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HomeMy WebLinkAbout03-09-1987RECORD OF OFFICIAL PROCEEDINGS OF THE COMMON COUNCIL CITY OF ROCHESTER, MINNESOTA 2-25 Adjourned Meeting No. 29 - March 9, 1987 Agenda Item A-1 President Postier called the meeting to order at 4:30 P.M., the following members being present: President Postier, Aldermen Allen, Bluhm, Canfield, Hunziker,Solinger and Strain. Absent: None. E-1 Solinger moved, Bluhm second to approve the purchase agreement for the acquisition of the Northwestern Bell parking lot for the sum of $340,000. Bell will retain certain easements related to the occupancy of their remaining building. Ayes (7), Nays (0).Motion carried. E-2 Allen moved, Strain second to approve the purchase of billboards located above 116 and 124 South Broadway for $31,965.00. This is part of the D-5 project area and is connected with the relocation of the project. Ayes (7), Nays (0).Motipn carried. E-3 Strain moved, Allen second to adopt Resolution No.106-87 and 107-87 as follows: Res. .106-87 opposing turnback legislation on 4th Street S. E. unless such legislation provides for major renovation of 4th Street S. E. prior to the State's turnback to the City and County. Resolution No. 107-87 opposes House File whidiwould require City to place and maintain stop signs at all unsignalized railroad crossings within the City. Ayes (7), Nays (0).Motion carried. E-4 Bluhm moved, Canfield second to adopt Resolution No. 108-87 authorizing and directing the quit claim to Brown properties any interest the City may have obtained in certain lands in the Mill Reservation of Moe and Olds Addition in the City of Rochester by virtue of a certain deed dated August 23, 1928 and recorded in the office of the Olmsted County Recorder, June 14, 1929, in Book 137 of deeds at page 662. Ayes (7), Nays (0).Motion carried. G-1 Allen moved, Hunziker second to remove the Public Utilities General Office and Service Building bid from the table. Ayes (7), Nays (0).Motion carried. Discussion was held on the bid submitted. Alderman Solinger asked the Public Utility personnel about the sound system that was included in the specs. He stated that he had several comments from the public on the extensive system that was proposed. Larry Koshire, Public Utility Dept. stated that they have two large rooms which will be hooked into this system. One is the training room and the other is a large meeting room. They have amplifiers and the equipment for the entire sound system will be around $10,000. Upon checking with experts in the sound system operations this is a good price. Alderman Solinger agreed that this is a good price for this system. Alderman Solinger also wondered what the percentage over budget th 2A926 RECORD OF OFFICIAL PROCEEDINGS OF THE COMMON COUNCIL CITY OF ROCHESTER, MINNESOTA Adjourned Meeting No. 29 - March 9, 1987 Agenda Item G-1 I were on this project. He was told it was about 2 112 percent. Alderman Bluhm stated that he has faith in the Building Committee and the Public Utility Board. He stated that comments were given to him that the building as proposed would be similar to the Taj Mahal. Alderman Bluhm wanted to know if the Public Utility personnel could justify this comment. Clair Seibert of the Public Utility Board stated that the Public Utility Board and the Department spent a year on the program and he feels confident that this was the best building designed for the needs of the Public Utility Department. He stated that they are a 45 million dollar business and this building will suffice for the next 50 years. It is functional and the electrical system is also a good one. Larry Koshire of the Public Utility staff stated that this is all metal- sheet rock. It has flat roof monitors. It has solar heat and light utilitzation. Some sprinklers were deleted to save money. As far as the heating system is concerned - this type of system is being used at utility plants in LaCrosse and.Souis Falls and other utility plants in the area. It was felt that this system as proposed would best suit our plant as well. Mr.Seibert also stated that the original suggested glazed brick outside was deleted to save money. Alderman Bluhm questioned if the other plants have three back-up systems. Mr. Koshire explained that with the system as proposed it would pay back in 3 to 5 years. He stated that the back-up systems are concerned the electric boiler would provide heat only on very cold days and in case of a total heat loss this would be a back-up. The other system as mentioned is needed to cool the computer center and is an additional air conditioner for this purpose. There is no wasted energy with the systems as proposed. Alderman Strain stated that if the Council rejected all bids and would request that the specs be re -done it would go into another bid season and the project would be delayed a year or so. He feels that the City received 10 qualified bidders for this project and he was satisfied with that. Mr. Seibert stated that this was true. It would be 3 to 5 months to revise the plans and the cost to advertise again plus change the plans would be evident if this project would have to be looked at again. Alderman Strain stated that he was also satisfied that 75% of the sub -contractors were local and that is a good figure. Mr. Koshire also stated that the sub -contractors were comfortable Agenda Item G-1 1 RECORD OF OFFICIAL PROCEEDINGS OF THE COMMON COUNCIL 2827 CITY OF ROCHESTER, MINNESOTA Adjourned Meeting No. 29 - March 9. 1987' with this figure. Alderman Hunziker asked the Board who made up the specifications for the building project. Mr. Seibert stated that Toltz.King, Duvall, -Anderson and Associates Inc. of St. Paul were the engineering/ architect/ planners hired to design the specifications. President Postier stated that the City Attorney has given the Council three choices at this point. 1. Reject all bids 2. Accept the low bid. 3. Rebid the entire project. Alderman Strain moved, Solinger second to accept the low bid of Oscar J. Boldt Construction Company for Phase II building construction for the General Office and Service Center building. in the amount of $6,991,000.00. Discussion was held by the Council -Alderman Strain stated that his motion was based on the fact that 75 % of the business would be kept local. Alderman Solinger stated that the 75% local business was a factor for him too. He stated that the local contractors had a chance to bid and the pay back for the heating system is a good part of the bid as well as the price for the sound system. He received good answers to his concerns. Alderman Canfield objected to the way the bids were drawn up and stated more thought should have been given to the specifications. Alderman Bluhm stated that he was satisfied with the involvement of the architects in drawing up the specs and he feels that he legally has to accept the low bid as presented. Alderman Hunziker stated that he would like to address the comments by Alderman Canfield. He feels that the specifications were drawn according to the requests and were considered by the. Public Utility Board and approved with the purpose in mind that this would create efficiency in long range planning of the building and maintenance of it. Alderman Hunziker stated that you can always build something cheap. President Postier stated that if all discussion is finished vote will be taken. Ayes (6), Nays (1). Alderman Canfield voted nay. Motion carried and Resolution No. 109=87 was adopted. Having no further businesss Strain moved, Allen second to adjourn the meeting. Ayes (7), Nays .Motion carried . City 7C 1eek