fully effectuate the intent, purposes
and obligations of the City under the Resolution or otherwise in respect of the Note.
Passed by the Public Utility Board of the Ci/Rosteesota, 's 25th day of
July, 2006.
President
The foregoing Resolution was introduced by Boardmember Mark LctZ , who
moved its adoption. The motion for the adoption of the foregoing Resolution was duly seconded
by Boardmember �'" TUer\ and upon a vote being taken thereon, the following
Boardmembers voted in favor thereof: year IC l ci Z Tetck J- b den iC chxr�
L_ a, v\. cl uJ -e%3r
and the following voted against the same: N o tom,
Whereupon said Resolution was declared duly passed and adopted.
19266950
\�V
STATE OF NIINNESOTA
CITY OF ROCHESTER
PUBLIC UTILITY BOARD
I, the undersigned, being the duly qualified and acting Secretary of the Public
Utility Board of the City of Rochester, Minnesota, DO HEREBY CERTIFY that I have carefully
compared the attached and foregoing extract of minutes with the original minutes of a meeting of
the Board duly called and held on the date therein indicated, which are on file and of record in
my office, and the same is a full, true and complete transcript therefrom approving the issuance
and sale by the City of Rochester of its Water Revenue Note, Series 2006A and approving a
Project Loan Agreement.
WITNESS my hand as such Secretary this a2,r day of 4. 0.
, 2006.
Secretary
Rochester Public Utility Board
1926695v1
REQUEST FOR COUNCIL ACTION MEETING 0
DATE: 6/7/06
1GENDA SECTION: ORIGINATING DEPT: ITEM NO.
CONSENT AGENDA Public Works l
ITEM DESCRIPTION: Supplemental Agreement #1 Project #M6-04, (J4610) PARED BY:
Sidewalk Repair and Replacement in Various Locations kPor D. Nelson
The plans provide for the removal, repair and replacement of sidewalk panels at various
locations throughout Rochester. In some locations, it became necessary to repair the curb as
a part of the sidewalk repair work, specifically at corners where we have pedestrian ramps.
The Engineer determined it was necessary to replace the concrete curb and sill in several
locations to stabilize the new pedestrian ramps.
Public Works recommends Council approval of this supplemental agreement.
COUNCIL ACTION REQUESTED:
Adopt a resolution authorizing payment of Supplemental Agreement #1 in the amount of
$3,660.75 for Project # M6-04 (J4610) "Sidewalk Repair & Replacement in Various Locations".
COUNCIL ACTION: Motion by second by to:
e4i,,1 Rochester Supp.to Contract No.
Depa t Of Public Works No. 1
SUPPLEMENTAL AGREEMENT Page IofI
Contractor
Fed. Project
- Project No.'s
Doyle Conner Co.
Dept. No. ] 4610
address
Location
i2006 Sidewalk Repair and Replacement In
City Project No. M6-04
S.A.P. No.
i 1635 3rd Avenue SE
Rochester, MN 55904
Various Locations
This Contract is amended as follows:
WHEREAS: The Plans provide for the installation of new sidewalk at varies krcations.
WHEREAS: The specifications require that sill be placed behind the curb
WHEREAS: The curb in a few lacations was in poor condition and needed to be replaced
Therefore: The engineer deem it necessary to replace curb and sill in various lacations to stablize the new pedestrian
ramps.
Compensation will be as listed below
The contractor shall not make any claim of any kind or character whatsoever, for any other Cost or
expense he may incur or that may be hereafter incurred, as a result of work covered by this agreement.
Estimate of Cost
Item
Number
Item Name
UOM
Unit
Price
Total
Amount
531.501
ED FACILITIES 550
ONCRETE CURB & GUTTER DESIGN
624 (MOD)
LIN FT
14I
34.Sd
$465.75
I i
531.603
ONCRETE SILL
LIN FT
30
10.0
$3,045.OQ
123.501
OMMON LABORERS
HOUR
50.0
$150.0
ub Tota/:
3 660.75
Previous Addmons 1I Index
Approved as to form and execution
Total
Item Class
nt Requested
ial Contract
Additions
to Date
ntaoe Increase
Aooroved By Common
Resolution Dated
Mayor
City Attorney Attest
Dated
Dated
Dated 20_
Dated 7" Z 2�'
Dated 2*
told b/y Contractor
/v
by State Aid En Ir
Funds Available
Director of Finance
P
Jan. ^8. M6 9:4EAM
Na, 2454 °, 2 r
DOYLE CONNER CO.
1635 2HRD AV=*nJE SS
ROCHMSir'R,NM 55904
507-282-1748
FAX 232.2343
City Project MS-04 (4610)
Sidewalk Replacement Project
Pay Request #1- Work through 6127106
4" Concrete Walk Replacement
5" Concrete Walk Replacement
6" Concrete Walk Replacement
T' Concrete Walk Replacement
Pedestrian Curb Ramp Replacement
Sill
B-624 Curb
Rebuild traffic control box under concrete
2 hours Labor @ $50
Equipment /
5
Unit
Quantities Unit Price
Amount
SF
7848A! $
7.92
$ 62,159.72
SF
$99.69 $
B.48
S 5,085.37
SF
—859.18 $
9.40
S 8,C76.29
SF
' 196.3 $
9.64
S 1,892.33
SF
183698 9
R 70
S 15 nay 7d
LF
g o Y. -288 $
10.M
$ 2,860.00
LF
1.3 ; —0-1—
$34.50
$ 224.25
S 100,00
$ 50,00
$ 95,511.21
REQUEST FOR COUNCIL ACTION
MEETING
DATE:
+, 7
81
--NDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
Public Works
ITEM DESCRIPTION: Consideration of Bids: Hadley Valley Trunk Sanitary Sewer to
PREPARED BY:
Serve Sewer Service Area 29A Phase 2, J7744
J. Loehr
Bids were received and opened after 11:00 a.m., June 27, 2006 for the following local improvement
project:
City Proiect No: M2-42-2-05 J7744
"Hadley Valley Trunk Sanitary Sewer to Serve Sewer Service Area 29A Phase 2."
The following bids were received:
Base Bid Alternate Bid Base + Alternate
A-1 Excavating $3,167,770.73 $135,029.30 $3,302,800.03 Low Bid
SJ Louis $3,625,151.65 $106,213.05 $3,731,364.70
Barbarossa & Sons $4,215,969+50 $142,319.95 $4,358,289.45
Lametti & Sons $4,227,276.40 $135,521.00 $4,362,797.40
Elcor Construction $4,278,054.43 $ 68,449.75 $4,346,504.18
Engineer Estimate $3,611,256.30 $114,077.00 $3,725,333.30
The Hadley Valley Phase 2 project is included in the 2006 - 2011 Capital Budget, Sewer and Water,
Page 60, Item No. 8. The project is necessary to provide sanitary sewer to the Hadley Valley sewer
service area. The project also includes drainage improvements in the East River Road NE area.
The Department of Public Works recommends that the contract be awarded to A-1 Excavating for the
Base Bid plus the Alternate Bid. The Alternate Bid includes drainage improvements along the north line
of RPU's property.
The project is proposed to be funded by SAC Revenue Bonds to be issued later in 2006 and from the
Stormwater Utility.
The Feasibility Report adopted by the City Council on August 1, 2005 requires that the
developers/owners of property within Hadley Valley representing at least 50% of the estimated project
cost for each respective Phase must enter into Contribution Agreements with the City prior to the award
of contract for the project.
As of August 2, 2006 the City has not received any signed Contribution Agreements from the
developers/property owners within the Hadley Valley area. In the event Contribution Agreements are not
received prior to the August 7, 2006 City Council meeting the Department of Public Works recommends
that the award of contract be withdrawn. The bids are good until August 26, 2006.
COUNCIL ACTION REQUESTED:
1. If the Council wishes to proceed a resolution could be adopted awarding the contract to A-1
Excavating for the Base Bid plus the Alternate Bid.
Attachment: Location Map
Budget and Assessment Schedule
COUNCIL ACTION: Motion by: Second by to:
a d III MR $p���� J��� 1pz_.::.as 30 g■ ��a� ;
U j$d d d .p d Z n 7 `o N )�R■ � i
z a $i Eg ypyp pS
€G b s R 85 a Eel ai B iI
LU ll a s �
i
$j� � Y Y
wq_'eeay+ds+g,` 4a agYe'�$3. g'=6 a
E; Est tlB6S i3atltl SE€ "s a sh®€ 5
.,.,www ww 3xxx_„a,R�
¢
°z
¢
��IIIil1l� iii��ili��}�f In+W ['o�[�•ao��l�l IIWt�id tr[$;7
gg3 M gy �5 y
a It v6a�� 5
a
:A
®
a
g
YY
k
83g
Project Manager: James M. Loehr
Contractor: A-1 Excavating
81212006
BUDGET DATA SCHEDULE FOR CONSTRUCTION CONTRACT
Engineering Firm: City IVA�
Project Inspector: Steve Szuberski
Project No.
M2-42-2-05
Capital Improvement Information:
Date of Origination
J No.
J7744
Year: 2006
Page No.: 60
State Aid No.
I
Type: S&W
LIP Project No.: 8
07/05/06
Description:
Hadley Valley Trunk Sanitary Sewer to Serve Sewer Service Area Z9A Phase 2.
Project Substantial
Completion Date
COUNCIL ACTION DATE
07/05/06
PROJECT BUDGET
CONTRACT
FINAL
(FEASIBILITY REPORT)
(AWARD)
COST
CONSTRUCTION COSTS
8,845.00
0.00
Water (150)
Z,829,927.48
0.00
Sanitary Sewer (250)
35,986.25
0.00
Street (350)
426,237.30
0.00
Storm Sewer (450)
Pedestrian Facilities (550)
1,802.00
0,06
0.0D
Traffic Signals (650)
0.00
Storm Water Ponds (750)
SUB -TOTAL
0.00
3,302,800.03
0.00
Engineering, Interest, Contingencies
0.00
990,840.01
#VALUE!
300,000.00
0.00
Land Acquisition
TOTAL
$ -
$ 4,593,640.04
#VALUE!
FUNDING DISTRIBUTION
22DO
Street Resurfacing
2201
Street Rehabilitation
4844
MSAS Reserves
4946
Bikeways
6501
Storm Water Management
175,538.09
7228
Hadley Valley-TID
8201
WAC/Connection Charges
8202
SAC/Connection Charges
8204
Assessments (Total Assessment Role)
8207
Substandard Street
8208
Traffic Calming
8209
Pedestrian Facility Charges
8212
SAC/Capacity Relief
8Z22
Sanitary Sewer Tunnel
8307
Sidewalk Construction
9757
Northwest/Kings Run-TID
9846
Willow Creek-TID
Developer Funds/Contributions
DNR Funds
Federal Aid Funds
Municipal State Aid Funds
Retained Earnings (Specify Utility)
Water Utility Share
SAC Revenue Bonds
4,418,101.95
OTHER
OTHER
TOTAL
$ -
S 4,593,640.04
S '
"Verify availability of funds with Tonya Klees at feasibility.
................ "'i+h .,,,,,r Pr a Foacihility and Award of Contract and provide copy to Tonya Klees.
REQUEST FOR COUNCIL ACTION
MEETING `
DATE: 0 /07/06
AGENDA SECTION: ORIGINATING DEPT: i i tm I
CONSENT AGENDA PUBLIC WORKS
ITEM DESCRIPTION: AWARD OF CONTRACT: (J7237) PREPARED BY:
Alley Reconstruction in the 500 block between 9th Ave SW & 10th Ave . Kelm
SW
Bids were received and opened after 11:00 a.m., July 27, 2006 for the following local improvement project:
Project:
City Project No. M5-21 (J7237)
Alley Reconstruction in the 500 block between 9th Ave SW & 10th Ave SW.
Project Background
A request was made on April 18, 2005 for reconstruction of the residential alley. The petition was signed by 7 of
the 9 property owners representing 78 percent of the frontage abutting the project to be made.
An informational meeting was held with the abutting property owners on November 17, 2005. 5 of the 9 property
owners attended the meeting.
The feasibility report was adopted on February 22, 2006 and the project and assessment hearings were adopted at
the March 20, 2006 council meeting.
This project was proposed to be funded with Special Assessments ($ 16,617.05) and General Street Resurfacing
Funds.
The following bids were received:
Total Bid
1. Concrete Grade Inc. $ 75,609.93
2. Blitz Construction $ 84,982.50
2. Elcor Construction $ 94,218.00
2. Road Constructors $ 107,772.64
Engineers Estimate
Project Recommendation:
The Public Works Department recommends the City Council proceed with an award to the low bidder.
COUNCIL ACTION REQUESTED:
Adopt a resolution awarding the contract, City Project No. (J7237) Alley Reconstruction in the 500 block between
9th Ave SW & 10th Ave SW" to Concrete Grade Inc.
[COUNCIL ACTION: Motion by. second by: to:
AT
BUDGET AND ASSESSMENT SCHEDULE
FOR CONSTRUCTION CONTRACT
Alley in 500 Block between 9th Ave SW & loth Ave SW
Cchn,nm, 9n 5>nnF August 7. 2006
Engineer Estimate
Cost
Contract
Cost
Final
Cost
Construction:
300 - Alley
200 - Sanitary
$54 000.00
$2 900.00
$93 287.91
$5 005.00
$56,9DO.001
$98,292.91
Gehrl taN PO 2n06 August 7. 2006
Funding Distribution:
Engineer Estimate
Cost
Contract
Cost
Rochester Local Funds 7AIley
$37 382.93
$76 67D.8Rochester
Local Funds a Sewer
$2 900.00
$5 005.00
S ecial Assessments - Fronts a
$16 617.07
$16 617.07
TOTAL
$56,900.001
$98,292.91
Distribution Percentages:
City Local Share
65.70%
78.00%
City Sanitary Share
5.10%
5.09%
Special Assessments Share
29.20%
16.91 %
TOTAL
100.0%
100.0%
Notes:
Make Initial Disbursement from
Fife name = feasibifty MPOd.xls
pant date'. 727120D6
Project Manager: Russ Kelm
Contractor: CG Construction
BUDGET DATA SCHEDULE FOR CONSTRUCTION CONTRACT
Engineering Firm: City
Project Inspector: City
7/27/2006 /
-13
Project No.
M5-21 Capital Improvement Information:
Date of Origination
J No.
7237 Year: 2006
Page No.:
State Aid No.
Type:
CIP Project No.:
02/20/06
Description:
Reconstruct Alley in 500 Block between 9th Ave SW B loth Ave SW
Project Substantial
Completion Date
COUNCIL ACTION DATE
02/20/06
PROJECT BUDGET
CONTRACT
FINAL
(FEASIBILITY REPORT)
(AWARD)
COST
CONSTRUCTION COSTS
o.00
Water (150)
Sanitary Sewer (250)
2,900.00M71,759.93
0.00
Street (350)
54,000,000.00
0.00
Storm Sewer (450)
0.00
Pedestrian Facilities (550)
0.01
Traffic Signals (650)
0.00
Storm Water Ponds (750)
SUB -TOTAL
56, 900.00
75, 609.93
0.01
Engineering, Interest, Contingencies
17,070.00
22,662.98
#NIA
Land Acquisition
0.00
0.00
0.00
TOTAL
5 73,970.00
$ 98,292.91
#N/A
FUNDING DISTRIBUTION
2200
Street Resurfacing
57,352.95
81,675.86
2201
Street Rehabilitation
48M
MSAS Reserves
4946
Bikeways
6501
Storm Water Management
7228
Hadley Valley-TID
9201
WAC/Connection Charges
8202
SAC/Connection Charges
82D4
Assessments (Total Assessment Role)
16,617.05
16,617.05
8207
Substandard Street
8208
Traffic Calming
8209
Pedestrian Facility Charges
8212
SAC/Capacity Relief
8222
Sanitary Sewer Tunnel
8307
Sidewalk Construction
9757
Northwest/Kings Run-TID
9846
Willow Creek-TID
Developer Funds/Contributions
DNR Funds
Federal Aid Funds
Municipal State Aid Funds
Retained Earnings (Specify Utility)
Water Utility Share
OTHER
OTHER
OTHER
TOTALI
5 73,970.00
$ 98,292.91
$ -
*Verity availability of funds with Tonya Klees at feasibility.
*Please include a copy of this form with your RCA 0 Feasibility and Award of Contract and provide copy to Tonya Klees.
REQUEST FOR COUNCIL ACTION MEETING 14 /
DATE: 8/7/06
GENDA SECTION: ORIGINATING c Wo - ITEM NO. _ —
CONSENT Public Works CAA-J
ITEM DESCRIPTION: TMDL Storm Water Grant Resolution + R B. REDHubBY.
y
With the passage of the Clean Water Legacy Act, state bonding money has been made available for
grants associated with reversing the water quality impairment of listed waters with Total Maximum Daily
Load (TMDL) reports approved by the Environmental Protection Agency (EPA). EPA has approved the
SE MN TMDL report for fecal coliform bacteria. This report assigns the urban contribution to runoff
contaminated by pet and wildlife waste. Under our storm water permit, we are obligated to take steps to
reduce the waste load allocation contributed by our jurisdiction.
Eligible projects under the new TMDL grant program include storm water capital projects that will
address the water quality impairment and provide a 50% match. Staff have prepared a grant application
for a shoreline buffer project at Silver Lake. The installation of a native vegetative buffer will provide
filtration capacity to reduce the concentration of fecal coliform bacteria that reaches the lake from runoff
contaminated by goose waste and pet waste.
Silver Lake has approximately 11,000 linear feet of shoreline. The estimated cost to restore the entire
length of shoreline is estimated to be $550,000. The City's share of the cost would therefore be
$275,000. Storm Water Utility Funds would be used to pay the City's share.
COUNCIL ACTION REQUESTED:
Adopt a resolution authorizing the submittal of a TMDL grant application to the Minnesota Public
Facilities Authority for a shoreline buffer project to reduce the loading of fecal coliform bacteria to Silver
Lake from pet and wildlife waste.
COUNCIL ACTION: Motion
Second
r"
H:\Stormwatcr\PFA grant application.DOC
A-k
Minnesota Public Facilities Authority TMDL Grant Application Resolution
RESOLUTION NO. 4
RESOLUTION AUTHORIZING THE CITY OF ROCHESTER TO SUBMIT A TOTAL DAILY
MAXIMUM LOAN (TMDL) GRANT APPLICATION TO THE MINNESOTA PUBLIC FACILITIES
AUTHORITY (PFA) AND TO AUTHORIZE CITY OFFICIALS TO EXECUTE A GRANT
AGREEMENT ON BEHALF OF THE CITY OF ROCHESTER FOR THE SILVER LAKE
SHORELINE BUFFER PROJECT.
WHEREAS, under the provisions contained in Minnesota Statutes 446A.073 (2005, and amended by MN
Laws 2006, Chapter 251, Section 21, Subdivision 9) the TMDL grant program was created and funds
appropriated; and
WHEREAS, a TMDL study has been approved by the U.S. Environmental Protection Agency and the
Minnesota Pollution Control Agency has determined that implementation of best management practices is
necessary to address the urban fecal coliform load contributed by pet and wildlife waste in order to meet
the waste load reductions required by the TMDL, and
WHEREAS, research has shown that riparian buffers help filter out fecal coliform bacteria to improve
water quality.
THEREFORE, BE IT RESOLVED that the City of Rochester has the legal authority to apply for the
grant, and the financial, technical, and managerial capacity to ensure proper construction, operation and
maintenance of the project for its design life.
BE IT FURTHER RESOLVED, that upon approval of its application by the PFA, the City of Rochester 1
may enter into an agreement with the PFA for the above referenced project, and that the City of Rochester
certifies that it will comply with all applicable laws and regulations as stated in all contract agreements
described in the Compliance listing of the grant application.
NOW, THEREFORE BE IT FURTHER RESOLVED, that the Mayor of Rochester and the President of
the Rochester Common Council, or their successors in office, are hereby authorized to execute such
agreements, and amendments thereto, as are necessary to implement the TMDL project on behalf of the
City of Rochester.
I CERTIFY THAT the above resolution was adopted by the Common Council of the City of Rochester on
the day of , 2006.
SIGNED: WITNESSED:
Ardell Brede, Mayor
Date:
Dennis Hanson, Common Council President
Date:
Judy Scherr, City Clerk
Date:
SEAL
R'StormwaterTFA gent nsolution.doc
REQUEST FOR COUNCIL ACTION
MEETING 11
DATE: 08/07/06
AGENDA SECTION:
ORIGINATING DEPT:
ITEM NO.
CONSENT AGENDA
Public Works
D�
ITEM DESCRIPTION: Agreement: (J7746)
PREPARED BY:
Construction — Storm Sewer Reconstruction
R. Kelm
Project:
State No SP 159-1113-16
City No. 6311-4-05 (J7746)
Reconstruction of 11 tb Ave NW from 6th Street NEW to 10th Street NW.
Project Background
The Pavement Rehab project is included in the State Transportation Improvement Program (STIP)
2006-2008, FY 2008, SEQ # 863 p. III-66 of 130, utilizing $730,000 in Federal Funds. It is also included
in the City's 2006 — 2011 Capital Improvement Program (CIP) with a recommended 2007 advanced
construction.
The project will involve the reconstruction of the 15" storm sewer crossing under the Dakota, Minnesota,
& Eastern Railroad Corporation (DM&E) railroad tracks. A permit has been applied for and the DM&E
has executed a License Agreement #072406 for the 24" Storm Sewer pipe located near MP 50.
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COUNCIL ACTION REQUESTED:
Authorize the Mayor and City Clerk to sign the License agreement for the storm sewer pipe.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING 000
DATE: 817106
'AGENDA SECTION: ORIGINATING DEPT: ITEM NO.
CONSENT AGENDA Public Works b . a
ITEM DESCRIPTION: Revocable Permit: Landscaping PR PARED BY:
,, J M. Nigbur
Randy and Dawn Aranguren, the Owners of Lot 9, Block 1, Meadow Park South 3b Subdivision, have requested the
City issue a revocable permit for the placement of various encroachments within existing utility and drainage
easements on their property.
o Landscaping, a raised bed garden and a shed are installed in the southeast comer of said Lot 9 abutting the south
property line. All these improvements encroach into the 5-foot wide utility easement that is located adjacent and
parallel to the south lot line of said Lot 9.
o Said raised bed garden, landscaping including plantings and rock, and fencing are installed adjacent to the
northeast lot line of said Lot 9. All these improvements encroach into a 4-foot wide utility easement located on the
property that is adjacent and parallel to the northeasterly lot line of said Lot 9.
o Landscaping, including plantings and rock, and fencing are installed along the northeast property line of said Lot 9.
All these improvements encroach into a 20-foot wide utility easement with a centerline described as follows:
Commencing at the most southeasterly corner of said Lot 9; thence west 105.39 feet along the south property
line of said Lot 9 for a point of beginning; thence northeasterly 57.83 feet and terminating at a point on the
northeast lot line of said Lot 9 a distance of 82.40 feet from the most southeasterly comer of said Lot 9.
o Landscaping, including plantings and rock, fencing and a concrete driveway are installed adjacent to the
northeasterly lot line of said Lot 9. Al these improvements encroach into an existing 6-foot wide utility easement
located adjacent and parallel to the northeast lot line of said Lot 9.
Staff has reviewed the request and would recommend in favor of granting a Revocable Permit. The Owners have
executed the Revocable Permit, which includes the standard language for revocation and liability protection for the
City.
Authorize the Mayor and City Clerk to execute the revocable permit with Randy & Dawn Aranguren, for the property
described as Lot 9, Block 1, Meadow Park South 3'd Subdivision, for the placement of various encroachments within
existinq utility and drainage easements on their property.
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE: 8/7/06
,GENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT:
Public Works
NO.
