Loading...
HomeMy WebLinkAboutResolution No. 025A-17 - DonatedTime-OffBank.Policy RESOLUTION BE IT RESOLVED by the Common Council of the City of Rochester that the City adopt a personnel policy regarding Donated Time-Off Bank. A copy of the policy is attached. PASSED AND ADOPTED BY THE COMMON COUNCIL OF THE CITY OF ROCHESTER, MINNESOTA, THIS __________ DAY OF _______________, 2017. ___________________________________ PRESIDENT OF SAID COMMON COUNCIL ATTEST: __________________________ CITY CLERK APPROVED THIS _____ DAY OF ______________________, 2017. ________________________________ MAYOR OF SAID CITY (Seal of the City of Rochester, Minnesota) Res15\\Adopt\\PersPolicy.DonatedTime Donated Time-Off Bank Purpose The policy provides a compassionate means of donating personal time-off hours to a shared bank in order to aid a City co-worker(s) whose accrued benefits are exhausted because of a serious medical hardship or catastrophic illness. Definition To meet the definition of serious medical hardship or catastrophic illness, the employee must be experiencing/have experienced one or more of the following: a medical condition that is life threatening, such as cancer or a heart attack; a major surgeryfor a health condition; 1 required inpatient, hospice or residential hospital care; or to care for a spouse or dependent child who is experiencing a medical condition that is life threatening or who has undergone major surgery for a health condition, and who is not receivinground-the-clock care by medical professionals. Policy Employees wishing to donate time off, or employees requesting to use time from the shared bank, must complete the proper forms as available on the City intranet.Approvalfor donated time off will be made by the Human Re- sources Director who may request medical certification to verify eligibility under this policy.Any donated time is converted in the bank based on the donor’s hourly rate of pay and given to eligible recipients as time-offhours based on theirhourly rate of pay. If there are multiple employees eligible for donationand the shared time-off bank is limited, the value of the hours available will be divided equally among eligible employees. Donated leave does not limit or extend the recipient’s time available under the Family and Medical Leave Act. The donating employee: An employee wishing to donate time off may donate up to sixteen (16) hours of accrued vacationand/or twenty- 2 four (24) hours of compensatory time per calendar year. Donations must be made in increments of fourhours and sick time hours are not eligible for donation.Any time donated will be placed in the shared time-off bank available to eligibleemployees. Donations made to the shared time-off bankarenon-refundable and there are no tax impli- cations to the donating employee. The receiving employee: To be eligible to receive donated time off from the shared bank, an employee must: be experiencing or have experienced a serious medical hardship or catastrophic illness be outside of a new hire probationary period (employees in a promotional probationary period are eligible as long as they have successfully completed a probationary period at the time of initial hire with the City) be employed in a regular full or part-time employment status working at least 14 hours per week(employees working in limited appointment, temporary, or seasonal positions are not eligible to receive this benefit) have exhausted all personal time-offbenefits (sick, vacation, compensatory time) not be receiving apaid disability benefit from any source that is greater than or equal to base salary (in- cluding an employer-sponsored or personal insurance policy). If otherwise eligible to receive donated hours, employees receiving a paid disability benefit less than their base salary would be eligible to receive a pro-rated benefit equaling the difference between their disability benefit and base salary. have not been previously disciplined for abuse of paid time off 1 A major surgery is a surgical procedure that is extensive, involving vital organs, and/or life threatening. Vacation time would also include “saved vacation” for employees who have a saved vacation balance. 2 The receiving employee has the option to request Human Resource staff to send out an employee communication informing others of their need for donated hours. If it is the desire of the receiving employee to share sensitive medical information in the outgoing communication, the employeemust provide HR with written permissionfor this datato be released. Donated hours are taxable to the receiving employee and are not eligible for additional accrual of vacation or sick benefits.