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HomeMy WebLinkAbout09-24-1990RECORD -OF OFFICIAL PROCEEDINGS OF THE COMMON COUNCIL 3604 Agenda Item A-1 B-1 CITY OF ROCHESTER, MINNESOTA Adjourned Meeting No. 12 - September 24, 1990 Meeting held in Room 4 of City Hall President Selby called the meeting to order following members being present: President Canfield, Hunziker, McConnell, Solinger and IN at 4:30 P.M., the Selby, Aldermen Bluhm, Strain. Absent: None. A Hearing on the Home Rule Charter Amendment Proposed by the Charter Commission regarding Board and Commission Members. Wishing to be heard was Amy Caucutt, Chairperson of the'Charter_Commission. She lives at 716 28th St. N. W. Ms. Caucutt stated that the Charter Commission recommended the a "cap" be added to the charter regarding terms of Board and Commission members. The question as recommended by the Charter Commission would be as follows: "Shall the Home Rule Charter of the City of Rochester be amended to provide that no appointed city board or commission member may serve on the same board or commission for longer than six consecutive years or two consecutive terms, whichever period of time is longer and to require. such members to attend at least 80% of the regular meetings each year? She stated that they received support of placing this question on the official ballot November 6, 1990 from the League of Women Voters and the Futurescan 2000. Ms. Caucutt stated that this is not a condemnation of the current members of boards and commissions.They just feel that this would allow other citizens to become involved and educated in various functions of the City operation. Wishing to be heard was Jane Callahan of 3400 Chalet View Lane N. W. She stated that a survey was taken and 58 cities responded to their question - How many cities have a cap on the terms of boards and commissions? 27 cities have a cap and 31 operate like Rochester. In regard to the 80% attendance requirement. She stated that the Chairman has the right to excuse an absence. She urged the Council to approve the question. Mayor Hazama stated that the method of selection members of boards and commissions have been successful in the past. He has 475 volunteers and when we find people that are interested in serving and know the functions of the committees, we would like to be able to keep them active for as long as they wish to serve. The Mayor would like to see the term be set at least to 12 years. After Council discussion it was the consensus that they would like to see the term extended to 12 years instead of six as recommended by the Charter Commission. Ms. Caucutt stated that the last time the Charter Commission met it was pretty much unanimous that they would keep the number to six. The Council suggested that this question could be tabled and taken back to the Charter Commission and maybe put on the ballot in the spring, 1991. Discusion was held on the change of wording of the question and Doug Gregor, City Attorney asked for a few minutes to get the official law. Solinger moved, Hunziker second to table this. Ayes (7), Nays (0).Motion carried. 0 RECORD OF OFFICIAL PROCEEDINGS OF THE COMMON COUNCIL CITY OF ROCHESTER, MINNESOTA Adjourned Meeting No. 12 - September 24 , 1990 Agenda Item E-2 Hunziker moved, Canfield second to approve the appointment of Phil Wheeler to the position of Consolidated Planning Director. Ayes (7), Nays (0).Motion carried. E-3 Bluhm moved, McConnell second to adopt Resolution No. 455-90 authoriz ing the Mayor and City Clerk to execute the Change Order No. 4 accepting the roofing warranty tendered by the Contractor for construction of the Chemical Feed and Storage Building addition to th, Water Reclamation Plant. The amount of deduct is $35,000.00 payable to the City. Ayes (7), Nays (0).Motion carried. E-4 Solinger moved, Hunziker second to approve the request by the SouthEastern Minnesota Center for Independent Living Amended Dev. Contract. The change involved the City_subordinat tng certain' financial interests in .the project; to HUD, who is th` pririiary.:lender: The �specific,thanges relate to the reverter. c-l;aus.e and=the clause re.qu.r g the-o n�r to make up in shortfalls in'the tax increment col Ayes (7 Nays �0 .Motion carried. E-5 McC0nne 1' moved, unziker second to adopt Resolution No. 456-90 awarding the low bid of H & H Electric Co. for $49,988.00 -City Project 9054 "Modify Traffic Signal at llth Ave. and 14th St. N. W. Ayes (7), Nays (0).Motion carried. E-1 Discussion was held on the awarding of a bid for the Recreation Center Roofing project. Dick Stanley, apparent low bidder from Merit Contracting was present and stated that his company had to comp.ete with a company that wrote the bids specifications. He did not think this was fair competition. Mr. Hollman of Hickman Company who furnished the roof for Merit stated that their bid is competitive to the roof (Tremco) as would be used in the bid furnished by Schwikert. Mr. Hollman stated that this roof has been tested and would match Tremco quality, etc. The City had an engineer - TSP test the different quality and they recommended Schwikert with a Tremco roof to be the best roof. Mr. Hollman stated that they did not conduct a fair test. After Council discussion, Bluhm moved, Strain second to table this until October 1, 1990 in order for Mr. Hollman ( Merit ) to contact TSP Eng. Firm and do a proper comparison Ayes (7), Nays (0).Motion carried. B-l/ G-1 Solinger moved, Bluhm second to remove the Hearing on the Charter amendment regarding the Board and Commission question from the table. Ayes (7), Nays (0).Motion carried. Mr. Gregor explain the legal methods of adopting the question or holding it over until the spring election. It was noted that the Council could adopt the proposal with a simple majority vote. Mr. Gregor also quoted the Mn,. Statute regarding various other methods of either adopting the question or sending it back to the Charter Commission for further consideration and when, if that happen it could be placed on the ballot if the Council and Charter Commissio could not agree on language. Hunziker moved, McConnell second to adopt an Ordinance amending the Home Rule Charter adding the terms of Boards and Commissions to six years and 80% attendance by all members of said committees. 3605 ?cted. RECORD OF OFFICIAL PROCEEDINGS OF THE COMMON COUNCIL 3606 CITY OF ROCHESTER, MINNESOTA Adjourned Meeting No. 12 - September 24, 1990 Agenda Item B-1/ G-1 Upon Roll call vote, Aldermen Hunziker,McConnell and President Selby voted aye. Ayes (3), Aldermen Bluhm, Canfield, Solinger and Strain voted nay. Nays (4). Motion did not carry. Canfield moved, Bluhm second to instruct the City Attorney to prepare an Ordinance approving the 80% attendance at all meetings of the boards and commissions as approved by the Charter Commission. Ayes (7), Nays (0 Motion carried. Canfield moved, Solinger second to instruct the City Attorney to prep an Ordinance limiting the terms of the members of Boards and Commissi to 12 consecutive years or two terms. This is changed from the Charter Recommended 6 years. Upon Roll call vote, Aldermen Bluhm, Canfield, Solinger and Strain voted aye. Ayes (4), Aldermen Hunziker McConnell and President Selby voted nay. Nays (3). Motion carried. Canfield moved, Strain second to place the following question on the ballot to be voted on by the voters of Rochester November 6, 1990. " Shall the Home Rule Charter of the City of Rochester be amended to provide that unless otherwise permitted under state law no apointed city board or commission member may serve longer than six consecutive years or two consecutive terms, whichever period of time is longer? " Resolution No.4.56A-90 and 457-90 was adopted. Ayes (7), Nays (0).Motion carried. Note: The 80% attendance part of the question was removed because the Common Council approved an ordinance making this a law. Because the unanimous vote of the council did not occur on the first part of the question based on Charter Commission recommendation that will have to go before the voters for approval or denial. Having no further business, Strain moved, Solinger second to adjourn the meeting. Ayes (7), Nays (0).Motion carried. City Clerk ire )ns 1