�- a-3
ITEM DESCRIPTION: Revocable Permit: Awning on Building at 519 16' Avenue SW PREPARED BY:
M. Nigbur;��
Minnesota Energy Resources Corporation (formerly Aquila), the Owner of the property located at 519
1S1 Avenue SW (Lots 1 and 2 and the south 1/3 of Lot 3, all in Block 1, Original Plat to the City of
Rochester) has requested the City issue a revocable permit for the placement of an awning that
extends into the right of way of Is'Avenue SW. The awning is to be installed as shown on the exhibit
below.
Staff has reviewed the request and would recommend in favor of granting a Revocable Permit. The
Owner has executed the Revocable Permit, which includes the standard language for revocation and
liability protection for the City.
I
5 ST SW
6 ST SW
COUNCIL ACTION REQUESTED:
Avming
Location
Authorize the Mayor and City Clerk to execute the revocable permit with Minnesota Energy Resources
Corporation located at 519 1st Avenue SW for the placement of an awning in the right of way of 1 st Avenue
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE:
J
8/ 6
GENDA SECTION:
CONSENT AGENDA
ITEM DESCRIPTION: Revocable Permit — Part
Subdivision
ORIGINATING DEPT: ITEM NO.
Public Works
31ock 1, Menards South PREPARE
BY:
Menard, Inc., the Owner, has requested the City issue a revocable permit for the placement of an open
overhead canopy on the building located at 3000 South Broadway located over and in an existing public
utility easement. There is a sanitary sewer main located in said easement. The easement and subject
improvements are located on a part of Lot 1, Block 1, Menards South Subdivision. The Owner will
install and maintain the new canopy at their own expense. The canopy shall be built as follows:
The canopy shall not extend more than 72 feet from the building structure.
The canopy shall be maintained at a minimum of 19 feet above the ground elevation adjacent to the
building.
At its discretion the City may determine the necessity to relocate the existing sanitary sewer. Owner
would be responsible for relocation of the existing sanitary sewer and all expenses incurred for said
relocation. Owner must dedicate a utility easement for the new location of the sanitary sewer.
Staff has reviewed the request and would recommend in favor of granting a Revocable Permit. The
Owner has executed a Revocable Permit which includes the standard language for revocation and
liability protection for the City.
COUNCIL ACTION REQUESTED:
Authorize the Mayor and City Clerk to execute the revocable permit with Menard, Inc. to allow the
placement of an open overhead canopy over and in the public utility easement located on part of Lot 1,
Block 1. Menards South Subdivision.
COUNCIL ACTION: Motion by: second by: to:
REQUEST FOR COUNCIL ACTION MEETING
DATE:
U J
08/07/06
AGENDA SECTION:
CONSENT AGENDA
ORIGINATING DEPT:
Public Works
NO.
ITEM DESCRIPTION: Owner Contract — Watermain & Hydrant(s) to Serve the Think PREPARED BY:
Federal Credit Union (Lot 1, Block 1, Think Plaza)—J5212 )(M. Bakers,
Staff would offer the following Owner Contract project for consideration by the Council:
Think Federal Credit Union (Owner) & Fraser Construction, Inc. (Contractor) are requesting a City -
Owner Contract J5212 consisting of "Watermain & Hydrant(s) to Serve the Think Federal Credit Union
(Lot 1, Block 1, Think Plaza)".
COUNCIL ACTION REQUESTED:
Adopt a Resolution authorizing the Mayor and City Clerk to execute the City / Owner Contract for J5212,
"Watermain & Hydrant(s) to Serve the Think Federal Credit Union (Lot 1, Block 1, Think Plaza)".
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING S1
DATE: 08/07/06
,GENDA SECTION: ORIGINATING DEPT: ITEM NO.
CONSENT AGENDA I Public V I t-N
ITEM DESCRIPTION: Owner Contract— Public Improvements to Serve Northern PREPARED BY:
Reserve — J5145 M. Baker
Staff would offer the following Owner Contract project for consideration by the Council:
Abbas Tabatabai, dba ABBCO Company (Owner & Contractor) is requesting a City -Owner Contract
J5145 consisting of "Public Improvements to Serve Northern Reserve".
= V 14
116101
COUNCIL ACTION REQUESTED:
Adopt a Resolution authorizing the Mayor and City Clerk to execute the City / Owner Contract for J5145,
"Public Improvements to Serve Northern Reserve".
COUNCIL ACTION: Motion by: Second by. to:
REQUEST FOR COUNCIL ACTION
MEETING /
DATE: 0 07 06
�,GENDA SECTION: ORIGINATING DEPT: ITEM NO.�-1 ,
CONSENT AGENDA Public Works
ITEM DESCRIPTION: Owner Contract — Public Improvements to Serve Morris Hills PREPARED BY:
Subdivision — J5172 ( M. Baker
Staff would offer the following Owner Contract project for consideration by the Council:
Morris Land Development LLC (Owner) & Elcor Construction, Inc. (Contractor) are requesting a City -
Owner Contract J5172 consisting of "Public Improvements to Serve Moms Hills Subdivision".
COUNCIL ACTION REQUESTED:
Adopt a Resolution authorizing the Mayor and City Clerk to execute the City ! Owner Contract for J5172,
"Public Improvements to Serve Morris Hills Subdivision".
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING q,I/
DATE: 08/07/2006
1GENDA SECTION: ORIGINATING DEPT: ITEM NO.
CONSENT AGENDA PUBLIC WORKS b IS
ITEM DESCRIPTION: Award of Contract: (J4608) Construct new sidewalk on east PREPARED BY:
side of 18th Ave SW �� R. Kelm ,
Quotes were received and opened after 11:00 a.m., on July28, 2006 for the following local improvement
project:
Project Name & Number
City Project No: M5-46 (J4608)
Construct new sidewalk on east side of 18th Ave SW from Sth St SW to TH 52
Project Background:
The ROC 52 project included the extension of new sidewalk along the south side of 6th Street SW to a
point west of the West Frontage Road. However, the sidewalk could not be extended to the end of the
existing sidewalk at 61h Street / 18th Avenue because the area was outside the ROC 52 Project limits.
This project will install a new sidewalk along the east side of 18th Avenue between 6rh and 8th Streets
SW.
The project estimated at less than $50,000 vas submitted for quotes to the following 4 Contractors.
The following quotes were received: Bid Amount
1. Doyle Conner Co . ..... ....................... $38,708.92
2. Innovative Contractors, Inc ............... $ 47,242.50
3. Legends Concrete Inc . ....................... $ 47,780.80
4. Clark Concrete, Inc .............................$ No Bid
Engineers Estimate ................................. $ 32,633.50
Project Recommendation:
The Public Works Department recommends the City Council proceed with an award to the low bidder.
COUNCIL ACTION REQUESTED:
Adopt a resolution awarding the contract, (J6539) "Construct new sidewalk on east side of 18th Ave SW
from 8th St SW to TH 52" to Doyle Conner Co. .
COUNCIL ACTION: Mollon by Second by: to:
REQUEST FOR COUNCIL ACTION
MEETING 010)
DATE: 08/0712 06
AGENDA SECTION: ORIGINATING DEPT: ITEM NO.
CONSENT AGENDA PUBLIC WORKS Q-2
ITEM DESCRIPTION: Award of Contract: (J6539) Extend Storm Sewer 4409 Rossi Ct PREPARED BY:
NW to Kings Run � R. Kelm
Quotes were received and opened after 11:00 a.m., on June 26, 2006 for the following local
improvement project:
Proiect Name & Number
City Project No: SWM-4-05...............(J6539)
Extend Storm Sewer 4409 Rossi Ct NW to Kings Run
Project Background:
The existing storm sewer in Rossi Court NW discharges on a steep slope which has continued to erode
across the DNR lands Douglas Trail. The city completed a design solution for the erosion agreeable to
all parties and obtained a DNR permit to complete the work.
The project estimated at less than $50,000 was submitted for quotes to the following 4 Contractors.
Fredrich Construction submitted the low bid at $14,704.50. According to the plan, cost share for the
base bid project will be funded from the Storm Water account, and by an agreement with the property
owners for the private property alternate bid work in the amount of $1,222.00.
The following quotes were received: Base Bid
1. Fredrich Construction
2. Blitz Construction .......,
3. Winona Mechanical......
4. Swenke Co, Inc...........
Engineers Estimate ........1.
Inc . .............. $ 14,704.50
..................... $ 18.286.20
..................... $ 21,674.95
.....................$ 26,451.50
..................... .$ 22,033.10
W'. 55S
Alternate Bid
1,222.00
1,088.65
1,199.45
3,310.00
2,116.00
��1
R088i C4URTRK,
t,.��iz
r
Protect Recommendation:
The Public Works Department recommends the City Council proceed with an award to the low bidder for
the Base Bid and Alternate Bid.
COUNCIL ACTION REQUESTED:
Adopt a resolution awarding the contract, (J6539) "Extend Storm Sewer 4409 Rossi Ct NW to Kings Run
"to Fredrich Construction Inc.
COUNCIL ACTION: Motion by Second by: to:
REQUEST FOR COUNCIL ACTION MEETIN
DATE: 8171 6
GENDA SECTION: ORIGINATING DEPT: ITEM N . _ w
CONSENT AGENDA Public Works
ITEM DESCRIPTION. Real Estate — Purchase of Fire Station Site — 28 Street SE PR PARED BY:
M. Nigbur i
The City of Rochester has signed a Purchase Agreement with Williams Family Partnership to purchase up to 2.0 acres of
property for construction of a new fire station to serve the southern portion of the City. The parcel is located
approximately 1,000 feet east of the intersection of TH 63 and 28` Street SE. The City will pay $3.25 per square foot for
this parcel (approximately $283,140.00). Unique obligations for the sale are as follows:
• City and Seller shall share in the cost to extend 28' Street across the frontage of the Site. City shall pay for 50% of
the construction cost for public road and public utility related improvements
• Seller shall have executed a City Owner Contract and have completed the design for the roadway prior to closing of
the property.
• Seller shall execute an Environmental Disclosure Statement.
• Seller shall provide the completed wetland delineation report and shall mitigate any wetlands on the Site to be
conveyed prior to closing.
• Seller agrees to execute a development agreement for the remainder of the property not purchased by the City
prior to further development of the property.
• City, at its option and cost, elevate the Site to a suitable elevation prior to or subsequent to closing on the property.
In the event the City excavates material from a site selected by the Seller on Seller's property for use on the Fire
Station Property, City shall pay the Seller $0.75 per cubic yard for granular material (as measured in place volume).
City is not responsible for payment to owner for removal of overburden material from the Seller's site.
• City is responsible for development charges including SAC, WAC, Storm & any TID that may be applicable.
Funding for the purchase of this site will come from the future acquisition account.
Also, State law requires planning agency review and a written report on all city acquisitions or disposals of interests in
public property unless the governing body determines, by resolution adopted by two-thirds vote, that the proposed
acquisition or disposal of real property has no relationship to the comprehensive municipal plan. The acquisition or
disposal of real property recommended in this RCA has no relationship to the City's comprehensive municipalplan.
elY
T1�
COUNCIL ACTION REQUESTED:
1. Authorize the purchase of the 2-acre site from Williams Family Partnership for construction of a new fire station.
2. Authorize the Mayor and City Clerk to execute the Purchase Agreement with Williams Family Partnership.
Adopt, by a two-thirds vote, a second resolution finding that the proposed acquisition of real property has no relationship
to the comprehensive municipal plan. j; bti ( U .-1 -� A,,' Fs—},
COUNCIL ACTION: Motion by: Second by: to:
REQUEST FOR COUNCIL ACTION MEETING
1'
DATE: 8-7-06
AGENDA SECTION: ORIGINATING DEPT: ITEM NO.
PUBLIC HEARINGS PLANNING j
ITEM DESCRIPTION: Amendment to the General Development Plan (GDP) #248, PREPARED BY:
Southern Meadows John Harford.
Senior Planner
V
July 31, 2006 1
NOTE: Continued item from 7/17/06 Council meeting. See attached memo and information addressing the issue of
future access to adjacent lands.
NOTE: As specified in the staff report the Planning Department recommendation is to approve but with a condition
that the applicant provide a street connection to the south to the adjacent property.
City Planning and Zoning Commission Recommendation:
On June 28, 2005 the City Planning and Zoning Commission held a public hearing on this General Development Plan.
The Commission reviewed this proposal according to the criteria listed in Paragraph 61.215 of the Zoning Ordinance and
Land Development Manual. The Commission recommended approval subject to the following conditions:
1. This GDP shall be revised to identify the following:
a. Pedestrian facilities (fo' bituminous path) along the entire frontage of Pinewood Road.
b. The temporary and long term access across the controlled access for Pinewood Road SE, to the
existing homes on Lot 15, Block '7 and the "Exception" lot in the northwest corner of the site shall
be addressed in the Development Agreement.
2. There are inadequate on and off site public facilities, specifically Storm Water Management Facilities, and
Pedestrian Facilities, to accommodate the development of this Property. The development must be phased -
in in a manner consistent with the City's planned infrastructure Improvements. No development will be
allowed to occur for any phase, until the City Council has determined that public facilities are adequate for
said phase of development. Alternatively, the developer may request to join with the City in making these
inadequate public facilities adequate for this development, and may enter into a development agreement,
prior to Final Plat Submittal, that outlines the developer's and City's obligations related, but not limited to:
storm water management, transportation improvements, access control, pedestrian facilities, right-of-way
dedication, contributions for public infrastructure, and the extension of public utilities to abutting properties
where applicable. A Development Agreement has been drafted for the Property but to date has not been
signed by both Owners. The Agreement will need to be modified to address changes in the proposed
development and signed by all Owners prior to Final Plat submittal.
3. Parkland dedication shall be met via cash in lieu of land per the October 20, 2004 memorandum from
Rochester Park and Recreation.
4. At the time of platting, controlled access shall be dedicated along the entire frontage of Pinewood Road,
except for any approved public road access locations. The "Exception" property in the northwest corner of
this development, shall remove the direct access to Pinewood Road which shall be addressed through the
Development Agreement.
COUNCIL ACTION: motion by: second by: to:
i
Page 2
RCA
August 3, 2006
5. At the time of platting, and development, utilities will need to be extended to adjacent properties per the
City's requirements.
Ms. Weisner moved to recommend approval of General Development Plan #248 to be known as Southern
Meadows with changes to the staff -recommended findings and conditions as noted above. Ms. Rivas
seconded the motion. The motion carried 8-0.
Council Action Needed:
1. The Council may approve, approve with conditions, or deny the general development plan. The Council must
make findings based on the criteria listed in Paragraph 61.215.
2. If the Council wishes to proceed with the general development plan as proposed, you should instruct the City
Attorney to prepare a resolution for Council approval.
Attachments:
1. Staff Report dated June 20, 2006
2. Draft Minutes of the June 28, 2006 CPZC Meeting
Distribution:
1. City Administrator
2. City Attorney
3. Planning Department File
4. Applicant: This item will be considered some time after 7:00
Chambers in the Government Center at 151 4th Street SE.
p.m. on Monday August 7. 2006 in the Council/E
01_�
06
r,
ROCHESTER-OLMSTED PLANNING DEPARTMENT
2122 Campus Drive SE, Suite 100 • Rochester, MN 55904-4744
C a U M T Y a v www.olmstedcounty.com/planning
TO: ROCHESTER CITY COUNCIL
FROM: JOHN HARFORD, SENIOR
DATE: AUGUST 2, 2006
MAIN* 1,
\� MINING
RE: SOUTHERN MEADOWS GDP AND PLAT — STREET CONNECTIVITY
On July 17, 2006 the City Council continued the GDP and preliminary plat hearing to
allow staff and the applicant to provide additional information regarding public street
access to parcels adjacent to the proposed Southern Meadows subdivision. The
immediate question applying to this proposed subdivision is whether the a public street
right of way should be extended to the south property line to allow for future access when
development is proposed, or are there adequate alternatives that provide for access and
neighborhood connectivity.
Zoning Ordinance and Land Development Manual:
Section 61.215(B, E) provides findings that address access for adjacent parcels.
B. The proposed development, including its lot sizes, density, access and circulation,
is compatible with the existing and✓or permissible future use of adjacent property.
E. On and off -site public facilities are adequate, or will be adequate if the
development is phased in, to serve the properties under consideration and will
provide access to adjoining land in a manner that will allow development of those
adjoining lands in accord with this ordinance.
The findings for land subdivision (61.225) include:
C. That the vehicular and non -motorized system is consistent with adopted
transportation plans and is consistent with the street layout standards listed in
Section 64.120 and traffic service standards in Section 61.526.
The Transportation planning staff provided information on the connectivity and access
issue for the area surrounding this subdivision and the easterly portion of the Pinewood
Road neighborhood and for this subdivision. A memo from Muhammad Khan was
attached to the staff reports and included in the packet on July 171h applying the policies
of the Transportation Plan on access and connectivity of the street system. The
Now
BUILDING CODE 507/285-8345 • GIS/ADDRESSING/MAPPING 507/285-8232 • HOUSING/HRA 5071285-8224
PLANNING/ZONING 5071285-8232 • WELUSEP71C 507/285-8345
FAX 507/257-2275
AKI Gnl W nPPnaTI INITYIAFFIRMATIVF ACTION EMPLOYE
recommendation of staff was to require that this development provide access to the
parcels located south of the proposed development. The CPZC did not agree that there is
a need for a connection between this development and lands to the south.
New Information:
Attached is a letter and information submitted by McGhie and Betts for the applicant.
Also, the Public Works Department researched property records searching for recorded
documents for the adjacent properties that address access.
Josh Johnson of McGhie and Betts states that there is an agreement between private
property owners (Vandal and Burkhard) that permits access from Pinewood Road to the
Vandal property which does not abut Pinewood Road. Mr. Johnson indicates that the
township has a road easement in this same location, but no records appear to exist, at
least none have been recorded according to the Public Works Department.
The Public Works Department found that there are agreements for road access recorded
on several warranty deeds. However, the agreements are between private property
owners and do not indicate a public easement or access right.
Given this information staff can point to the following known and planned access points
to this area:
1. A stub street exists in the Pinewood Ridge subdivision.
2. An existing right of way in Vandal's 0 subdivision to the east of this
proposal.
3. A future collector street system is planned south of this subdivision
connecting Pinewood Ridge Dr., SE and 361h Ave., SE.
The Transportation Plan includes a section on road and bridge management guidelines
(Chapter 4). Table 4-12 Spacing of Interchanges, Medians, Streets, and Driveways
includes the guideline that local street connections on a Primary Collector (Pinewood
Road) should be at least 330' apart. Pinewood Road between Pinewood Ridge Dr. and
361h Ave. has sufficient length that there are alternative local street access points that will
meet the spacing guidelines of the Transportation Plan thus allowing for additional future
local street access consistent with the plan guidelines.
Attachment: Letter from McGhie and Betts dated 7/31/06
Transportation Plan — Functional Designation Map
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Rochester
Minnesota
Land Surveying
Urban - Land Planning
Consulting - Civil Engineering
Geotechnical Engineering
Construction Material Testing
RECEIVED
July 31, 2006
Mr. John Harford
Rochester -Olmsted Planning Department
2122 Campus Drive SE
Rochester, MN 55904
RE: Southern Meadows General Development Plan
and Preliminary Plat
Dear Mr. Harford,
At the City Council meeting on July 17, 2006, the City Council raised concern that
there is no other public access to the Vandel Property, which is south of the Southern
Meadows Subdivision. I have been able to acquire a copy of an agreement for a road
easement between Wilfred J. Vandal and Thomas J. Burkhard, which provides access
to the Vandal property. The Burkhard property is located on the north side of the
Vandal Property. (Please see attached map and easement agreement)
Landscape Architecture As a part of the discussions for this project throughout the approval process, it has
been stated by myself and also the applicant that there is a township road easement
that runs from Pinewood Road SE to the south into the Burkhard property. On
Monday July 24tb, 2006, I discussed this issue with Mr. Gerald Campbell, Supervisor
on the Marion Township Board. Mr. Campbell confirmed for me that Marion
Township still owns the Right -of -Way Easement. If you have any questions in
regards this, please contact Mr. Campbell at 285-1619.
With this connection, along with the public road connection from the Pineridge
Development, there are two access locations to the Vandal Property, one of which is a
direct connection to Pinewood Road SE. It is my understanding that this is the
verification the City Council was asking for in deciding to continue the project to the
August 7, 2006 City Council meeting.
Please let me know if you need any further information or have any questions.
Thank you.
Yours very truly,
McGhie & Betts, Inc
Joshua J. Johnson, RLA, ASLA
1648 Third Avenue S.E. Attachment
Rochester, MN 55904
Tel. 507.289.3919
Fax. 507.289.7333
e-mail. mbi@mcghiebetts.com
11
_ -- THOMPSON LAW OfFICE S07 2S2 2722 07J18l0S 10:1SPm P. 002 �w
� L7
THOMPSON TITLE & ESCROW
THOMPSON LAW OFFICE
2258 MARION ROAD SE
ROCHESTER, MN 55904
JEFFREY EUGENE THOMPSON TELEPHONE: (507) 282-7307
FAx: (507) 28
CERTIFIED REAL PROPERTY - M1-0999
LAW SPECIALIST SINCE 1990 HOME: (507) 281-0999
October 2, 2003
RE: ROAD EASEMENT BETWEEN WILFRED J. VANDAL AND THOMAS J.
BURKHARD
TO WHOM IT MAY CONCERN:
The undersigned resides at 3114 Pinewood Road S.E.,
Rochester, MN 55904. I purchased this property from Wilfred
J. Vandal on or about April 17, 1969. Wilfred J. Vandal and
I agreed to put in the existing sixty six (66) foot road,
which runs from Pinewood Road to the Gary Vandal property.
This Easement was never put in written form and recorded at
that time. However, at this time I am willing to sign an
Agreement memorializing this road easement to be recorded.
Thomas J ✓Burkhard
N
Olmsted County is not responsible for ommissions or errors contained herein. If discrepancies are found within this map, please notify
the GIS Division, Rochester -Olmsted County Planning Department, 2122 Campus Drive SE, Rochester, MN 55904, (507) 285-8232. 4
P
-?50 ft. Notification Area of property located in the Pt SW 1/4 Sec 17 Marion TWP.
Amendment to General Development Plan #248
and Preliminary Plat #04-43 known as Southern Meadows
(formerly Meilander Subdivision)
Amendment to GDP #248 and Prel. Plat #04-43
by Tom Meilander, Perry and Jodi Kronebusch
PINS: 63.17.32.036435; 63.17.32.051733
1
Neighborhood Assoc: None
Council Ward 1 (Amy Blenker)
6toero6
I
No
N
Olmsted County is not responsible for ommissions or errors contained herein. If discrepancies are found within this map, please notify
the GIS Division, Rochester -Olmsted County Planning Department, 2122 Campus Drive SE, Roohester, NIN 55904, (507) 285-8232.
ROCHESTER-OLMSTED PLANNING DEPARTMENT
2122 Campus Drive SE, Suite 100 • Rochester, MN 55904-4744
CO3,,,T, OF www.olmstedcounty.com/planning
TO: City Planning and Zoning Commis ion
FROM: John Harford, Senior Planner
DATE: June 20, 2006
RE: Amendment to General Development Plan #248 to be known as
Southern Meadows AND to Land Subdivision Permit (Preliminary
Plat) #04-43 known as Southern Meadows by Tom Meilander and
Perry and Jodi Kronebusch. The applicants propose to amend the
GDP and Plat to eliminate roadway connections between the two
properties and also to eliminate a roadway connection to the
abutting property to the north. Roadways within the development
are also proposed be changed from public roads to private roads.
The applicants are also requesting approval of a Substantial Land
Alteration for the project, to allow for a cut or fill on the site that
would change the pre-existing grade by 10 feet or more on a portion
of the site. The property is located along the south side of
Pinewood Road, west of 34`h Ave SE and is legally described as Lots
54 and 58 Auditors Plat "E".
Plannina Department Review:
ApplicanVOwner: Tom Meilander
3900 55" St., NW
Rochester, MN 55901
Perry and Jodi Kronebusch
3900 55" St., NW
Rochester, MN 55901
Consultants: McGhie & Betts, Inc.
1648 3rd Avenue SE
Rochester, MN 55904
Size and Location: The property is located south of Pinewood Road SE and west of 34`n
Ave. SE. The Plan proposes new public roads and 26 single family
BUILDING CODE 5071285-8345 • GISIADDRESSINGIMAPPING 507/285-8232 • HOUSNG/HRA 507/285-8224
PLANNING20NING 507/285-8232 • WELVSEPTIC 5071285-8345
FAX 507/267-2275
CCC777 AN EOUAL OPPORTUMTY/AFFIRMATIVE ACTION EMPLOYER
1 Page 2
General Development Plan
June 23, 2006
lots and two outlots. The property is legally described as Lots 54 and
58 Auditor's Plat "E".
Existing Land Use:
The property currently consists of two platted lots, with single family
homes on them.
Proposed Use:
The applicant is proposing to develop 10 acres of land located south
of Pinewood Road SE and west of 34m Ave. SE. The Plan proposes
two new private roads and 26 single family lots.
Land Use Plan:
The Rochester Urban Service Area Land Use Plan designates this
Property as "Low Density Residential".
Zoning:
The property was annexed in 2004 and is zoned R-1 on the City of
Rochester Zoning Map.
Streets:
This Plan proposes two private roadways to serve the development
each with access to Pinewood Road, SE. The private streets are
located on outlots.
This GDP must be reviewed under the newly adopted Transportation
Plan which was adopted in August, 2005 after the original GDP was
approved by the City Council. In the previous city review of the GDP
and plat in 2004, the city required that the westerly street provide a
connection to the south to allow for connection for future
development of the properties. The applicant has chosen to create
private streets precluding the possible connection to the south.
Sidewalks:
In addition, a 10' wide bituminous path is required along Pinewood
Road.
Drainage:
This site generally drains from south to north. Detailed grading and
drainage plans will be required when the property is platted or
developed. The southerly half of the property is steep with
approximately 15% natural grades.
Wetlands:
According to the Soil Survey, no hydric soils exist on this property.
The property owner is, however, responsible for identifying wetlands.
Due to the location in the landscape, the property owner should
examine the site for wetlands.
Public Utilities:
Utilities have been extended to serve this area, through the Water
Quality Protection Program. As the site is developed, the utilities will
need to be extended to adjacent lands.
Parkland Dedication:
Parkland dedication requirements for this development need to be
satisfied via cash in lieu of land.
Referral Comments:
1. Rochester Public Works
2. RPU Water Division
3. Wetlands LGU
4. Rochester Fire Department
5. Planning Department - Transportation Planner
Page 3 Lb
General Development Plan
June 23, 2006
Report Attachments: 1. Proposed General Development Plan & Narrative
2. Referral Comments
Staff Suggested Findings and Recommendation:
Paragraph 61.215 of the Rochester Zoning Ordinance and Land Development Manual lists the
criteria for approval of a general development plan. Staff suggested findings are in bold italics
print.
Criteria A. The proposed land uses are generally in accord with the adopted
zoning map. If the general development plan is being processed
concurrently with a rezoning request, the general development plan and
the rezoning request must be consistent with the comprehensive plan.
If the general development plan is being processed concurrently with
an amendment to the land use plan map and a rezoning request, the
land use plan map amendment, rezoning request and general
development plan must be consistent with the policies of the
comprehensive plan. If there is inconsistency between these
documents, the means for reconciling the differences must be
addressed.
The Rochester Urban Service Area Land Use Plan identifies this property as
"Low Density Residential" and the property is zoned R-1 (Mixed Single
Family) on the City of Rochester Zoning Map. This GDP proposes a low
density residential development.
Criteria B. The proposed development, including its lot sizes, density, access and circulation
are compatible with the existing and/or permissible future use of adjacent
property.
Proposed lot size, and density appear consistent with the land use
designation and R-1 zoning for the property. The cul-de-sac's will generate,
on average, 140 and 160 trips per day which is less than the maximum
standard of 300 trips as addressed in Sec 64.127
The proposed number of lots and resulting traffic does not exceed the
standards of Section 64.127 regarding street connectivity. The private
streets do not provide for access to the adjacent property upslope and to
the south.
The previous GDP proposed public roads and the staff recommended, as
did the CPZC, that road right-of-way be extended to the south property line
in the vicinity of the proposed Lot 6. A stub street is in place in Pinewood
Ridge subdivision to the west that connects to the main and only street
serving that subdivision. Additional access may be available in the future
from the east given the platted street in the Vandal's and Boyer's 1"
subdivisions and undeveloped lands. A "Local Collector" street is planned
for the properties to south of this proposed development that may provide
another alternative access to the property south of this proposal.
l
Page 4
V General Development Plan
June 23, 2006
However, given the lack of existing street connections and the limited
potential for access this subdivision should provide for a connection to the
south from one of the two cut -de -sacs. The Transportation Plan Local
Street Development Guidelines specify that development utilizing single
traffic outlets should be limited to situations where topography, lack of
connection opportunity, or compromising the existing street functions
applies. This site does not meet any of these guidelines.
Criteria C. The mix of housing is consistent with adopted Land Use and Housing Plans.
This Plan proposes single family home development.
The Rochester Urban Service Area Land Use Plan designates this property
as appropriate for "low density residential" uses. Uses proposed on the
property would be consistent with the current land use and zoning
designation.
This development could help to further goals and policies found within
Chapter 3 of the Housing Plan to increase the supply of housing.
Criteria D. The proposed plan makes provisions for planned capital improvements and
streets reflected in the City of Rochester's current 6-Year Capital Improvement
Program, adopted Thoroughfare Plan, the ROCOG Long -Range Transportation
Plan, Official Maps, and any other public facilities plans adopted by the City.
Street system improvements required to accommodate proposed land uses and
projected background traffic are compatible with the existing uses and uses
shown in the adopted Land Use Plan for the subject and adjacent properties.
The GDP shows the 40 feet for road dedication along Pinewood Road. A
pedestrian path is required along Pinewood Road that will need to be
identified on the plan.
Criteria E. On and off -site public facilities are adequate, or will be adequate if the
development is phased in, to serve the properties under consideration and will
provide access to adjoining land in a manner that will allow development of those
adjoining lands in accord with this ordinance.
Street system adequacy shall be based on the street system's ability to
safely accommodate trips from existing and planned land uses on the
existing and proposed street system without creating safety hazards,
generating auto stacking that blocks driveways or intersections, or
disrupting traffic flow on any street, as identified in the traffic impact
report, if required by Section 61.523(C). Capacity from improvements in
the first 3 years of the 6-year CIP shall be included in the assessment of
adequacy;
The Plan does reflect the needed right-of-way for Pinewood Road.
Additionally, a pedestrian path is required along Pinewood Road
that will need to be identified. The developer proposes two private
streets that are adequate for the number of dwellings proposed but
will not provide connection beyond the subdivision. Neither
topography nor compromised local street function applies to this
Page 5 L`1
General Development Plan
June 23, 2006
site as expressed in the Transportation Planner review of the
project.
2. Utilities are now available to directly serve the area of the proposed land
use, or that the City of Rochester is planning for the extension of utilities
to serve the area of the proposed development and such utilities are in
the first three years of the City's current 6-Year Capital Improvements
Program, or that other arrangements (contractual, development
agreement, performance bond, etc.) have been made to ensure that
adequate utilities will be available concurrently with development. If
needed utilities will not be available concurrent with the proposed
development, the applicant for the development approval shall stipulate
to a condition that no development will occur and no further development
permit will be issued until concurrency has been evidenced.
Utilities have been extended to serve this area, through the Water
Quality Protection Program. As the site is developed, the utilities
will need to be extended to adjacent lands.
This site generally drains from south to north. Detailed grading and
drainage plans will be required when the property is platted or
developed.
3. The adequacy of other public facilities shall be based on the level of
service standards in Section 64.130 and the proposed phasing plan for
development.
A 10' wide bituminous path is required along the entire frontage of
Pinewood Road.
Parkland dedication for this development will need to be met via
cash in lieu of land.
Criteria F. The drainage, erosion, and construction in the area can be handled through
normal engineering and construction practices, or that, at the time of land
subdivision, a more detailed Investigation of these matters will be provided to
solve unusual problems that have been identified.
This site generally drains from south to north. Detailed grading and
drainage plans will be required when the property is platted or developed.
A Substantial Land Alteration permit has been requested for a portion of
the proposed Lots 10-12 and Outlot 'A'.
Criteria G. Areas in DEOZ will be managed in such a way as to maintain the quality
and quantity of groundwater recharging lower aquifers and to protect
discharge, interflow, and infiltration, and recharge processes taking
place.
N/A. The Decorah Shale formation is located upgradient of the site based
on the Geologic Atlas.
i
Page 6
General Development Plan
June 23, 2006
Criteria H. The lot, block, and street layout for all development and the lot density for
residential development are consistent with the subdivision design standards
contained in Section 64.100 and compatible with existing and planned
development of adjacent parcels.
The Rochester Urban Service Area Land Use Plan identifies this property as
"Low Density Residential " and the property is zoned R-1 (Mixed Single
Family) on the City of Rochester Zoning Map. This GDP proposes a low
density residential development.
The Plan reflects the need for a total dedication of 40' of right-of-way and
will also need to reflect future dedication of controlled access along
Pinewood Road, except for the approved access openings. Additionally, a
pedestrian path is required along Pinewood Road that will need to be
identified.
The two proposed private streets discourage through traffic and are
relatively short in length and provide adequate access for the number of
lots proposed for each street. However, the private cuf-de-sacs do not
provide for connectivity to other lands currently undeveloped and without
direct access to an existing public street.
Recommendation:
Staff recommends approval subject to the following conditions and/or modifications:
This GDP shall be revised to identify the foflowing:
• Pedestrian facilities (10' bituminous path) along the entire frontage of
Pinewood Road.
• Access from the existing homes on proposed Lot 15 of this GDP and the
"Exception" in the northwest part of the site will need to be from the new
private streets serving the development, and removed from Pinewood Road
SE. The Plan shall be revised to identify this as a future modification.
• Extend one of the two cut -de -sacs to the south property line to allow for a
street connection for future development. (This modification will likely
result in the connecting street to become public which will require a
dedication of right of way and conformance with right of way width and
public improvements)
2. There are inadequate on and off site public facilities, specifically Storm Water
Management Facilities, and Pedestrian Facilities, to accommodate the development
of this Property. The development must be phased -in in a manner consistent with
the City's planned infrastructure improvements. No development will be allowed to
occur for any phase, until the City Council has determined that public facilities are
adequate for said phase of development. Alternatively, the developer may request
to join with the City in making these inadequate public facilities adequate for this
development, and may enter into a development agreement, prior to Final Plat
Submittal, that outlines the developer's and City's obligations related, but not
limited to: storm water management, transportation improvements, access control,
pedestrian facilities, right-of-way dedication, contributions for public
infrastructure, and the extension of public utilities to abutting properties where
applicable. A Development Agreement has been drafted for the Property but to date
has not been signed by both Owners. The Agreement will need to be modified to
Page 7
General Development Plan
June 23, 2006
address changes in the proposed development and signed by all Owners prior to
Final Plat submittal.
3. Parkland dedication shalt be met via cash in lieu of land per the October20, 2004
memorandum from Rochester Park and Recreation.
4. At the time of platting, controlled access shall be dedicated along the entire
frontage of Pinewood Road including the "Exception" property in the northwest
corner of this development, except for any approved public road access locations.
5. At the time of platting, and development, utilities will need to be extended to
adjacent properties per the City's requirements.
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Rochester
Minnesota
Land Surveying
Urban - Land Planning
Consulting - Civil Engneerng
Geotechnical Engineering
Construction Material Testing
Landscape Architecture
U
•1646 Third Avenue S.E.
Rochester, MN 55904
Tel. 507.269.3919
Fax. 507.289.7333
May 31, 2006
Members of the Planning and Zoning Commission
c/o Ms. Mitzi Baker
2122 Campus Drive SE
Rochester, MN 55904
RE: Amended General Development Plan and
Revised Preliminary Plat for Southern Meadows
Dear Planning and Zoning Commission Members:
On behalf of our clients, DTH Properties, hie., and Pinewood Homes, LLC, we
submitting the Amended General Development Plan and the Revised Preliminary Plat
for Southern Meadows Subdivision. Over the course of the last two years, we have
been working through the approval process and have actually submitted the final plat
for phase I of Southern Meadows. During this process, it was determined that the cost
of construction for the project was too high to keep these smaller style lots in an
affordable and or even marketable range in comparison to what is also being
developed in the larger context of this neighborhood. Therefore, we have removed the
final plat application from the review process.
The revised layout for the project changes the roads from public to private. There are
now two cul-de-sacs instead of a looping street with one cul-de-sac and a connection
to the property to the south. The private street system is less restrictive in the design
standards while still incorporating the utility connections and stormwater needs that
Rochester Public Works requires. By using the private street design, we are able to
decrease the construction costs to a point where the project becomes feasible and
affordable to build.
The revised layout does not provide any connections to the adjacent properties like the
original design, however, the property to the south (Vandal Property) does have a
public road access connection to Pinewood Ridge on the west, an access easement
from Pinewood Road SE that is located on top of a former township road, and also has
access to 34 Avenue SE on the East via an access easement. With the conversion
from public streets to private and the addition of a homeowner's association for the
maintenance of those along with the current access that is available to the Vandal
Property, we do not feel that there is a need for the road connection from the Southern
Meadows Development.
Our clients appreciate your time and understanding on this project, and if you have
any questions or comments, please feel free to contact me.
Yours very truly,
� ME
Joshua J. Johnson, ASLA
RF
rEINrEID
PC Tom Meilander
Perry and Jodi Kronebuscht l j _�E)3
Greg Hartman F
-- --
ROCHE-�TER-CLM57ED
e-mail. mbi@mcghiebetts.com
Established 1946
11
Memorandum
TO: Development Review Staff, Rochester Olmsted Planning Department
From: Muhammad F Khan, Senior Transportation Planner
Date: 6/22/2006
Re: GENERAL DEVELOPMENT PLAN # 248, Southern Meadows (formerly
known as Meilander Subdivision)
BACKGROUND
The property is located along the south side of Pinewood Road, west of 34 s Ave SE. The GDP
# 248 for Meilander Subdivision was reviewed by the Transportation Division in October 2004
under the City of Rochester Land Development Manual for consistency with the policies and
guidelines found in the Old Thoroughfare Plan. Rochester -Olmsted Council of Governments
(ROCOG) 2035 Long Range Transportation Plan' has been adopted by ROCOG on August 8,
2005 and recognized as part of the City's Comprehensive Plan. This current review will address
each of the key issue areas found in the adopted Transportation Plan that could influence
decisions regarding the appropriateness of the amended General Development Plan # 248 and its
design.
The ROCOG 2035 Long Range Transportation Plan recognizes Pinewood Road as Primary
Urban Collector on Functional Designation Map and the Street Design Classification Map
shows this road as 2 lane undivided primary urban collector. The projected traffic on Pinewood
Road is 3,000 in 2035 as per the ROCOG travel demand model. The Long Range Bikeway Plan
recognizes the future bike path along one side of Pinewood Road.
REVIEW OF THE DEVELOPMENT
System Planning, Traffic Management, Connectivity, and Access Management
Two primary access points are proposed from Pinewood Road SE. One access on the west will
be serving 14 lots and the second access will serve the rest 12 lots. It is estimated that total 26
lots will send 260 daily trips on Pinewood Road. The access on the west will roughly generate
140 daily trips at the rate of 10 trips per single family housing unit. Other access on the east will
serve 12 units and will roughly generate 120 daily trips.
'ROCOG 2035 Long Range Transportation Plan, August 2005: The Rochester -Olmsted Council of
Governments (ROCOG) 2035 Transportation Plan provides a comprehensive look at anticipated system
development in Olmsted County for the next 25-30 years. The Plan is organized around four primary
transportation networks: Road & Bridge Network, Non -Motorized Travel Network, Public Transit
Services and Commercial Freight and Passengers Transportation.
10
June 22, 2006
The ROCOG 2035 Long Range Transportation Plan provided the following Local Street
Development Guidelines and implementation directions. Figure 1 shows the best practice as far
as street connectivity is concerned.
Strategy 1: Local land development codes should incorporate guidelines that promote the
connectivity of local area streets systems to provide for
o The connectivity of adjacent neighborhoods;
o the connectivity of neighborhoods to nearby
schools, parks and neighborhood services
via the local street system, thereby keeping
short local trips off the major street network,
o multiple connections for neighborhood
residents to the major street system;
o good emergency service accessibility;
o Accessibility and efficient travel routing -for
school buses, public transit and services
such as mail and waste removal services.
Strategy 2: Local street designs shouldprovide a
high level o(pedestrian accessibility by ensuring
that walkways along the shortest, most direct
routes are provided to nearby commercial
services, schools, parks and other existing or
planned neighborhood destinations, and that
this access is available without having to leave
the neighborhood to use walkways along the
major street network
Figure 1
STREETS ARE NOT IRTERCONNEO'rE33
9neae25es =11i Slilaa along pefinger raetls
• Xios Iral[Wing, ftm horns A 40 0 hire m he driven
s crreateB more corrlticts and crash polelruaL
STREW ARE MTERCONINECTED
�.y.�i...
Strategy3: Development utilizing single traffic
outlets, such as cul-de-sacs or closed loop i
systems, should be limited to situations where 1),
topography or lack of connection opportunity to
existing development prevents street
connections, or 2) where connections would
compromise local street functions. r E T fi
y h
There are about 145 acres of undeveloped land
that has no direct access to a public road south of
the Southern Meadows subdivision. Some
wetlands issues in the vicinity that might have to
be addressed. An adequate connection between
the adjacent lands is very important for the
purpose of connectivity and future traffic management.
a Remidelis haze shovel No acces3 attaifials
Kids cell Yealk from home A to B
0 Kids caa walk or Me to school mote saitlyF
r €asyec5ess taoeighborhood &Uxes
i 1.47ope enctieor lot wow plartiag
• €asici asess fat aarvgeiteyr 14ioWS
i l,xrpr!;a=4, fnei9hbarho.d,
t
N�
June 22, 2006
To meet the requirements of Long Range Transportation Plan as described in the previous
section, we need to follow Local Street Development Guidelines and implementation directions
included in the Plan. The design of local street systems should provide connectivity as
illustrated in Figure 1. The amended GDP # 248 need to be revised to show:
a) an adequate number of connections between adjacent parcels of land;
b) an adequate internal street system connectivity to disperse traffic to neighborhood
destinations/services as well as to major street system connections points, and provide more
route options for non -motorized travelers.
Street connection and spacing guidelines in the Long Range Transportation Plan provides
guidelines for permitted access connections and connection limitations. The proposed GDP
shows two access points at Pinewood Road SE that may be OK if appropriate spacing is
provided between the proposed access points and already existing access points on the east/west
sides of the proposed two access point. The Street Design Classification Map and Functional
Classification Map recognize Pinewood Road SE as 2 Lanes un-divided Primary Urban
Collector. Table 4-12-c shows the guidelines for Local Street and Driveway Spacing. The
Local Street and Driveway Spacing guidelines (Table 4-12-c of Long Range Transportation
Plan) recommends minimum of 330 feet spacing between the two access location on Primary
Urban Collector in developing urban zone.
SUMMARY OF CONCLUSIONS
1. In summary, an adequate number of connections between the proposed development
and an adjacent 145 acres of land would be required from transportation point of view.
The proposed amendment shows no connection to the land on its west or south. At least
one connection to south properties would be required by extending any one of two
proposed Cul-de-sac as shown in Figure 2.
2. AS per the Long Range Transportation Plan,
development utilizing single traffic outlets,
such as cul-de-sacs or closed loop systems,
should be limited to situations where
topography or lack of connection opportunity
to existing development prevent street
connections, or 2) where connections would
compromise local street functions. If there is
any limitation due to those reasons that have
to be determined by the City Public Works
Department before final decision is made on
the GDP amendment. Figure 2 shows one
way of achieving connectivity requirement.
ROCHESTER 4
K1,4 .
DEPARTMENT OF PUBLIC
WORKS
201 41° Street BE Room 108
TO: Consolidated Planning Department Rochester, MN 55904-3740
2122 Campus Drive SE 507-287a800
Rochester, MN 55904 FAX — 507-281-6216
FROM: Mark E. Baker
5. Peae... iAp fg-ilitip , of aY"" .1ed ...... id b8th Sides S f ell pUblieStf8et a
o
WitbCffi this dew,49pmeat, as wall as,
A10 ft wide bituminous pedestrian path is
required along the entire frontage of Pinewood Rd SE.
6. Execution of a City -Owner Contract is required prior to construction of any public
infrastructure within this development.
S. Preliminary Construction Plan comments will be provided separately to the
Developer's Engineer.
Development related charges are addressed in the Development Agreement and may
include but are not limited to the following estimates (rates through 7/31/06 unless
_- - otherwise specified):
Sewer Availability Charge (SAC J9598) @ $2,938.58 [includes
downstream component)
4 Water Availability Charge (WAC J9603) @ $2098.99 per developable
acre
Sanitary Sewer & Watermain Connection Charges (J9836) @ $6630 per
ft of frontage along Pinewood Rd SE [if paid by 5/1/071
-o Substandard Street Reconstruction / TED, as specified in the
Development Agreement
Storm Water Management @ 2593.19 per developable acre
First Seal Coat — NA, no public streets
Pedestrian Ramps — NA, no public streets
Street Signs — TBD
C:Ooouments and Settings\piasfost\Local Settings\Temporary Internet F11es\OLK1 C\PP04-43 GDP248 Southern
Meadows REVISED 6-06.doc
e ROCHESTER
TO: Consolidated Planning Department
2122 Campus Drive SE
Rochester, MN 55904
FROM: Mark E. Baker
DATE: 11/24/04 REVISED APPLICATION COMMENTS 6/16/06
DEPARTMENT OF PUBLIC
WORKS
2010 Street SE Room 108
Rochester, MN 55904-3740
507-287-7800
FAX — 507-281-6216
The Department of Public Works has reviewed the REVISED application for PP#04-43 and
GDP#248, for the proposed Southern Meadows development. The following are Public Works
comments on the Preliminary Plat proposal FROM 11/24/04. New comments are indicated in
BOLD, while comments that are no longer applicable are indicated with
1. There are inadequate on and off site public facilities, specifically Storm Water
Management Facilities and Pedestrian Facilities, to accommodate the development of
this Property. The development must be phased -in in a manner consistent with the
City's planned infrastructure improvements. No development will be allowed to
occur for any phase, until the City Council has determined that public facilities are
adequate for said phase of development. Alternatively, the developer may request to
join with the City in making these inadequate public facilities adequate for this
development, and may enter into a development agreement, prior to Final Plat
submittal, that outlines the developers and City's obligations related, but not limited
to: stormwater management, transportation improvements, access control, pedestrian
facilities, right-of-way dedication, contributions for public infrastructure, and the
extension of public utilities to abutting properties where applicable. A Development
Agreement has been drafted for the Property but to date has not been signed by
both Owners. The Agreement will need to be modified to address changes in
the proposed development and signed by all Owners prior to Final Plat
submittal.
2. Grading & Drainage Plan approval is required prior to Final Plat submittal.
3. Dedication of Controlled Access is required along the entire frontage of Pinewood
Rd SE, with the exception of any approved public road access locations. Temporary
access to Pinewood Rd SE, across the controlled access, for the existing two homes
(including the "Exception" property in the northwest corner of this
development) is rAl be addressed in the Development Agreement.
C:\Documents and Settingslplasfost\Local Settings7emporary Intemet Fias101-1<1 C\PP04-43 GDP248 Southem
Meadows REVISED 6-06.doc
0
The hand to reach for..
DAVID A. KAPLER
Fire Chief
DATE: June 21, 2006
TO: Jennifer Gamess, Planning
FROM: R. Vance Swisher, Fire Marshal
SUBJ: Amendment to General Development Plan #248 to be known as Southern Meadows and
to Land Subdivision Permit #04-43 know as Southern Meadows by Tom Meilander and
Perry and Jodi Kronebusch.
With regard to the above noted project plan, the fire department has the following requirements:
An adequate water supply shall be provided for fire protection including hydrants properly located
and installed in accordance with the specifications of the Water Division. Hydrants shall be in place
prior to commencing building construction.
a) The minimum fire flow for this residential development area shall be no less than 1,000 gpm at
20 psi.
2. Streets and roadways shall be as provided in accordance with the fire code, RCO 31 and the Zoning
Ordinance and Land Development Manual. Emergency vehicle access roadways shall be
serviceable prior to and during building construction.
a) Minimum street width shall not be less than 20 feet clear drivable width.
b) Streets less than 32 feet in width shall be posted "No Parking" on one side of the street. Streets
less than 26 feet in width shall be posed "No Parking" on both sides of the street.
c) Minimum cul-de-sac diameter shall not be less than 70 feet in diameter
d) Cul-de-sacs less than 96 feet in diameter shall be posted "No Parking".
3. All street, directional and fire lane signs must be in place prior to occupancy of any buildings.
4. All buildings are required to display the proper street address number on the building front, which is
plainly visible and legible from the street fronting the property. Number size must be a minimum 4"
high on contrasting background when located on the building and 3" high if located on a rural mail
box at the public road fronting the property. Reflective numbers are recommended.
c: Donn Richardson — RPU Water (e-mail only)
Mark Baker— Rochester Public Works (e-mail only)
Tom Meilander
Perry and Jodi Kronebusch
McGhie & Betts, Inc (e-mail only)
N
Rochester -Olmsted Planning ,partment Phone: (507) 285-8232
\\ GIS/Addressing Division Fax: (507)287-2275
2122 Campus Drive SE, Suite 100
Rochester, MN 55904-4744
GENERAL DEVELOPMENT PLAN
REFERRAL RESPONSE
DATE: June 15, 2006
TO: Jennifer Garness; Stephanie Foster
FROM: Randy Growden
GIS/Addressing Staff
Rochester -Olmsted County
Planning Department
CC:
RE: SOUTHERN MEADOWS
GENERAL DEVELOPMENT PLAN #248
A review of the GDP has turned up the following ROADWAY or ADDRESS related issues:
1. Upon review of SOUTHERN MEADOWS the GIS / Addressing staff has found no issues to
bring forth at this time.
we pledge, x�e dcl4vrr
June 8, 2006
Rochester -Olmsted
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Amendment to GDP #248 to be known as Southern Meadows and Revised
Preliminary Plat #04-43 by Tom Meilander and Perry & Jodi Kronebusch known as Southern
Meadows.
Dear Ms. Gayness:
Our review of the referenced preliminary plat is complete and our comments follow:
I. An additional 20' public utility easement is needed for the required 8" water main stub -out to
the property to the south in the approximate location of the common lot line between Lots 6
and 7, Block 1. The exact location should be coordinated with the adjacent property owner.
2. Static water pressures within this area will range from the 72 PSI to 84 PSI.
3. Other minor revisions to the proposed water system layout are required. We have provided
the applicant's engineering firm with these comments.
Please contact us at 507-280-1500 if you have questions.
Very truly yours,
"44
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention Bureau
Gary Schick, Building & Safety
Greg Bond, McGhie & Betts, Inc.
Tom Meilander
Perry & Jodi Kronebusch
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507-280-1542
Vtk
�V .F
wt plydgr, wr dtlirt�
DATE: June 8, 2006
TO: Jennifer Garness, Planning Dept.
Rochester -Olmsted Planning Dept.
FROM: Bill Cook
Environmental & Regulatory Affairs
SUBJECT: General Development Plan #248 — Southern Meadows.
RPU's Field Services Division has completed a review of the above -referenced
plan. The planned activity does not directly affect any of our current Drinking
Water Supply Management Areas.
K
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507-280-1542
& Rn�reati.1o"
Our l ODtt1 Year
N0 --Z00
DATE: 6/5/2006
TO: Jennifer Garness
Planning
ROCHESTER PARK AND RECREATION
DEPARTMENT
MEMORANDUM
SUBJECT: SOUTHERN MEADOWS Subdivision
General Development Plan #248
The ± 29 acre development will have a parkland dedication requirement of ± 0.63
acres. The Park Department recommends that dedication be in the form of cash in lieu
of land.
201 FOURTH STREET SE
ROCHESTER MN 55904-3769
TEL 507.281.6164
FAX 507.81.6165
i
Page 2
City Planning and Zoning Commission Minutes
Hearing Date: June 28, 2006
Amendment to General Development Plan #248 to be known as Southern Meadows AND
to Land Subdivision Permit (Preliminary Plat) #04-43 known as Southern Meadows by
Tom Meilander and Perry and Jodi Kronebusch The applicants propose to amend the
GDP and Plat to eliminate roadway connections between the two properties and also to
eliminate a roadway connection to the abutting property to the north Roadways within
the development are also proposed be changed from public roads to private roads The
applicants are also requesting approval of a Substantial Land Alteration for the project
to allow for a cut or fill on the site that would change the pre-existing grade by 10 feet or
more on a portion of the site. The property is located along the south side of Pinewood
Road, west of 34th Ave SE and is Ieaaliv described as Lots 54 and 58 Auditors Plat "E"
Mr. John Harford presented the staff reports, dated June 20, 2006 and June 21, 2006, to the
Commission. The staff reports are on file at the Rochester -Olmsted Planning Department.
Mr. Harford stated that Ms. Baker discussed with him the need to add two conditions of approval
for the Substantial Land Alteration. These include:
1. The Rochester Public Works Department will need to review and approve the grading
and drainage plan for this work. This plan must accommodate permanent and interim
erosion and sediment control.
Page 3
City Planning and Zoning Commission Minutes
Hearing Date: June 28, 2006
2. Surety will need to be provided that guarantees the site will be fully restored after the
completion of the excavation activity. This surety can be provided through the owner -
contract process for this development. If grading is to occur prior to an owner -contract, a
separate surety will need to be provided.
Discussion ensued regarding access and private roadways changing into public roadways.
The applicant's representative, Josh Johnson from McGhie and Betts, Inc. (1648 Third Avenue
SE, Rochester MN 55904), addressed the Commission. He made the following comments:
• A Development Agreement will be signed. The agreement discusses how and when the
driveways will go away.
• GDP condition 1)b reworded to match the language of the preliminary plat condition.
• The Vandal property has three access options (Pinewood Ridge Subdivision, easement
from Pinewood Road, and easement from 34t' Avenue).
• He requested that the condition to change the private roadways to public be removed.
He explained how forcing the private roadways to become public affect the spacing of
access points.
Mr. Johnson discussed the proposed layout and the reasons for the revision.
Mr. Burke asked if utilities would be extended to the south.
Mr. Johnson responded yes, but they didn't get them in the preliminary plat design yet.
Mr. Burke asked if the roadways would be maintained by an association.
Mr. Johnson responded yes.
Mr. Burke stated that a variance was granted on the building in the easterly cul-de-sac. He
asked if the house was on the same lot as the accessory building.
Mr. Johnson responded yes.
Mr. Burke questioned what would happen if there is an accessory building on a single family lot.
Mr. Harford responded that is why the variance was granted. The variance allows for the
building to remain and be a separate lot at the time of platting.
The applicant, Tom Meilander (residing at 2919 Pinewood Ridge Drive SE, Rochester MN
55904), addressed the Commission. He handed out pictures of the type of houses he plans to
build (retro look).
With no one else wishing to be heard, Mr. Burke closed the public hearing.
IVi[s Wiesner moved to recommend approval of Amerrdment to General Devefopment Plan
248fio lie known,as Southern Meadows by,TQrrt Meilander and Perryan� Job:
Kronebusch wrth tF�e:staff-recomrne,n a findings and o.nditions iisted below_, Ms- Rivas
seconded,fhe motion. The motion<carnetl 7;fl h
1�0o
Page 4
City Planning and Zoning Commission Minutes
Hearing Date: June 26, 2006
Page 5
City Planning and Zoning Commission Minutes
Hearing Date: June 28, 2006
conditions, Ms.
t. The
the completion of the excavation activity. T l",
awner-contract.process for this development
owerer-contract, a separate surety will need to
occur prfor'to an
the
REQUEST FOR COUNCIL ACTION
MEETING �
DATE: 8-7-06 `
AGENDA SECTION: ORIGINATING DEPT: ITEMJ,j;JO.
'UBLIC HEARINGS PLANNING `��
ITEM DESCRIPTION: Preliminary Plat #04-43 by Tom Meilander and Perry and Jodi Kronebusch to PREPARED BY:
be known as Southern Meadows. The applicants propose to amend the Plat to eliminate roadway John Harford.
connections between the two properties and also to eliminate a roadway connection to the abutting Senior Planner
property to the south. Roadways within the development are also proposed to be changed from
public to private roads. The applicants are also requesting approval of a Substantial Land Alteration
for the project, to allow for a cut or fill on the site that would change the pre-existing grade by 10
feet or more on a portion of the site. The property is located along the south side of Pinewood
Road, west of 34'" Ave SE and is legally described as Lots 54 and 58 Auditors Plat "E".
August 3, 2006 /
NOTE: Continued item from 7117/06 Council meeting. See attached memo and informatio addressing the issue
of future access to adjacent lands.
NOTE: As specified in the staff report the Planning Department recommendation is to approve but with a
condition that the applicant provide a street connection to the south to the adjacent property.
Planning and Zoning Commission Recommendation:
On June 28, 2006 the City Planning and Zoning Commission held a public hearing on this preliminary plat and substantial
land alteration.
The Commission reviewed this proposal according to the criteria listed in Paragraph 61.225, 62.1105 and
61.146 of the Zoning Ordinance and Land Development Manual, The Commission recommended approval
subject to the following conditions:
1. The Plat shall be revised.
a. Dedicating an additional utility easement (10' on either side of the pipe) for the water main between Lot 6
and 7, Block 1.
b. Dedicating a 10' wide utility easement along all lot lines adjacent to the private roadways.
2. Provision of pedestrian facilities, in the form of a 10' wide bituminous pedestrian path along the entire
frontage of Pinewood Road SE.
3. Dedication of parkland and the exchange of parkland shall be handled in the form outlined in the November
16, 2004 Memorandum from the Rochester Park and Recreation Department, and as amended based on the
number of dwelling units.
4. No parking shall be permitted and shall be posted "No Parking" one side of each cul-de-sac based on the
comments by the Fire Department.
5. There are inadequate on and off site public facilities, specifically Storm Water Management Facilities and
Pedestrian Facilities, to accommodate the development of this Property. The development must be phased -in
in a manner consistent with the City's planned infrastructure Improvements. No development will be allowed
to occur for any phase, until the City Council has determined that public facilities are adequate for said phase
of development. Alternatively, the developer may request to join with the City in making these inadequate
facilities adequate for this development, and may enter into a development agreement, prior to Final Plat
submittal, that outlines the developer's and the City's obligations related to, but not limited to: stormwater
management, transportation improvements, access control, pedestrian facilities, right-of-way dedication,
contributions for public infrastructure, and the extension of public utilities to abutting properties where
applicable. A Development Agreement has been drafted for the Property but to date has not been signed by
both Owners. The agreement will need to be modified to address changes in the proposed development and
signed by all Owners prior to Final Plat submittal.
COUNCIL ACTION: Motion by: second by: to:
Page 2
RCA
August 3, 2006
6. The temporary and long term access across the controlled access for Pinewood Road SE, to the existing
homes on Lot 15, Block 'I and the "Exception" lot in the northwest corner of the site shall be addressed in
the Development Agreement.
The City Planning and Zoning Commission recommended approval of the proposed Substantial Land Alteration with two
conditions:
1. The Rochester Public Works Department will need to review and approve the grading and drainage plan for
this work. This plan must accommodate permanent and interim erosion and sediment control.
2. Surety will need to be provided that guarantees the site will be fully restored after the completion of the
excavation activity. This surety can be provided through the owner -contract process for this development. if
grading is to occur prior to an owner -contract, a separate surety will need to be provided.
Ms. Wiesner moved to recommend approval of the amended Preliminary Plat #04-43 to be known as
Southern Meadows with changes to the staff -recommended findings and conditions as noted above.
Ms. Rivas seconded the motion. The motion carried 8-0.
1. The Council may approve, approve with conditions, or deny the preliminary plat. The Uounai MUST maKe
findings based on the criteria listed in Paragraph 61.225.
2. If the Council wishes to proceed with the preliminary plat as proposed, you should instruct the City Attorney
to prepare a resolution for Council approval.
Ms. Wiesner moved to recommend approval of Substantial Land Alteration with findings and
conditions as noted above. Ms. Rivas seconded the motion. The motion carried 8-0.
The Council may approve, approve with conditions, or deny the preliminary plat. The Council must make
findings based on the criteria listed in Paragraph 61.146 and 62.1105.
If the Council wishes to proceed with the preliminary plat as proposed, you should instruct the City Attorney
to prepare a resolution for Council approval.
Attachments:
1. Staff Report dated June 21, 2006
2. Draft Minutes of the June 28, 2006 CPZC Meeting
Distribution:
1. City Administrator
2. City Attorney
3. Planning Department File
4. Applicant: This item will be considered sometime after 7:00 p.m. on Monday, August 7, 2006 in the Council Chambers
at the Rochester / Olmsted County Government Center.
r _
ROCHESTER-OLMSTED PLAINWING DEPARTMENT
2122 Campus Drive SE, Sufte 100 • Rochester, MN 55904-4744
C p y H T, o f www.olmstedcounty.com/planning
TO: City Planning and Zoning
FROM: John Harford, Senior Plan
DATE: June 21, 2006
RE: Amendment to General Development Plan #248 to be known as
l►�m�7°%Iiii�!
Southern Meadows AND to Land Subdivision Permit (Preliminary
Plat) #04-43 known as Southern Meadows by Tom Meilander and
Perry and Jodi Kronebusch. The applicants propose to amend the
GDP and Plat to eliminate roadway connections between the two
properties and also to eliminate a roadway connection to the
abutting property to the north. Roadways within the development
are also proposed be changed from public roads to private roads.
The applicants are also requesting approval of a Substantial Land
Alteration for the project, to allow for a cut or fill on the site that
would change the pre-existing grade by 10 feet or more on a portion
of the site. The property is located along the south side of
Pinewood Road, west of 34th Ave SE and is legally described as Lots
54 and 58 Auditors Plat "E".
The applicant has submitted a revised plat.
Development Review:
Applicant/Owner
Surveyor's/Engineers
Report Attachments
Plat Data:
Tom Meilander
3900 5th St., NW
Rochester, MN 55901
McGhie and Betts, Inc.
1648 3`' Ave., SE
Rochester, MN 55904
Referral comments
Location map
Copy of preliminary plat
SLA materials
Letter from McGhie and Betts, Inc.
BUILDING CODE 507/2B5-8345 • GIS/ADDRESSING/MAPPING 507/285-B232 - HOUSING/HRA 507/285-8224
swe.e.PLANNING/ZONING 50712B5-8232 • WELL/SEPTIC 507/285-B345
FAX 507/257-2275
(1?7 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Page 2
Preliminary Plat #04-43
Substantial Land Alteration
Southern Meadows
June 23, 2006
Zoning:
This property was annexed in 2004. The property is
zoned R-1 (Mixed Single Family) district on the City of
Rochester Zoning Map.
Lots
The applicant proposes to create 26 single family lots
and two outlots that will cover the private roadways.
There will be 14 lots with access to the westerly cul-de-
sac and 12 lots with access to the easterly cul-de-sac.
Two existing dwellings will be required to change
access from Pinewood Road to the new cul-de-sacs.
At the December 8, 2004 Planning and Zoning
Commission meeting a variance was approved to allow
an accessory structure to be located on a lot without a
principle use. The accessory structure is located on Lot
24.
Roadways:
This plat proposes to dedicate right-of-way for a portion
of Pinewood Road SE for a total of 40' from the
centerline. The applicant proposes to create two cul-
de-sac's that will be private streets located in two
outlots. The outlots are 40' in width with 29.34' wide
roadways. Both streets are longer than the
recommended cul-de-sac length of 300' identified in the
Transportation Plan (Ch.4, Management Guideline #6)
Controlled access is required along the entire frontage
of Pinewood Road SE, with the exception of any
approved private road access locations. The temporary
and long term access to Pinewood Road SE, across
the controlled access for the existing two homes
located on proposed Lot 15, Block 1 and the
"Exception" in the northwest corner of the site, will be
addressed in the Development Agreement.
In the previous city review of the GDP and plat in 2004,
the city required that the westerly street provide a
connection to the south to allow for connection for
future development of the properties. The applicant
has chosen to create private streets precluding the
possible connection to the south.
Pedestrian Facilities: A 10 foot bituminous pedestrian path along the entire
frontage of Pinewood Road SE.
Drainage: Grading and Drainage plans will need to be approved
by the City Public Works Department prior to the
submittal of the final plat.
Wetlands: Minnesota Statutes now requires that all developments
be reviewed for the presence of wetlands or hydric
soils. The site was studied for wetlands and no
wetlands were found. .
Public Utilities: The static water pressures within this area will range
from 72 to 84 PSI.
Page 3
Preliminary Plat #04-43
Substantial Land Alteration
Southern Meadows
June 23, 2006
An additional 20' utility easement is needed for the
required 8" water main stub -out to the property to the
south in the approximate location of the common lot
line between Lots 6 and 7, Block 1. The exact location
should be coordinated with the adjacent land owner. A
20' utility is provided for a watermain connection
between cul-de-sacs along Lots 8, 9, 18, and 19.
A 10' wide utility easement is needed along all lot lines
adjacent to the private roadways.
Spillover Parking: As per Section 63.426 of the LDM, all residential
development must provide spillover parking for service
vehicles and visitors. This development requires 32
spillover parking stalls. It appears as though the
additional parking can be accommodated on the
roadways and most likely within private driveways, as
well.
Parkland Dedication: For the previous plat the City Park and Recreation
Department recommended that dedication
requirements be met via: Cash in lieu of land with
payment made prior to recordation of the final plat.
General Development Plan: This property is included within the Meilander General
Development Plan (GDP).
Preliminary Plat Staff Review and Recommendation:
Section 61.225 of the Land Development Manual lists the findings which must be considered by
the Planning Commission and the Council when reviewing a land subdivision permit application.
This section is attached for your information.
The Planning staff has reviewed this preliminary plat request for compliance with the Rochester
Zoning Ordinance and Land Development Manual including Section 61.225 of the LDM. The staff
recommends approval with the following conditions/modifications:
1. The Plat shall be revised.
a. Dedicating an additional utility easement (10' on either side of the pipe) for the
water main between Lot 6 and 7, Block 1.
b. Dedicating a 10' wide utility easement along all lot lines adjacent to the private
roadways.
c. Dedication of controlled access along the entire frontage of Pinewood Road SE,
with the exception of any approved public road access locations and including
the "Exception" parcel identified on the plat and located in the northwest
portion of the site.
Page 4
Preliminary Plat #04-43
Substantial Land Alteration
Southern Meadows
June 23, 2006
a. Extend one of the two cul-da-sacs to the south property line to allow for a street
connection for future development. (This modification will likely result in the
connecting street becoming a public street which will require a dedication of
right of way and conformance with right of way width, and sidewalk
requirements.)
2. Provision of pedestrian facilities, in the form of a to' wide bituminous pedestrian
path along the entire frontage of Pinewood Road SE.
3. Dedication of parkland and the exchange of parkland shall be handled in the form
outlined in the November 16, 2004 Memorandum from the Rochester Park and
Recreation Department, and as amended based on the number of dwelling units.
4. No parking shall be permitted and shall be posted "No Parking" one side of each
cut -de -sac based on the comments by the Fire Department.
5. There are inadequate on and off site public facilities, specifically Storm Water
Management Facilities and Pedestrian Facilities, to accommodate the development
of this Property. The development must be phased -in in a manner consistent with
the City's planned infrastructure improvements. No development will be allowed to
occur for any phase, until the City Council has determined that public facilities are
adequate for said phase of development. Alternatively, the developer may request
to join with the City in making these inadequate facilities adequate for this
development, and may enter into a development agreement, prior to Final Plat
submittal, that outlines the developer's and the City's obligations related to, but not
limited to: stormwater management, transportation improvements, access control,
pedestrian facilities, right-of-way dedication, contributions for public infrastructure,
and the extension of public utilities to abutting properties where applicable. A
Development Agreement has been drafted for the Property but to date has not been
signed by both Owners. The agreement will need to be modified to address
changes in the proposed development and signed by all Owners prior to Final Plat
submittal.
6. The temporary and tong term access across the controlled access for Pinewood
Road SE, to the existing homes on Lot 15, Block 1 and "Exception" lot in the
northwest corner of the site shall be addressed in the Development Agreement.
Reminder to Applicant.,
Prior to construction, the property owner will need to execute a City I Owner Contract
for construction of all public infrastructure and utilities to serve this subdivision.
This Plat is subject to the Subdivision regulations which became effective October 4,
2004. Approved grading, drainage and construction plans will need to be submitted
with the final plat application, if the applicant intends to record the final plat
documents prior to completion of infrastructure improvements.
Substantial Land Alteration:
This application includes a request for approval of land disturbing activities defined as Substantial
Land Alteration according to Section 61.1101, 2.a.1 of the Rochester Zoning Ordinance and Land
Development Manual (LDM). Section 62.1102 of the LDM allows the City to consider a request
Page 5
Preliminary Plat #04-43
Substantial Land Alteration
Southern Meadows
June 23, 2006
for excavation or substantial land alteration as part of a Type III application, such as a final plat,
subject to making findings established in Section 62.1105 and 61.146 of the LDM.
This development includes a proposal to change the grade in excess of 10 feet or more on one
area of the property. As part of the grading for the subdivision the area generally in the vicinity of
Lots 10-12 and a narrow portion of Outlot "A" will involve changing the existing grade more than
10 feet. The applicant has indicated the maximum fill will be less than 12 feet.
Sections 61.146, 62.1102 and 62.1105 of the LDM are attached.
Staff Suggested Findings:
If the City Council approves the proposed substantial land alteration, staff recommends
the following findings to Section 62.1105 and 61.146 of the Rochester Zoning Ordinance
and Land Development Manual:
62.1105
11 The activity should not result in danger to life or property. The grading and drainage plans will
need to comply with City standards and be approved by the Rochester Public Works
Department. The maximum slopes to be created will be no more than a 3:1 slope.
2) The grading plan for this project needs to be approved by the Rochester Public Works
Department and it will document the extent of the work. Noise and dust control will need to
comply with City standards.
3) The excess materials will be hauled off site. Pinewood Road is a 9 tom road.
4) The proposed excavation work should not affect air quality or ground and surface water
quality.
5) The proposed grading work should not adversely affect the scenic quality of Rochester.
There will not be any steep slopes or exposed rock faces. The natural topography of the area
is being re -graded to provide adequate slopes for single family dwellings.
6) The result of the proposed activity will be compatible with existing development and
development anticipated in the future. The finished result of the grading work will allow for
development that is consistent with the land use plan.
7) The Substantial Land Alteration will be confined to the property and should not affect the use
and enjoyment of adjacent properties.
6) The grading will be completed within two phases with each phase taking approximately 10
weeks to complete. There are homes in the immediate area that will be visually affected by
the grading activity for only a short time during the grading process. Noise and dust control
will need to comply with City standards.
9) The grading and drainage plan will need to provide the proper restoration and stabilization in
accordance with the adopted grading standards and zoning ordinance requirements for the
City of Rochester.
10) The developer will need to submit a stormwater drainage plan prior to the final plat that meets
city standards.
Page 6
+� Preliminary Plat #04-43
1 Substantial Land Alteration
Southern Meadows
June 23, 2006
11) The areas of grading do not contain sinkholes or wetlands and should not effect the ground
water or surface quality once restoration and stabilization is completed.
12) The grading work is expected to be completed within two phases, each phase taking
approximately 10 weeks to complete. The duration seems appropriate for this type of activity
and the size of the project.
13) The Rochester Public Works Department will need to review and approve the grading and
drainage plan for this work. This plan must accommodate permanent and interim erosion and
sediment control.
14) Surety will need to be provided that guarantees the site will be fully restored after the
completion of the excavation activity. This surety can be provided through the owner -contract
process for this development. If grading is to occur prior to an owner -contract, a separate
surety will need to be provided.
15) The grading and drainage plan will need to be approved by the Rochester Public Works
Department prior to any grading on the property.
The Planning Staff would suggest the following findings for Section 61.146:
1) The material will have to hauled off site according to the applicant. There is sufficient space
on the property to allow for on -site loading and vehicle circulation during the grading work.
There is direct access to Pinewood Road from the property. There will be no burden of use
on the public roadways. The grading plan establishes control of sediment and cleaning of
Pinewood Road.
2) Not applicable.
3) Not applicable.
4) The Rochester Public Works Department will need to review and approve the grading and
drainage plan for this work. This plan must accommodate permanent and interim erosion and
sediment control.
5) Not applicable.
6) Not applicable.
7) Not applicable.
8) Not applicable.
Page 7 Q
Preliminary Plat #04-43 ` 1
Substantial Land Alteration
Southern Meadows
June 23, 2006
CITY OF ROCHESTER
ZONING ORDINANCE AND LAND DEVELOPMENT MANUAL
EXCERPTS
CITY OF ROCHESTER
ZONING ORDINANCE AND LAND DEVELOPMENT MANUAL
EXCERPTS
1.0 Finding for Land Subdivision:
The Zoning Administrator, Commission or Council shall approve a development permit authorizing
a land subdivision if all of the following findings with respect to the proposed development are
made:
A. The proposed land subdivision conforms to all relevant requirements of this ordinance and
variances have been granted to permit any nonconformance.
B. That the proposed water system and sanitary sewer system are adequate to serve the normal
and fire protection demands of proposed development and to provide for the efficient and
timely extension to serve future development.
C. That the plan for soil erosion and stormwater management meets the adopted standards of
the City of Rochester and is consistent with the adopted Stormwater Management Plan or
adopted drainage to stormwater policies.
D. That the vehicular and non -motorized system is consistent with adopted transportation plans
and is consistent with the street layout standards listed in Section 64.120 and traffic service
standards in Section 61.526.
E. That the lot and block layout provide for safe and convenient vehicular, service and
emergency access, efficient utility service connections, and adequate buildable area in each
lot for planned uses.
F. That the proposed land subdivision has taken into account the current 6-Year and other
Long -Range Capital Improvements Programs and the elements listed therein in the design of
the subdivision.
G. That the proposed subdivision, if in a resident zoning district, -addresses the need for spillover
parking consistent with the requirements of Section 63.426.
H. That right-of-ways and easements of adequate size and dimensions are -provided for the
purpose of constructing the street, utility, and drainage facilities needed to serve the
development.
I. That the proposed parks, trail thoroughfares and open space dedications are consistent with
adopted plans, policies and regulations.
J. That the proposed subdivision will not have off -site impacts on the street, drainage, water or
wastewater systems that exceed adopted standards.
Effective October 4, 2004
Page 8
\ Preliminary Plat #04-43
Substantial Land Alteration
Southern Meadows
June 23, 2006
K. That the proposed subdivision will not have adverse impacts on the safety or viability of
permitted uses on adjacent properties.
L. That the proposed land subdivision is designed in such a manner as to allow for continued
development in an efficient manner on adjacent undeveloped lands.
M. That the soils, topography and water tables have been adequately studied to ensure that all
lots are developable for their designated purposes.
N. That the proposed land subdivision is consistent with the standards of the City's adopted
Comprehensive Plan with regard to street standards and classification, and other matters not
addressed in this ordinance.
O. That any land located within Zone A as shown as on the currently adopted Flood Boundary
and Fioodway Maps of the Flood Insurance Study, Rochester, Minnesota prepared by the
Federal Emergency Management Agency, is determined to be suitable for its intended use
and that the proposed subdivision adequately mitigates the risks of flooding, inadequate
drainage, soil and rock formations with severe limitation for development, severe erosion
potential or any other floodplain related risks to the health, safety or welfare of the future
residents of the proposed subdivision in a manner consistent with this ordinance.
P. That the proposed land subdivision, if approved, would not result in a violation of federal state
law, or city or county ordinance.
2.0 Conditions on Approvals:
In considering an application for development permit to allow a land subdivision, the approving
body shall consider and may impose modification or conditions to the extent that such
modifications or conditions are necessary to insure compliance with the criteria of Section 61.225.
Effective October 4, 2004
2
—,';60 ft. Notification Area of property located in the Pt SW 114 Sec 17 Marion.TWP.
Amendment to General Development Plan #248
and Preliminary Plat #04-43 known as Southern Meadows
(formerly Meilander Subdivision)
Amendment to GDP #248 and Prel. Plat #04-43
by Tom Meilander, Perry and Jodi Kronebusch
PlNs: 63.17.32.036435; 63.17.32.051733
Neighborhood Assoc: None
Council Ward 1 (Amy Blenker)
6108/06
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Olmsted County is not responsible for ommissions or errors contained herein. If discrepancies are found within this map, please notify
the GIs Division, Rochester -Olmsted County Planning Department, 2122 Campus Drive SE, Rochester, MN 55904, (507) 285-8232. f
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Betts, Inc.
Rochester
Minnesota
Land Surveying
Urban - land Planning
Consulting - Civil Engineering
Geotechnical Engineering
Construction Material Testing
May 31, 2006
Ms. Mitzi Baker
Consolidated Planning Department
2122 SE Campus Drive
Rochester, MN 55904
RECEIVED
MAY 3 1 2006
ROCHESTER -O MSTED
RE: Exemption from Section 62.1101.2 (a) for Southern Meadows Subdivision
Dear Ms. Baker:
Section 62.1101 of the Rochester Land Development Manual and Zoning
Ordinance contains new standards for substantial land alteration projects. The
grading of the Southern Meadows site will result in exceeding a 10-foot vertical
cut and/or fill over various portions of the site. This project meets the definition
of Section 62.1101.2.a.1(d) where the out/fill involves a grade change of 10-feet
or more from the pre-existing grades. The enclosed exhibit indicates the fill area
on the site. The maximum fill would be less than 12 feet.
Landscape Arclutecture Section 62.1102.11 provides for an exemption provided there are sufficient
findings made as contained in 62.1105. The following are suggested findings in
support of the request:
Section 62.11050-151.
1. The activity necessary to grade the portions in excess of 10-foot vertical
cut/fill will not result in unstable slopes or unsafe access. The slopes on
the site will be a maximum of 3:1 and a portion of the grading would
involve cuts or fills in excess of 10'.
2. The environmental impacts of grading on this site to adjacent properties
will be minimal.
3. There is access to the site from Pinewood Road SE, to the north. It will be
necessary to haul fill off of the site. Pinewood Road SE was reconstructed
in 2004 and was designed as a 9 ton collector roadway.
4. The additional grading will not adversely affect air quality, the ground
water, or surface water quality.
5. The natural topography of the area will be re -graded to provide adequate
slopes for single — family dwellings for this development and the overall
scenic quality will be maintained.
6. The grading is compatible with the proposed adjacent neighborhood
developments.
1648 Third Avenue S.E. 2 The grading will be confined to the Southern Meadows site, and will not
Rochester, MN 55904
unduly affect the use and enjoyment of adjacent properties.
Tel. 507289.3919
Fax. 507.289.7333
e-mail. mbi@mcghiebetts.com
ski
May 31, 2006
Page 2
8. The grading activity will take place in two phases, each taking approximately 10 weeks
to complete. There are homes in the immediate area that will be visually affected by the
grading activity for only a short time during the grading process.
9. The grading plan will provide for proper restoration stabilization in accordance with the
codes for the City of Rochester.
10. The grading will not result in negative impacts on the drainage patterns. The grading of
the site is such that run-off is directed to appropriate locations in the street and handled
through the proposed improvements to the City storm water system.
11. The area of grading does not contain sinkholes and will not affect the groundwater or the
subsurface water quality once restoration and stabilization is completed.
12. The grading of the site will take place in two phases, each taking approximately 10 weeks
to complete. This time frame is appropriate for the size and location of this activity.
13. Permanent and interim (during construction) erosion/sedimentation control will be
provided for in the grading plan. The city will review and approve this city/owner
contract.
14. A performance and payment bond is required for all work associated with the
construction of the public improvements. This bond will be submitted with the
city/owner contract.
15. This development will comply with the standards in the Land Development Manual and
on file with Public Works.
Yours very truly,
MCGHIE & BETTS, INC.
regory I. Bond, P.E.
PC: Tom Mcilander
Perry & Jodi Kronenbusch
Greg Hartman
RECEIV ED
MAY 3 9 2006
ROCH ESTE R - C=_iI STEM
PUBLIC HEARINGS
REQUEST FOR COUNCIL ACTION MEETING Al
DATE: 08-07-06
PLANNING
ITEM DESCRIPTION: Annexation Petition #06-04 by Greg Wencl. The applicant is PREPARED BY:
proposing to annex approximately 23.32 acres of land located along the west side of Theresa Fogarty,
West Circle Drive (CSAH #22) and along the south side south of Country Club Road Senior Planner
(County Road 34) in part of the West 1/2 of the Northwest Y4 of Section 4 and in part of the
East 1/2 on the Northeast 1/4 of Section 5 of Rochester Township.
August 1, 2006
City Planning and Zoning Commission Recommendation:
The City Planning and Zoning Commission reviewed this annexation request on July 26, 2006. The Commission
found that the property is adjacent to the City limits and services are presently available within the Main Level Water
System area, which is currently available along the entire east side of the property. The City Planning and Zoning
Commission recommended approval of this annexation request on July 26, 2006 as a Consent Agenda Item.
Mr. McGuine made a motion to approve the consent agenda. Mr. Haeussinger seconded the motion. The
motion carried 7-0.
Planning Department Recommendation:
See attached staff report, dated July 18, 2006.
Minnesota Statutes now specify that the property taxes payable in the year an annexation is effective shall be paid to the
Township. For the five years following the annexation, the City must make a cash payment to the Township equaling 90
70%, 50%, 30% and 10% of the Townships share of the taxes in the year the property was annexed. The Township Taxes
due on this property are $258.
Council Action Needed.-
1. Following the public hearing, if the Council wishes to proceed as petitioned, it should
instruct the City Attorney to prepare an ordinance to be adopted and transmitted to the MN
Department of Administration — Municipal Boundary Adjustments. The motion shall also
include that all land included in this annexation be zoned "1- Interim" upon annexation.
Attachments
1. Staff report, dated July 18, 2006.
Distribution:
1. City Administrator 2�
2. City Clerk: Filing Fee Attached
3. City Attorney: Legal Description Attached
4. City Finance Director: Tax Information Attached
5. Planning Department File
6. Applicant: This item will be considered sometime after 7:00 p.m. on Monday, August 7, 2006, in the Council Chambers
at the Rochester / Olmsted County Government Center.
COUNCIL ACTION: Motion by: second by to:
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Notification Area of properties within and contiguous to
proposed Annexation of 23.32 acres located in part of
the NE 1/4 Sec 5 & NW 1/4 Sec 4 Rochester TWP
Annexation #06-04 by Greg Wencl
PINS: 64.04.22.050629; 64.05.11.050631
Neighborhood Assoc: None
Council Ward: 2 (Marcia Marcoux)
6/30/06
City Limits
t ) \ \ I I I I I I 1 1 / l 1 / .^. \
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Olmsted County is not responsible for ommissions or errors contained herein. If discrepancies are found within this map, please notify / 1
'A9 ROc.t3EST'ER-0LMSTED PLANNING DEPAKTMENT
2122 Campus Drive SE, Suite 1Do • Rochester, MN 55904-4744
COUNTY OF www.olmstedcounty.com/planning
TO: City Planning and Zoning Commission
FROM: Theresa Fogarty, Senior Planner
DATE: July 18, 2006
ei�::r�sr<!•��nN�
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RE: Annexation Petition #06-04 by Greg Wencl. The applicant is proposing to
annex approximately 23.32 acres of land located along the west side of
West Circle Drive (CSAH #22) and along the south side south of Country
Club Road (County Road 34) in part of the West 1/2 of the Northwest 1/4 of
Section 4 and in part of the East 1/2 on the Northeast 1/4 of Section 5 of
Rochester Township.
CP&ZC Meeting Date: July 26, 2006
Pianninc7 Department Review:
Applicants/Owners: Greg Wencl
PO box 177
Medford, MN 55049
Architect/Engineer:
GGG Engineering
14070 Hwy 52 North
Chatfield, MN 55923
Existing Land Use:
This property is currently the location of the Meadow Lakes a
golf course.
Existing Zoning:
The property is zoned RC (Recreation Commercial) District on
the Olmsted County zoning map.
Future Zoning:
The applicant proposes to file a zoning district amendment
request to the R-3 (Medium Density Residential) district.
It is recommended that this property be placed in the "I"
Interim Zoning District until a petition to amend the zoning
district to R-3 has been approved by the City Council.
Land Use Plan:
The property is designated for "low density residential" uses
on the Rochester Urban Service Area Land Use Plan.
The applicant proposes to file a land use amendment request
to "medium density' residential.
Adjacency to the Municipal The property is adjacent to the city limits along its southern,
Limits: northern and eastern boundaries.
BUILDING CODE 507/285-8345 • GIS/ADDRESSING/MAPPING 507/285-8232 • HOUSING/HRA 5071285-8224
PLANNINCvZONING 5071285-8232 • WELL SEPTIC 507/285-8345
FAX 507/287-2275
AN EQUAL OPPORTUNITYIAFFIRMATIVE ACTION EMPLOYER
Page 2
Annexation #06-04 1
Greg Wend
July 18, 2006
Sewer & Water: This area is within the Main Level Water System Area, which
is currently available along the entire east side of the property.
Utilities: Pursuant to Minnesota Statutes 414.033 (subd. 13), a
municipality must notify a petitioner that the cost of electric
utility service may change if the land is annexed to the
municipality. A notice has been provided to the applicant.
Townboard Review: Minnesota State Statutes require that the Townboard
members receive a written notice, by certified mail, 30 days
prior to the public hearing. The City Council will hold a public
hearing on this item on August 7, 2006. The City Clerk has
sent the certified 30 day notice.
Referral Comments:
Report Attachments:
Staff Recommendation:
1. Rochester Public Utilities — Water Division
1. Annexation Map
2. Location Map
3. Referral Comments (1 letter)
This property is adjacent to the City limits and services are presently available within the Main Level Water
System Area, which is currently available along the entire east side of the property. The Planning staff
recommends that the City proceed to adopt an ordinance annexing the property according to Minnesota
Statutes 414.033, Subdivision 2 (3).
The City Planning and Zoning Commission recommendation shall include the City Zoning
classification as "I" Interim.
rpu
x,e P!eayc, ar aearer
July 3, 2006
Rochester -Olmsted
CONSOLIDATED PLANNING DEPARTMENT
2122 Campus Drive SE
Rochester, MN 55904-7996
REFERENCE: Annexation Petition #06-04 by Greg Wenci to annex 23.32 acres of land located west
of West Circle Dr. SW & South of Country Club Rd..
Dear Ms. Gamess:
Our review of the referenced petition is complete and our comments follow:
1. This area is within the Main Level Water System Area, which is currently available along the entire
east side of the property.
2. We will work with the applicant's engineering firm to develop the necessary water system layout to
serve this area.
Please contact us at 507-280-1500 if you have questions.
Very truly yours, ouL
".j4x
Donn Richardson
Water
C: Doug Rovang, RPU
Mike Engle, RPU
Mark Baker, City Public Works
Vance Swisher, Fire Prevention
GGG Engineering
Greg Wenci
Rochester Public Utilities, 4000 East River Road NE, Rochester, Minnesota 55906-2813
telephone 507-280-1540 facsimile 507-280-1542
REQUEST FOR COUNCIL ACTION
'UBLdC HEARINGS
MEETING ,S
7 /
DATE: 08-07-06
ITEM DESCRIPTION: Vacation Petition #06-07 by Timberland Partners II, LLC to PREPARED BY:
vacate the blanket easement over all of Lots 1 and 2, Candlewood Subdivision Theresa Fogarty.
and dedicate a 10' wide public utility easement over a part of Lot 2, Block 1, Senior Planner
Candlewood Subdivision and a 20' wide public utility easement over a part of Lot
1 and Lot 2, Block 1. Candlewood Subdivision. The property is located east of
18th Avenue NW and north of 4151 Street NW.
August 1, 2006
Planning Department Recommendation:
See attached staff report dated August 1, 2006.
Staff is recommending approval of the vacation request with the following recommendations:
t. Any existing Qwest telephone owned facilities that need to be relocated shall be relocated at the
expense of the applicant.
2. The applicant must dedicate a new utility easement for the utility easement relocation.
3. The applicant must not record the resolution of approval until such time as the applicant
dedicates new utility easements for the existing utilities location.
Council Action Needed:
Following the hearing, if the Council wishes to proceed, it should instruct the City Attorney
to prepare a resolution to approve the vacation petition as recommended by staff.
Attachments:
1. Staff Report dated August 1, 2006.
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Copy of legal description is attached
4. Applicant: This item will be considered by the Council sometime after 7:00 p.m. on Monday,
August 7, 2006, in the Council/Board Chambers at the Goverrlfinent Center, 151 4th Street SE.
Y+�I -/- I
COUNCIL ACTION: Motion by Second by: to:
\e
200 ft. Notification Area of
Lot 1 Block 1 Candlewood Subdivision
a �
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Vacation #06-07
4
by Timbed and Partners II, LLC
PIN: 75.32.11,034961
,.
°5s'
Neighborhood Assoc: None
Ward 6 (Sandra Means)
gr
7/25106
43 ST NW
S FRTG 37 ST RID NW i
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Olmsted County is not responsible for ammissions or errors contained herein. If discrepancies are found within this map, please notify
the GIS Division, Rochester -Olmsted County Planning Department, 2122 Campus Drive SE, Rochester, MN 55904, (507) 285-8232.
New easement to
be dedicated
UTILITY EASEMENT FOR SANITARY SEWER /
PART OF LOTS 1 AND 2, BLOCK 1 1
CANDLEWOOD SUBDIVISION
OLMSTED COUNTY, MINNESOTA
0 50 100 200 1-
I
SCALE IN FEET
GARAGE
E. LINE CANDLEWDOD SUED.
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PROJECT NUMBER 9072
1 HEREBY CERTIFY THAT THIS SURVEY, PLAN OR
ENGINEERS- ARCHITECTS
90%2Eoze5an.pwg
DATE OF SURVEY 05/11 /05
REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED LAND SURVEYOR UNDER THE LAWS
SURVEYORS • PLANNERSi
LANDSCAPE ARCHITECTS
OF THE STATE OF MINNESOTA.
DRAFTED 8v MJH
717 THIRD AVE. S.E.
SURVEYED BY YCA
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ROCHESTER-OLMSTED PLANNING DEPARTMENT oF,RocxEsrea..... /
\ 2122 Campus Drive SE, Suite 100 • Rochester, MN 55904-4744 .:'
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touxrr or
www.olmstedcounty.comlplanning
DRA TED•pOGll ST'
TO: Rochester Common Council
FROM: Theresa Fogarty, Senior Planner
DATE: August 1, 2006
RE: Vacation Petition #06-07 by Timberland Partners II, LLC to vacate the
blanket easement over all of Lots 1 and 2, Candiewood Subdivision and
dedicate a 10' wide public utility easement over a part of Lot 2, Block 1,
Candlewood Subdivision and a 20' wide public utility easement over a
part of Lot 1 and Lot 2, Block 1. Candiewood Subdivision. The property
is located east of 18rh Avenue NW and north of 415` Street NW.
City Council Meeting Date: August 7, 2006
Planning Department Review:
Petitioner: Timberland Partners It, LLC
8000 Norman Center Drive, 4830
Minneapolis, MN 55437
Architect / Engineer: Yaggy Colby Associates
717 Third Avenue SE
Rochester, MN 55904
Reason to Vacate: The easement was originally dedicated over all of Lots
1 and 2, Candlewood Subdivision. Improvements of
the property have been completed and the actual
relocation of the easements has been established.
Referral Comments: Ciwest Telephone
Report Attachments: 1. Copy of Site Plan establishing new easements
2. Location Map
Planning Staff Review and Recommendation:
There were no objections received by the referral agencies, therefore staff recommends approval
this vacation petition as requested with the following recommendation:
1. Any existing Owest telephone owned facilities that need to be relocated shall be
relocated at the expense of the applicant.
2. The applicant must dedicate a new utility easement for the utility easement
relocation.
3. The applicant must not record the resolution of approval until such time as the
applicant dedicates new utility easements for the existing utilities location.
BUILDING CODE 5071285-6345 • GIS/ADDRESSING/MAPPING 507/285-8232 • HOUSING/HRA 507/285-8224
PLANNINGlZONtING 5071285-8232 • WELUSEPTIC 50712B5-8345
FAX 5071287-2275
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
REQUEST FOR COUNCIL ACTION
MEETING 1
DATE: 08-07-06
AGENDA SECTION:
PUBLIC HEARINGS
ORIGINATING DEPT:
PLANNING
ITEM NO.
55
ITEM DESCRIPTION: Vacation Petition #06-09 by Dorothy Meisky to vacate the 3'
PREPARED BY:
wide easement along the north line of Lot 12, Block 2, Carroll's Addition. The
Theresa Fogarty,
property is located west of 7th Avenue NE and north of 141h Street NE. The
Senior Planner
property address is 647 NE 141h Avenue.
August 1, 2006
Planning Department Recommendation:
See attached staff report dated August 1, 2006.
Staff is recommending approval of the vacation petition as requested vacating the 3'
wide easement along
the north line of Lot 12, Block 2, Carroll's Second Addition.
Council Action Needed:
1. Following the hearing, if the Council wishes to proceed, it should instruct the City Attorney
to prepare a resolution to approve the vacation petition as recommended by staff.
Aaacnmenrs:
1. Staff Report dated August 1, 2006.
Distribution:
1. City Administrator
2. City Clerk
3. City Attorney: Copy of legal description is attached
4. Applicant: This item will be considered by the Council sometime after 7:00 p.m. on Monday,
August 7, 2006, in the Council/Board Chambers at the Government Center, 151 4th Street SE.
COUNCIL ACTION: Motion by: second by
to:
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ROCHESTER-OLMSTED PLANNING DEPARTMENT
2122 Campus Drive SE, Suite 100 - Rochester, MN 55904-4744
C U Y M 1 Y OF www.olmstedcounty.com/planning
TO: Rochester Common Council
FROM: Theresa Fogarty, Senior Planner
IAe�erd��u��c��
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DATE: August 1, 2006
RE: Vacation Petition #06-09 by Dorothy Meisky to vacate the 3' wide
easement along the north line of Lot 12, Block 2, Carroll's Addition. The
property is located west of 7th Avenue NE and north of 14111 Street NE.
The property address is 647 NE 14`h Avenue.
City Council Meeting Date: August 7, 2006
Planning Department Review:
Petitioner:
Dorothy Meisky
647 NE 141h Street
Rochester, MN 55906
Reason to Vacate: A 3' easement along the north line was included
when the property was platted. There are no
utilities currently within the easement and the
garage located on Lot 12, Block 2 is encroaching
1 1/2 feet into the easement.
Referral Comments: No objections received by referral agencies
Report Attachments: 1. Copy of Site / Location Map
Planning Staff Review and Recommendation:
There were no objections received by the referral agencies, therefore staff recommends
approval of this vacation petition as requested vacating the 3' wide easement along the
north line of Lot 12, Block 2, Carroll's Second Addition.
BUILDING CODE 507/285-8345 - GIS/ADDRESSINGIMAPPING 507/285-B232 - HOUSING/HRA 5071285-8224
..�...w. PLANNING/ZONING 507/285-B232 - WELUSEPTIC 5071285-8345
FAX 507/287-2275
�_ AN EQUAL 0PPOR7UNI7Y/AFFIRMA7IVE AC71ON EMPLOYER
REQUEST FOR COUNCIL ACTION MEETING ki %)
DATE: 08/07/06
AGENDA SECTION: ORIGINATING DEPT: ITEM NO.
PUBLIC HEARINGS Public Works
ITEM DESCRIPTION: PROJECT HEARING: (J9707) Widening 19th St NW from CSAH 22 PREPARED BY:
(West Circle Drive) to 2,500 ft West ( M. Nigbur o"
This is a Request for Project Hearing for the following local street reconstruction improvement project:
Project Name and Number
6219-4-00 (J9707)
Widening 19th St NW from CSAH 22 (West Circle Drive) to 2,500 ft West
Project Backaround
A petition for the project was referred to Public Works on February 7, 2005 for preparation of a feasibility report.
The Feasibility Report was prepared and forwarded to the City Council on March 21, 2005.
The project is included in the Capital Improvements Program (CIP 2006-2011) page 28, line 6.
A new state law was passed in 2005 that allows cities to construct road projects outside of their jurisdiction and
recover project costs in the future when the property is annexed to the City. Prior to the Award of Bid a Project
Hearing is required. A Special Assessment Hearing will be held in the future.
Estimated Project Costs
Construction
Street $746,900
Pedestrian Facilities $102,800
Storm Sewer $155,700
Right of way $150,000
Project Cost Distribution
The project will be funded by Municipal State Aid Funds (MSA) (25%) and (75%) from a combination of Westside
Transportation Improvement District Charges (WSTID) and future Special Assessments for 6 parcels (2 of which
are outside the city at this time).
Assessments
The City will conduct a Special Assessment Hearing at a later date for those properties benefited by the Project,
unless those properties execute a Development Agreement which makes provisions for payment of their
proportional share of the Project costs.
COUNCIL ACTION REQUESTED:
Adopt the resolution ordering the project to be made.
COUNCIL ACTION: Motion by: second by: to:
` �V\
vV REPORT ON THE FEASIBILITY OF A PROPOSED
LOCAL IMPROVEMENT PROJECT FOR:
WIDENING 19TH ST NW FROM CSAH 22 (WEST
CIRCLE DRIVE) TO 2,500 FT WEST
March 21, 2005
Honorable Mayor & Common Council
City of Rochester, Minnesota
A petition received from Fox Trail Development, LLC,dated January 21, 2005, was referred to
Public Works at the February 7, 2005 City Council meeting, for preparation of a Feasibility
Report for the Extension of Municipal Utilities and Road Improvements to 19t° Street N.W.
Feasibility Report
We report the project is technically feasible and could be constructed in 2005. The Project to
widen l9`s Street NW from CSAH 22 to 50 Avenue NW was included in the City's 2005 — 2010
Capital Improvement Program, with a recommended 2008 construction. The City Council would
need to approve this first phase construction of 190 Street from CSAH 22 to Ashland Drive NW
for 2005.
Background: No records are available for when the existing rural bituminous street was
constructed. Until recently, the road has been under the jurisdiction of Cascade Township.
The existing 24ane rural bituminous street varies in width from 21 to 24 feet, with shoulders
varying from 0 to 4 feet on either side. The existing storm water ditches on either side of the
street are narrow with little longitudinal slope (0.3-0.5%) to pass the required storm water flows.
No pedestrian facilities currently exist along this rural roadway.
Development growth in the area is expected to exceed the capacity of the existing street requiring
reconstruction and widening of the street. ROCOG's long range bicycle plan indicates pedestrian
facilities should be established along this corridor.
The Project: This first phase of reconstructing 19s' Street NW from West Circle Drive NW
(CSAH 22) to Ashland Drive NW (Fox Trail Development) would consist of:
1. Removal of the substandard 24ane, 22 foot wide rural roadway
2. Grading work to accommodate a 3-lane, 52 foot wide urban bituminous roadway section.
3. Correction of vertical curve sight distances as necessary to achieve a 40-mph design
speed and meet State Aid design standards.
4. Construction of storm sewer and storm water conveyance systems.
5. Construction of concrete curb and gutter, with a bituminous asphalt pavement section
meeting a 10-ton design standard.
6. Construction of 10foot wide bituminous pedestrian facilities on both sides of the street
(south side trail could be graded at this time, with paving to occur at a later date).
7. Re-establish vegetative grasses and sod.
8. No watermain or sanitary sewer are required in this first phase work.
_ 2 _ JoLY 14, 2006 W /
Right-of-way: A major issue with this first phase work is the acquisition of the necessary ROW
to widen and construct the street. The first 1100 feet +/- of 19a' Street west of West Circle Drive
lies all within the City of Rochester limits. There is 50 feet of street right-of-way on the north
side of the street, however there is only 33 feet of ROW on the south side. Thus, an additional
27 feet of ROW would have to be acquired.
The next westerly 1300 feet +/- of 19`s Street lies outside the city limits and within Cascade
Townships jurisdiction. As such, the township owns 66 feet of street right-of-way. The City
would need to acquire additional street right of way and annex the street into the City. The north
60 feet of ROW is covered under an existing Development Agreement with Hartman
development and would be dedicated to the City. The south 60 feet would require the City to
acquire an additional 27 feet beyond what the township currently owns.
The ROW costs could be as high as $150,000 and may take 3 to 4 months to secure. Therefore, it
may not be feasible to complete the construction of the project in 2005.
Recommendations: We recommend that the project be constructed and funded in accordance
with the Capital Improvements Program (CIP 2005-2010) page 30, line 6, with the following
exceptions:
1. Advance construct this first phase of the Project from the year 2008 to 2005.
2. Funding sources are Municipal State Aid Funds (25%) and Transportation Improvement
District Charges (75%).
This report and the estimated costs for the project are prepared without the benefit of field
surveys, soils boring or completed plans and specifications:
Feasibility
Cost
Construction:
300 - Street
$746,900.00
500 - Pedestrian Facilities
$102,800.00
400 - Storm Sewer
$155,700.00
Right of Way:
ermanenat and temporary road easements
$150,000.00
TOTAL
$1,155,400.00
Funding Distribution:
This project will be funded by Municipal State Aid Funds (MSA) (25%) and Transportation
Improvement District Charges (TID) (75%).
-3-
Funding Distribution:
Feasibility
Cost
Municipal State Aid Funds (MSA
$288,850.00
Tax Improvement District Charges TID
$866,550.00
TOTAL
1 $1,155,400.00
Distribution Percentages:
City State Aid Share
25.00%
Tax Improvement District Share
75.00%
TOTAL
100.0%
Submitted for your consideration:
Russ Kelm,
Project Manager
Approved:
Richard W. Freese, PE
City Engineer
JuLY14,2006
J
-4-
juLY 14, 2006
Widening 19th St NW from CSAH 22 (West Circle Drive) to 2,500 R West
'.`.J'I' )1JSCPS%.I IT(71\j9707\D;ign\D,w,,"PcuiLilin• Rcpn J97-071.1)0C
REQUEST FOR COUNCIL ACTION
MEETING
DATE:
\1Ja
08/7/06
AGENDA SECTION:
ORIGINATING DEPT:
ITET.
REPORTS AND RECOMMENDATIONS
Public Works
�
ITEM DESCRIPTION: AWARD OF CONTRACT: (J9707)
PREPARED BY:
19th Street NW from Ashland Drive NW to CSAH 22 (West Circle Drive)
1� R. Kelm 0,
Bids were received and opened after 11:00 a.m., July 12, 2006 for the following local improvement.
Project Name and Number:
19 Street NW from Ashland Drive NW to CSAH 22 (West Circle Drive)
State Project: 159-122-008
City Project: 6219-4-00 (J9707)
Project Background:
A petition for the project was referred to Public Works on February 7, 2005 for preparation of a feasibility
report. The feasibility report was approved at the March 21, 2005 council meeting with a
recommendation to be constructed as soon as the right-of-way issues are resolved.
No records are available for when the existing bituminous street was constructed. Until 2005, the road
has been under the jurisdiction of Cascade Township; portions of 19'h street from CSAH 22 to 601h Ave
NW remain under the townships jurisdiction.
The project is included in the Capital Improvements Program Major Streets category, line 6. This project
will be funded by Municipal State Aid Funds (MSA) (25%) and the West Side Transportation
Improvement District Charges (WS TID) (75%).
An informational meeting was held with the abutting property owners on May 16, 2006.
The following bids were received: ;
Total Bid
1. Rochester Sand & Gravel $1,076,846.85
2. Road Constructors, Inc $ 1,087,545.09
3. Winona Excavating $ 1,402,556.85
Engineers Estimate $ 1,104,742.25
..—
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Proiect Location
Project Recommendation:
Upon concurrence with the Mn/DOT, the Public Works Department recommends the City Council
proceed with an award to the low bidder.
COUNCIL ACTION REQUESTED:
Adopt a resolution awarding the contract, (J9707) 19`h Street NWpm Ashland Drive NW to CSAH 22
(West Circle Drive) to Rochester Sand & Gravel. �
y�
i; Pr
COUNCIL ACTION: Motontiy Second by. to:
REQUEST FOR COUNCIL ACTION
A SECTION: ORIGINATING DEPT:
REPORTS AND RECOMMENDATIONS I ADMINISTRATION
ITEM DESCRIPTION. GRAHAM ARENA IV FUNDING PROPOSAL
MEETING 11 I
DATE: 8/7/06 1
ITENO.
S. KVENVOLD
The City Council has previously formally indicated their approval for the City of Rochester to provide an annual
appropriation of $75,000 for 12 years to assist in the funding required to finance the proposed Graham Arena
IV facility.
The construction bids for the proposed Graham IV facility were higher than anticipated, resulting in a request to
increase the City's share of the funding to $100,000 per year for 15 years. The additional funding would
increase the City's total funding obligation from $900,000 to $1,500,000.
If approved by the Mayor/Council, the annual Capital Improvements allocation for the Graham Arena complex
would be increased by $100,000. Approximately $10,000 per year has previously been appropriated for the
Graham Arena CIP account. The additional funding requirement for Graham Arena should not be financed by
reducing the funding for other CIP needs.
COUNCIL ACTION REQUESTED:
Request a motion authorizing the Mayor and City Clerk to execute an agreement with Olmsted County
on the provision of funding for such facility.
1Y •4
4+�
I
COUNCIL ACTION: Motion by: second by: to:
TO:
FROM:
DATE:
SUBJECT:
ROCHESTER PARK AND RECREATION
DEPARTMENT
201— 4TH STREET SE - ROOM 150
ROCHESTER, MINNESOTA 55904
(507) 281-6i6o
FAX: (50 7) 281-6165
WEBSITE: WWW.ROCHESTERMN.GOV
MEMORANDUM
Stevan E. Kvenvold, City Administrator
Roy Sutherland, Superintendent
August 1, 20o6
Graham Complex Funding
The Graham Arena projects have all set a standard for public/private partnerships. The original
building, built in 1968, Graham East and Graham North all used the public/private partnership
model to build the required infrastructure. The newest Graham project is another example of
this model and will complete the arena complex at the Fairgrounds.
The original Graham Arena was constructed in 1968 and set the standard by which many park
projects have been completed over the last 40 years. The partners in the original building
included Olmsted County which contributed $229,000 towards the construction of the building,
the City of Rochester paid $30,000, and Youth Hockey contributed another $9o,000 to build
Rochester's first ice arena.
Graham East was built in 1993 at a cost of just over $1 million. Partners in this project included
$154,000 from Olmsted County, $ioo,000 from the City of Rochester, and $771,000 from
RYHA and other private sources.
Graham North was built in 1997 at a cost of $1.6 million. The partners in this project included
$225,000 from Olmsted County, $225,000 from the City of Rochester, $250,000 from the
Mighty Ducks Task Force, $325,000 from an ice surcharge to the schools, and $575,000 from
RYHA.
The new project is a $9.5 million project. $6.5 million of this is the actual construction costs
The proposed funding sources for this project include $1.5 million from the City and County
$930,000 an ice surcharge to the high schools, and a $5.550 million contribution from RYHA.
Page 2 of 2
The key in all of the construction that has occurred as part of the ice arenas at the Fairgrounds
has been the partnerships that were created to make this happen. The Rochester Youth Hockey
Association should be commended for stepping up to the plate and showing the rest of the
community how these projects can happen when partnerships are created.
Our biggest concern related to this project from day one was the desire of RYHA for year round
ice. We did not believe that the demand at this time was there for a year round operation. We are
pleased that RYHA has recognized this and for now are looking for a more limited ice operation.
Enclosed for your review is a copy of the Graham Arena operations account from 1996 through
2004. It shows the operational loss or gain that occurred at the arenas. Our goal is to operate the
Graham Complex at least a break even point. This goal has been met on average over the last
nine years. The construction of the new arena will not change this philosophy.
It should be noted that the City and the County are responsible for any operational loss. In the
past, when a profit has occurred, that money has been transferred to the Graham Arena CIP
Account.
The Graham Arena CIP Account is another example of the ability of partnerships to get things
done. Enclosed for your review is a list of CIP projects that have been completed at the Graham
Complex and a list of the funding sources.
The most exciting aspect of the new proposed ice arena is the creation of one fully connected
complex. The ability to enter a common lobby and then access one of four arenas is very positive
for the operation of the complex. The Graham Complex will be the largest exhibit hall in outstate
Minnesota. We believe that the new Graham Complex with common bathrooms, common
concessions and the common lobby will allow us to meet the ice needs for years to come and
more importantly will help us create many new events in the off season.
The off season revenue that is generated at the Graham Complex plays a vital role in self
operating this facility. At the present time, this accounts for approximately 22% of the revenue.
We believe the completion of the new ice arena will increase our ability to host non -ice events
throughout the spring, summer and fall.
The proposed $100,000 per year funding request to the City of Rochester represents
approximately a $2.0o tax on houses valued at $200,000. For a long time, the Department has
had the philosophy that when organizations wanted a project completed and were willing to step
up to the plate and fund a significant portion of the project that we would somehow find the
money to get the job done. Time after time, the Rochester Youth Hockey Association has stepped
up to the plate and delivered on what they said they would do.
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Graham Arena Complex — CIP Prozram
By agreement (City/County Management Agreement) capital improvements at the
Graham Complex shall be shared equally by the City of Rochester and Olmsted
County. Each governmental unit has its own Graham CIP account. Major capital
projects are usually split three ways with Rochester Youth Hockey becoming a
partner sharing 1/3 of the project costs. Other partners over the years have included
Kiwanis Wells Fargo Hockey Festival, Gold Rush Antique Shows, and D & R Star.
Major projects that have been completed over the past few years include;
0 2004 — Renovated the bathrooms in the Graham West locker rooms. $80,000
project, with the City, RYHA, and Olmsted County each paying $26,700.
• 2004 — Replaced the rubber matting in the West Arena, paid for by the
Kiwanis Wells Fargo Hockey Festival $18,000
• 2003 — Replaced entrance matting and carpet runners in Graham West. Paid
for by RYHA, City and County. $6,600.
0 2002 — Installed new glass in Graham East. Paid for by RYHA and the Mae
Jacobs Memorial Fund. $5,200.
• 2002 — Replaced spectator heating in Graham West. Paid for by RYHA and
the Kiwanis Wells Fargo Hockey Festival. $6,500.
0 2002 — Rebuilt the penalty boxes in all three arenas. Paid for by RYHA.
$6,000
• 2001— Installed new bleacher seating in Graham East. Paid for by City,
County, RYHA and Kiwanis Hockey Festival. $30,000
0 2001— Replace 4 furnace units in Graham West. Paid for by City and
County. $45,000
• 2001 - Replaced the doors in Graham West. Paid for by RYHA. $13,000
• 2001 — Bleacher railing renovation in Graham West. $15,000 paid for by City
and County.
0 2000 — Added a 500 sq foot addition to the Graham West locker rooms. Paid
for by Kiwanis Wells Fargo Hockey Festival and local donations. $60,000
• 2000 — Upgraded the sound systems in all three arenas. Paid for by City,
County, RYHA, Kiwanis Wells Fargo Hockey Festival and D & R Star.
$25,000.
Graham Arena IV Funding Agreement January, 2006.xls
#1
Proposed Arena Project Costs $5,300,000
Bond Issue Costs 100,000
Total $5,400,000
Rochester Youth Hockey Donation 1,000,000
Bond Issue Amount $ 4,400,000
Interest Rate 4.4%,
Term 15 Years,
semi-annual payments=annual payments
$403,807
Youth
Olmsted
City of
ISD 535/
Annual
Year
Hockev
C;c)unty
Rochester
Lourdes
Payments
Down
$
1,000,000
$
1,000,000
Payment
1
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
2
$
213,807
$
75,000
$
75,000
$
40,00D
$
403,807
3
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807 1
4
$
213,807
$
75,00D
$
75,DD0
$
40,000
$
403,807
5
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
6
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
7
$
213,807
$
75,000
$
75,000
$
40,DOD
$
403,807
8
$
213,807
$
75,00D
$
75,000
$
40,000
$
403,807
9
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
10
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
11
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
12
$
213,807
$
75,000
$
75,000
$
40,000
$
403,807
13
$
363,806
$
-
$
-
$
40,000
$
403,806
14
$
363,806
$
-
$
-
$
40,000
$
403,806
15
$
363,806
$
-
$
-
$
40,0D0
$
403,806
Total
$
4,657,102
$
900,000
$
900,0D0
$
600,000
$
7,057,102
Percent
66.0%
12.8%
12.8%
8.5%
100.0%
6/2/2006
Graham Arena IV Funding Agreement January, 2006.xis
Impact of 61, Interest Rate and increase in proiect costs #25
Proposed Arena Project Costs $6,463,725
Donations and other funding ($364,600)
Naming Rights $0
Olmsted County $0
City of Rochester $0
Rochester Youth Hockey Donation $ (1,OOO,D00)
Additional Youth Hockey Donation $ (200,000)
Total $4,899,125
Bond Issue Costs $ 122,478
Bond Issue Face Amount $5,021,603
Round to $ 5,022,ODD
Interest Rate 6.0%, Term 18 Years, semi-annual payments=annual payments
Pay off early at $460 052 per vear $460,052
Youth Olmsted City of ISD 535/ Annual
Year Hockey Coun Rochester Lourdes Payments
Down
Payment $ 1.200,000 $ - $ - $ 1,200,000
1 $ 210,052 $ 100,O00 $ 100,000 $ 50,D00 $ 460,052
2 $ 210,052 $ 100,000 $ 100,000 $ 50,000 $ 460,052
3 $ 210,052 $ 100,000 $ 100;000 $ 50;OOO $ 460;052
4 $ 210,052 $ 100,000 $ 100,000 $ 50,000 $ 460,052
5 $ 210,052 $ 100,000 $ 100,000 $ 50,000 $ 460,052
6 $ 210,052 $ 100,000 $ 100,000 $ 50,000 $ 460,052
7 $ 210,052 $ 100,000 $ 1D0,D00 $ 5D,000 $ 460,052
B $ 210,052 $ 1OD,D00 $ 100,000 $ 50,000 $ 460,052
9 $ 210,052 $ 10O,OD0 $ 100,000 $ 50,000 $ 460,052
10 $ 210,052 $ 100,000 $ 100,00D $ 50,000 $ 460,052
11 $ 21D,052 $ 100,000 $ 1DO, DOD $ 50,000 $ 460,052
12 $ 210,052 $ 100,000 $ 1Do, ODO $ 50,000 $ 460,052
13 $ 210,052 $ 100,O00 $ 100,00D $ 50,O00 $ 460,052
14 $ 210,052 $ 100,000 $ 100,000 $ 50,ODO $ 460,052
15 $ 210,052 $ 100,0D0 $ 100,000 $ 50,000 $ 460,052
16 $ 400,052 $ 60,O00 $ 460,052
17 $ 400,052 $ 60,ODO $ 460,052
18 $ 400,052 $ 60,000 $ 460,052
19
20
Total $ -
$ 5,550,936 $ 1,5DO,000 $ 1,500,000 $ 930,000 $ 9,480,936
Percent
58.5% 15.8% 15.8% 9.8% 100.0%
7/11 J2005
M1
Graham Arena IV
Project Cost Estimate
July 13, 2006
Contractor Base Bid
$5,659,000
Alternate #2 Landscaping 7,800
Alternate #3 Concession Area 16,500
Alternate #5 Arena Seating 36,000
Alternate #7 Electrical Drop Cords 45,000
$ 105.3
Contractor Base Bid and Alternates
$5,764,300
Project Estimated Costs $ 312,000
Design Fees
Misc. Construction Costs 19,475
(Permits, Inspections, Testing,
Borings, Plant Investment Fees)
Survey/Legal/Bid Fees 15 000
County Forces Work Cost 70,000
5% Construction Contingency 2$ 82,950
$ 699,42
Subtotal
Total Project Cost
$6,463,725
Funds Available for Project
Rochester Youth Hockey Donation
$1,000,000
Graham Park Capital Improvement Fund
($341,777 Balance Available)
6767,000
a. Graham Arena West Sprinkler System
,000
1
b. Geothermal System
00
7,45,800
c. Landscaping (Alternate #2)
d. Electrical Drop Cords (Alternate #7)
Graham Arena Capital Improvement Fund
($115,318 Balance Available)
36,000
a. Arena Seating (Alternate #5)
25,000
Concession Area Donation
33,800
RPU Geothermal Energy Grant Sub Total
$1,364,600
$ 200,000
RYHA
-0-
Olmsted County
_0_
City of Rochester
Naming Rights to Arena Complex (Estimate)
0_
Balance
4,899,125
Discount on Bond Issue (1%)
48,991
Issuance Cost Bond Issue (1.5%)
73,4
Bond Issue Face Amount
$ 5;021,603
Round to
$5,022,000
T:W WDATAIADMIMGraham PamGmham Arena IV Cost Estimate 7 13 06a.doc
REQUEST FOR COUNCIL ACTION
REPORTS AND RECOMMENDATIONS
ITEM DESCRIPTION: SOUND AMPLIFICA
ORIGINATING DEPT:
CITY CLERK
TS
MEETING `1i J
DATE: 08/07/06
PREPARED BY:
Bethany Gerber
The following SOUND AMPLIFICATION REQUESTS are submitted for the Council's approvals or
disapprovals. All are pending departmental approvals, the required insurance, bonds, fees and all outstanding
debts with the City of Rochester.
WAIVE MAXIMUM ALLOWABLE SOUND PRESSURE TILL 10:30
Team Rochester and New Wine Fellowship
2006 7 h Avenue NE
Rochester, MN 55906
Wayside Park —Church Band and Picnic 08/12/06 3:30 PM to 8:30 PM
Olmsted County Historical Society Educational Event
1195 West Circle Drive SW
Rochester, MN 55902
Civil War Encampment 09/20-09/22 9:00 AM to 3:00 PM
Elk's Lodge #1091 Patio Party
917 15`b Avenue SE
Rochester, MN 55904
BBQ and Dance 08/18/06 6:00 PM to 10:00 PM
Greek Orthodox Church Greek Festival
703 West Center Street
Rochester, MN 55902
Food and Dancing 08/25- 08/27 11:00 AM to 8:00 PM
Olmsted Medical's Strife For Fitness Run
210 9t' Street SE
Rochester, MN 55901
Fitness Run 09/16/06 7:00 AM to 11:00 AM
Interfaith Hospitality Network
811 7' Street NW
Rochester, MN 55906
Cardboard City Event -In Soldier's Field Park 10/21-10/22 8:00 AM to 8:00 AM
COUNCIL ACTION: Motion by second by: to:
/
SOUND AMPLIFICATION REQUESTS
PAGE 2
August 7TH, 2006
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS
Westfire Grille
2043 Superior Drive NW
Rochester, MN 55901
Outdoor Concert 09/02/06 6:30 PM to 11:00 PM
Rochester Track Club % Marathon
1418 Woodview Lane SW
Rochester, MN 55902
Run Starts at Holiday Inn Express 08/26/06 8:00 AM to 10:30 PM
Holiday Inn South
1630 South Broadway
Rochester, MN 55904
Parking Lot Parry 08/25/06 7:00 PM to 12:00 PM
COUNCIL ACTION REQUESTED
A motion to approve the sound amplification permits as presented.
t +�
J
REQUEST FOR COUNCIL ACTION
:SOLUTIONS AND ORDINANCES
ITEM DESCRIPTION:
RESOLUTIONS AND ORDINANCES
. 1.
CITY ATTORNEYS OFFICE
G. 2. FIRST READING OF ORDINANCES, as appropriate.
G. 3. SECOND READING OF ORDINANCES (for adoption).
MEETING
DATE:8/7/06 v
ITEM NO.
G
D BY:
ADKINS
u_n � a) An Ordinance Rezoning 12.04 Acres Of Land From The R-2 Zoning District To The R-1 Zoning District,
�j And Amending Ordinance No. 2785, Known As The Zoning Ordinance And Land Development Manual Of
The City Of Rochester, Minnesota. Said property is located North of Valleyhigh Drive NW and West of
West Circle Drive NW.
G.4. MISCELLANEOUS
COUNCIL ACTION: Motion by: Second by:
to:
ADDITIONAL INFORMATION
FOR ITEM
F-3
AUGUST 7, 2006 AGENDA
Stevan Kvenvold_._—S
Gary Neumann
Terry Spaeth
Terry Adkins
Richard Freese
APPLICATION # 3 of � cJ -7
PERMIT # "7
COUNCIL DATE:
DATE RECEIVED
RECEIPT NUMBER
AMOUNT PAID
APPLICATION FOR SOUND AMPLIFICATION PERMIT
DATE OF APPLICATION: bb
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4'" ST. SE, ROCIIESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT RESPONSIBLE PARTY:
HOME ADDRESS: ,;Z QO
DATE OF BIRTH:
C-_
(MIDDLE)
HOME TELEPHONE NUMBER: -4$[7 -1 q � t CELL PHONE NUMBER:
NAME OF ORGANIZATION (_} t=6r�e.P
ADDR%ESn mot. —rt.. Ar%. NC'— �.,.- Q�„'�_ 1n„ k an i
TELEPHONE NUMBER:
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT:
HOME ADDRESS: enn 4 u„ yp (FIRST) (MIDDLE) (LAST)
DATE OF BIRTH: r= U e 11't 00.Y o ft
C-� VV 4L cnn`tmcrt'
TELEPHONE NUMBER: CELL PHONE NU ER:t 5677 3 S $ 64 3 �
EVENT INFORMATION
PURPOSE OF EVENT:
DATE(S) OF EVENT:
LOCATION OF SPECIAL EVENT:
DESCRIPTION OF ENTERTAINMENT TO BE PROVIDED:
DAY(S) OF WEEK: 7_ . ( YQ 1F ldlff ��LS Y1
- V
>urs�i'r��L!`cCavn�S� �o� �iGE� - Jt�o con�S1- a`�I�IJe�Y-P� fad'
MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED LA_3 p C n
r i'1 i
START TIME:
END TIME: =� D1T9 �etnl�E C�Cfa�✓
50'jv.a�Sc�S�Ccw. "fiactr�Trail�r pmr� QC U'oSS �1n
�ar ks'fd� -�e'ce near �,ario►� �o( iot"tk 6ac-k- ',n
� ood CQ�r.oQicS�CZS i�tS i Cr�7LGts "paC n9V16Lr, oy\ 124
I . ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
3.
Jvry r aa! r l J M.aw l� r r l GJ i/C\ J
ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PROPERTY
OWNERS.
VW
r�
i
4. PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
5. APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WAIVE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided w7th the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
PERMIT FEE: S25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
PARK DEPARTMENT:
COMMENTS.
POLICE DEPARTMENT.
COMMENTS.
FOR ADMINISTRATION USE ONLY
(SIGNATURE)
(SIGNATURE)
FIRE DEPARTMENT:
COMMENTS:
PLANNING DEPARTMENT:
COMMENTS:
(SIGNATURE)
(SIGNATURE)
CITY CLERKAPPROVAL: DATE:
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
'TENNESSEN W.4RNING'
In accordance with the Minnesota Government Data Practices Act, the City of rochester is required to
inform you ofyour rights as theypertain to the information collected about you Public information is
that information which is available to the general public; Private information is that information which
is available to you, not to the public: and confidential information is that information which is not
available to you or the public. The information we collect from you is either public or private. The
separation of that information is as follows:
PUBLIC - NAMEAND ADDRESS OFAPPLICANTM
PRIVATE - ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALL INFORMATIONBECOMESPUBLICAFTERR
APPROVAL OFTBEAPPLICATTON
The information collected and required from you is to determine your eligibilityfor a City of Rochester
regulatory license. Ifyou do not supply the required information, the City of rochester will not be able
to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management ofregulatory licenses. Persons or agencies with whom this
information may be shared include:
CTTYAND COUNTYPERSONNEL INVOLVED INDETERJOVEVG YOUR ELIGIBHUT .
CITY COUNCIL MEMBERS TO APPROVE THEAPPLICr17I0N, CONTRACTED
PUBLICAVDPTORSAND THOSEVWIVIDUALS TO WHOM YOU GIVE YOUR
EXPRESS wRITTENPERMISSTON.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may with to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include.
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND ME4IVING OF THE DATA.
THE RIGBT TO CONTEST THE A CCUR44 CY AND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Boom]35, City Halle Rochester, Mn. 55904
###################################################################
I HAVE READ AND UNDERSTAND THEABOVE RWORMATTONAEGARD17VG
MYRIGBTSASA SUBJECT OF GOVERNMENT DATA.
RS I acd c
(Signature of Data Subject)
Mille Copy - city Clerk's Qfflce
Buff Copy -Applicant
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
"TENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices .Act, the City of rochester is required
to inform you of your rights as they pertain to the information collected about you. Public
information is that information which is available to the general public; Private information is that
information which is available to you, not to the public: and confidential information is that
information which is not available to you or the public. The information we collect from you is
either public or private. The separation of that information is as follows:
PUBLIC - NAME AND ADDRESS OF APPLICANT(S)
PRIVATE - ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALL INFORMATION BECOMES PUBLIC AFTER
APPROVAL OF THE APPLICATION
The information collected and required from you is to determine your eligibilityfor a City of
Rochester regulatory license. If you do not supply the required information, the City of rochester
will not be able to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include:
CITY AND COUNTY PERSONNEL INVOLVED IN DETERMINING YOUR
ELIGIBILITY, CITY COUNCIL MEMBERS TO APPROVE THE APPLICATION,
CONTRACTED PUBLIC A UDITORS AND THOSE INDIVIDUALS TO WHOM YOU
GIVE YOUR EXPRESS WRITTENPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include: .
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACYAND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Room135, City Hall, Rochester, Mn. 55904
I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION REGARDING
MY RIGHTS AS A SUBJECT OF GOVERNMENT DATA.
_ lie -- , - 2 1,2�s
(Signature of Data Subject) ( te)
White Copy - city Clerk's Office
Buff Copy - Applicant
APPLICATION #01
PERMIT # Q
COUNCIL DATE: — (D
DATE RECEIVED —7— 90 "OLD
RECEIPT NUMBER CO —)a-7 9
AMOUNT PAID 4 a E2- '0C
APPLICATION FOR SOUND AMPLIFICATION PERMIT
DATE OF APPLICATION: 7 / 11 / 06
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4TH ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT OR ORGANIZATION: Olmsted County Historical Society
ADDRESS: 1195 W Circle Dr SW
TELEPHONE NUMBER: 507-282-9447
CN�l�lli7:C�5►1�1►(�JS17ef 71
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT: Cheryl Finnegan
TELEPHONE NUMBER: 507-282-9447 CELL PHONE NUMBER:
EVENT INFORIALATION
PURPOSE OF EVENT: Educational Event for Elementary and Middle School Students
DATE(S) OF EVENT: September 20, 21, 22
LOCATION OF SPECIAL EVENT: xis
DAY(S) OF WEEK: Wed, Thurs, Fr
Center Museum and Grounds, 1195 W C
DESCRIPTION OF ENTERTAINMENT TO BE PROVIDED: Educational Demonstrations, Cultural performances
Civil War Encampment
MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY 1200
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED Teachers must register
classes in advance with numbers of students
START TIME: 9 am
END TIME: 3 pm
ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
Staff is connected to the front desk by walkie talkie and cell phone for emergencies.
We rent a dumpster for garbage disposal and provide adequate trash cans on site.
We rent 8 portable restrooms and washstand facilities from Act
bring their own lunches and eat them in a designated area. We rent a canopy to
supplement our picnic shelter. Lunch times are staggered so that the lunch area
is not too crowded Tents are certified fireproof. Teachers are respongihte for
their student's medical needs. Attendants direct buses and cars to parking spaces.
Classes arescheduledinto the demonstrations that they will attend. Demonstrations
occur on T I EN SST TE v NT FRONT THE �ifil}P OI�POEfCL OR . Wig 3Hi S IVISIGNEE STATING
3. ATTACH A WRI
THAT, IN THE CHIEF' S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PRORTY
OWNERS. 7�,(s is AI) 14NA.04,9( eUe�J1� C2iO vsf �e�ctis[�-�ei+n�, N1p o ,e,-d lei
58 ti(A R
4. PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet IfNecessarv)
The level of noise from speakers in the one performance tent is limited to the
area of the tent The Civil War demonstratnrc shunt weapons rh h1ank n! n
towards the hillside The mire Aisr ry Center ruwnds are separated from ne_iehbors.
5. APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WAIVE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided With the application and
that the Applicant has read and does understand the regulations found Within the Ordinance, and does intend to comply
with the regulations found Within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
Signature of Applicant
PERMIT FEE: $25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
PARK DEPARTMENT:
COMMENTS:
POLICE DEPARTMENT,
COMMENTS:
FIRE DEPARTMENT:
COMMENTS:
FOR ADMINISTRATION USE ONLY
(SIGNATURE)
(SIGNATURE)
PLANNING DEPARTMENT:
COMMENTS:
TURF)
CITY CLERKAPPROVAL: DATE:
I.j PLICATION # 3 a
PERMIT #
COUNCIL DATE: $ 1-n(y
DATE RECEIVED % LapRECEIPT NUMB R _ 0,04,310
AMOUNT PAID 4 ; S
APPLICATION FOR SOUND AMPLIFICATIONPERMIT
DATE OF APPLICATION: ?
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4T"H ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANPRESPONSIBLE PARTY:
(FIRST) (MIDDLE)
HOME ADDRESS:
DATE OF BIRTH: 5 -(7-5�zl p
HOME TELEPHONE NUMBER CELL PHONE NUMBER:
NAME OF ORGANIZATION:
ADDRESS: q 7 / 57ZI��,� SL
TELEPHONE NUMBER:Fi�/�
CONTACT PERSON DURING EVENT:
HOME ADDRESS: S%ci
DATE OF BIRTH:
TELEPHONE NUMBER: 5 )% CELL PHONE NUMBER:
R VENT TNFTTRM A TTAN
DESCRIPTION OF ENTERTAINMENT TO BE PROVIDED:
•' • Ile
N','Or?MUM NUMBER OF PEOPLE WHO WILL BE PERMITTED y _/'
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY /7 (/
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED
ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PROPERTY
OWNERS.
4. PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
5. APPLICA'TT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
_ MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WANE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
.�
Signature opkpplicant
PERMIT FEE: S25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
PARS DEPARTMENT:
COMMENTS.
POLICE DEPARTMENT.•
COMMENTS.
FOR ADMINISTRATION USE ONLY
(SIGNATURE)
(SIGNATURE)
FIRE DEPARTMENT:
COMMENTS:
PLANNING DEPARTMENT:
COMMENTS:
(SIGNATURE)
(SIGNATURE)
CITY CLERKAPPROVAL: DATE:
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
"TENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices Act, the City of rochester is required
to inform you of your rights as they pertain to the information collected about you. Public
information is that information which is available to the general public; Private information is that
information which is available to you, not to the public: and confidential information is that
information which is not available to you or the public. The information we collect from you is
either public or private. The separation of that informdtion is as follows:
PUBLIC - NAME AND ADDRESS OF APPLICANT(S)
PRIVATE -ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION, ALL INFORMATION BECOMES PUBLIC AFTER
APPROVAL OF THE APPLICATION
The information collected and required from you is to determine your eligibility for a City of
Rochester regulatory license. If you do not supply the required information, the City of rochester
will not be able to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include:
CITY AND CO UNTY PERSONNEL INVOLVED 17V DETERMINING YOUR
ELIGIBILITY, CITY COUNCIL MEMBERS TO APPROVE THE APPLICATION,
CONTRACTED PUBLIC A UDITORS AND THOSE INDIVIDUALS TO WHOM YOU
GIVE YOUR EXPRESS R'RITTENPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include: .
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACY AND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Room135, City Hall, Rochester, Mn. 55904
*******************************************************************
I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION REGARDING
MY RIGHTS AS A SUBJECT OF GOVERNMENT DATA.
(Signature o Da at Subject) (ate)
White Copy - city Clerk's Office
Buff Copy - Applicant
APPLICATION #J a� D
PERMIT #
COUNCIL DATE: DCo
DATE RECEIVED - I
RECEIPT NUMBER �} �—
AMOUNT PAID
APPLICATION FOR SOUA'D AMPLIFICATIONPERMIT
DATE OF APPLICATION: & ' 0
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4" ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT/RESPONSIBLE PARTY: j✓qm ES - IJ16 ttaw e j f� j S-
// (FIRST) (MIDDLE) (LAST)/
HOME ADDRESS: jjj'ge`i
DATE OF BIRTH:
HOME TELEPHONE NUMBER: 7 C�- CELL PHONE
/NUMBER:
1 2) (a / -76 74/
NAME OF ORGANIZATION:V /j0 /i/�i� KutA Y �9/j71�1/(� j
ADDRESS: 70 3 ld�; I my Si '� i z zJ �x ,,,✓ f
TELEPHONE NUMBER: &707
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT: /-u-o or /' y % C4-i7' Z I•C j S
�2(FIRS IDD ) (LAS
HOME ADDRESS: 7-/ �� J% ' r-e A/iVm T✓' Z y/ �/ (��, /
DATE OF BIRTH:
TELEPHONE NUMBER: S� 7 " S 3 6 7 )5 --?- CELL PHONE NUMBER: �� �� % (`2 5
r _ EVENT (INFORMATION
PURPOSE OF EVENT: ) Y1 i ✓ �/5 -
DATE(S) OF EVENT: F.Lg)� -n� % DAY(S) OF WEEK:
LOCATION OF SPECIAL EVENT: /a 3 the
DESCRIPTION OF ENTERTAINMENT TO BE PROVIDED: 'Cb4jzmb5-
MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED s ;
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY u`✓� >^ j
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED ��—
START TIME:
s/� f
END TIME: Q
ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
a.,vicA!�-, qu, `sue
3. ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PROPERTY
OWNERS.
4.
PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
t uk < , c. cj(t r'j � �`C� 1 z P� T'1 Lj,, `? � tti
5. APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WANE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application. L vvv/
)
SiAnature of ADDlican
PERMIT FEE: $25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
PARK DEPARTMENT•
COMMENTS:
POLICE DEPARTMENT.•
COMMENTS:
FOR ADMINISTRATION USE ONLY
(SIGNATURE)
(SIGNATURE)
FIRE DEPARTMENT:
COMMENTS:
PLANNING DEPARTMENT:
COMMENTS:
(SIGNATURE)
(SIGNATURE)
CITY CLER%APPROVAL: DATE:
RIGHTS OF SUBJECTS OF GO VERNMENT DATA
7ENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices Act, the City of rochester is required to
inform you of your rights as they pertain to the information collected about you Public information is
that information which is available to the general public; Private information is that information which
is available to you, not to the public: and confidential information is that information which is not
available to you or the public. The information we collectfrom you is either public or private. The
separation of that information is as follows;
PUBLIC - N4MEAND ADDRESS OFAPPLICANT(S)
PRIVATE - ALL OTHER I7VFORM477ON COLLECTED AT THE TIME OF
APPLICATION; ALLEVFORMATIONBECOALESPUBLICAFTER
APPROVAL OFTBEAPPLICATTON
The information collected and required from you is to determine your eligibility for a City of Rochester
regulatory license. If you do not supply the required information, the City of rochester will not be able
to determine your eligilibitity.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management of regulatory licenses Persons or agencies with whom this
information may be shared include:
QTYAND COUN77PERSONAM INVOLVED INDETER&MVING YOUR EUGIBLEI77
CITY COUNCIL MEMBERS TOAPPR0VE T NEAPPMCAT7ON, CONTRACTED
PUBLICA UDITORS AND THOSE INDIVIDUALS TO WHOM YOU GIVE YOUR
AXPRESS MUTT NPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act
These rights include:
THE RIGHT TOSEE AND OBTAIN COPIES OF TIIEDATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTSAND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACYAND COMPLETENESS OFTHE DATA.
To exercise these rights, contact the City Clerk's Office, Rooml35, City Halj Rochester, Mn. 55904
IHAVERE4DAND UNDERSTAND YHEABOVEINFORMATIONREGARDING
MYRIGHTSASA SUBJECT OF GOVERNMENTDATA.
(Date)
White Copy - city Clerk's Office
/o L
Buff Copy -Applicant
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
"TENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices .Act, the City of rochester is required
to inform you of your rights as they pertain to the information collected about you. Public
information is that information which is available to the general public; Private information is that
information which is available to you, not to the public: and confidential information is that
information which is not available to you or the public. The information we collect from you is
either public or private. The separation of that information is as follows:
PUBLIC - NAME AND ADDRESS OF APPLICANT(S)
PRIVATE -ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALL INFORMATION BECOMES PUBLIC AFTER
APPROVAL OF THE APPLICATION
The information collected and required from you is to determine your eligibility for a City of
Rochester regulatory license. If you do not supply the required information, the City of rochester
will not be able to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include:
CITY AND COUNTYPERSONNEL INVOLVED IN DETERMINING YOUR
ELIGIBILITY, CITY COUNCIL MEMBERS TO APPROVE THE APPLICATION,
CONTRACTED PUBLIC AUDITORS AND THOSE INDIVIDUALS TO WHOM YOU
GIVE YOUR EXPRESS R'RITTENPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include: .
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACY AND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Room135, City Hall, Rochester, Mm 55904
I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION REGARDING
MY RIGHTS AS A SUBJECT OF GOVERNMENT DATA.
- /X/
of Data Subject)
White Copy - city Clerk's Office
(Date)
Buff Copy - Applicant
APPLICATION # �5 P. % 5 1
PERMIT #_ % S
COUNCIL DATE: $- ._ 0la
DATE RECEIVED�,5 D to
RECEIPT NUMBER
AMOUNT PAID �5
APPLICATION FOR SOUND AMPLIFICATION PERMIT
DATE OF APPLICATION: - A'i f 0(o
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4' ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT/RESPONSIBLE PARTY:
tom- Flit G f �q
(MIDDLE) (LAST)
HOME ADDRESS:
71b
6'',� AVi ti(J
SSgol
DATE OF BIRTH:
(a f t L
f l y 53
HOME TELEPHONE NUMBER: jU? - 266- 5041 CELL PHONE NUMBER: 5o7 - l 51 - 755l
NAME OF ORGANIZATION: Ui d ISZ£� MO1c42, UU TE2
ADDRESS: I 1�ftll 5T Si
TELEPHONE NUMBER: b--I- � b 3'2-16?3
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT:
HOME ADDRESS:
DATE OF BIRTH: l Z.
(LAST)
TELEPHONE NUMBER: j U7 - 2 + (" D'i ( CELL PHONE NUMBER: 50 7- `j J ( - i S
PURPOSE OF EVENT: �5 GK
EVENT INFORMATION
-%
YSIGZ brof,55
DATE(S) OF EVENT: 5I / c, LO , DAY(S) OF WEEK: _ 5 j Tu:2A.g y 9,41 - rt2 I IWL
LOCATION OF SPECIAL EVENT: OLMg-N-O ,r U [C4t- Cq4 TEC i 95Pl Z.Ft
DESCRIPTION OF ENTERTARIMENT TO BE PROVIDED: _ TAJA oLtti Ci - TRT c f' cSl� i U� fL
2^s-tk s Aw (� �I tL gwrtn s a)u",. JY 11� 3rr �5 b Ifcza�� H s 1 Z
MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED
START TIME: 4,GL tAA-) o.I T-A A /f 4 ( 6 1m t 7,U 0 21-6�— (S' I S A-k
END TIME: I I AOA
ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
IWoa itovtau To
AFfev-
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WANt 5'I®i'S : .I,-) F4,arr yr 0MC. 110SPIM cep 4m$'IAtti S£ hew aNtveK51'trcfuru STD Puiclac, co
IT
U) 13Y OMC i joSA T-t , /jj L.-rt&j4,10E Si[4tfp Aw L,.Wv_ Sf4,h I,0fattrE{R -
fiaE 54LtmCE6 , w mr, Hbsn1r4l p4u'P(,Ary-ratAccn Ay a4C fjb6Pjtlt fiat W
<EFUUr`( I 'Uvt" Cw'Vwl,/ : IZ1tf. Vot'4P'TUAS YA41ijC. C,w(1vL; IZu_ 5IQjS) TOi );r—C'jpEs
Ci
ofy or �lCf'
3. ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PROPERTY
OWNERS.
4. PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
la too o y5um 7o ac usf-p 6 N&TWL 34t(, r1a4tJ (Rvt, k
P-60iOs(Ck TM(K CCK6) , 5x&M 5Y'MOK IAS£. To -D-wT SKI. foie- /- 0
/#Jb 3-MILE. G4144. �xirO 5Y51EPA WILL BE. POWTO -Cju.0,a a,4,t5z4.oMe,6j6V_
Crwr[SA, f-F iTAg- PAA14-tc LUT NO Ni TLw, CouEGL vifo P0.14.
Au).*o C'tit. mojjY ; axwj J 5Y5 rcm TitwAkA 0..gm6 µ(hi tot. cw-r I
ito5PaT/ &Iuo-r- (wti6u AtUT-fit' (t� OtmirQ MfAic'M c4,fffc �sRSuti�£Lj.
APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY,
V WAIVE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
7
c 71Lg10(,
Signaliire of 4plicant
PERMIT FEE: S25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
FOR ADMINISTRATION USE ONLY
PARK DEPARTMENT:
COMMENTS:
POLICE DEPARTMENT:
COMMENTS:
FIRE DEPARTMENT:
COMMENTS:
PLANNING DEPARTMENT:
COMMENTS:
(SIGNATURE)
TURF)
CITY CLER%APPROVAL: DATE:
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
"TENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices Act, the City of rochester is required
to inform you of your rights as they pertain to the information collected about you. Public
information is that information which is available to the general public; Private information is that
information which is available to you, not to the public: and confidential information is that
information which is not available to you or the public. The information we collect from you is
either public or private. The separation of that information is as follows:
PUBLIC - NAME AND ADDRESS OF APPLICANT(S)
PRIVATE - ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALL INFORMATION BECOMES PUBLIC AFTER
APPROVAL OF THE APPLICATION
The information collected and required from you is to determine your eligibility for a City of
Rochester regulatory license. If you do not supply the required information, the City of rochester
will not be able to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include:
CITY AND COUNTYPERSONNEL INVOLVED INDETEAMINIIVG YOUR
ELIGIBILITY, CITY COUNCIL MEMBERS TO APPROVE THE APPLICATION,
CONTRACTED PUBLIC AUDITORS AND THOSE INDIVIDUALS TO WHOM YOU
GIVE YOUR EXPRESS WRITTEN PERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include: .
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACY AND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Room135, City Hall, Rochester, Mn. 55904
I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION REGARDING
MY RIGHTS AS A SUBJECT OF GOVERNMENT DATA.
Data Subject)
White Copy - city Clerk's Ojfce
241 (0%
(Date)
Buff Copy - Applicant
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STRIDE FOR FITNESS
716 Eighth Avenue NW
Rochester, MN 55901
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�'C>147
24th Annual
STRIDE FOR FITNESS .
Saturday, September 16, 2006
5K Run 10K Run 3K Walk
8:00 AM 8:15 AM 8:20 AM
Location: Olmsted Medical Center Hospital, 1650 Fourth Street SE, Rochester, MN; 507.529.6610
REGISTRATION: Please note two registration options: 1) Preregistration (before 5:OOPM on 9/14/2006) and 2) Day of even
on -site registration (begins 7AM; follow signs to day -of -race registration at the hospital conference room:
A and B).
Parking: Parking is available in the lot to the south of the hospital. (Do not park in north parking lot which is the
Emergency Room Parking Lot).
Course: 5K loop on blacktop. Map on reverse side. USATF certified.
Sponsors: Olmsted Medical Center and Rochester Track Club.
Race Director: Greg Hagen • 716 Eighth Avenue NW, Rochester, MN 55901 a 507.287.2788 • gthagen@earthlink.net.
Entry Fees: 5K & 10K $15.00. All participants receive a long-sleeved T-shirt. Early registration will improve
your chance of receiving a T-shirt on the day of the race.
3K No entry fee. $10 for T-shirt.
Awards: 10K Male/Female: 1st - 3rd overall; 1st - 3rd in each age group.
Age Groups: 19 & Under, 20-29, 30-39, 40-49, 50-59, 60-69, 70 and over.
5K Male/Female: 1 st - 3rd overall; 1 st - 3rd in each age group.
Age Groups: 17 & under, 18-29, 30-39, 40-49, 50-59, 60-69, 70 and over.
Complete Results: Rochester Track Club • www.rochestertrackelub.com or www.MyVira.com.
Special Thanks: Custom Printing, US Foodservice.
(or register online at: www.MyVimcom)
Registration Form (Please Print)
Detach and mail to: Stride for Fitness; Administration/Olmsted Medical Center Hospital; 1650 Fourth Street SE; Rochester, MN 55904
Name
Address
City _
Phone
Date of Birth
State Zip
Adult T-shirt size: (circle one) S M L XL XXL
❑ 10K ❑ 5K ❑ 3K
❑ Male ❑ Female
I know that running a road race is a potentially havardous activity, which could cause injury or death. I should not enter and run unless I am medically able and properly
trained, and by my signature, I certify that I am medically able to perform this event, am in good health, and am properly trained. I agree to abide by any decision of a race
official to deny or suspend my participation for any reason whatsoever. I assume all risks associated with running in this event, including but not limited to: falls, contact with
other participants, the effects of the weather including high heat and/or humidity, traffic, and the conditions of the road, all such risks being known and appreciated by me. I
understand that bicycles, skateboards, baby joggers, roller skates or blades, animals, and radio headsets are not allowed in the race, and I will abide by this guideline. Having
read this waiver and knowing these facts and in consideration of your accepting my entry, I, for myself and anyone entitled to act on my behalf, waive and release the Rochester
Track Club, Olmsted Medical Center, the City of Rochester, the County of Olmsted, and all sponsors, their representatives and successors from all claims or liabilities of any
kind arising out of my participation in this event, even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver. 6
Make checks payable to: Stride for Fitness
Preregistration deadline: 5:00 PM September 14, 2006
Signature (parent or guardian if under 18)
APPLICATION #
PERMIT # `7 to
COUNCIL DATE:
DATERECEIVED oIE5 O
RECEIPT NUMBER
AMOUNT PAID $ 15
APPLICATION FOR SOUND AMPLIFICATION PERMIT
DATE OF APPLICATION: 2661L
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4TH ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPPLLICANT OR ORGANIZATION:
ADDRESS: p )1 ' ' SW1
+ N
TELEPHONE NUMBER: 5�7 - Z E I - 31 Z Z CELL PHONE NUMBER: 9/ - 2,:r6 - Z /(:� i
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT: �--/!�(P,-%n-e, Max- Keep
TELEPHONE NUMBER: -v%' Za I - 312, Z CELL PHONE NUMBER:,2%' 2 Sa - Z 4% -7
PURPOSE OF EVENT:
DATE(S) OF EVENT: D Cr AD -2 I , ZOOS DAY(S) OF WEEK: P-eI 4 m +tz, 3 #- I
LOCATION OF SPECIAL EVENT:
DESCRIPTION OF ENTERTAINMENT
21 sa;JaAUv -1 irm
BE PROVIDED: 7 (JCfJIlS 1�r , C /7✓1, 71I X oct 19,J
MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY 9SD
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED VUP_ w I (L Y ILIV
START TIME: �7 AI r'
END TIME:
1. ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PROPERTY
OWNERS.
4. PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
5. APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
L WAIVE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application. X--)
Signature of Applicant
PERMIT FEE: S25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
PARK DEPARTMENT:
COMMENTS:
POLICE DEPARTMENT:
COMMENTS:
FIRE DEPARTMENT.
COMMENTS:
FOR ADMINISTRATION USE ONLY
(SIGNATURE)
(SIGNATURE)
PLANNING DEPARTMENT:
COMMENTS:
CITY CLERK APPROVAL:
4
i
I
APPLICATION# 3 A75(n
PERMIT # '1
COUNCIL DATE:
DATE RECEIVED 7
RECEIPT NUMBER
AMOUNT PAID
APPLICATION FOR SOUND AMPLIFICATIONPERMIT
DATE OF APPLICATION: 7-,97^-C4e
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CTPY CLERK'S OFFICE, 201 4"' ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT/RESPONSIBLE PARTY:
C"
(MIDDLE)
D
HOME ADDRESS: folL'i iy� AVE sk-o 2C,(HESj?7!ILtN ?G_'�
DATE OF BIRTH: Ceti -&L - i j-? b
HOME TELEPHONE NUMBER: ( S 0-1 S �i'S5� Sr CELL PHONE NUMBER: ( �:0T) aZC' -1 13S
NAME OF ORGANIZATION: (.HUN rZKC dbO. WCS! aE EjefLLZ-
ADDRESS: C CAI{ S Su-pai Gp_ is�- /jw P-O c f-PEr-TT� , &kAj
TELEPHONE NUMBER: (5D-7) Lldq 339g
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT: 4 ` O
HOME ADDRESS:
DATE OF BIRTH: 03 -J �1 - 1 cl % 1 Q
TELEPHONE NUMBER: ( 7 S ( I
IDDLE
CELL PHONE NUMBER: ( SD? ) 37 9 a ftl 3
EVENT INFORMATION
PURPOSE OF EVENT: cwTDC}C�p- LC NCt
DATE(S) OF EVENT: y • A DAY(S) OF WEEK: SA-f
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APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WAIVE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
Signature of
PERMIT FEE: S25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
FOR ADMINISTRATION USE ONLY
r9►r 034199F401041VAa
COMMENTS.
(SIGNATURE)
COMMENTS.
FIRE DEPARTMENT:
COMMENTS:
PLANNING DEPARTMENT:
COMMENTS:
(SIGNATURE)
(SIGNATURE)
CITY CLERKAPPROVAL: DATE:
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
"TENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices .4ct, the City of rochester is required
to inform you of your rights as they pertain to the information collected about you. Public
information is that information which is available to the general public; Private information is that
information which is available to you, not to the public: and confidential information is that
information which is not available to you or the public. The information we collect from you is
either public or private. The separation of that information is as follows:
PUBLIC - NAME AND ADDRESS OF APPLICANT(S)
PRIVATE -ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALL INFORMATION BECOMES PUBLIC AFTER
APPROVAL OF THE APPLICATION
The information collected and required from you is to determine your eligibilityfor a City of
Rochester regulatory license. If you do not supply the required information, the City of rochester
will not be able to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessaryfor the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include:
CITY AND COUNTY PERSONNEL INVOLVED IN DETERMINING YOUR
ELIGIBILITY, CITY COUNCIL MEMBERS TO APPROVE THE APPLICATION,
CONTRACTED PUBLIC AUDITORS AND THOSE INDIVIDUALS TO WHOM YOU
GIVE YOUR EXPRESS WRITTENPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include: .
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACY AND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Room135, City Hall, Rochester, Mn. 55904
I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION REGARDING
MY RIGHTS AS A SUBJECT OF GOVERNMENT DATA.
(Signature of Data Subject)
White Copy - city Clerk's Office
(Date)
Buff Copy - Applicant
W3& WE 67P-ILtE-
"1 sFpr. IRCO(o
APPLICATION # 3 ass 5
PERMIT #
COUNCIL DATE:
DATE RECEIVED O cD
RECEIPT NUMBER i
AMOUNT PAID aFii
APPLICATION FOR SOUND AMPLIFICATION PERMIT
DATE OF APPLICATION:
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4Tff ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT/RESPONSIBLE PARTY:
HOME ADDRESS: / L/I5 FLU
uJ LN .5. L</ , JIB o C_ N 9-s T�aP
DATE OF BIRTH: �� 3 ^'� J
HOME TELEPHONE NUMBER: J --SOO d CELL PHONE NUMBER: 7�
NAME OF ORGANIZATION: Xc-
ADDRESS:
TELEPHONE NUMBER:
I "Al
c*ARas
CONTACT PERSON INFORMATION
CONTACT PERSON DURING EVENT:
wooy UiF (MIDDLE) (LAST)
ME HOADDRESS: I � I �'" 5' w
DATE OF BIRTH:
TELEPHONE NUMBER: S '/- 200 3 Q l CELL PHONE NUMBER:
OoRmlG isUc'NTCT
EVENT INFORMATION
PURPOSE OF EVENT:�L�C%
DATE(S) OF EVENT: 14V6NS l :2 6„3LlAff DnAY(S) OF WEEK:
LOCATION OF SPECIAL EVENT: -A ` i tiow g ry! PI EGG % vh+Q % S /N F7PON f o z:: rdq�
rol
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DESCRIPTION OF ENTERTAINMENT TO BE PROVIDED: A ,S M A L-L BAhVO A-r A E:-^ 4 C RG G
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MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED n
TO BE IN ATTENDANCE ON ANY PARTICULAR DAY T—O A7— & 4!c r" 4 z5w O'C' R f I C
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED 6 I '1 G [-g S riQ1¢-77 O ,
START TIME: 0 1369ef> An,
END TIME: ! `0 30 A-m
I. ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DIRCTION THE SOUND WILL TRAVEL.
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
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3. ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT 1S SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PROTECTION FOR ADJACENT PROPERTY
OWNERS.
4. PROVIDE THE MEANS AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
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5. APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
4 MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WAIVE THE MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
Signature of Applicant
PERMIT FEE: S25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
FOR ADMINISTRATION USE ONLY
PARR DEPARTMENT:
COMMENTS.
(SIGNATURE)
POLICE DEPARTMENT.
COMMENTS.
FIRE DEPARTMENT:
COMMENTS:
PLANNING DEPARTMENT:
COMMENTS:
(SIGNATURE)
(SIGNATURE)
CITY CLERKAPPRO VAL: DATE:
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
'7ENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices Act, the City of rochester is required to
inform you ofyour rights as they pertain to the information collected about you. Public information is
that information which is available to the general public; Private information is that information which
is available to you, not to the public: and confidential information is that information which is not
available to you or the public. The information we collect from you is either public or private. The
separation of that information is as follows:
PUBLIC - NAMEAND ADDRESS OFAPPLICANTP
PRIVATE - ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALLINFORMATIONBECOMF.SPUBLICAFTER
APPROVAL OF 72MAPPLIC4TION
The information collected and required from you is to determine your eligibilityfor a City of Rochester
regulatory license. Ifyou do not supply the required information, the City ofrochester will not be able
to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessaryfor the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include.
CHYAND COUNTYPERSONNEL INVOLVED INDETERKMNG YOUR ELIGIBILITY,
CITY COUNCIL MEMBERS TO APPROVE TWEAPPLIC4TION, CONTRACTED
PUBLICA UDITORS AND THOSE INDIVIDUALS TO WHOM YOU GIVE YOUR
EXPRESS WRITTENPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Minnesota Government Data Practices Act.
These rights include:
THE RIGHT TO SEEAND OBTAIN COPIES OF TILE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THEACCURACYAND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Rooml35, City Hall, Rochester, Mn. 5S904
IHAVEREADAND UNDERSTAND THEABOYEINFORMATIONREGARDING
MYRIGHTSASA SUBJECT OF GOVERNMENT DATA.
(Signature of Data Subject)
White Copy - city Clerk's Office
Buff Copy -Applicant
(Date)
RIGHTS OF SUBJECTS OF GOVERNMENT DATA
"TENNESSEN WARNING"
In accordance with the Minnesota Government Data Practices Act, the City of rochester is required
to inform you of your rights as they pertain to the information collected about you. Public
information is that information which is available to the general public; Private information is that
information which is available to you, not to the public: and confidential information is that
information which is not available to you or the public. The information we collect from you is
either public or private. The separation of that information is as follows:
PUBLIC - NAME AND ADDRESS OF APPLICANT(S)
PRIVATE - ALL OTHER INFORMATION COLLECTED AT THE TIME OF
APPLICATION; ALL INFORMATION BECOMES PUBLIC AFTER
APPROVAL OF THE APPLICATION
The information collected and required from you is to determine your eligibilityfor a City of
Rochester regulatory license. If you do not supply the required information, the City of rochester
will not be able to determine your eligilibility.
The dissemination and use of the private data we collect is limited to that necessary for the
administration and management of regulatory licenses. Persons or agencies with whom this
information may be shared include:
CITY AND COUNTYPERSONNEL INVOLVED IN DETERMINING YOUR
ELIGIBILITY, CITY COUNCIL MEMBERS TO APPROVE THE APPLICATION,
CONTRACTED PUBLIC AUDITORS AND THOSE INDIVIDUALS TO WHOM YOU
GIVE YOUR EXPRESS WRITTENPERMISSION.
Unless otherwise authorized by state statute or federal law, other government agencies utilizing the
reported private data must also treat the information private.
You may wish to exercise your rights as contained in the Afinnesota Government Data Practices Act.
These rights include:
THE RIGHT TO SEE AND OBTAIN COPIES OF THE DATA MAINTAINED ON YOU.
THE RIGHT TO BE TOLD THE CONTENTS AND MEANING OF THE DATA.
THE RIGHT TO CONTEST THE ACCURACY AND COMPLETENESS OF THE DATA.
To exercise these rights, contact the City Clerk's Office, Room135, City Hall, Rochester, Mn. 55904
*******************************************************************
I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION REGARDING
MY RIGHTS AS A SUBJECT OF GOVERNMENT DATA.
(Signature of Data Subject) (Date)
White Copy - city Clerk's Office
Buff Copy - Applicant
APPLICATION # �5a5 0
PERMIT # 7 -21
COUNCIL DATE: S? -7- io
DATE RECEIVED-71A510G
RECEIPT NUMBER 3
AMOUNT PAID
APPLICATION FOR SO UND AMPLIFICATION PERMIT
DATE OF APPLICATION:
APPLICATION TO BE SUBMITTED AT LEAST 30 DAYS IN ADVANCE OF EVENT TO:
CITY CLERK'S OFFICE, 201 4TH ST. SE, ROCHESTER, MN. 55904
APPLICANT INFORMATION
NAME OF APPLICANT OR ORGANIZATION:
ADDRESS: /% c3 U a. X oc_iCD_a I ex-./ r Y" b 5 i U y C�
TELEPHONE NUMBER: 50 %- CELL PHONE NUMBER:
CONTACT PERSON DURING EVENT:
TELEPHONE NUMBER: /f3 $1 CELL PHONE NUMBER:
EVENT INFORMATION
PURPOSE OF EVENT:
v u a.
DATE(S) OF EVENT: 96 o7D O fe DAY(S) OF WEEK: �cc
LOCATION OF SPECIAL EVENT:
DESCRIPTION OF ENTERTAINMENT TO BE PROVIDED: 2O.MIL Loa -U _ L CZ XrA 1 c . n
MAXIMUM NUMBER OF PEOPLE WHO WILL BE PERMITTED �� in
BE IN ATTENDANCE ON ANY PARTICULAR DAY
HOW WILL ATTENDANCE BE LIMITED TO THE NUMBER OF PEOPLE INDICATED
START TIME: %'OO
9
END TIME: /07.00 1 /}2
ATTACH A SKETCH, SITE PLAN, STAGE PLOT OR OTHER DESCRIPTION OF THE LAND .AND PREMISES TO BE
USED FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT. BE SPECIFIC AS TO THE PLACEMENT OF
SOUND SYSTEM SPEAKERS AND THE DI RCTION THE SOUND WILL TRAVEL. '
2. PROVIDE A DESCRIPTION OF THE FACILITIES AND ARRANGEMENTS TO BE IMPLEMENTED FOR THE
HANDLING OF FOOD, MEDICAL NEEDS, SANITATION, FIRE SERVICES, GARBAGE DISPOSAL, AND
SECURITY INCLUDING CROWD CONTROL AND TRAFFIC CONTROL. (Use Additional Sheet If Necessary))
3. ATTACH A WRITTEN STATEMENT FROM THE CHIEF OF POLICE OR THE CHIEF'S DESIGNEE STATING
THAT, IN THE CHIEF'S OPINION, APPROPRIATE ARRANGEMENTS HAVE BEEN MADE TO PROVIDE
ADEQUATE SECURITY AND POLICE PROTECTION FOR THE EVENT FOR WHICH THE PERMIT IS SOUGHT
INCLUDE CROWD CONTROL, TRAFFIC CONTROL AND POLICE PRRO:: ECTION FOR ADJACENT PROPERTY
OWNERS.
G 0ubtJ l5 llb e-VA0� w A
4. PROVIDE THE MEANSI• AND METHODS PROPOSED BY THE APPLICANT TO PREVENT NOISE FROM THE
EVENT FROM UNREASONABLY DISTURBING THOSE PERSONS WHO LIVE OR WORK IN THE VICINITY OF
THE EVENT. (Use Additional Sheet If Necessary)
wetU 11 CGVLV u ( AJ6 (5e--
5. .APPLICANT REQUESTS THE COUNCIL TO IMPOSE THE FOLLOWING SOUND LIMITATION (Check One)
!' MAXIMUM ALLOWABLE SOUND PRESSURE LEVEL NO MORE THAN 85 DECIBELS MEASURED AT
THE PROPERTY LINE OR VENUE BOUNDARY.
WAIVE THE MA)M" ALLOWABLE SOUND PRESSURE LEVEL AND REQUIRE THE AMPLIFIED
SOUND TO TERMINATE NO LATER THAN 10:30 P.M.
The Applicant hereby agrees that a copy of Rochester Code of Ordinances 117 has been provided with the application and
that the Applicant has read and does understand the regulations found within the Ordinance, and does intend to comply
with the regulations found within the Ordinance and any conditions of approval imposed upon the permit that might be
granted in response to his application.
I I / Signature d'f Applicant
PERMIT FEE: $25.00
YOU WILL NEED TO CHECK WITH THE PARK DEPARTMENT AT 281-6160 TO OBTAIN THE REQUIRED PARK
DEPARTMENT PERMITS IF YOU ARE HOLDING YOUR VENUE ON PARK DEPARTMENT PROPERTY.
PARK DEPARTMENT:
COMMENTS:
POLICE DEPARTMENT:
COMMENTS:
FIRE DEPARTMENT:
COMMENTS:
FOR ADMINISTRATION USE ONLY
(SIGNATURE)
TURF)
(SIGNATURE)
PLANNING DEPARTMENT:
COMMENTS:
TURF)
CITY CLERK APPROVAL: DATE:
e
The management and the entire staff of the Holiday Inn South welcomes you to
Rochester, Minnesota. If we can do anything to make your stay with us more pleasant
and comfortable please let us know... DIAL 177 or 182.
For List of Services See Reverse Side.
in AVENUE BE
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::::::7 A
U. S. ROUTE 53 DUAL HIGHWAY
F—((K NORTH
Under License of Holiday Inn, Inc.
Yes we have suites ....
Holiday Inn south now has new
suites available. They include a
living room, kitchenette, bedroom,
& luxury bath/ Room appointments
and interior are peerless, and you'll
have three telephones, two TV sets,
microwave, refrigerator, two
vanities, Mr. Coffee, and a safe,
secure environment. Real value in
lodging at very affordable prices.
M I ���!O�
SERVICE DIRECTORY
DINING — Our 'Three Crowns" Dining Room - a real favorite of local folks - is open from 6:00 a.m. to 9:00
p.m. seven days a week_ We take great pride in our friendly efficient service, relaxing atmosphere, and
the high quality of meals served. You will find our menu to be moderately priced.
VIKING LOUNGE — Relax with your friends in our VIKING LOUNGE - open from 11:30 a.m. to 1:00 a.m.
Enjoy reduced prices during our HAPPY HOUR from 4:30 to 7:00 p.m. Monday thru Friday.
Karaoke: Tuesday, Thursday, Friday and Saturday nights.
ROOM SERVICE — Food - 6:00 a.m. to 9:00 p.m., Dial 185 ... Beverage - 11:30 am. to 12:30 a.m., Dial 198.
FREE COURTESY CAR SERVICE — Our courtesy car service to the Mayo Clinic and the Hospitals begins a
6:30 a.m. and will leave from our front door 15 minutes before each hour until 5:45 p.m. If you are
coming back from one of the Hospitals, please call and we will pick you up on our regular trips. If you
desire courtesy service from the Hospitals after 6:00 p.m., please call 288-1844 and we will pick you up
as soon as possible. The courtesy car will be available for airport service 15 minutes after each hour if
desired. The courtesy car does not have a regular schedule on Saturday and Sunday, but is available if you
make an appointment at the front desk.
RECREATION AREA — This area, which includes the swimming pool, whirlpool, wading pool, sauna, and
game area, is open for your enjoyment from 10:00 a.m. to 10:00 p.m.
CHECKS — It is the policy of the management to offer our guests every possible convenience. However, our
employees are not permitted to accept personal checks unless you have an American Express or Diners
Club Card as a credit reference. Checks for cash or more than the amount of your bill must be cleared
with the management. ATM Available at front Desk.
CREDIT CARDS — We honor MasterCard, VISA, American Express, Diners Club, Carte Blanche, J.C.B. and
Discover.
CHECK-OUT HOUR — Our check-out hour is 12:00 noon. Late check-outs between 3:00 to 5:00 p.m. will be
charged a 1/2 day rate. Check outs anytime after 5:00 p.m. will be charged a full day's rate.
LAUNDRY — A local laundry provides our guest laundry and dry cleaning service, Monday thru Friday. Dry
cleaning is set up on a one day service. Laundry service is on a one day service if noted on the laundr}
slip. Please bring your laundry or dry cleaning to the registration desk by 8:00 a.m. Also available on oui
property is a coin operated washer and dryer. The hours are 8:00 a.m. to 10:00 p.m.